HomeMy WebLinkAboutM102097
JEFFERSON COUNTY BOARD OF COMMISSIONERS
District No.1 Commissioner:
District No.2 Commissioner:
District No.3 Commissioner:
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Daniel Harpole, Member
Glen Huntingford, Member
Richard Wojt, Chairman
THE EEARf OF THE
Clerk of the Board:
Director of Public Services:
Deputy Director of Public Services:
Lorna L. Delaney
Gary A. Rowe
David Goldsmith
MINUTES
Week of October 20,1997
The meeting was called to order by Chairman Richard W ojt. Commissioners Daniel
Harpole and Glen Huntingford were both present.
COMMISSIONERS BRIEFING SESSION
APPROVAL OF MINUTES: Commissioner Harpole moved to approve the minutes of
the weeks of September 2, 8, and 15, 1997 as submitted. Commissioner Huntingford seconded the
motion which carried by a unanimous vote.
Commissioner Huntingford moved to approve the Minutes of September 22, 1997 as presented.
Chairman W ojt seconded the motion which carried by a unanimous vote.
Discussion re: Proposed Reform of Jefferson County Land Use Permit System:
Consultant Ted Hunter submitted a proposal for implementing the recommendations from the Driscoll
& Hunter land use assessment report at a cost of approximately $40,000.00. There was a brief
discussion about evaluating the cost of the project. Public Services Director Gary Rowe suggested that
the County can independently do an assessment of the work and the proposed costs to see if the
consultant's estimate is reasonable. The Board concurred that Gary Rowe review the work plan and
budget with Planning Department staff and the Prosecuting Attorney and make a report next week.
Commissioner Harpole asked that optional items 7 and 8 be reviewed to determine whether the work is
necessary and if the estimated costs for these items are in line.
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Commissioners Meeting Minutes: Week of October 20, 1997
Al Scalf reported that he has the following issues: 1) Cost - The total estimated cost of $60,000 will
require an appropriation for the Permit Center/ Planning budget, 2) Training - He feels this training
should be for the Board, the Permit Center/Long Range Planning staff, the Planning Commission and
the Hearing Examiner, and 3) Department Organization - He has concerns about how these
recommendations fit in with the self directed work teams and team based decision making process of the
Permit Center.
Commissioner Harpole reiterated that he wants it made clear to anyone applying for a position on the
citizens task force that the task force is to review process issues and will not be making or changing
policy.
PUBLIC SERVICES BRIEFING SESSION: Gary Rowe reported that the beginning
fund balance for the general fund for 1998 may be $100,000 to $150,000 lower than anticipated before
the year begins. Labor contracts, higher insurance costs and additional items already approved in 1997
have contributed to this reduction. The Board may have to consider a reduction in the base expenditure
amounts for 1998 to balance the 1997 and 1998 budgets.
Commissioner Harpole advised that the Tribes (Hoh Tribe and the Port Gamble S'Klallam Tribe) are
applying for a BIA grant for culvert replacement in fish passages and have asked that the County
establish a $500,000 fund to be dedicated as matching funds for these projects.
PUBLIC COMMENT PERIOD: The following items were discussed: a complaint
about the Environmental Health Division of the Health Department regarding a permit for pumping
septic tanks; a request for the Board to look into a problem with a septic system at Cape George that is
holding up a building permit; if property owners who own property in plats developed before 1937 will
be notified when these lots are discussed; and the economic impact of the County not doing the studies
for Tri Area/Glen Cove before the Comprehensive Plan is adopted.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Huntingford moved to delete items 1 and 2 and to approve and adopt the balance of the items on the
Consent Agenda as presented.
1. DELETE Resolution re: Naming of Private Road Wildberry Lane or Rocky Lane or E. Toandos Lane; Located
in QuiIcene off of Coyle Road; Joseph and Cynthia Lesh, Petitioners (See item later in Minutes.)
2. DELETE Resolution re: Naming of Private Road Wildberry Road or Rocky Road or E. Toandos Road; Located
in Quilcene off of Coyle Road; Joy and Mike McFadden, Petitioners (See item later in Minutes.)
3. AGREEMENT re: Temporary Help; Construction Inspector for Emergency Work on Oil City
Road; Jefferson County Public Works; Dick Burnham
4. CONTRACT re: Provide and Install Four (4) Ceiling Fans at Jefferson County Treasurer's
Office; Jefferson County Public Works; Olympic Electric Company
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Commissioners Meeting Minutes: Week of October 20, 1997
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THE CONSENT AGENDA - Continued:
5. Accept Resignation from Member Serving on Solid Waste Advisory Committee; Michael Atkins
6. Fifty-Two (52) Letters to Various Individuals Thanking them for Participating in the
Independent Assessment of Jefferson County's Land Use Procedures; (See file for Complete List
of Names)
Resolutions (2) re: Naming of Private Roads Located in Quilcene off of Coyle Road;
Joseph and Cynthia Lesh, Petitioners and Joy and Mike McFadden, Petitioners: Commissioner
Huntingford moved that these two Resolutions to establish names for private roads off of Coyle Road
(Consent Agenda items 1 and 2) be sent back to the Public Works Department for re-evaluation of the
names recommended that are similar to already established road names and for a review of the comment
from the Fire District regarding these names. Commissioner Harpole seconded the motion which
carried by a unanimous vote.
COUNTY DEPARTMENT BUSINESS:
COMMUNITY DEVELOPMENT
Director's Update: Community Development Director and Planning Manager John
Holgate reported:
.I The Comprehensive Planning process is on schedule.
.I Commissioner Harpole asked that the appointment to the vacant position on the Planning
Commission from District No. 1 be put on the agenda next week for possible action by the
Board.
.I Pre-1937 lots will be discussed Wednesday October 20, 1997 from 9 a.m. to Noon.
.I John Holgate reported that the Planning Staff has reviewed and drafted a resolution on the
scenarios for septic exemptions. Al Scalf asked for direction from the Board on how to bring
this issue forward? Commissioner Harpole stated that he would like the draft resolution brought
forward for discussion, along with the concerns of the Prosecuting Attorney and the Planning
Department. After further discussion on the best way to proceed, Al Scalf reported that he will
put this on the agenda for discussion next week.
.I Termination Point: Al Scalf reported that the applicant has requested a pre-SEP A threshold
determination to find out if a Determination of Significance (DS) is likely. Al Scalf has advised
them that a DS is likely. The applicant may modify their proposal to avoid the DS or they may
appeal the decision to the Hearing Examiner.
.I Commissioner Harpole asked for information from staff on other counties that have lot
certification and/or consolidation processes. He would like copies of this information including
their findings of fact.
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Commissioners Meeting Minutes: Week of October 20, 1997
./ Commissioner Harpole asked that a resolution on the administrative clarification of the IGSO
Use Tables be drafted. Al Scalf reported that this is being done. The Prosecuting Attorney will
need to review the resolution before it is presented to the Board for review.
Harriet Beale re: Update and Review of Agenda for Water Resource Summit:
(Scheduled for Wednesday, October 22, 1997 from 9 a.m. to Noon) Associate Planner Harriet Beale
reported that the Water Resources Council has been contacted and agrees with the Board on the
following:
1. Written authorization for representation on the Council and the preferred options regarding
rebuilding and expansion of membership for eventual caucuses.
2. The ground rules for the WRC can be re-written to include a consensus process for a specific
amount of time and if consensus is not reached, a vote on that item will be allowed.
3. The WRC will serve in an advisory capacity to the policy level group.
4. The working group will continue as a process working group to clarify the charter language and
revise the ground rules for approval by the WRC.
Commissioner Harpole stated that he would like the County to join this group now.
Environmental Health Specialist Dave Christiansen then reviewed the Water Resources Summit agenda.
Commissioner Harpole asked that there be a discussion of how funding issues are prioritized. There
was a discussion about the agenda items including charter issues, groundrules and membership. Harriet
Beale noted that there are very few changes to be made to the Charter and it might be good to have a
discussion of those changes so that the County can sign the Charter as soon as possible. The discussion
continued regarding the agenda for the meeting and how and what issues will be discussed.
PUBLIC WORKS
Director's Update: Klara Fabry reported on the following:
1& The Oil City Road emergency project was finished last Friday. The estimated final cost is
$285,000.
1& The Upper Hoh River has developed a problem area above the County Shop. The Public Works
Department will seek funding for mitigation of this problem.
1& The agreement with an adjacent landowner is being developed for the Old Gardiner Road
project. When that document is finalized; construction will begin.
1& The Oak Bay Road/Swansonville Road intersection illumination project has not been completed
because of right-of-way problems.
1& The U.S. Forest Service has grant funding available which could be used for community well
projects. The Tri Area/Glen Cove Study may be eligible for this grant funding also.
1& A workshop will be scheduled for the Quilcene Flood Board to discuss budget issues.
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Commissioners Meeting Minutes: Week of October 20,1997
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1& There were 17 people at the Solid Waste meeting held in the West End last week.
Larry Fay and Sheri Scalf Presentation re: Ordinance and Grant Funding for Animal
Control: Sheri Scalf reviewed her grant proposal to the USDA for funding to allow the development of
joint County/City animal control regulations. The focus would be to create a long term needs
assessment in the County. She is proposing the following projects:
. a mediation process for animal control issues
. a forum for animal control issues to be discussed
. an assessment and evaluation of laws, codes, risks, and demands
. methods to improve public participation
The grant would be awarded under the "Funds for Rural America" program. She will be responsible for
publishing on a specific Internet site, researching data, and publishing in journals.
Commissioner Harpole asked if the proposal is to study and help develop, through a public process, an
animal control ordinance that would best meet the needs of Jefferson County and the City of Port
Townsend? Sheri Scalf reported that is correct. She reported that the grant would be awarded to the
County and she would be responsible to coordinate and correlate all of the activities and information.
This will be a long range study of issues that she feels have been overlooked by the County regarding
animal control regulations.
Commissioner Harpole asked how the Sheri Scalf s grant application can be administered by the
County? Sheri Scalf reported that she will be supervised by the State and a mentor on this grant.
Environmental Health Director Larry Fay added that usually this type of grant is awarded to an
educational association. He would encourage her to pursue the grant, but he doesn't feel that Animal
Control will have anything to do with the grant funding. He stated that this is primarily her project and
the Department would provide her information as needed. He suggested that it may be more appropriate
for this grant to be handled through WSU Cooperative Extension. Sheri Scalf reported that she will be
meeting with WSU Extension Agent Katherine Baril about this grant; and her mentor is on the WSU
faculty. Commissioner Harpole stated that if there is a follow up meeting on this, Katherine Baril
should be involved.
Port of Port Townsend re: Postponement of Tri Area/Glen Cove Study: Lloyd Cahoon,
Port of Port Townsend Manager, stated that the County's decision to postpone this special study will
have significant financial and legal impacts to not only the Port, but to the County. This decision is in
conflict with the time frame for the completion of the Comprehensive Plan. There are 5 concerns that
need to be addressed:
· The inconsistency with the sequence and time frame of the comprehensive planning process
established by the GMA.
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Commissioners Meeting Minutes: Week of October 20, 1997
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The requirement for restrictive interim development regulations to prohibit urban development
outside of UGA' s.
The land use designation of the Jefferson County International Airport (JCIA) will preclude the
timely expansion of this Essential Public Facility.
The fundamental planning decisions for Jefferson County regarding urban growth areas, land
use, transportation, capital facilities, and economic development will be delayed until after the
adoption of the Comprehensive Plan.
The exorbitant cost of adopting the Comprehensive Plan prior to the completion of the Glen
Cove/Tri Area Studies.
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Commissioner Huntingford asked how long it would take the Port to complete their Essential Public
Facilities Plan? Lloyd Calhoon stated that it would take about 9 months; but it is impossible to proceed
until they know the land use designation of the neighboring area.
Commissioner Harpole stated that if the Commissioners made a decision to go forward with this Glen
Cove/Tri Area Studies today, there is still at the least a 7 or 8 month process to have this work done
which would mean that the earliest the Comprehensive Plan could be done would be August or
September 1998. This would mean that interim controls would have to remain in place for that period
of time. The work is estimated to cost about $300,000. The County is looking at ways to keep the costs
down on this work. Delaying these studies will allow the Comprehensive Plan to go forward with
looking at Rural Activity Centers or Rural Crossroads for the Tri Area.
Lloyd Cahoon stated that if the County started these studies now, he feels that much of the information
from the County's study and the Port's study would be compatible, which would allow the Port to start
the Essential Facilities Plan before the special study is complete. The Port would be willing to fund a
portion of the special study if it can be started sooner rather than later.
Commissioner Huntingford suggested that this be discussed again at the meeting when budget issues are
being reviewed. Chairman W ojt noted that without a Comprehensive Plan all talk of economic
development is put off until the date one is adopted. Commissioner Harpole agreed that this be
discussed again next week as Commissioner Huntingford suggested. He stated that he appreciates the
Port's input on this and hopes that the Port and the County can work together on these studies.
Port Ludlow Maintenance Committee re: Port Ludlow Drainage Problems: George
Dire, Vice President of the Ludlow Maintenance Commission introduced Bill Wilkie, Walt Cairn, and
Keith Worley from Port Ludlow.
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Commissioners Meeting Minutes: Week of October 20, 1997
Bill Wilkie reported that there is a serious stormwater problem in Port Ludlow because there is no
stormwater system. The surface water from the development above Oak Bay Road is flowing down
toward the road and overtaxing the ditches. There are two main areas of concern which are located off
Montgomery Lane. He reported that the Public Works Director and several staff members have been
out to the area to look at the problems. In addition, a report was prepared and has been submitted to the
County.
George Dire stated that the Public Works Director explained to him that if the pipe and culverts belong
to the County that the maintenance will be included in the maintenance budget of the Public Works
Department and won't require a special budget request. However, the Public Works Department has
indicated that these drainage structures have not been dedicated to the County. George Dire noted that it
is his opinion that the approval and acceptance of the plat by the County means that these structures and
drainage easements have been dedicated to the County.
Commissioner Huntingford asked for suggestions to solve the problem besides replacing every culvert
in the development. Mr. Dire reported that there is an interim solution to the drainage problems;
however, it is not the final solution and will not solve all of the problems. Walt Cairn reviewed maps of
the drainage easement areas and discussed their recommendations for a temporary solution to some of
the problems.
Klara Fabry reported that the Department did some research into these plats and found that there is no
record that the County has worked on drainage easements on some of the properties in the area. The
County will provide maintenance to the pipes and culverts on the County road rights-of-way. Klara
Fabry further stated that there is no evidence that the County has ever maintained these drainage
easements. It would be a significant financial burden for the County to take over this repair and
maintenance now.
Keith Worley stated that there are homes in the area where he lives that could be threatened if there is
another storm like the ones last year. He feels the County should maintain these drainage easements.
Klara Fabry stated that these same problems were discussed more than a year ago and some work was
done by the County on an interim basis. She added that any long term solution must include the
financial support of the homeowners in the area.
Will Butterfield reported that there are some grant funds available for stormwater and flood control
which could be used to do the studies to determine a long term solution. Commissioner Harpole asked
if the grant funding could be used for the study as well as the implementation of the study
recommendations? Klara Fabry reported that she thinks funding is available for both. She reported that
it is the objective of the IDMS Department to have the information to do surface water studies within
the next two years.
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George Dire stated that he doesn't want work held up on this project because of a legal problem. He
advised that he will get any documentation that the County wants to provide access to these drainage
easements. Klara Fabry reported that this situation is bigger for the County than just the Port Ludlow
area. If the Board accommodates their request, it could set a precedent.
Commissioners Meeting Minutes: Week of October 20, ] 997
Commissioner Harpole asked if the Public Works Department has discussed this with Pope Resources?
Klara Fabry reported that they have. Mr. Wilkie said that he has also discussed this with Pope
Resources and they say it is the County's responsibility. Commissioner Harpole suggested that a
meeting be held with the County and Pope Resources to discuss these issues. Klara Fabry stated that
she doesn't see solving these problems without some type of joint financial responsibility such as the
formation of a stormwater drainage district.
HEARING re: Establishing a Drug Free Zone; Brinnon School District: Chairman
Wojt opened the public hearing on the proposed establlshment of a Drug Free Zone around the Brinnon
School District property.
Hearing no comments for or against the proposed Drug Free Zone, the Chairman closed the hearing.
Commissioner Huntingford moved to approve ORDINANCE NO. 06-1020-97 to establish this Drug
Free Zone as requested. Commissioner Harpole seconded the motion which carried by a unanimous
vote.
HEARING re: Budget Extensionsfor Various County Departments: Chairman Wojt
opened the public hearing on the proposed budget appropriations/extensions requested by (Current
Expense) District Court $9,576.96, Operating Transfers $4,000.00 and Superior Court Clerk $6,800.00
and (Other Funds) Capital Improvement Fund $105,000.00, Community Services Fund $12,500.00, RJ.
Carroll Park $105,000.00 and Quilcene Flood Fund $8,000.00.
Hearing no public comments for or against the requested appropriations/extensions, the Chairman
closed the hearing.
Commissioner Huntingford stated that he doesn't have any problems with the requests, but he has some
concerns about how some of these requests will impact the] 998 budget process. Commissioner
Harpole moved to approve RESOLUTION NO. 114-97 ordering the budget appropriations/extension
as requested. Commissioner Huntingford seconded the motion which carried by a unanimous vote.
Application for Assistance from the Veteran's Relief Fund: Commissioner Huntingford
moved to approve an application for assistance from VFW 10706 for $125.00. Commissioner Harpole
seconded the motion which carried by unanimous vote.
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Commissioners Meeting Minutes: Week of October 20, 1997
The Board met in Executive Session from 4:20 to 6:00 p.m. with the Deputy Director of
Public Services regarding a personnel matter.
MEETING ADJg.URNEIY--., .
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