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HomeMy WebLinkAboutM110397 JEFFERSON COUNTY BOARD OF COMMISSIONERS District No. 1 Commissioner: Daniel Harpole, Member District No. 2 Commissioner: Glen Huntingford, Member District No. 3 Commissioner~/ '. '" Richard Wolt, Chairman .______l:1~~~l _ j'rIllO.!lEART OF TH~:\q~~~/~)LYMI'IC PENINSULA i ~iFf~iB'stS(Y Clerk of the Board: Director of Public Services: Deputy Director of Public Services: Lorna L. Delaney Gary A. Rowe David Goldsmith MINUTES Week of November 3,1997 The meeting was called to order by Commissioner Glen Huntingford in the temporary absence of Chairman Richard W ojt. Commissioner Daniel Harpole was present. COMMISSIONERS BRIEFING SESSION Approval of Minutes: Commissioner Harpole moved to approve the Minutes of October 6, 1997 as submitted. Commissioner Huntingford seconded the motion. The motion carried by a unanimous vote. PUBLIC SERVICES BRIEFING SESSION: Public Services Director Gary Rowe reported on the following: . County staff is recommending that the County be the lead agency for a $50,000 grant that will be administered by the Water Resource Council. . The Board Management Team is working on the Strategic Plan. Each Public Service Depart- ment will recommend 3 processes for review and evaluation. The Board will prioritize one process from each department. In addition, the Team suggests that the prevention/intervention strategy be taken to the Law and Justice Council and the Community Network for further discussion. Page 1 VOL ("~ () ()4" r CrJ ',.r', :,) :.; . /~~~.::j~.~~~~?:,~%\ '.." , , ;o/'~"'.'~.i \ . >~"'j! : '\~~~~// Gary Rowe asked how the Board will deal with the memo from the Prosecuting Attorney about Planning staff currently writing implementing ordinances instead of waiting until after the Comprehensive Plan is adopted. Commissioner Harpole stated that the Board asked for a work plan for the new staff in the Planning Department and hasn't received anything yet. The scope of work for the Tri Area/Glen Cove study was discussed. The original estimate for the consultant work only was $84,000. The total estimated cost for Tasks 1 through 4 is $140,000.00. Gary Rowe will work with Al Scalf to develop a checklist of things that need to be done before legislation is brought to the Board for consideration. The proposed agreement between the County and WSU for a Ropes Course at Gibbs Lake will be sent to the Parks and Recreation Department for further review of the associated maintenance costs and how they will be funded. Commissioners Meeting Minutes: Week of November 3, 1997 . . . PUBLIC COMMENT PERIOD: The following comments were made: what will be done with the balance of the Glen Cove Industrial Park if the study area (which doesn't include all of the industrial park) is annexed by the City in the future? When will the subdivision moratorium be lifted if the Comprehensive Plan won't be acceptable because the UGA studies are not completed? APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Huntingford moved to delete Items 6, 8, and 10 and to approve the balance of the items on the Consent Agenda as submitted. Commissioner Harpole seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 118-97 re: Amending and Renaming the Excess Compensation Reserve Fund to Employee Benefit Reserve Fund 2. RESOLUTION NO. 119-97 re: Hearing Notice for Proposed Budget Appropriations/ Extensions; Specific Other Funds; Scheduled for November 17, 1997 at 3 :00 p.m. in the County Commissioners' Chambers 3. AGREEMENT re: Employee Assistance Program Group Services; Jefferson County Public Services; Green Spring Health Services, Inc. 4. AGREEMENT re: Professional Services for Compensation Review of Non Represented Employees; Jefferson County Public Services; Hulbert Associates, Inc. 5. AGREEMENT re: Use of County Community Centers for Emergency Shelters; Jefferson County Public Works; American Red Cross 6. DELETE Agreement, Supplemental re: Professional Services for Land Use Permit System Assessment; Jefferson County Public Services; Driscoll & Hunter (See item later in Minutes.) 7. Assignment of Contract re: For Hauling Solid Waste Drop Boxes; Olympic Disposal, Inc. Sold to New Owner; Jefferson County Public Works; Murrey's Disposal Company 8. DELETE Call For Bid re: Moderate Risk Waste Recycling/Disposal Services; Jefferson County Public Works; Bid Opening Set for Monday, January 5, 1998 at 3:00 p.m. in the County Commissioners' Chambers (See Item Later in Minutes.) Page 2 VOL 23 . .~~~ 841 Commissioners Meeting Minutes: Week of November 3, 1997 ,~~~,/~~2~.:2~%" 1......1 ;;,v_"",\ i\~~;;:~~) THE CONSENT AGENDA - Continued: 9. Final Short Plat Approval SUB96-0005; To Divide 65 acres into 2 Residential Lots; Located Approximately 20 Miles South of Forks; Robert and Mary Huelsdonk 10. DELETE Final Long Plat Approval SUB95-0002 "Port Ludlow No.7"; To Divide 46 Acres into 22 Residential Lots; Located at 685 Ranier Lane, Port Ludlow; Pope Resources 11. Two (2) Letters of Support; Department of Ecology's Full Scale Risk Assessment for Strait of Juan de Fuca and the San Juan Islands; Department of Ecology, Spill Prevention, Preparedness and Response Program; and U.S. Army Corps of Engineers, District Engineer 12. Food and Beverage Purchase Request for $97.47; Domestic Violence Conference; Prosecuting Attorney's Office COUNTY DEPARTMENT BRIEFINGS/BUSINESS: COMMUNITY DEVELOPMENT Director's Update: Al Scalf asked the Board for direction on how to proceed with the Water Resource Council. After discussion, the Board directed Harriet Beale to develop a resolution, to be submitted to the Board next week, regarding the changes in the WRC Charter. Ted Hunter and Susan Gulick presented and reviewed a program approach and schedule for their work on the land use system procedural reform in Jefferson County. Susan Gulick reviewed the steps in Task 2, to convene and facilitate a Citizen Task Force and Interdepartmental Review Team, which need to be done in a timely manner to assure that the project stays on schedule. Al Scalf asked what the staff role is on the Task Force? Susan Gulick stated that she feels it is imperative that staff are active participants in the Task Force. Al Scalf advised that he will participate and would like to include one person from Long Range Planning and one person from the Permit Center. Commissioner Harpole asked how many people will be appointed? Ted Hunter advised that the number of members on the Task Force will be kept at around 12 people. He reported that the Task Force will be asked to provide guidance on options to take regarding the Land Use Procedural Reform (Task 3). Task 4 is to develop and present a staff training program. Commissioner Harpole asked that the Board be provided training along with staff so they can have a good sense of these new procedures. He then asked that wording be added to the draft letter inviting people to serve on the Task Force, to clarify that this Task Force is to provide guidance on procedures, not on policy. He suggested that the Task Force meetings be scheduled at different times, possibly in the evenings, so that working people are not precluded from serving on it. Page 3 VOl.. 23 '.~r.~842 /i~":~O~,C~%\ I.." . ..>.\.-',.i.~...i " ,::"1 'J ':I'-',~/<. ' <!.~l{i~~Q" Regarding the lots of record discussion last week, Commissioner Harpole clarified what the Board wants as a result ofthe meeting: 1. Definitions of legal lot, developed and undeveloped be drafted and reviewed with the necessary Departments, before they are finalized with the Board. The Subdivision Ordinance amendments drafted to not allow development rights to move from one parcel to another. A discussion of how totally undeveloped pre-193 7 plats will be dealt with. Allow development of lots in partially developed pre-193 7 plats as long as they can meet the health standards. Commissioners Meeting Minutes: Week of November 3, 1997 2. 3. 4. Al Scalf stated that the Subdivision Ordinance is out of date and needs revisions. He recommends that the Ordinance be updated during this amendment process. John Holgate recommended that only the portions that need to be revised as the Board has directed be updated now, and then after the Compre- hensive Plan is complete the Subdivision Ordinance can be totally updated. Commissioner Harpole asked if the subdivision moratorium could be lifted ifthe Subdivision Ordinance isn't updated before the Comprehensive Plan is adopted on March 9, 1998? John Holgate stated that he doesn't see a problem with the moratorium being lifted at that time because the Comprehensive Plan includes a zoning map. Al Scalf again recommended that the amendments to the Subdivision Ordinance include any docketed issues that are a priority and also address the legal concerns noted by Driscoll and Hunter and in their report. John Holgate noted that Barry Berezowsky is working on several projects in addition to this. Commissioner Huntingford noted that he is concerned that the Boundary Line Adjustment process not be deleted from the Subdivision Ordinance completely because there are areas in the County where BLAs are appropriate. He noted that Planning staff will come back to the Board for more discussion of definitions before language changes to the Subdivision Ordinance language are drafted. Barry Berezowsky noted that he feels more guidance is needed for staff to determine when a BLA is used, instead of deleting this tool from the Subdivision Ordinance. Commissioner Harpole moved to direct staff to work on the 4 items as discussed. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Commissioner Harpole asked that the Board be informed on the responses that will be sent to people who have submitted comments to the Planning Commission about their property and he asked that any minority opinions of the Planning Commission be presented to the Board along with the draft Compre- hensive Plan. He also asked that Planning Commission representatives be at the Board's deliberation on the Comprehensive Plan once the document is forwarded to the Board. Agreement, Supplemental re: Professional Services for Land Use Permit System Assessment; Jefferson County Public Services; Driscoll & Hunter: (Item 6 - Consent Agenda) Commissioner Huntingford moved to approve the contract with the amendments as initialed in the document. Commissioner Harpole seconded the motion which carried by a unanimous vote. Page 4 VOL 23 '.,,~,843 Commissioners Meeting Minutes: Week of November 3, 1997 /::tv.;~}~iq~~(~(~;, '.-' .':,,,....,.,........' \ \ <~~'i;-l \\~~;~~~, PUBLIC WORKS Call For Bid re: Moderate Risk Waste Recycling/Disposal Services; Jefferson County Public Works: (Item 8 Consent Agenda.) Klara Fabry reported that specifications have been developed to try to lower the cost for disposal of moderate risk waste. Commissioner Harpole moved to approve this bid opening set for Monday, January 5, 1998 at 3:00 p.m. in the County Commissioners' Chambers, as presented. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Director's Update: Public Works Director Klara Fabry reported that: ~ Next Wednesday a site visit is scheduled with the Federal and State Highway Engineers on the Upper Hoh Road. The estimated cost for the stabilization project on this road is $400,000.00. The Federal Government may provide the funding. ~ The contractor for the H.J. Carroll Park project is behind schedule. A proposal has been made by the contractor to postpone the seeding until next spring in exchange for the cost of the grading. A Landscape Architect and the Conservation District are being consulted about the best time to do the seeding. ~ Chairman Wojt asked for the status ofthe Larry Scott Memorial Trail project. Klara Fabry reported that the bank stabilization project is going forward once the agreement is finalized. The first part of the trail is within the City limits and the City will be responsible for the maintenance of that portion of the trail. ~ The Public Works Department did not sign the Port Ludlow #7 plat because they are proposing to divert stormwater to a new area. A maintenance agreement needs to be developed to cover the area from Oak Bay Road to the Bay. ~ Commissioner Huntingford asked that information be presented to the Board on items put on the agenda in the packet which is distributed prior to the meeting. This provides the Board with information on the issues for consideration so they can have a more informed discussion at the meeting. Discussion re: Land Use SB6094 Study Committee: This meeting was canceled at the request ofthe members of the Land Use Study Committee. Discussion re: Fish Barrier Project Funding: Public Works Director Klara Fabry reported that this meeting is to discuss what funds are available for establishing a fund to be used as a match for grant funding to repair culverts that are fish barriers. Gary Rowe reported that there are no County funds available from the General Fund. He noted that the Indian Tribes are applying for Bureau ofIndian Affairs (BIA) grants and they would like the County to establish a fund dedicated to matching any grant amounts received for this purpose. Klara Fabry reported that the State Department ofFish and Wildlife and Department of Transportation are establishing a grant fund. When this State fund is established the County will be eligible to apply. Page 5 VOL 23 . .~r.~ 844 l:i,,~~~\ I I!f':j;;' ~", 9:;~~i~{t! Two of the culverts identified as fish barriers in Jefferson County are scheduled for culvert work in 1998 by the Public Works Department. Commissioner Harpole asked if the cost estimate for the culvert replacements scheduled by the County in 1998 could be used as part of the match for grants? Daryl Erfle, Public Works Department, reported that Spencer Creek has been identified by the Technical Team and the State Department ofFish and Wildlife has recommended a design for the replacement of the culvert that will cost approximately $163,000.00. The Wild Olympic Salmon organization has said that they will apply for grant funding for culvert replacements on Barnhouse Creek, a tributary of West Leland Creek, and Spencer Creek. Commissioner Huntingford asked if the County has any work scheduled on Barnhouse Creek? Daryl Erfle reported that the County is looking for funding for work on Barnhouse Creek and the tributary of West Leland Creek. Spencer Creek is scheduled for work in 1998. Work is scheduled for 1999 on Fletcher Creek at Lower Hoh Road. Commissioners Meeting Minutes: Week of November 3,1997 Paula Mackrow, Water Resources Council, added that the WRC is applying for IAC grant funding for conservation easements and restoration projects. Barnhouse Creek has been identified as one of the culverts that could be repaired with this funding. Daryl Erfle reported that if the County applies for "Jobs for the Environment" grant funding for right-of-way work, then the Tribes could apply for grant funding for off right-of-way work on this project. Klara Fabry expressed concern about the County agreeing to use funds for any specific project without the State Fish and Wildlife Department assigning priority to the County's projects. The County entered into an agreement with the State Fish and Wildlife Department that says that the DOW would provide half of the funding for one culvert replacement project each year. The discussion turned to how the $2 million in funding that has been earmarked by the State will be distributed. Klara Fabry reported that half of this funding is earmarked for a Statewide database ofthese projects. Commissioner Harpole noted that a Pacific Salmon Fund is being proposed by the "For Sake ofthe Salmon" group to provide funding for restoration projects in the three western states. Klara Fabry said that she doesn't think grant funding on the Federal level will be available before 1998. She suggested that the County make the commitment to find matching grant funds if other groups receive grants in the future. Commissioner Huntingford suggested that since Public Works spends a certain amount each year for culvert replacement, that amount could be set aside for grant matching funds for these projects. Klara Fabry agreed that $70,000 to $100,000 is in the Public Works budget each year for culvert replacement, but that isn't just for the culverts identified as fish barriers. Commissioner Harpole clarified that the $100,000 set aside for yearly culvert maintenance and replacement could be supplemented by another $150,000 in County funding for fish barrier replacement. Gary Rowe asked iftheWild Olympic Salmon request is for matching funds for grants or for money to do the actual culvert replacement projects? Commissioner Harpole read the request which asks the County to commit to doing these projects whether grant funding is received or not. Gary Rowe reported that this is his understanding of the request from the Tribes also. Page 6 VOL 23. y. 845 Commissioners Meeting Minutes: Week o[November 3, 1997 i)~ Commissioner Huntingford agreed that an amount of money be set aside in a separate fund to use for matching grant funding if these other organizations are awarded the grants they are seeking. Gary Rowe suggested that a separate fund could be established from the reserves in the Road Fund. Klara Fabry asked if this means that any culvert related need, maintenance or replacement, would come from this fund which could also be used as a fund for grant matches? The Board indicated that is correct. Gary Rowe noted that the issue is what kind of commitment the County is willing to make regarding the request from Wild Olympic Salmon? He suggested that the Board is indicating that the County would be willing to apply for grant funding, but is not committing to any specific culvert project. The first priority for this set aside is to use it as leverage to apply for grant funding. Daryl Ertle reported that WOS would like a commitment from the County for funding and then they will apply for grant funding for some culvert replacement projects. Ifthe County doesn't make a commitment to funding, then the WOS will be applying for "Jobs for the Environment" funds for other projects. Klara Fabry explained that to replace a culvert without any benefit to the transportation system, can open legal questions for the County. Commissioner Harpole noted that the County is trying to resolve these culvert problems and that may mean that culvert replacement projects that aren't high on the priority list may be the projects that receive grant funding. The discussion continued regarding the grants that are available and how the set aside could be used to get more work done for the County than could be done without grant funding. Paula Mackrow asked the County for a commitment to the Barnhouse Creek project so the WRC can apply for the IAC grant funds. Applications for these grant funds are due in November. Commissioner Harpole stated that if this amount is set aside that would provide the match for several grant applications. The Board directed that Daryl Ertle contact the Wild Olympic Salmon and inform them that the County will apply for the grants and support their efforts. Commissioner Harpole noted that the Board is recognizing and accepting the County's obligation to these projects and is willing to set aside these funds to deal with them. SEAL ? Page 7 VOL 23 '.~~; 846