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HomeMy WebLinkAboutM111097 JEFFERSON COUNTY BOARD OF COMMISSIONERS District No.1 Commissioner: Daniel Harpole, Member District No.2 Commissioner: Glen Huntingford, Member District No. 3 Commissioner:_~chard Wojt, Chairman ~~<j~9.~~?~(q\ IlQ! ",.-\\ ~------I-'1 ,3~~ ><~ i THE_fI~!<!~F THE \, -y. ~/ L~!.YMPIC .~INSlJL2.1 \~:; "",~~~~/q;,/ "~Ff.L~9~' Clerk of the Board: Director of Public Services: Deputy Director of Public Services: Lorna L. Delaney Gary A. Rowe David Goldsmith MINUTES Week of November 10,1997 The meeting was called to order by Chairman Richard W ojt. Commissioners Glen Huntingford and Daniel Harpole were both present. Representative from Wild Olympic Salmon re: Fish Barrier Corrections on Barnhouse Creek and a Crossing Tributary of Leland Creek: William Michel, representing Wild Olympic Salmon, and Peter Bahls came before the Board to request a letter of commitment stating that the County will be correcting these fish barrier culverts in 1998 or 1999. After discussion of this request and the County's commitment, Peter Bahls asked that another meeting be scheduled to discuss this with more the members of the coalition of environmental groups and fish restoration groups that are working on these culvert replacements. Commissioner Huntingford moved to have Jefferson County draft a letter of intent for the two fish barrier projects, Barnhouse Creek and the tributary on Leland Creek; to also quote the estimated costs of the projects in the letter; and to include language stating that the County is currently working on the fish barrier project on Spencer Creek. He added that the County is committing about $250,000 and the letter can be used to show matching funds when the Tribes or Wild Olympic Salmon apply for grants. Commissioner Harpole seconded the motion which carried by a unanimous vote. Health Department Fee Waiver Request; United Methodist Church: Commissioner Huntingford moved to approve the request for the wavier ofthe Health Department's late fee on a food permit. Commissioner Harpole seconded the motion which carried by a unanimous vote. Page 1 : VO'.. 2q t) il"'5" f'"" "'\ r< t ~ -J \., Commissioners Meeting Minutes: Week of November 10, 1997 /$~~~~2H~:~%. (~,! }!;i~,:) ~...::2\O; ~ "1:~iil~19/ PUBLIC SERVICES BRIEFING SESSION: Gary Rowe reported that the Board has been invited by Senator Patty Murray to an economic summit being held on December 3, 1997 in Mount Vernon. The Board indicated that they want to attend, therefore the budget hearings will be canceled on December 3. A budget workshop will be scheduled for the Board next Tuesday (November 18, 1997) from 9:00 a.m. to 11 :00 a.m. The City has been contacted to begin negotiations on payment for the regional services provided to them by the County including Health, Dispatch, and District Court services. PUBLIC COMMENT PERIOD: The following comments were made: a man explained that a County road diverts the stormwater onto his property which is creating problems and he feels it is the County's responsibility to repair the damages; and a request that the County ask the State to provide funding for the studies that are being done in the Tri Area. CONSENT A GENDA: Commissioner Harpole moved to approve all the Consent Agenda as submitted. Commissioner Huntingford seconded the motion which carried by a unanimous vote. 1. CONTRACT, Supplement #1 re: Time Extension Only for Appraisal Review Services; Right of Way Acquisitions of Old Gardiner Road, X01285; ending on May 1, 1998; Jefferson County Public Works; The Granger Company 2. CONTRACT, Supplement #1 re: Time Extension Only for Appraisal Review Services; Right of Way Acquisitions of Old Gardiner Road, X01285; ending on April 1, 1998; Jefferson County Public Works; Trueman Appraisal Company 3. AGREEMENT, Supplement #1 re: Consultant Services Facilities Plan Project #FPI233; Jefferson County Public Works; Merritt + Pardini 4. AGREEMENT, Supplement #2 re: Emergency Restoration Quinault South Shore Road, Project No. X01243, Fed Aid No. ER-9601(079); Jefferson County Public Works; State Department of Transportation 5. CONTRACT re: Bank Stabilization of Oil City Road, Project No. X01315; Jefferson County Public Works; Northwest Rock 6. AGREEMENT re: Aquatic Lands Enhancement Account (ALEA), Project No. AL-97-10; Larry Scott Memorial Trail; Jefferson County Public Works; State Department of Natural Resources 7. HEARING NOTICE re: Public Hearing on the CDBG Block Grant Application; Set for November 24, 1997 at 3:00 p.m. in the Commissioner's Chambers 8. BID AWARD re: Replacement Skid Loader CASE #1840 for Jefferson County Recycle Center; Jefferson County Public Works; Western Power & Equipment 9. Food and Beverage Purchase Request for $50.00; Economic Summit; Jefferson County Commissioners, Glen Huntingford, Richard Wojt, and Dan Harpole; Public Services, Gary Rowe; Planning Commission, Sylvia White Page 2 I VOL 23 lrr 851 Commissioners Meeting Minutes: Week of November 10,1997 /:::.<v~:-j~9Ji~~~~\ (~I!,~.'"g:;\,I:::::\ \ . ..:'.....'.. ", \~':..;'2..~/ \'~~ijI59~r;," CONSENT AGENDA - Continued: 10. Letter to Clallam County Noxious Weed Control Board re: Asking for Information on Expenses Associated with the Activation of a Noxious Weed Control Board 11. Letter to Washington State Noxious Weed Control Board, Lisa Lantz re: Asking for Definition of Agriculture for Purposes of Activating a Noxious Weed Board for Jefferson County BUSINESS FROM COUNTY DEPARTMENTS: COMMUNITY DEVELOPMENT Director's Update: Associate Planner Harriet Beale explained that the Regulatory Reform procedure for adopting the shoreline amendment would require that the open record public hearing be held by the Hearing Examiner and any closed record appeal hearing would be by the Board of County Commissioners. The Board members concurred that the process be set up as suggested. She then reported that the County's Shoreline Management Master Program was adopted by the State and amendments to it were done by resolution. Since 1990 the State no longer incorporates amendments into the County's program and they recommend that the current amendment be adopted as a County ordinance. Al Scalf discussed the work plans for several GMA tasks. He asked the Board for more direction on what they want to see included in a work plan. Chairman W ojt stated that a systematic process needs to be established to complete the work that is required. Al Scalf suggested that each project be assigned a project number and a separate BARS code in the budget so that costs can be tracked. Commissioner Harpole agreed that more information needs to be provided in the work plan that would show the amount of time and resources needed for projects. Al Scalf stated that in accordance with GMA, a "takings analysis" will be requested from the Prosecuting Attorney prior to any legislation being considered. Commissioner Harpole noted that he doesn't feel there needs to be a takings analysis done on interim controls. Al Scalf reported that the Prosecuting Attorney was asked by Planning staff to do an analysis on the possibility of the County extinguishing pre-193 7 lots, and they responded that they will not do the analysis until they are presented with draft legislation. Commissioner Harpole suggested that the question be posed to the Prosecuting Attorney about whether a takings analysis is necessary on an interim control. Last week the County agreed to write a new draft ordinance that will be discussed at the GMA Steering Committee (City/County) meeting next Tuesday. It will address interim controls for commercial in-fill in the Glen Cove/Tri Area. Al Scalf asked if the Board wants the staff to address all of the commercial area maps in the IGSO or just the Glen Cove/Tri Area maps? Commissioner Harpole stated that his understanding of the interim controls in Glen Cove would mean that commercial in-fill in the redefined study area boundaries (tight line area) would be allowed and Page 3 ~ VOL 23 '~r,852 Commissioners Meeting Minutes: Week of November 10, 1997 /$~~W~~~%, 1......( ~',i:~I"", ", ., I \~, .~rii'ic/ 1i/aFi9/ existing businesses would be able to expand or remodel; but no rural residential uses would be allowed. In the Tri Area, the following uses would be allowed: rural residential as currently zoned outside the tight line area, expansion or remodel of existing businesses outside the tight line area and commercial in-fill within the tight line area. These interim ordinances would only apply to the Glen CovelTri Area and will not address other commercial areas in the County. John Holgate stated that the original intent of the staff would be to have this interim control also control the in-fill in commercial areas outside the Glen Cove/Tri Area. That was the only area discussed that the GMA Steering Committee meeting because that is the area the City is interested in. Commissioner Huntingford pointed out that this is another task that staff is being asked to do during the time they are to be working on the Comprehensive Planning process. He asked what will happen to the Planning Commission's work if this interim control includes all commercial areas in the County? The Board directed that staff work on the draft ordinance for only the Glen Cove/Tri Area. PUBLIC WORKS DEPARTMENT Director's Update: Public Works Director Klara Fabry noted that: 1& She asked which department will be in charge of the Glen Cove/Tri Area study -- the Planning Department or the Public Works Department? She suggested that the tasks could be divided up between the departments depending on the expertise required. Commissioner Huntingford stated that he is concerned about the proposed time frame to complete the study. He added that the department that manages this project needs to make sure that everything is done on time to ensure that the results of the study can be incorporated into the first amendment to the Comprehensive Plan which is to be done one year after it is adopted. Commissioner Harpole agreed with Commissioner Huntingford and the Board agreed they need to make a decision about who will manage this project by next week. Commissioner Harpole pointed out that the time frame for this study is very important and a critical issue to the Board and that he would like to make sure this is considered during the consultant selection process. 1& There was an accident last month on the Center Road at the Highway 104 overpass. There isn't any information available from the State Patrol on the cause of the accident, but the Department will continue to monitor this area to see if improvements need to be made. 1& Representatives ofthe Federal and State Highway Departments are scheduled to make a site visit on the Upper Hoh Road. 1& A request has been made that a sign honoring the QuilceneIBrinnon Shellfish Club be installed along the highway in Quilcene. Klara Fabry asked who the contact person is for this request? The Board advised that John Pitts is the contact person for this sign. There is currently a sign honoring a softball team in Quilcene and possibly this new sign could replace it. The Board asked that a County policy be developed to address sign requests which would Page 4 : VOL 23 . ,ar,r853 Commissioners Meeting Minutes: Week of November 10, 1997 /s::~"'~~i~~~~\ I,"," ~',\"',,\ \'"" ...,~f;;(O::I \ .-t:-"'.' \~\<~~;~/ 1~ii..Ti9."S9' include a time limit on the number of years the sign will be left up. Klara Fabry reported that she will have to contact the State Department of Transportation about this. ~ The public meetings on solid waste have been completed and the Task Force will make a proposal to the Board for future financing based on the comments received. ~ The construction on H.J. Carroll Park should be completed in December and the seeding should be done after the construction is completed. Discussion of Fish Barrier Culvert Replacement Fund: Chairman W ojt stated that the prioritization of culvert maintenance and replacement projects should be done through a rating system based on specific criteria. Klara Fabry reported that she received a new cost estimate of $193,000 for the culvert replacement project on Spencer Creek. This cost is much higher than the original estimate. She explained that she doesn't feel an outside agency or group should be given authority to prioritize culvert maintenance and replacement projects. She also asked that the special fund for fish barrier replacement not include the amount needed for yearly culvert maintenance and replacement of culverts that are not fish passage barriers. She is concerned that the County is making too many promises before the necessary information is compiled regarding the specific cost for the replacement projects. Commissioner Harpole suggested that a meeting be scheduled next week to discuss this further. Discussion and Possible Adoption re: Resolution to Accept Water Resource Council Charter: Environmental Health Specialist Dave Christensen explained that the Water Resource Council (WRC) Charter and a draft Resolution currently before the Board will allow the County to join the WRC. Commissioner Huntingford asked when the changes the Board has requested will be made? Associate Planner Harriet Beale reported that some of the changes have already been made. She expects that rest of the changes could be made within the next 60 days. Dave Christensen stated that because ofthe way this group works, there is a small possibility that the changes won't be made. The draft resolution states that the Board is signing the Charter before the changes are made, in a good faith gesture that they believe the changes will happen as requested. After further discussion of the WRC and how it operates, Commissioner Huntingford stated that he would feel more comfortable if the resolution included wording that outlined the items that the County would like changed in the WRC Charter. Chairman W ojt stated that the County's promise was that the Board would sign the Charter and the WRC's promise was that they would make the requested changes. Commissioner Huntingford stated that he misunderstood the original discussion, and thought that all of the changes would be made to the Charter before the County was asked to sign it. Commissioner Harpole added that he is comfortable with the resolution as written. Commissioner Harpole moved to approve RESOLUTION NO. 120-97 authorizing the County to become a signatory member of the Jefferson County Water Resource Council and to sign the WRC Charter in advance of expected amendments. Commissioner Huntingford seconded the motion and reiterated that he has concerns about going forward before the Charter changes are finalized. The Chairman called for a vote on the motion. The motion carried by a unanimous vote. Page 5 ;,VOL 23 :,I,~,r854 Commissioners Meeting Minutes: Week of November 10, 1997 ~~~~~9~(O~\ !!!:I , ',',"_, <,:"'::,i. ,.,-';.F-",I.r \~<~:~. ~~/ijj~~ct~9/ Commissioner Huntingford moved to appoint Environmental Health Director Larry Fay as the primary representative and Dave Christiansen as the alternate representative for the County. Commissioner Harpole seconded the motion which carried by a unanimous vote. Dave Christiansen asked the Board if they would like Resolution No. 79-95 amended to identify the items that would be dealt with by the Water Utility Coordinating Committee (WUCC) and the items that would be done by the Water Resource Council. Chairman Wojt stated that his understanding is that the WUCC responsibilities are: 1) dealing with future integration with water utility systems, and 2) deciding on water service areas for water utilities. The Board agreed that a clarifying amendment be drafted to modify Resolution No. 79-95. /:-:-, ~, Meeting Adjonrned . . ! J '\ I' . . .. ()1 I ,', -I . ". .,~ / ~\ ",: ! SEAL: ' ". C I '" I .' .... """"'- ~ ~ -' ATTEST: ~~~~ Clerk of the Board Page 6 23 ',~~.r855 : VOL November 10,1997 at 8 am. -- WOS re: Requestfor Fish Passage Barrier Commitment: The Representative from was stated that they are in the process of writing a "Jobs for the Environment Grant" that is due in December. They also have received a grant for $100,000 and the crews will be starting work the first of December. In order to include the Barnhouse Creek Project and the Leland Creek Tributary was needs a letter of commitment from the County to go with the grant proposal "stating that they will be doing the two projects." Originally the was was awarded a grant in 1996 to do this work. The County also applied for a grant at that sarne time which they did not receive. Therefore the work was never done. These two grants were never "connected" in any way. If they can't get a "letter of intent" from the County, they won't be able to go ahead with the grant proposal. They want the County to commit to repairing these two culverts in 1998 and 1999. There was a discussion about the wide range in the estimate of the cost of the work. Commissioner Huntingford stated that he is very concerned about the possible escalating cost of the projects. Commissioner Harpole stated, "The letter that you need from us basically says that the County commits to do these two projects over the next two years?" The representative said, "That's correct." Commissioner Harpole stated, "And the purpose that you need specifically that letter is so that you can leverage getting the grant dollars?" The representative said, "That's exactly it." There was a discussion about using each other's money to leverage more funding. Commissioner Harpole stated that he thinks the County has committed as much as they can. He doesn't have a problem with writing a letter of commitment as long as they understand they are all working together and they don't come back in 6 months to ask for more money because they need matching funds for grants. He stated he is speaking for himself and not for the Board. Commissioner Huntingford stated that if the County has committed to $150,000 a year for two years plus the maintenance funds of$150,000 for two years for these projects, that totals $600,000. The Tribes have asked for $500,000 from BrA, but they aren't assured they will get the funding. Commissioner Huntingford asked if the County could explain in the letter how they plan to fund the projects for the next few years? If they commit to Barnhouse, the Leland tributary and Spencer Creek next year, that's almost $250,000. The was can use that for a match. Commissioner Huntingford said, "I think our letter of commitment would have to say a similar thing to what yours said: that we're willing to match to the best of our ability, on a dollar for dollar basis. Realistically, that's all we can say." Commissioner Harpole stated that they would need to work with Klara Fabry on the draft letter and have her bring it before the Board for Chairman W ojt to sign. Commissioner Huntingford "moved to have Jefferson County go ahead and draft a letter of intent for the two fish projects which would be Barnhouse Creek and the tributary on Leland Creek. And then along with that letter, show what we think is going to be the price, and then along in there also state that we are currently working on Spencer. Just to show that we are committing to those two projects and that we are also working on Spencer to show that we are committing $250,000 roughly. And then down the road if Peter or somebody can use that letter as match, that will.already be set in stone." Commissioner Harpole seconded the motion which carried by a unanimous vote. "So Barnhouse and Leland will be done in the next two years. And Spencer as well." YO!_ 23 ,,~'-85~, " L'