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HomeMy WebLinkAboutM111797 JEFFERSON COUNTY BOARD OF COMMISSIONERS District No.1 Commissioner: Daniel Harpole, Member District No.2 Commissioner: Glen Huntingford, Member District No.3 Commissioner:._ Richard Wojt, Chairman /~sONC; 14;~~);>--~,'~f,~\\ -I ~"'j-< I THE ..I:I~ART'OF THE \ 'f' ~~'" L~[i~I'IC Pli~~~~:;\l \'7...,,~/....-.1 'c1 s'-....._.<;~ 0)1 "J.IL~g// Clerk of the Board: Director of Public Services: Deputy Director of Public Services: Lorna L. Delaney Gary A. Rowe David Goldsmith MINUTES Week of November 17, 1997 The meeting was called to order by Commissioner Daniel Harpole in the absence of Chairman Richard W ojt. Commissioner Glen Huntingford was present. Approval of Minutes: Commissioner Harpole moved to approve the Minutes of October 13, 1997 as submitted. Commissioner Huntingford seconded the motion which carried by a unanimous vote of the Commissioners present. PUBLIC SERVICES BRIEFING SESSION: David Goldsmith, Deputy Director of Public Services, reported that there have been problems with the administration of the County's Section 125 Program for employees by Colonial Life and they recently submitted a $550 bill for maintenance ofthe program. Another vendor, AFLAC, has been contacted about providing this service to the County. Commissioner Harpole moved to enter into a contract with AFLAC to provide services and administration of the County's Section 125 Program. Commissioner Huntingford seconded the motion. The motion carried by a unanimous vote of the Commissioners present. Gary Rowe, Director of Public Services reported that in 1990 the Legislature passed funding for counties for Criminal Justice programs. The expenditures for the base year of 1990 in Jefferson County were a little over $2 million. The base expenditures for 1997 were $4 million. The State's Criminal Justice Funding does not cover all of these costs. This will be reviewed further during the budget process. Page 1 , VOl, ')q Gt) :Q.'~~ ; ,~ '.J t~, 1~:"~~5fq~~%\ (~ ~j;;(1 \{i'~~i/ <r-t!:l!}{9~ Commissioners Meeting Minutes: Week of November 17, 1997 Several Elected Officials, the Board, Gary Rowe, and David Goldsmith are scheduled to attend a meeting in Port Angeles next week with the area Legislators. A list of issues that are important to Jefferson County in the next legislative session will be presented and discussed at that meeting. PUBLIC COMMENT PERIOD: The following comments were made: a statement that the County should not be allowing subdivisions that do not meet the density requirements currently in place; and the City of Port Townsend raising the cost of water rates for the Tri Area higher than what they charge homeowners in the City. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Harpole moved to delete Item 3 and to approved and adopt the balance of the items on the Consent Agenda as presented. Commissioner Huntingford seconded the motion which carried by a unanimous vote of the Board members present. 1. RESOLUTION NO. 121-97 re: Updating the Official County Road Log; Forest Drive 2. HEARING NOTICE re: 1998 Jefferson County Budget; Scheduled the Week of December 1 - 5, 1997, at Various Times, in the Lower Level Conference Room 3. DELETE Final Plat Approval, SUB96-0010; To Divide 6.55 Acres into 3 Recreational/Residential Lots; Located off of Paradise Bay Road, Port Ludlow; Edwin and Denece Perkins, Applicants 4. Hearing Examiner's Findings, Conclusions, and Decision re: Shoreline Conditional Use Permit, SDP97-0006; To Construct a Stairway to Provide Beach Access for an Existing Single Family Residence; Located at Kilisut Harbor on Marrowstone Island; Denis Dignan and Carol Bangs, Applicants 5. Hearing Examiner's Recommendation to Approve; Forest Land Map Correction 6. Request for Community Grant Funding, $890; For Basketball Stand and Hoop to be Placed on the Gardiner Community Center Grounds For Adult and Youth Recreation; Gardiner Community Center Advisory Board 7. Notice of Change in Hours of Operation For the Clearwater Drop Box Site; Jefferson County Public Works; Effective December 1, 1997 COUNTY DEPARTMENT BRIEFINGS/BUSINESS COMMUNITY DEVELOPMENT Director's Update: Community Development Director, Al Scalf, asked for clarification on some of the issues that have come up in drafting interim controls for the Glen Cove and Tri Area commercial areas. Page 2 VOL 23 8....'1,.., , J"~ ("l, -e ,...,.., u Commissioners Meeting Minutes: Week of November 17, 1997 /~r:l:'o%, I-~~'Y I\~,,~.;~~/ ' '1f~_Q':'\tY · The ordinance will address what can be done in the redefined (tight lined) commercial areas. . No commercial development will be allowed outside those areas. · The ordinance will only effect the commercial zones in the IGSO which are different from the tight line areas. . It will define what can be done for a one time expansion while the ordinance is in effect. John Holgate explained that the economic development marketing study portion of the Tri Area/Glen Cove study will look at the entire area which includes the Airport, Ness's Comer, IrondalelRhody Drive, and Port Hadlock. In addition, the Tri Area UGA study will determine where the boundary should be for a UGA. Al Scalf then reviewed proposed language in the draft ordinance which indicates that a septic system permit would not be issued until a "no protest" agreement for annexation of the Glen Cove area to the City of Port Townsend is signed by the property owner. He asked if this wording should be left in the ordinance at this time? Commissioner Harpole stated that it is his understanding that this will be discussed further by the Growth Management Steering Committee before any language is put in this interim ordinance. Commissioner Huntingford asked if the Prosecuting Attorney has been consulted about this language? It is his understanding that this type of agreement is not enforceable. Commissioner Harpole stated that the issue of whether this is a "no protest" agreement for annexation or for infrastructure improvements. This needs to be cleared up with the City Council. John Holgate advised that this language will be taken out of the draft ordinance. Discussion re: Project Manager for Glen Cove/Tri-Area Studies: Al Scalf reported that currently there is a contract between the Planning Department and the Public Works Department regarding the work on the Glen Cove/Tri Area Study. He asked if a consultant has been selected yet? Klara Fabry explained that she asked the Board for a determination about which department would be in charge of this work because she feels that may impact the consultant selection. Commissioner Huntingford pointed out that if the new Planners hired could do some of the work in Tasks 1 and 2, it may reduce the costs of these studies. Klara Fabry reported that the costs are estimates and until the RFP is advertised and negotiations are started with a consultant, there is no way to tell if the estimated costs could be reduced because there is Planning Department staff to do some of the work. The discussion continued regarding the transfer of funds from the Planning Department to the Public Works Department for work already done on this project, how the project management can best be handled, and how to ensure the continuity of the entire project. Commissioner Huntingford stated that the Board has already directed that the Public Works Department issue the RFP, make the selection of the consultant, and have them begin work on this project in January 1998. Commissioner Harpole stated that he feels most of the work and information for these studies is Planning information, but he isn't sure that the Planning Department has the staff or the technical expertise to do this work. John Holgate suggested that the consultant may be able to provide more information on which department could handle this work. Commissioner Harpole pointed out that the consultant hired needs to be Page 3 VOL 23 'u,r876 Commissioners Meeting Minutes: Week of November 17,1997 :'~~~~~~~~~~\ jl./.:! '~-"__,'~,' \~I ~">1 " '\~~~1~~-/ advised of this situation and that project management may change from one department to the other. Klara Fabry suggested that the Public Works Department work with the Planning Department to determine a recommended strategy for this project. PUBLIC WORKS Director's Update: Public Works Director, Klara Fabry, reported: · A meeting was held last week with representatives of State, and Federal agencies regarding the Hoh River and needed stabilization ofthe road. There is a good possibility that the Federal government will provide funding for the work needed on this road. · A Fish Passage Barrier Task Force meeting was held last week in Olympia. The funding in the State budget for the grant program is in question. · There will be a meeting with representatives of State Parks and Recreation and State Fish and Wildlife regarding Seven Sisters Road this Wednesday. · The Public Works Department is working with Skookum to provide recycling to the whole County. · Wednesday there is a Solid Waste Task Force meeting to go over the Executive Summary ofthe comments received at the various public meetings. Request re: Step for Design and Construction Engineer: Public Works Department: Commissioner Harpole moved to allow the Public Works Department to hire a person as the Design and Construction Engineer at step 5 in the appropriate Grade due to the person's work experience. Commissioner Huntingford seconded the motion which carried by a unanimous vote of the Board members present. Request for Out of State Travel; Sheriff's Office: Commissioner Harpole moved to approve the request for out of state travel submitted by the Sheriff s Office to send a Deputy to training in Portland Oregon. Commissioner Huntingford seconded the motion which carried by a unanimous vote of the Board members present. Application for Assistance from the Veterans Relief Fund: Commissioner Harpole moved to approve the application for assistance from the Veterans Relief Fund in the amount of $237.87. Commissioner Huntingford seconded the motion which carried by a unanimous vote of the Board members present. Greg McCary and John Rose, Olympic Resource Management (Pope Resources) re: Storm water Drainage in Port Ludlow: Commissioner Huntingford explained that a group of residents from Port Ludlow were in several weeks ago to request help on dealing with stormwater problems in Page 4 .VOL 23 . ~G; 877 Commissioners Meeting Minutes: Week of November 17, 1997 /$~/::'~~~::,-^,r:o~} i-'i <ti"Hl \~~S-ii~! that area. Klara Fabry reported that this is an issue that needs to be resolved. The drainage easements on the Port Ludlow plats are not dedicated to the County, but are dedicated to the public. The problems that are developing are outside of the right-of-way. Greg McCary, Olympic Resource Management, explained that there is a difference between Pope and Talbot (the Company that developed the plat) and Pope Resources, and when the original plats were developed there weren't any stormwater management regulations. He has visited some of these sites and found that many of the open ditches, which were originally developed with the roads, have been paved over. Commissioner Huntingford noted that there are places where there were ditches and other places where the ditches were not put in. The discussion continued regarding several of the specific sites where there are stormwater management problems in the Port Ludlow developments. Shoreline Planner Lauren Mark, read the dedication on one plat that says that reserves and drainage easements are dedicated to the public. John Rose explained that this type of dedication was done on plats years ago and a legal interpretation is needed as to who is the "public" in these dedications. Greg McCary reiterated that Pope and Talbot is not represented here today to discuss the stormwater drainage easements on the plat. John Rose noted that there are 2 issues: 1) How the present problems will be dealt with (stormwater drainage problems caused by the water not reaching the ditches that are there for that purpose, and stormwater drainage problems off County road right-of-way in drainage easements that are dedicated to the public), and 2) how to deal with stormwater in the future. Lauren Mark asked who the contact person at Pope and Talbot would be? Greg McCary answered that he would be happy to provide the County with the Pope and Talbot address or would forward any letter to them. Klara Fabry explained that the County has no problem addressing the stormwater drainage on County road right-of-way, but there is a problem dealing with these issues on private property, including the identified drainage easements. Commissioner Huntingford advised that the County can provide pictures of the areas where there are problems because the local Utility Committee has been working with these issues. John Rose pointed out that there are 5 groups that could potentially have to deal with these issues: the County, Pope and Talbot, Olympic Resource Management, the Local Maintenance Committee and the adjacent property owners. The discussion continued regarding possible solutions to problems in certain areas. Greg McCary asked if a representative of the County would accompany them on site to review the problem areas? He advised that they will continue to work with the County to determine the scope of the problem and develop possible solutions. HEARING re: Proposed Budget Extensions/Appropriations; Specific Other Funds: Commissioner Huntingford opened the public hearing. Treasurer Judi Morris reported that there is money in the unencumbered balance of the Treasurer's 0 & M Fund which they did not budget originally. They now need these funds for mailing expenses. Hearing no comments for or against this requested appropriation, Commissioner Huntingford closed the hearing. Page 5 " VOL 23 ',~~.87B Commissioners Meeting Minutes: Week of November 17, 1997 ",-~(i{f".".."",p~. i~~~~"')~'i \\~,~~;// ''1z1t;~!i>~ Commissioner Harpole moved to approve RESOLUTION NO. 122-97 ordering the budget appropriation as requested by the Treasurer for the Treasurer's 0 & M Fund. Commissioner Huntingford seconded the motion which carried by a unanimous vote of the Board members present. Discussion re: Citizen Task Force; Land Use Permit System Project: Consultant Ted Hunter explained that they are currently working on Phase 2 of their project. The emphasis of Phase 2 is procedural reform with the formation of a Citizens Task Force. Susan Gulick reported that a letter was sent to everyone who was interviewed for the Land Use Assessment Survey asking if they would like to serve on the Task Force. Currently 16 applications have been received. They are anticipating appointing 6 citizens and 3 Planning Department staff members to the Task Force. She then reviewed the criteria for appointment to the Task Force. The Board concurred with the criteria presented for selecting Task Force members. The proposed list of Task Force members will be on the Board's Consent Agenda next week for appointment. Solid Waste Advisory Committee: Commissioner Harpole moved to appoint Penny Varteresian to a 2 year term on the Solid Waste Advisory Committee. (Her term will expire November 17, 1999.) Commissioner Huntingford seconded the motion which carried by a unanimous vote of the Board members present. Sheri Scalf re: Grant Funding for Animal Services: Sheri Scalf reported that she has been contacted by over 200 people about civil issues dealing with animals. These are problems that Animal Control is not involved in. She is suggesting that a mediation board be established in Jefferson County to resolve these civil pet issues. Commissioner Huntingford asked for the information on the grant that Sheri Scalfhas been awarded. Commissioner Harpole stated that the Board asked that the grant application and grant strategy be provided to Environmental Health Director Larry Fay, who represents the County in this matter. Sheri Scalf noted that they would like the County to be involved, but this isn't a grant to the County. The mediation board is a pilot project for the whole country. Commissioner Harpole reiterated that Larry Fay needs to review the grant application. Larry Fay noted that this is Sherri Scalfs grant and the County will consider any recommendations made as a result of the pilot project. Commissioner Harpole added that if the grant states that the Animal Services Department needs to work with Ms. Scalf s group, and that it is something they can do, then that will be fine. However, he has concerns about the expectations of what the County will provide and he would like to have that information established and clarified before this project goes further. Page 6 VOL 23 !.~~879 Commissioners Meeting Minutes: Week of November 17, 1997 /$'~~:~~~~~:C?~"" l~i ,>, ",',I'~,I, ' I, , ,,~...., t \\~~~~1~~/' The Board held an Executive Session with the Assessor and the Treasurer regarding Potential Litigation from 4:00 p.m. to 4:45 p.m. Discussion re: Fish Barrier Fund: Jerry Gorsline commended the Board for establishing a fund dedicated to dealing with fish passage barrier problems. He asked that the fund be entirely dedicated to these problems only and not include an amount for any other type of culvert maintenance. Commissioner Huntingford explained that the County has committed to establishing a special fund for culverts by taking $150,000 from the Public Works Reserve Fund, with the balance to come from the amount that is estimated to be spent each year for culvert maintenance. The County needs to do maintenance and maintaining the reserve is crucial in case of emergencies. Commissioner Harpole asked if having this fund dedicated to fish passage and habitat enhancement would help the coalition with their grant application needs? Every culvert has an impact on fish habitat and the maintenance part of this fund could be used to repair culverts. When setting this fund was originally discussed, the County said that it would commit to this in 1998 and with grant funding available, will probably continue into 1999 and beyond. Jerry Gorsline noted that other culvert maintenance has not been prioritized and they are afraid that some of this fund may be diverted to those projects and not be used for replacing fish passage barriers. Jay Watson, Natural Resource Director for the Port Gamble S'Klallam Tribe, stated that the Port Gamble and Hoh Tribes are putting grant applications together to match the County's funds. The Federal government wants a clear commitment from the County for a dollar for dollar match. He stated that if the County can only commit to a certain amount, then their applications will have to be submitted for a lesser amount. Klara Fabry noted that the Board committed to matching the grant amounts the Tribe's may receive. The County needs to use the fund being established to leverage other grant funding to provide the necessary matching funds. Jill Silver, Hoh Tribe, asked ifthe County has a grant writer and what happens when grants aren't received to provide the necessary match? Commissioner Harpole stated that the County doesn't have a grant writer. The burden is on the County to match the grant funding that the Tribes receive. Commissioner Huntingford noted that if the County isn't successful in receiving grants to match these funds, then the County will have to come up with the matching funds and he doesn't know if that can be done. Commissioner Harpole reiterated that the commitment is for this fund to be used for the County match for the Tribes grant funding over the two year period of 1998 and 1999. If all of the funds are needed for this purpose, then the County will have to find grant funding to do the culvert maintenance projects. Klara Fabry emphasized the need for maintenance of any culvert that is replaced in the future or the same situation will happen again. Page 7 VOL 23 ',~r:880 Commissioners Meeting Minutes: Week of November 17, 1997 iS~'5~~~,::~:(~~", !... ~'i,cj~\ \~~~~s~' Peter Bahls asked if the commitment is that the Hoh and the Port Gamble Tribes could apply for $250,000 each for 1998 and 1999 and the County will match those funds? Commissioner Harpole stated that is correct. The discussion continued regarding the grant funding and how it will be spent, if received, and the time frame for doing the work. The Tribes will draft a letter of commitment for the County Commissioners to sign. MEETING ADJ~YjNED-......... / ",'. Htot... " 'f.1. .,.,~ , flJ' U.: ~..... . c \ SEAL <',~,,'........... #. \ ' ~~', ~ f:~',;--' " ,\~ '. ~ ",'\ }~ i ~' ." I ",!II; \ 1. . . ; .. ~.. .. , ...... .. / '.~'.' . J. " ' '~.' JEFFERSON COUNTY BOARD OF COMMISSIONERS (Excused Absence) Richard W ojt, Chairman ATTEST: 11]" ct~an';y, CMC ~--- Clerk of the Board {J ,,~ '" Page 8 VOL 23~~r881