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Home My WebLink AboutM112497 JEFFERSON COUNTY BOARD OF COMMISSIONERS District No.1 Commissioner: District No.2 Commissioner: District No.3 Commissioner: "SON (' (;,;>,. ,.(~. 4~ . ,-,<1' (-4 ~,.,)~ .I.:u .....~ ~., ~:,...... ,& .. THE HE.>.Rf Of n,;, Daniel Harpole, Member Glen Huntingford, Member Richard Wojt, Chairman OIYMPJC p:~nINSU(.A Clerk of the Board: Director of Public Services: Deputy Director of Public Services: Lorna L. Delaney Gary A. Rowe David Goldsmith MINUTES Week of November 24, 1997 The meeting was called to order by Chairman Richard W ojt. Commissioner Daniel Harpole was present. Commissioner Glen Huntingford was out of town at a Tacoma Narrows Local Involvement Committee meeting. Approval of Minutes: Commissioner Harpole moved to approve the minutes of October 20, 1997 as presented. Chairman Wojt seconded the motion which carried by a unanimous vote. PUBLIC SERVICES BRIEFING SESSION: Gary Rowe reminded the Board that final budget hearings are scheduled next week. He asked if the contract between the Public Works Department and the Sheriff s Office for emergency management will be continued next year? The Board advised that as far as they are aware this agreement is to be continued. Gary Rowe further reported that the transfers from the General Fund to Special Funds such as Health and Substance Abuse have been cut back to help balance the budget. The requests for additional items for the Quilcene and Brinnon Flood Zone Funds have also been cut from the budget. PUBLIC COMMENT PERIOD: A request was made that the Board not increase taxes to balance the County budget. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Harpole moved to delete Items 3, 7 and 8 and to approve and adopt the balance of the items as presented. Chairman W ojt seconded the motion which carried. Page 1 1,'01_ ~j(; 1.v,J ..,.Q{ .JO.". Commissioners Meeting Minutes Week of November 24, 1997 (i':'''''' ~" ... "', I., <: """"",' THE CONSENT A (JENDA - Continued 1. RESOLUTION NO. 123-97 re: Adopting Amendments to the Personnel Policy Manual for All Jefferson County Employees 2. RESOLUTION NO. 124-97 re: Designating Certain County Roads as Primitive Roads 3. DELETE Resolution and Letters of Appointment re: Creating a Citizen Task Force on Land Use Procedural Reform (Appoint the Following Persons to Serve: Citizens; Bill Irwin, Sandy Sandmann, Bill Marlow, Ryan Tillman, Marjorie Rogers, and Wendy Wrinkle; Staff; Michelle Grewell, Monica Macguire, and AI Scalf) (See item later in Minutes.) 4. CONTRACT re: Provide and Install New Carpet at Jefferson County Sheriff's Office; Jefferson County Public Works; Peninsula Floors and Furnishings 5. CONTRACT #EM997076 re: Hazardous Material Emergency Preparedness Grant; Jefferson County Sheriff's Office, Department of Emergency Management; State Military Department, Emergency Management Division 6. HEARING NOTICE re: Proposed Ordinance Amending the Jefferson County Shoreline Management Master Program; Hearing Scheduled for Monday, December 8, 1997 at 3:00 p.m., in the Commissioners' Chambers 7. DELETE Final Plat Approval, SUB96-001O; To Divide 6.55 Acres into 3 RecreationallResidential Lots; Located off Paradise Bay Road, Port Ludlow; Edwin and Denece Perkins, Applicants 8. DELETE Preliminary Plat Approval, SUB97-0009; Sylvester Long Plat; To Divide 40.09 Acres into 8 lots; Located off Glen Drive, Coyle; Jane Sylvester, Applicant 9. Critical Aquifer Recharge Areas Best Management Practices (BMPs) 10. Letter Appointing Representatives to Serve on the Water Resources Council; Jefferson County Health and Human Services; Primary Member: Larry Fay, Environmental Health Director, and Alternate Member: David Christensen, Water Resource Specialist COUNTY DEPARTMENT BRIEFINGS/BUSINESS: COMMUNITY DEVELOPMENT Directors Update: Al Scalf noted that he received two memos from the Prosecuting Attorney's Office in response to draft resolutions that Planning staff sent them for legal review. These memos indicated that there were alternative methods to deal with the issues that were addressed in the resolutions. He pointed out that the Board pulled approval of the Perkins Short Plat, Item 7 on the Consent Agenda because of one of the memos. Commissioner Harpole suggested that the Planning Department and Prosecuting Attorney's staff meet and discuss the options available to address these issues and bring their suggestions back to the Board. Page 2 , VOL 23'~r88r - Commissioners Meeting Minutes Week of November 24, 1997 ~,'~'C""" .., ',' "-. ...~': "'..",' Commissioner Harpole noted that the land use inventory and analysis for the County needs to be discussed with the Prosecuting Attorney and the Planning Department staff. A workshop was scheduled for December 8, 1997 at 3:45 p.m. Harriet Beale reported on watershed planning funds from the State. The Water Resources Council is coordinating funding for WRIA 17. In addition, Clallam County is applying for funding for WRIAs 18, 19 and 20. The West End of Jefferson County is included in WRIAs 20 and 21. This will be discussed at the County's Water Team meeting and she will make a recommendation regarding this funding to the WRC. Commissioner Harpole reiterated that the Board would like Harriet Beale to attend the WRC meetings to work and discuss issues with the County representative. Commissioner Harpole noted that the Comprehensive Plan and the direction from the Fire Code Advisory Committee on fire flow and infrastructure are directly opposed to each other. He requested that Al Scalf review these issues. Ted Shoulberg, City Council Member explained that he had reviewed the complete file on the building permit issued at the Port of Port Townsend and found no memorandum of understanding. He asked what authority the Building Official has to allow a building permit at an essential public facility that doesn I t have the required fire flow? He asked to see a fire suppression agreement for this building and questioned whether the building permit is legal. Planning Manager John Holgate updated the Board on the Comprehensive Plan. He reported that Planning staff met with the Prosecuting Attorney regarding the land use inventory and the issues that had been raised by the Prosecuting Attorney I s Office. The Comprehensive Plan is in the final draft version and several chapters will be sent to the Prosecuting Attorney for legal review. Shoreline Substantial Development Permit SDP97-0005; To Construct a 156foot, Two (2) Party Joint Use Dock; Located on the Western Shore of Mats Mats Bay; Leonard Palmer, Applicant: John McDonnough, Shoreline Planner, explained that this application is to construct a joint use dock, 150 feet in length, on Mats Mats Bay. SEP A was conducted on the project and a number of mitigating conditions were applied to the project. The Hearing Examiner recommends approval of this joint use dock with mitigating conditions. Commissioner Harpole moved to adopt the findings and recommendations of the Hearing Examiner for Shoreline Substantial Development Permit #SDP97-0005. Chairman Wojt seconded the motion which carried. PUBLIC WORKS . Director's Update: Public Works Director Klara Fabry reported: The position of Capital Improvement Coordinator has been filled. Page 3 ~ VOL 23A~: 887 Commissioners Meeting Minutes Week of November 24, 1997 ~.t"""" " ~ C ~i.t,,:..,!~,f.: · A meeting with representatives from State Parks and Recreation and the State Department of Fish and Wildlife was held to discuss Seven Sisters Road. It is likely that the project to develop a new access road and parking lot will be funded in the next biennium. This project could possibly be included in the Legislature's supplemental budget for 1998. They are working on some alternatives for handing the traffic and parking until this project can be funded. · Everything is in place for work to begin on the Old Gardiner Road project once the Gunstones sign the construction easement and approve the donation of right-of-way. A public meeting will be held to update the residents on the status of this project. · Permits have been applied for to do the first phase of work on the development of three logjams at three locations on the Upper Hoh. Mter the impact of these logjams is determined, the next phase will be to rebuild the river bank to its original slope. · A draft letter to the City was presented regarding the City and the County entering into discussions about the operation of the Port Townsend Community Center. The Board concurred with the draft letter which will be finalized and put on the Board's Consent Agenda next week. Two (2) Letters of Commitment for Grant Applications re: Culvert Replacement Projects on Barnhouse Creek and a Tributary of Leland Creek: Klara Fabry presented two letters of commitment for grants for culvert replacement projects on Barnhouse Creek and a tributary of Leland Creek. Commissioner Harpole asked that the Public Works Department work on setting criteria for prioritization of culvert replacement work before the grant applications are received by the Tribes. He would also like all the issues and concerns addressed before any work is started on County road right- of-ways. Commissioner Harpole moved to have the Chairman sign the letters of commitment for the partnership match for grant applications for fish barrier passages as presented. Chairman W ojt seconded the motion which carried. Two (2) Application for Veterans Relief Funds: Commissioner Harpole moved to approve two applications for assistance from the Veterans Relief Fund in the amount of $125.16 submitted by VFW Post #3213 and $361.76 from VFW Post #10706. Chairman Wojt seconded the motion which carried. Creation and Appointment of a Citizen Task Force on Land Use Procedural Reform: (Item 3 from the Consent Agenda) Commissioner Harpole moved to adopt RESOLUTION NO. 125- 97 creating a Citizen Task Force on Land Use Procedural Reform and appointing the following persons to serve: Citizens: Bill Irwin, Sandy Sandman, Bill Marlow, Ryan Tillman, Marjorie Rogers, and Wendy Wrinkle; and Planning Department staff: Michelle Grewell, Monica Macguire, and Al Scalf. Chairman W ojt seconded the motion which carried. Page 4 : VOL 23, I,G:: 888 iY~""""" '. '.., ~(l"J...r,-J': Commissioners Meeting Minutes Week of November 24, 1997 HEARING re: Community Development Block Grant (CD.B. G.) Application: Bill Riley, Clallam Jefferson Community Action Council, explained that this grant application is for $124,000 in funding for CAC programs. The County receives $3,000 for administration from the grant. The grant provides funding for administration of the Section 8 Rental Assistance Program, the Minor Home Repairs Program, information and referral services, the Emergency Shelter Program, and other programs where no administration funds are received. The Chairman opened the public hearing. Hearing no comments for or against the proposed grant application, the Chairman closed the public hearing. Commissioner Harpole moved to approve and sign RESOLUTION NO. 126-97 in support of the Public Services Community Block Grant services application. ..-- -.... MEETING ADJOl1RNEi>w If : "{\' / 4)'"/ . '. 'J;; : ... .. #\ SEAL: i' \ .",~... ~~. 1 ' . ., '\ ., , '. I' , . I . " f'. . \ . ~ . ~ . . -.J" ,.' ,~. #> ~~. \ JEFFERSON CO BOARD 0 ATTEST: ct:.~y~aM>>L Clerk of the Board' ([' Page 5 , VOL 23 '~.r,,889