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HomeMy WebLinkAboutM120897 JEFFERSON COUNTY BOARD OF COMMISSIONERS District No.1 Commissioner: District No.2 Commissioner: Clerk of the Board: Director of Public Services: Deputy Director of Public Services: Lorna L. Delaney Gary A. Rowe David Goldsmith MINUTES Week of December 8,1997 The meeting was called to order by Chairman Richard W ojt. Commissioners Daniel Harpole and Glen Huntingford were both present. Approval of Minutes: Commissioner Huntingford moved to approve the Minutes of the week of October 27, 1997 as presented. Commissioner Harpole seconded the motion which carried by a unanimous vote. Patrice Daylo, Community Action Council reo' Certification for Funding Voucher Systemfor Emergency Shelter Program: Patricia Daylo reported that funding for placing persons who need emergency shelter in a hotel or motel was received early this year and she asked that the Board approve the use of this funding. Commissioner Harpole moved to approve the use of the funding received for the emergency shelter voucher program as presented. Commissioner Huntingford seconded the motion which carried by a unanimous vote. PUBLIC SERVICES BRIEFING SESSION: Gary Rowe, Director of Public Services reported on the schedule for finalizing the 1998 budget which includes a public hearing today at 3 :30 p.m. for setting the property tax levies. He asked if the Board needs any additional information from the Departments before they can work on finalizing the 1998 budget? Commissioner Harpole asked that the Planning Department provide the work plans for the new Planning positions. The discussion continued regarding budget issues. Page 1 Vr'1' \-' ~ q,"\, ,IF 0( t_, ~ -:~{.~ ."t'. " :,-/ r:. ~. - Commissioners Meeting Minutes: Week of December 8, 1997 PUBLIC COMMENT PERIOD: The following comments were made: concerns about the fire flow system design for the properties at the Airport; and how the Airport will be addressed in the Glen Cove/Tri Area studies. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Harpole moved to approve and adopt the consent agenda as submitted. Commissioner Huntingford seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 129-97 re: Update to the County-wide Safety Manual Requiring Defensive Drivers Training for County Employees 2. RESOLUTION NO. 130-97 re: Rescinding Resolution No. 29-86 Resetting Maximum Dollar Amounts for Soldiers' and Sailors' Relief Fund Applications 3. RESOLUTION NO. 131-97 re: Mitigated Resolve for Construction of Solid Waste Transfer Station and Title Transfer of 6 Acres to Fire District #6 4. AGREEMENT re: Professional Services for Training Data Base Services; Jefferson County Public Services; RESoft/Dynamic Services 5. AGREEMENT re: Employment Agreement for Planning Services; Jefferson County Planning Department; Blake Liebermann 6. AGREEMENT, Intergovernmental re: Special Studies for Tri-Area and Glen Cove Related to Growth Management; State Department of Community Trade and Economic Development (CTED) 7. Modified Clerk Hire Salary Schedule; Jefferson County Public Works 8. Fish Passage Barrier Correction Grant 9. Request for Six (6) Month Administrative Extension, #SUB95-0006; To Divide Approximately 6.04 Acres into 2 Residential Lots; Located off of East Marrowstone Road, Nordland; Stephen Bergstrom, Proponent 10. Recommendation to Pay Claim #C-24-97, $97.00; Damage to Property; Gregory L. Kossow 11. Recommendation to Reject Claim #C-18-97, $5,556.85+; Damage to Property; Howard Peters 12. Recommendation to Reject Claim #C-25-97, $91.72; Damage to Vehicle; Trixann Eldridge 13. Recommendation to Reject Claim #C-26-97, $6,000; False Arrest; Darren G. Miceli 14. Application for Assistance from the Veteran's Relief Fund; Jefferson County Service Officer's Association for $375.55 15. Application for Assistance from the Veteran's Relief Fund; American Legion for $300.00 COUNTY DEPARTMENT BRIEFINGS/BUSfESS: 'f' COMMUNITY DEVELOPMENT Director's Update: Al Scalf reported that there have been questions raised about Forest Practice Conversions. Assistant Planner Lauten Mark reviewed the Forest Practice permit process. In Jefferson County, the lead agency for SEP A review for all Class IV General Forest Practice Page 4"~' ." el 23 fA,r927 - Commissioners Meeting Minutes: Week of December 8, 1997 applications, where a conversion is indicated, is the County. There was a change in the laws in 1996 and the new rules could make the use of the County's Conversion Option Harvest Plan unnecessary. Commissioner Huntingford noted that there is confusion between "forested land" and "Forest Lands." Al Scalf reiterated that there is confusion and the public doesn't understand the term "conversion." Lauren Mark suggested that she will discuss the new rules with DNR and other counties and ask how they handle these applications. John Holgate advised that the Comprehensive Plan process is on schedule. The final boundaries for the rural crossroads and rural centers will be reviewed next week. Commissioner Huntingford asked if they have looked at the consequences if the Tri Area is designated as "rural" in the Comprehensive Plan and the City refuses to provide water to a rural area? John Holgate feels that the March 9, 1998 deadline for adoption of the Comprehensive Plan is feasible. He reported that the Planning Commission passed a resolution last weekend that they cannot meet the January 8, 1998 date for the draft recommendation to be released to the Board. He advised that they will be on time for their other deadlines. The workshop on Land Use Inventory has been canceled today because the Prosecuting Attorney is not available. Commissioner Harpole noted that the working definition of "Lot of Record" needs to be adopted before the Comprehensive Plan is adopted, because it is a substantiating definition in that plan. Discussion reo' Administrative Determination to Alter the Brinnon Beach Recreational Vehicle Park Binding Site Plan and the Brinnon Beach Estates - North Residential Subdivision to Include Lots 7 & 8 which have been Combined through a Boundary Line Adjustment: Al Scalf reported that this is a minor plat amendment and staff recommends that it be approved. Assistant Planner Michelle Grewell explained that the applicant, who owns lots 7 and 8, would like to build on this lot (which is a combined lot), but it has a restriction on the plat that says these lots are recreational vehicle lots which cannot include a septic system. Commissioner Huntingford moved to approve this request as recommended by Planning staff. Commissioner Harpole seconded the motion which carried by a unanimous vote. Discussion reo' Long Plat Subdivision #SUB97-0009, To Divide 40.09 Acres into 8 Lots; Located off of Glen Drive, Coyle; Jane Sylvester, Applicant: Chairman Wojt asked if the restriction language on the largest lot (Lot 8) is adequate? Commissioner Harpole stated that he has concerns because there are 7 lots that are 2 1;1 acres and one lot of 20 acres. The language that was drafted regarding re-subdivision of Lot 8 stated the density of the "original" subdivision and he feels it should say the density of "this subdivision #SUB97-0009." Page 3 .~vo( 23 rAe: 928 -- Commissioners Meeting Minutes: Weel< of December 8, 1997 ~~ Commissioner Huntingford asked if there is another requirement for open space on this subdivisio~. NG~ Michelle Grewell reported that there is a requirement for 10% open space. The discussion continued regarding clustering, density averaging, and open space. Commissioner Huntingford moved to approve the preliminary plat with the change in the language for Lot 8. Commissioner Harpole seconded the motion. Sandy Sandman stated that the IGSO says that no lots will be generated that are below density. Al Scalf explained that the IGSO says that clustering is encouraged, but there are no standards or criteria set for clustering. Sandy Sandman stated that there is no ordinance that defines clustering. Commissioner Harpole noted that, under the IGSO, the applicant could have come in and established eight 5 acre lots. Clustering would allow many more scenarios for combinations of lots, but since the County doesn't have standards or criteria established for clustering, then the spirit of the IGSO is being violated if 2 1;2 acre lots are allowed in a rural area of 5 acre densities. Commissioner Huntingford stated that there isn't agreement that 21;2 acre lots are urban densities. Commissioner Harpole noted that with what the County has in its own documents right now, this would be a contradiction. Commissioner Huntingford asked if the County has been using "gross" density in considering this type of application? Al Scalf reported that "gross" density has been used. Commissioner Harpole then read from the IGSO where it says what density will be applied, even if higher densities have developed around a property. The Chairman called for a vote on the motion. Commissioner Huntingford voted for the motion. Commissioner Harpole and Chairman Wojt voted against the motion. The motion did not carry. PUBLIC WORKS Director's Update: Klara Fabry reported on the following: · Some employees of the Road Crew worked Saturday and Sunday sanding several roads due to icy conditions. · There have been complaints about brush cutting activities in the Port Ludlow area and an investigation into the process will be made this week to find out what was done differently that caused the complaints. · The State DOT was contacted to find out if the County's Road Funds can be used for fish barrier removal if there is no public safety issue involved in the culvert replacement project. · Tomorrow there will be a meeting between the Planning Department and the Public Works Department regarding dollar amounts for collaborative efforts between the two Departments. Page 4 ~vci' 23 ,,-'G:929 Commissioners Meeting Minutes: Week of December 8, 1997 ..",~'ON (Ot, ~ t.. ... t{ '< ~ . .~(y 'S'IJn~G"\ A new figure for Road Fund diversion was presented based on new figures from the Assesso . . The use of the funds diverted from the Road Fund for traffic control has to be certified by the Chairman of the Board, the Sheriff and the Public Works Director. There has been no standard established for this diversion of funds. A Surface Water Management Study proposal was presented for the Board to review. Phase I ($30,000 cost estimate) would scope the study, develop a task force, and develop 3 options; Phase 2 would identify the basin, water quality, and flood control requirements, as well as, legal and funding requirements, and include a presentation to the Board for adoption of an option; and Phase III would be the implementation of the preferred alternative. Anne Sears presented a summary of the comments received from the public meetings held on Solid Waste. . . . Jim Pearson reo' Development Review Update: (Postponed until next week at request of Department.) Discussion reo' Public Works Emergency Response Mutual Aid Agreement; State Department of Transportation: (Discussion postponed until next week at request of Department.) Members of the Ludlow Maintenance Commission ( LMC) Howard Slack, Bill Wilke and Walt Cairns reo' Stormwater Drainage in Port Ludlow: Assistant Planner Lauren Mark reported that she and representatives of the Public Works Department and Olympic Resource Management (formerly Pope Resources) met with the LMC representatives in Port Ludlow to review the drainage problems. Howard Slack, President of the LMC, stated that he met with Greg McCary, Olympic Resource Management, who indicated that he will be discussing these problems with the Attorneys for Pope and Talbot, the original developer of these subdivisions. Bill Wilke addressed the drainage problems on Oak Bay Road and suggested that the water from Baldwin Street a~d Montgomery Lane be diverted into a larger pipe below. David Christensen, Health Department reo' Scheduling a Meeting with the State Department of Ecology to Discuss Water Quality Impaired Streams: Environmental Health Specialist Dave Christensen reported that he is trying to schedule a full day meeting to have representatives from the State Department of Ecology come to discuss water quality impaired streams. The discussion continued regarding the Water Inventory. HEARING reo' Proposed Ordinance Amen(ling the Shoreline Master Program: Chairman W ojt opened the public comment portion of the hearing. Hearing no comment for or against the proposed ordinance, the Chairman closed the public hearing. Page 5 ~y~ 2-3 r.\~~ 930 Commissioners Meeting Minutes: Week of December 8, 1997 Associate Planner Harriet Beale reported that this ordinance is being amended to allow the Hearing Examiner to hear Shoreline Permit applications and to bring the ordinance in compliance with regulatory reform. This is a procedural amendment with a narrow scope which is allowed under current regulations. The whole Shoreline Master Program will be updated next year after the Comprehensive Plan is adopted. The Prosecuting Attorney has reviewed and approved the draft. The Planning Commission recommends that the Hearing Examiner hold the open record hearing on Shoreline Permit applications and that the Board of Commissioners hold any closed record appeal hearing. Commissioner Harpole moved to approve ORDINANCE NO. 07-1208-97 amending the Shoreline Management Master Program as recommended by the Planning Commission. Commissioner Huntingford seconded the motion which carried by a unanimous vote. HEARING reo' Setting Tax Levies for 1998: Assessor Jack Westerman reported that he has reviewed the numbers submitted by the Budget Manager for the Board to review and they are correct. Gary Rowe, Budget Manager, explained what Referendum 47 does with respect to setting levies. The County is required to hold a public hearing and 2 of 3 Board members are required to pass the property tax levies. He reviewed information sheets (see microfilm documents) including 1998 property tax calculations and 1998 budget adds and deletes, and explained that the maximum levy limits authorized under law were not collected in 1996 or 1997. Based on those levy limits, the maximum that the levies can be increased is 106% or $3,984,360 for the County levy and $2,198,315 for the County Road levy. The implicit price deflator (1.9%) for the County levy would be $3,835,015 and for the County Road levy $2,116,318. The budget adds proposed for 1998 are $579,000. Jack Westerman reported that the 106% limit calculation is based on the highest amount that could have been lawfully levied. Any taxing district (Hospital, the City, Fire Districts) can ask for less that 106%, but not for more. Referendum 47 was not a voter originated initiative. It was passed by the Legislature, and then approved by a vast majority of voters in November. He noted that the County has $600,000 less from timber revenues from 1997 to 1998. If the IPD figure is used for the levy calculations, the Board will need to cut another $150,000 from the County budget and $82,000 from the Road budget. The discussion continued regarding whether or not the levy rate should be increased. The Chairman opened the public comment portion of the hearing. Cy Heffernan stated that the newspaper said the Board was looking at 108% levy for next year. Gary Rowe explained that in comparing numbers the percentage rates are higher than by using what is included in the levy calculation. Jack Westerman pointed out that the Legislature said that any district that took less than 106% in one year was not to be penalized by this legislation. Gene Seton asked what the Sheriff's budget is for 1998? Gary Rowe answered that it is $2,329,963. Gene Seton stated that the Planning Commission is taking properties out of the "commercial" designation, making them "non-conforming uses," and he asked if the County will tax those properties Page 6 ~YoL 23 r~~~ 931 Commissioners Meeting Minutes: Week of December 8, 1997 at a different rate? Jack Westerman explained that the value of those properties will change when the market dictates a change in the value. Gene Seton asked if these properties will be taxed as commercial properties? Chairman Wojt stated that he understands Mr. Seton's question to be about the properties that were classified as commercial, but have no improvements on them. Jack Westerman stated that very little bare land is currently designated as commercial. Commissioner Huntingford asked if the Assessor was considering the properties in the Glen Cove area? Jack Westerman reiterated that when a change is reflected in the market for these properties, then there will be a change in the valuation of these properties. Hearing no further public comment, the Chairman closed the public comment portion of the hearing. The resolutions will be adopted after the budget is finalized. WORKSHOP re: Land Use Inventory: (This workshop was postponed because the Prosecuting Attorney was not available.) RE-APPOINTMENT; Solid Waste Advisory Committee: Commissioner Harpole moved to reappoint Jim Worthington to another two year term (his term will expire 12/02/99) on the Solid Waste Advisory Committee. Commissioner Huntingford seconded the motion which carried by a unanimous vote. The Board directed that an advertisement be placed for persons interested in serving on this Advisory Committee from the 2nd and 3rd Commissioner Districts to fill the last vacant position. The meeting was recessed at the end of the scheduled business and reconvened the following morning with all Board members present to meet in Executive Session with the Health and Human Services Director regarding a personnel issue. Frank Gifford, Public Works reo' Discussion of Administrative Facility Project Alternatives: Engineering Manager Frank Gifford explained that they will be discussing three public outreach alternative approaches which are outlined as follows: Alternate A Bonding levy or internal funding - this is an all inclusive alternate that doesn't preclude any funding option. Alternate B Internal funding only - this option precludes the bonding levy options and therefore doesn't include as much public process. Alternate C Do nothing alternative. The phases for each option were reviewed (see microfilmed documents.) The Public Works Department's recommendation is to proceed with Alternative A in March of 1998. The cost for this alternative is estimated at $88,800. They propose that the County Building Fund (current estimated fund balance of $417,000) be used for funding this alternate. Page 7 LY~ 23 r~~f 932 Commissioners Meeting Minutes: Week of December 8, 1997 Commissioner Harpole cautioned that the question of how the City and County are working together regarding facilities will come up during any public outreach process. Klara Fabry reported that, as a result of the meetings with the City about facilities, all options are open for consideration. Commissioner Harpole asked that the City be kept advised of what is being done. The discussion continued regarding the alternatives presented. Commissioner Harpole moved to adopt Alternate A. Commissioner Huntingford seconded the motion. Frank Gifford reported that Phase 1 of Alternate A is a survey and is estimated to cost $15,600. Depending on the information received from the survey, another decision between Alternate A or B may have to be made. Commissioner Huntingford read from Resolution No. 113-96 that established the Building Fund which says ". . . the County Building Fund and not used for renovation or any other project until such time that the County has developed, reviewed and approved a Comprehensive Facilities Plan which will detail how the funds are to be spent." He asked if this fund should be used for this Alternate? Commissioner Harpole stated that he feels this information is needed before any project can proceed. The Chairman called for a vote on the motion. The motion carried by a unanimous vote. Resolution No. 113-96 will be updated and revised to reflect this use of the fund. Discussion reo' Civil Enforcement: (This workshop was postponed because the Prosecuting Attorney was not available.) -.,...--..'...- '" , JEFFERSON COUNTY BOARD OF CO f I SEAL: : ATTEST: c1CY-U'la Lorna Delaney, CMC Clerk of the Board Page 8 LVO!! 2~ r.~c~933