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HomeMy WebLinkAboutM121597 JEFFERSON COUNTY BOARD OF COMMISSIONERS District No.1 Commissioner: District No.2 Commissioner: District No.3 Commissioner: I/-:;,ON (I- {~t ,~~~ f,- ~ "')~ ,I;.cj "";1 I..~ ;:.......::. '....m ., THE HE.-.RT OF H", Daniel Harpole, Member Glen Huntingford, Member Richard Wojt, Chairman OIY:V:PJC P:~NINSU(,/.. Clerk of the Board: Director of Public Services: Deputy Director of Public Services: Lorna L. Delaney Gary A. Rowe David Goldsmith MINUTES Week of December 15, 1997 Chairman Richard W ojt called the meeting to order at the appointed time in the presence of Commissioner Daniel Harpole and Commissioner Glen Huntingford. Approval of Minutes: Commissioner Harpole moved to approve the minutes of November 3, 1997 as presented and November 10, 1997 as corrected (page 3 -- Commissioner Harpole stated that he does not think a takings analysis needs to be done on an interim ordinance.) Commissioner Huntingford seconded the motion which carried by a unanimous vote. The Board met in Executive Session with the Director of Public Services regarding potential litigation from 9:00 to 9: 15 a.m. Discussion reo' Substance Abuse Program Update: Deputy Director of Public Services David Goldsmith introduced Judith McClure who is the Acting Director of the Substance Abuse Program on an interim basis. He reported on changes that are being considered in the County's Substance Abuse Program. A meeting will be held in early January with the stakeholders to determine their needs. As a part of the process, the Drug and Alcohol Advisory Board will be re-established in January to review the needs of the stakeholders and to help draft a request for proposals ("RFP") for provision of substance abuse counseling services. David Goldsmith explained that if the mode of delivery of these services is changed, it will have to be bargained with the UFCW Union for the employees in that division of Health and Human Services Department. Page 1 C~l"" VOl r.. ,J ~ .. ,.. . 0'. {-j"'- .,;.... ."r .,j(J~ ' Commissioners Meeting Minutes: Week of December 15, 1997 Commissioner Harpole suggested that this information also be provided to the Health Board and that they be invited to attend the stakeholders meeting in January. PUBLIC SERVICES BRIEFING: Gary Rowe reported on some discrepancies found in the 1998 budget figures that total a net impact of $36,000 that needs to be added to revenues or deleted from expenditures in order to balance the budget. PUBLIC COMMENT PERIOD: The following public comments were made: disappointment that no one from the Planning Department was appointed as a County representative on the Water Resources Council; and that the Sylvesters followed the letter of the law for their subdivision, but there are no standards or criteria regarding clustering. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Harpole moved to delete Item 13 and to approve and adopt the balance of the Consent Agenda as presented. Commissioner Huntingford seconded the motion which carried by a unanimous vote. 1. AGREEMENT re: 1998 Community Services Grant funding; Domestic Violence/Sexual Assault Program 2. CONTRACT re: Program Transition Manager; Health and Human Services Department, Substance Abuse Division; Judith McClure 3. CONTRACT re: Conflict Counsel Criminal Defense Services for Indigent Defendants; John Raymond 4. AGREEMENT re: Professional Services; Organizational Counseling and Consulting Services; Health and Human Services Department; Hooyman Associates 5. CONTRACT re: Developing Interactive Voice Response Credit Card Payment System; Jefferson County District Court; U S Audiotex, LLC 6. AGREEMENT re: Used Oil Collection and Recycling Program; Jefferson County Public Works; Larry Langstrom, Ashok Corporation 7. AGREEMENT re: Shared Telephone Network for Transfer ofE-911 Data to State Patrol; Jefferson County Sheriff s Office; Clallam County 8. Allocation of Parks Grant Funding; 1) Aquatic Weed Management for Lake Leland, $1,425; 2) Chimacum School District Building Trades Classes for the Development of Park Furnishings at H. J. Carroll Park, $2,500; and 3) Tri Area Garden Club for Development of Picnic Grove at H. I. Carroll Park, $1,000; Jefferson County Parks Advisory Board 9. Request for Administrative Extension SUB95-0105 re: Madden Short Plat; To Divide Approximately 3 Acres into 2 Residential Lots; Located at 1205 South Discovery Road, Port Townsend; Robert Madden, Proponent 10. Application for Assistance from the Veteran's Relief Fund; VFW 10706 for $240.00 11. Resignation of Peninsula Regional Support Network Advisory Board Member; Sherie Dills 12. Resignation of Parks Advisory Board Member; Lee Morgan 13. DELETE Letter Regarding Funding fo.r Fish Passage Barriers; Port Gamble S , Klallam Tribe and Hoh Tribe Page 2 VOL 23 r~f,~986 Commissioners Meeting Minutes: Week of December 15, 1997 CONSENT AGENDA - Continued: 14. Letter Expressing Interest in being Lead Agency for Watershed Planning Grants; Water Resources Council 15. Letter Regarding Contract for Dispatch Services; City of Port Townsend, Mayor Julie McCulloch COUNTY DEPARTMENT BRlEFINGS/BUSINESS: COMMUNITY DEVELOPMENT Director's Update: After a discussion of the recent conference that Commissioner Harpole attended on affordable housing and the ideas that were presented, John Holgate reported on the Planning Commission's work on the Comprehensive Plan. Commissioner Huntingford asked if Planning staff is going to respond to letters from property owners regarding specific questions they have about the Comprehensive Plan. John Holgate explained that once a final recommendation is made on a specific issue in the Comprehensive Plan, the staff will then respond to letters from any property owner regarding that specific issue. Commissioner Harpole suggested that any property owner who has written a letter and feels that the response they received did not address their issue should be able to schedule a time to meet with the Commissioners to discuss their case. A question was raised regarding the Planning Commission responding to oral testimony given at a Planning Commission meeting. John Holgate reported that the Planning Commission does use oral testimony provided at their meetings in their deliberations, but that testimony will not be answered with a specific letter. Commissioner Huntingford pointed out that there is a difference between comments taken at a public meeting or workshop and testimony provided at a public hearing. Al Scalf advised that testimony, either oral or written, provided at a public hearing will receive a response from the Planning Department. Interim Controls for the Tight Line Commercial Areas: John Holgate reviewed the issues raised by the City and how they have been addressed in the draft ordinance and maps. Commissioner Huntingford and Commissioner Harpole asked to see the draft changes to the ordinance before the GMA Steering Committee meeting on Thursday. Al Scalf stated that he is concerned about the built environment (projects approved and built in the 1990's) and the permits that are in the pipeline heading for approval and where they are in relation to the tight line area. Discussion and Reconsideration reo' Long Plat Subdivision #SUB97-0009, To Divide 40.09 Acres into 8 Lots; Located off of Glen Drive, Coyle; Jane Sylvester, Applicant: Al Scalf reviewed the process for approval or denial of a plat, and the appeal process. Assistant Planner Michelle Grewell reported that this application has gone through the SEP A process without a request for an appeal and there was no appeal of the development proposal by adjacent property owners. She reviewed the County ordinances and regulations that address clustering including the Subdivision Ordinance, the current Comprehensive Plan and the Coyle Community Plan. Page 3 VOL 23 r~r,. 987 Commissioners Meeting Minutes: Week of December 15, 1997 ~"",O"'h tf'V % -, ~.-: ~'1' o~ &1/1 KG\ Commissioner Huntingford stated that he made a motion last week for approval of the subdivision with a wording change to not allow further subdivision of the 20 acre parcel. He felt that issue was resolved. Commissioner Harpole asked if the Board can remand this back to the Planning Department for further review? Al Scalf checked the Subdivision Ordinance and stated that he doesn't feel that it can be remanded back to the Planning Department. Commissioner Harpole noted that there are two issues with this subdivision: 1) the further subdivision of the 20 acre parcel; and that has been addressed, and 2) currently the County doesn't have any criteria or standards for l;lustering. Al Scalf stated that another concern is the mapped density of the area. Assistant Planner Michelle Grewell reported that she feels the applicant is being penalized because of the County's lack of criteria for clustering. There is guidance in the current Comprehensive Plan and the Coyle Community Plan. She added that the applicant intends to put the 20+ acre lot into the timber assessment program. Al Scalf asked if the Board wants to reconsider their denial of this project? He stated that if they choose to uphold their denial action from last week, the Board's findings of fact for denial would be: 1) no criteria for clustering, 2) Section 3.10.1 that states "gross density shall be applied to a large lot subdivision," and 3) Table 12.1 that states "unplatted lands must meet the mapped development density." Commissioner Huntingford moved that the Board reconsider its decision on the Sylvester Long Plat. Commissioner Harpole seconded the motion and stated that he is concerned because the County doesn't have any standards for clustering. The Chairman called for a vote on the motion. Commissioner Hunting- ford and Chairman W ojt voted for the motion. Commissioner Harpole voted against the motion. The motion carried. This will be discussed next Monday. PUBLIC WORKS Director's Update: Klara Fabry reported: ~ Engineering Manager Frank Gifford introduced Kirk Pawlowski the new Capital Facilities Coordinator for the Public Works Department. ~ Klara Fabry reviewed several changes made to the Six Year Transportation Program. ~ Regarding a complaint about the brush cutting in the Port Ludlow area, Klara Fabry did an investigation and didn't find anything that was done differently from what was done in prior years. ~ The update of the Quilcene Flood Plan was completed last week. A LIT meeting will be scheduled sometime during the first weeks of January. ~ Spencer Creek is no longer a fish barrier and the culvert will not need to be replaced for that purpose. ~ Public Works is going to correlate the schedules for the Moderate Risk Waste Facility and the Solid Waste Transfer station. Page 4 VOL 23 rM;>98B Commissioners Meeting Minutes: Week of December 15, 1997 ~~"''''o" '(~. & ~ ~ ~1~fJ1NG\o~ Letter Regarding Funding for Fish Passage Barriers to the Port Gamble S'klallam Tribe and Hoh Tribe: (Replaces #13 on the Consent Agenda) After a brief discussion about Klara Fabry's concerns regarding a letter about funding for fish passage barriers to the Port Gamble S'Klallam and Hoh Tribes, Commissioner Harpole moved to have the Public Works Department's version of the letter signed by the Chairman. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Discussion re: Public Works Emergency Response Mutual Aid Agreement; State Department of Transportation: Klara Fabry reported that this agreement was developed at the State level and is for use in any emergency. The agreement clearly defines the step by step process each Public Works Department will follow. Commissioner Huntingford asked how this agreement fits in with the Emergency Management Plan adopted by the County? Klara Fabry reported that the Emergency Management Division of the Sheriff s Department, the Prosecuting Attorney, and Risk Management have reviewed the agreement and it is compatible with the County's plan. Commissioner Harpole moved to approve the agreement as presented. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Jim Pearson reo' Development Review Update: Jim Pearson reported that the number of new applications has dropped off. Staff is working on providing assistance to other divisions of Public Works, as well as getting caught up on items in process. Auditor, Public Services Director and Director of Health and Human Services reo' Discussion of Fund Balance for Health and Human Services: Auditor Donna Gastfield reported that in looking at projected fund balances it appears that the estimate for the Health and Human Services Fund may be short of what is projected. They have been in contact with the Health and Human Services Director and the Treasurer regarding the amount of revenues that are currently in, and those forecast to be received in the last weeks of December. Health and Human Services Director David Specter reported that his staff has gone through the revenues line by line and have checked with the State about revenues that are to be received from them and the estimated carry over is $117,860 which is off by approximately $25,000 from the projections that were made when the preliminary 1998 budget was submitted to the Auditor. He reported that expenditures are also coming in under budget for 1997. After discussion of the items that impact the fund balance, the Board asked if the Health Department would postpone hiring the Health Educator position that was approved until the issue of the fund balance is sorted out by the end of January. David Specter agreed to wait on hiring this position. Gary Rowe then updated the Board on the most current status of balancing the 1998 budget. Briefing reo' Task Force Meeting; Land Use Permit System Reform: (Meeting rescheduled to December 22, 1997.) Page 5 VOI_ 23 rAf~989 Commissioners Meeting Minutes: Week of December 15, 1997 Economic Development Council reo' WA CERT Process: Eric Anderson, EDC, reported that there were 14 applications for this listing. One project, the Quilcene Water System was on the list previously. The rating criteria suggested by W A CERT were applied to each project to prioritize them. Two additional applications were received at the last minute for the Larry Scott Memorial Park (one for Phase 2 of the project from Mill Road to the Highway underpass), and a project for the HI. Carroll Park. Eric Anderson explained that a letter was sent to all interested agencies regarding the W A CERT process with a deadline for submission of the applications. These applications were not received by that deadline. The Board concurred that these projects not be considered during this round of the process. Commissioner Harpole asked what kind of funding the County can expect for these W A CERT projects? Eric Anderson reported that the funding is somewhat limited, and all timber impacted counties (20) are competing for the same funds. The W A CERT Board reviews the top 3 projects from each County, but that doesn't preclude a project lower on the list from being funded. Eric Anderson reported that of the projects that did come in, the top 3 projects are all Port of Port Townsend projects: 1) the Sandblast Facility construction project; 2) the Benedict Spit Removal project, and 3) the SK Building project. The 4th ranked project was the Olympic Craftwork Collection and tied for 5th was the Glen Cove/Tri Area Special Study and the Airport Essential Public Facility Plan. Commissioner Harpole asked how a project that is kept on the list that isn't ready for implementation could impact the other projects on the list? Eric Anderson reported that specific projects have funding available from specific funding sources. The priority list is based solely on the criteria and not on the funding sources available. Gary Rowe reported that the Board has the authority to change the rank of any of these projects, and then the WA CERT Board may fund a project that isn't ranked as high on the County's list. Commissioner Harpole stated that the Board would like to bump the 2 items ranked at #5 to number 1 or 1 and 2. The Board would like item 4 moved up also. Chairman Wojt asked Lloyd Cahoon, Port of Port Townsend, how he would feel about moving the items currently recommended to be ranked 1,2, and 3 to 4, 5, and 6? Lloyd Cahoon stated that he can agree with that because the Glen Cove/Tri Area Study is necessary, but noted that he has some concern because the permit for item 2 may expire before funding comes through. He noted that there is a difference between funding for planning and studies and funding for actual projects. Commissioner Harpole then suggested that items 14 and 9 exchange ranking. Commissioner Harpole moved to approve RESOLUTION NO. 132-97 with the following changes to the priority assigned: 1) Glen Cove/Tri Area Study 2) Jefferson County Airport Essential Public Facility Plan 3) Olympic Craftwork 4) Sandblast Facility Construction 5) Benedict Spit Removal/Replacement 6) SK Building Proj ect 7) Port Townsend Boat Haven Marina Expansion Feasibility/Design Page 6 VOL 23 rAr.~990 Commissioners Meeting Minutes: Week of December 15, 1997 8) Northwest Maritime Center 9) Surface Water Management 10) Quinault South Shore Road Surfacing 11) Shipyard Expansion - Property Purchases 12) Northwest Kiwanis Camp - Water and Sewer 13) Jefferson County International Airport - Air Travel Business Complex 14) Quilcene Water System Chairman Wojt seconded the motion in the temporary absence of Commissioner Huntingford. The motion carried by a unanimous vote. SEAL: Page 7 VOL 23 f'~r,;991