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PUBLIC INFRASTRUCTURE FUND BOARD
Wednesday, October 3 2018, 2:00 p.m.
Location: Jefferson County Board of Commissioners’ Chambers
Note: Technical difficulties experienced in the beginning of the session. Audio begins after 2:12 p.m.
Welcome & Introductions: Jefferson County Commissioner Kate Dean welcomed the Public
Infrastructure Fund (PIF) members to the meeting. Members present were: Jefferson County
Commissioner Kate Dean, City Port Townsend Mayor Deborah Stinson, Port of Port Townsend
Representative Steve Tucker, Public Utility District #1 Representative Wayne King, District #1
At-Large Representative Joe Johnson, District #3 At-Large Representative James Munn. District
#2 At-Large Representative Gary Rowe. Staff in attendance was County Administrator, Philip
Morley. Economic Development Council (EDC) Team Jefferson Executive Director Brian Kuh was
present at the meeting as a member of the public.
Review and approve Meeting Minutes: Member Stinson noted a correction to the August 29,
2018 Special Meeting Minutes. Under Discussion of Process, she requested the word
“reviewed” be replaced with “discussed.” Member Steve Tucker moved to approve the Minutes
of August 29, 2018 with the edit suggested by Member Stinson. Wayne King seconded the
motion which carried by a unanimous vote.
Review Draft County Code Revision & Alignment with RCW: The Board reviewed and discussed
the following:
o Draft Revision to County Code for PIF - review draft 10/03/18
o RCW 82.14.370 Sales Tax for Public Facilities in Rural Counties - 2018 highlighted
o Existing County Code PIF Provisions – 2018
During the review and discussion of the Draft Revision, it was noted that preparing county code
is a county project, but that the county desires input from the PIF Board. PIF Board members
suggested and discussed several changes and clarifications to the Draft, which staff noted. Mr.
Morley stated that he believed staff could finalize a draft ordinance and that it could be
presented for Board action before the end of 2018.
Review Available Funds & Potential Allocations for: The Board reviewed the Fund and Costs
for the following:
o PIF Fund – 8/27/18. Mr. Morley reviewed the estimated unreserved fund balance in the
PIF Fund available for allocation of approximately $904,000 at year-end 2018, plus
approximately $250,000 of new revenue available for allocation in 2019 and in each year
thereafter, at current sales tax volumes.
o Annual financing of personnel in the EDC. An email from EDC Executive Director
Brian Kuh Re: 0.09 Funding for Associate Development Organization (ADO)’s and an
accompanying survey of other counties were distributed to the Board. Director Kuh
spoke to the Board re: utilizing an allotment from the PIF Board totaling $50,000 to
support personnel in the EDC. Mr. Morley suggested that the PIF Board consider
recommending a multi-year allocation to the EDC, to provide some staffing and
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programming certainty for the EDC. Port Commissioner Steve Tucker and Mr.
Morley both stated they did not believe there was any intent for a PIF allocation to
replace ongoing support for the EDC by the Port or the County. A PIF Board
discussion and decision on whether to recommend PIF funding for EDC personnel
was deferred to a future PIF Board meeting.
o County cost to administer the PIF. Mr. Morley stated that the County has yet to
estimate the administrative cost to administer the PIF and the PIF Board. He stated
the administrative cost for the Lodging Tax Advisory Committee and Hotel/Motel
Fund was less than $5,000 per year, and that he believed the administrative costs for
the PIF, once estimated, would likely be similar.
o Public Infrastructure Projects. A copy of the project list in the North Olympic
Development Council’s updated 2018 Comprehensive Economic Development
Strategy (CEDS) was included in the agenda packet. It was discussed that the
agencies and projects listed there were the projects currently eligible to receive PIF
funds, unless additional projects are listed in the Economic element of the County or
City Comprehensive Plan, or another adopted Economic Development Strategy.
Review Draft RFP for New Projects & Eligible Applicants: PIF Board members reviewed and
discussed:
o Jefferson Co Application - version 1 – 09/30/18. This draft Request for Proposals was
reviewed and discussed by PIF Board members, who suggested several revisions. It was
discussed that it would be helpful to identify evaluation criteria that the PIF Board
would like to use to evaluate proposals, before the PIF Board completes their review of
the RFP. This would better enable the PIF Board to ensure the RFP will be designed to
ask for the information needed to apply the evaluation criteria.
The meeting was recessed at 3:56 p.m. and reconvened at 4:02 p.m. with the Board present.
Review Draft RFP for New Projects & Eligible Applicants (continued): Chair Dean led the Board
in discussing and listing the following potential evaluation criteria for considering project
proposals:
1. Create Jobs (per capita)
2. Leveraging Funds (% Match)
3. Geographic and Historic Distribution
4. Multiple Benefits
5. Mitigating Adverse Effects
The Board also discussed whether there was an alternative to using a full-blown RFP to consider
projects for PIF funding. Mr. Morley stated that adequate information and clear criteria should
be used in any process, to assure equal and fair treatment for all eligible agencies and projects.
In allowance of time remaining, the Board agreed to take the Comprehensive Economic
Development Strategy (CEDS) Project List as homework and discuss the idea for an alternative
to an RFP at the next meeting:
o Public Agencies with Projects in 2018 Comprehensive Economic Development
Strategy (CEDS)
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o 2018 Comprehensive Economic Development Strategy (CEDS) Update Project List –
09/24/18
Discuss Sequence and Schedule for Code Revision & Issuance of RFP: The Board agreed to
discuss this in the next meeting, October 24, 2018.
Future Meeting Schedule: The PIF Board members agreed to the following future meeting
dates: October 24, 2018 1:00 p.m. to 3:00 p.m. and November 7, 2018; 2:00 p.m. - 4:30 p.m. to
be held in the Board of County Commissioners’ Chambers.
NOTICE of ADJOURNMENT: Chair Dean adjourned the meeting at 4:34 p.m.
Submitted: Julie Shannon, PIF Clerk of the Board