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HomeMy WebLinkAboutM022696 -ë.¿;~?,2:~~~~~=C"C ... I_Nllø_IIQ_JølløBII.fJlI ............ ............... ...... .....""".........""".........""'...........'"............"""" ."...;..;..;..;..;..;..;..;..,.;..,.,.,.,.'.;..;..;..;..;..;..;..;..;..;..;..;..,.;'.;";";";".';";";";'.;..;..;..,.;'.;..;..,.;..;'.;..;..;..;.;..,.,.,.;..;..;..;..;..;..;..;..;.;..;..;..;.;.., ....."""" ......""""""","""..........'...................... JfllI ,."iG ...I....~I[III~~~.... .. "",.""'.' MINUTES WEEK OF FEBRUARY 26, 1996 The meeting was called to order at the appointed time, by Chairman Richard Wojt, in the presence of Commissioner Robert Hinton and Commissioner Glen Huntingford. COMMISSIONERS' BRIEFING SESSION David Goldsmith re: Olympic Peninsula Gateway Visitor Center Request for Additional Funds: Deputy Director of Public Services David Goldsmith reported that the Olympic Peninsula Gateway Center has submitted a request for an additional $5,000 in funding for advertising through the North Olympic Peninsula Visitor and Convention Bureau. He explained further that at the same time he got this request he had sent a memo to the Historical Society and the Olympic Gateway Center advising them that there is about $6,000 in additional Hotel/Motel funds available from 1995. The Historical Society had requested some additional funds during the budget process, but he has not heard back from them yet on the status of that project. He recommends that nothing be done on this request until the Historical Society and the Olympic Gateway Center respond to his memo. Gary Rowe re: Discussion of Payment of Judicial Benefits: Public Services Director Gary Rowe reported that last year a bill was received from the State Administrator of the Courts for the County to pay half of the benefits for the Superior Court Judge. The Washington State Association of Counties asked for an opinion from the Attorney General to see if this was an appropriate expense for the Counties to pay. The Attorney General has responded that Counties are responsible for paying these expenses. Auditor Donna Eldridge reported that the County owes about $3,500 for 1995 and will owe $4,600 for 1996. Gary Rowe reported that an adjustment will have to be made to the Superior Court budget for this payment. Commissioner Hinton moved to approve payment of the Superior Court Judge benefits to the State. Commissioner Huntingford seconded the motion. Commissioner Hinton and Commissioner Huntingford voted for the motion. Chairman Wojt abstained from voting. The motion carried. Gary Rowe re: Discussion of Hirin¡: Policy: Gary Rowe reported that one of the 1996 budget goals was to work toward reducing the number of full time equivalent employees (FTE's) in the General Fund to a level of 5 per 1,000 population, with an overall reduction to 9 FTE's per 1,000 population by 1998. In 1995 there were 253.98 FTE's and there are 254.7 in the 1996 budget. He reminded the Board that they have reviewed all of the department staffing requests and approved the ... Page 1 ,VOL ::::2 ; 66j Commissioners Meeting Minutes: Week of February 26, 1996 number ofFTE's in each department. He recommended that the Board schedule time to set clear staffing goals for each area of the budget, so that this goal can be met in the future. Commissioner Huntingford noted that every week there are job openings being posted. He asked if there is that much employee turn over in the County? David Goldsmith answered that there was a lot of turn over after the first of the year in positions that are established in the budget. Commissioner Huntingford asked if the requests to fill positions are reviewed? Gary Rowe reported that position openings that are advertised are checked by the Human Resources personnel to make sure they are budgeted positions. Gary Rowe reported that overall in 1996 there was very little increase in staffing compared to previous years. Commissioner Hinton suggested that a workshop be scheduled to discuss this further. Gary Rowe suggested that this could be brought up at the Management Team meeting on Wednesday. Commissioner Huntingford reported on a meeting he attended at the end oflast week with representatives from 11 other counties to discuss Growth Management and the problems counties are expenencmg. PUBLIC SERVICES BRIEFING: Public Services Director Gary Rowe reported on the following: t/ The phone system at the Sheriffs Office is being installed this week, with voice mail to be installed in a couple of weeks. Jefferson Community Counseling Service and the Health Department Substance Abuse Division are working on a plan to possibly share the expense of another staff position. t/ Community Development Director AI Scalf reported that a number of issues have come up now that the Interim Land Use Ordinance has been put in place. He is requesting that the Board make a motion to direct the Planning Staff to correct the use tables, and the set back and building height requirements to be consistent with the Uniform Building Code (UBC) Commissioner Hinton stated that he feels the most immediate need is to have the Planning Department change the sections on building height and setbacks. The rest of the changes could be drafted this week and then brought before the Board for review and possible adoption next week. The Board agreed that this be discussed further at 3: 15 p.m. today. PUBLIC COMMENT PERIOD: The following items were discussed: The status of the suggestion that the County adopt a curfew; the status of a suggestion made for Planned Unit Developments in the County Comprehensive Plan; AI Scalf reported that the Planning Department is researching more information on Planned Unit Developments; a question regarding the zoning of the Twigg Short Plat; the meeting to discuss the cost of the protest arrests at Rocky Creek and this protest not being against logging, but against the loss of the last few pieces of old growth timber; the statement by Commissioner Huntingford that he is representing the County at meetings about changing the Growth Management Act; the impact of the recently passed interim Land Use Planning Ordinance and the need to have the Board make the changes suggested by the Planning Department; a statement of appreciation for the Board's involvement in the GMA process; the Washington Health Foundation survey that was sent out by the Health Department and Jefferson General Hospital and how much it cost to send out; an invitation for the Board members to participate in the first annual Port Ludlow St. Patrick's Day parade; an objection to the Board making adjustments to the interim Land Use Ordinance and a request that they consult the Prosecuting Attorney before making any changes; and a comment about the efforts in Olympia to change the authority of the Growth Management Hearings Boards. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Hinton moved to approve and adopt the items on the Consent Agenda as presented. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Page 2 val 22 rM,~662 Commissioners Meeting Minutes: Week of February 26, 1996 1. 2. 3. RESOLUTION NO.19-96 re: To Establish Road Improvement District #3; Bywater Bay RESOLUTION NO.20-96 re: Vacation of a Portion of Unplatted Magee Road Call for Bids re: Providing Materials for Upper Hoh Road Washout, County Project XO1244; Bid Opening on Wednesday, March 7,1996 at 3:30 p.m. in the Commissioner Chambers HEARING NOTICE re: Adding New Section 2.15 & Amending Section 2.05, 15.05, 16.05, 17, 18 and 18.10 Ofthe Jefferson County Code Enacting the Regulatory Reform Act; Set for March 11, 1996 at 2:00 p.m. in the Commissioners' Chambers AGREEMENT re: 1996 Hotel-Motel Funding; Promote The Tourism Industry; Jefferson County Tourism Coordinating Council AGREEMENT re: Professional Services; CDBG Grant #1-96-745-047 with State Department of Community, Trade and Economic Development; Clallam-Jefferson Community Action Council CONTRACT re: Service Provider for Jefferson County Health & Human Services Department; James E. Singleton 4. 5. 6. 7. BUSINESS FROM COUNTY DEPARTMENTS: PUBLIC WORKS DEPARTMENT Department Briefin&: Public Works Director Klara Fabry reported on the following Public Works Department activities/projects: * The Public Works Department crews worked over the weekend to clear 7 to 10 inches of snow in some places in the County. Paradise Bay Road was closed for a few hours because of the snow. A proposal is being developed for a research project on the Hoh River (starting at milepost 9 on the Oil City Road.) . The Superior Court construction project was finalized last week. An LIT meeting is scheduled this Thursday in Quilcene. An inspector will be hired on a temporary basis to supervise the construction on the Upper Hoh Road project. @ t/ t/ t/ HEARING re: Intent to Chan&e Private and Public Road Name: Island View Avenue: Bob Henderson reported that a portion ofIsland View Road is on the County Road log (1/10 of a mile) the balance of the road is a private road. The designation of the road will be changed to East and West Island View Avenue on the plat. The Chairman opened the hearing for the intent to change the road name ofIsland View Avenue. Hearing no public comment the Chairman closed the public hearing. The Board concurred that the resolution making this change be put on next week's consent agenda. Discussion re: Amendin& Ordinance No. 12-1214-92: Public Works Department Fee Schedule: Frank Gifford reported that this proposed fee schedule is an attempt to meet the 1996 budget goals set by the Board. He reported that one comment letter was received ITom the Home Builders Association. He met with the President of the Home Builders Association last week and explained why these new fees were proposed. Commissioner Hinton asked what percent of the Development Revision Division revenues come ITom fees? Klara Fabry answered that 10% of the Department's revenue comes ITom fees. Jim Pearson reported that between Public Works, the Permit Center and the Health Department, the fees charged for a 4 lot subdivision of a five acre tract would be approximately $2,300, per lot. About $90 of that amount, per lot, goes to the Public Works development review section. Under the increase proposed, the fees to the Public Works development review section would be about $135.00 per lot which is a 6% per lot increase. He explained that the fee is a cost impact to the Department when the application is submitted. Page 3 .VGl 22 rAf,~663 Commissioners Meeting Minutes: Week of February 26, 1996 Frank Gifford added that currently the road funds are subsidizing the development review inspections. Klara Fabry added that the Department is continually reviewing the development review process to make it as efficient and cost effective as possible. The discussion continued regarding the amount of time and what is done in the development review process. Commissioner Hinton suggested that this issue be tabled until later to allow further review. Klara Fabry suggested that a workshop be held with Public Works and Permit Center staff to discuss this further. Commissioner Hinton asked that information be presented on how much time each Department spends on a project during the development review process. Discussion re: Ouinault/South Shore Road Washout: Chairman Wojt noted that a meeting was held out in the Lake Quinault area a couple of weeks ago regarding what to do about the QuinaultlSouth Shore Road. Bruce Laurie reported that the majority of the area residents want the road repaired. There would be 100% funding available for this road repair. Klara Fabry reported that it is her opinion that it is critical to repair this road. The Public Works Department will do everything possible to design the road so that it will be in place as long as possible. The Board concurred that the Public Works Department proceed with plans to repair the road. Discussion re: Preliminary Plat Approval SUB95-0002 Port Ludlow Division 7: Pope Resources. Applicant: Associate Planner Jerry Smith explained that the Hearing Examiner held a public hearing on this preliminary plat on January 23, 1996. The plat subdivides 46 acres into 42 single family lots, and includes a 9 acre tract which is reserved as a multi-family site. A variance is required to reduce the right-of-way on one street ITom 60 feet to 50 feet. The Hearing Examiner recommends approval of the variance requested and the preliminary plat. All of the issues were addressed during the preliminary plat hearing. Jerry Smith then noted that the applicant wasn't aware and has some concerns about SEP A mitigation measure number 12 which requires a habitat management plan for an Osprey nest. Greg McCary, Pope Resources, reported that the Hearing Examiner specified that the applicant meet the conditions of the SEP A recommendation. Mr. McCary stated that he had an on-site meeting scheduled with Tim Rymer of the State Department of Wildlife to review this issue, but it was canceled by Mr. Rymer. He asked that no action be taken on this preliminary plat until after the applicant has a chance to meet with Tim Rymer. Commissioner Hinton moved to continue this matter until 3:30 p.m. on Monday March 11, 1996. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Applications (2) for Assistance from the Veterans Relief Fund: Commissioner Huntingford moved to approve the two applications submitted for Veterans Relief Funds in the amounts of $200,00 ITom American Legion Post #26 and $300.00 ITom the Service Officers Association. Commissioner Hinton seconded the motion which carried by a unanimous vote. Eric Anderson. Economic Development Council re: Interlocal Grant A¡:reement for Micro Enterprise Loan Proeram: Grays Harbor. Clallam. Mason. Pacific. Thurston. and Wahkiakum Counties: Eric Anderson, EDC Executive Director, reported that this Micro Enterprise Loan program is to provide loans in amounts ITom $1,000 to $25,000 to small businesses owned by low and moderate income persons. There is money in the program for technical assistance which will be done by a "Circuit Rider" who will visit each County. The local EDC will take applications for this loan program. Commissioner Huntingford moved to approve the Interlocal Agreement with Grays Harbor County for administration of the Regional Micro Enterprise Project Community Development Block Grant (CDBG) as presented. Commissioner Hinton seconded the motion which carried by a unanimous vote. Page 4 VOL 22 i'M,-664 Commissioners Meeting Minutes: Week of February 26, 1996 AI Scalf. Community Development Director re: Proposed Chan&es to the Emer¡:ency Land Use Ordinance No. 05-0214-96. AI Scalf reported on the proposed amendments to the Interim Land Use Ordinance No. 05-0214-96. Commissioner Huntingford asked if changes can be made to this emergency ordinance? Deputy Prosecuting Attorney Paul McIlrath reported that if the changes aren't substantial, and if they are to bring the ordinance in compliance with State law, they can be made. Any substantive changes can be considered for inclusion in the Comprehensive Plan update. AI Scalf recommended that the changes be focused on the use tables specifically. The Board then reviewed Table 12.1 (page 12). The following changes are suggested: building height be changed ftom 20 to 35 feet, consistent with the original Zoning Code. James Holland reported that there is no evidence to establish a building height in a rural area of 3 5 feet. He noted that 28 feet is a usual height for a two story single residential unit. Commissioner Hinton asked what the height is in the UBC for residential structures? Building Official, Mike Ajax, reported that there was no established height except in the shoreline area which is 35 feet. The County checked with the Fire Districts at one time and 35 feet was the height that could be served by their ladder trucks. Mike Ajax then reviewed how a building's height is determined. Chairman Wojt asked if commercial buildings in the rural activity centers must meet the rural character? James Holland reported that there are very few two story commercial buildings outside the City of Port Townsend. James Holland stated that the question is what is considered to be rural? Greg McCary asked about the findings for this ordinance which say that the ordinance is needed to preserve the status quo. He suggested that input be given to the Planning Department by the Home Builders Association to assure that the status quo can be preserved. The 20 foot setback requirement in the ordinance means that many lots in the County which are 50 feet wide, would only have a 10 foot wide building space. AI Scalf suggested that under the R5, RIO, R20 column of the use tables, the setbacks be changed ftom 20 feet to 5 feet. Commissioner Hinton asked about lot coverage in a residential areas? AI Scalf recommended that this be changed to 45%. Mike Ajax then reviewed the setback requirements in the new ordinance compared to what they were in the previous zoning code. Dave Clevenger, President of the Home Builders Association, reported that if the 8 houses he built last year were subject to this ordinance, he would not have been allowed to build 7 of them. Another builder noted that 100% of what he built last year would not be allowed under this ordinance because of the setback and height requirements. Page 24, item 5.30 addresses residential clustering in developments, and he noted that the 5 foot setback is used to allow this clustering. Commissioner Hinton suggested that the 5,000 square foot lot size be deleted. As long as the Health Department regulations can be met then the building should be allowed. AI Scalf continued by noting that on Page 13, Table. 12.2, the staff recommends that side and rear setbacks be reduced to 5 feet in Zone C-l, and building height be changed to 35 feet. They also recommend that the whole lot width column be deleted. Under Zoning M-l the recommendation is to change rear setbacks ftom 50 feet to 35 feet. He then explained the changes recommended to the Chart for M-2 on page 14. Paul McIlrath stated that minor changes can be made to the emergency ordinance, but if the changes are being made to the ordinance to preserve the status quo ftom previous ordinances which were out of compliance with GMA, then there is a problem. He noted he is concerned about lot coverage. AI Scalf reported that they also recommend the changes as noted to be made to tables 12.3 and 12.4. Chairman Wojt asked that the Prosecuting Attorney review these suggested changes before action is taken on them. Commissioner Hinton moved to approve the recommended changes to Section 1, 2, 3 and 4 of the Interim Land Use ordinance. Commissioner Huntingford seconded the motion. Chairman Wojt asked how the question concerning lot coverage should be dealt with? Commissioner Hinton Page 5 ~VOL 22 66~'; fM,~ I..../' Commissioners Meeting Minutes: Week of February 26, 1996 noted that the changes don't exceed what was in the previous Zoning Code. The Chairman called for a vote on the motion. The motion carried by a unanimous vote. Prosecuting Attorney. Sheriff. District Court and Budget Manager re: Fiscal Impact of Protest Arrests: Sheriff Pete Piccini stated that currently his Department has spent about $17,000 on the protesters who have been at the logging site near Brinnon. There are expected to be more protests in the spring when more timber sales are opened. Commissioner Hinton asked how long the cutting will take? Ben Kiser, Ranger, US Forest Service in Quilcene, reported that the Forest Service has spent about $200,000 on these protesters so far. They expect the cut to take another 4 weeks, weather permitting. He explained that the Quilcene unit of the Forest Service has limited funding and they are struggling with how to handle these costs. Pete Piccini stated that he is going to ask the logging company if they would help deftay some of the costs for the volunteer reserve deputies who took their time to help with this protest. Sue Dillingham, District Court, reported that the estimated costs for the District Court to handle the first 100 cases is $256,000 Gury costs, witness fees, bailiffs, pro tern Judge). This figure does not include any funding for the Public Defender. 18 of the first 20 arraignments qualified for a Public Defender. David Skeen, Prosecuting Attorney, reported that if his staff attorneys have to handle this many cases, they will not be available to do any other court work. These cases are all coming due now. They will try very few of these cases because that would jeopardize work on other more serious matters. They are working with the US Forest Service to have as many of these cases as possible handled by U.S. Attorneys in US. District Court. Most of the protesters have been charged with Criminal Trespass II. Ben Kiser reported that they have been in contact with the Forest Service Special Agents and he hopes to have an answer on whether the US Attorney will handle these cases for the County within the next two days. David Skeen asked if the Board has any thoughts on how he should proceed if the Federal government won't handle these cases? The Board advised that they would call the US Attorney's Office and then advise how to proceed after that issue is settled. The meeting was recessed at the end of the scheduled business and reconvened the next morning at 10:30 a.m. Chairman Wojt and Commissioner Huntingford met with representatives of the Point No Point Treaty Council to discuss fishing rights management. MEETING ADJOURNED JEFFERSON COUNTY COMMISSIO . V' l ; . " . .' I ~ .. . " õ1 ~1)1 if l1ß {ßA~. Lorna Delaney, Clerk of the BO~ Page 6 .VOL 22 rA(;~666