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HomeMy WebLinkAboutM040196 MINUTES Week of April 1, 1996 The meeting was called to order by Chairman Richard Wojt. Commis- sioners Robert Hinton and Glen Huntingford were both present. The Board interviewed IeffPedersen and Anthony Tumer, Ir. who are both interested in serving on the Shoreline Commission. w w PUBLIC SERVICES BRIEFING: Public Services Director Gary Rowe submitted a copy of the letter from the Govemor notifying the County that Sections 3 and 5 of SB6637 were vetoed. Gary Rowe then reported that the legislation which would allow Master Planned Resorts (Bill 2394) was also vetoed which will impact the County's designation of Port Ludlow. Other items discussed were: W Water testing for County offices at the Courthouse, the Federal Building, the Permit Center and the Health Department indicates that the water is acceptable for drinking. The RegulatolY Reform Ordinance is on the agenda today for possible adoption. The Port Townsend Paper Mill applied for a permit that cost $8,000.00. The staff of several departments had a meeting to discuss code enforcement, and they will be setting up a meeting to discuss this with the Board. W PUBLIC COMMENT PERIOD: The following items were discussed: what emergency necessitated the adoption of the Interim Density Ordinance; the strategy for planning in the Tri Area; the need for the Board to designate Port Ludlow as a Master Planned Resort even though the Govemor has vetoed the bill which allows this designa- tion; what consulting or legal work the County has engaged in regarding the Tri Area UGA or water issues?; the impact of the Governor's vetoes on the Growth Management Hearings Board actions; and a discussion of strip development and if the County is looking at planning being done in neighboring counties. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Hinton moved to approve the items on the Consent Agenda as submitted. Commissioner Huntingford seconded the motion. Chairman Wojt asked that items 8 and Page 1 .1,101. 22 .:~ 796 Commissioners Meeting Minutes: Week of April 1, 1996 9 be taken off to allow time to review all requests submitted for fee waivers. The policy and the fee schedule need to be reviewed and guidelines developed, for these types of requests. Commissioner Hinton amended his motion to say that all items on the Consent Agenda are approved except items 8 and 9. Commissioner Huntingford asked what will be done with items 8 and 9? Chairman Wojt suggested that these groups be told to pay their fee and when the issue of fees is addressed their fee may be refunded. Commissioner Huntingford seconded the amended motion. The motion carried by a unanimous vote. 1. RESOLUTION NO. 30-96 re: Establishing the Name for a Private Road; Cougar Glen Road RESOLUTION NO. 31-96 re: Establishing the Name for a Private Road; Hoh River Park Drive AGREEMENT re: Use of a Trained Narcotics Detection Canine and Handler; Clallam County Sheriffs Office' AGREEMENT re: Services and Equipment For Transportation of Solid Waste Drop-Boxes; Olympic Disposal, Inc. AGREEMENT re: Development of a Long-Term Comprehensive Plan for County Administrative Offices; Facilities Space Plan Project #FP1233; Merritt & Pardini Consulting Firm Request for Advance Travel Expense; Out of State Travel; Lisa Martin, Public Works Department Findings, Conclusions, and Decision; Shoreline Substantial Development Permit; To Modify Existing Breakwater and Construct Additional Floats; Located at the Old Alcohol Plant and Marina on Port Townsend Bay; Ray Hanson DELETE Request for Waiver of Environmental Health Fees; Benefit Dinner Funding the Purchase of Equipment; Port Ludlow Fire Hall; Port Ludlow Fire Auxiliary DELETE Request for Waiver of Environmental Health Fees; Grandmothers' Bazaar Funding Various Community Needs; Quilcene Community Center; Grandmothers' Club of Washington at Quilcene 2. 3. 4. 5. 6. 7. 8. 9 d te on ommunit M etin t Lake Lei nd. Community Development Director Al Scalf reviewed terms that are being used in the Comprehensive Plan and handed out a memo outlining the results of the Leland Planning Group meeting last week. He noted that the people at the meeting voted to ask that their community plan be used in the Comprehensive Plan rather than the Planning Commission's version of their Community Plan. Possible Adoption of Draft #4 Proposed Ordinance Amending the Jefferson County Cod~atory &form Act. CÞapter 36. 7~RCW: Senior Planner Roger Blaylock presented a copy of the ordinance to the Clerk of the Board, for the official record, which details the changes made during the adoption process. He reported that the Prosecuting Attorney has asked that he be given another week to review the final document, but that the Board could pass the document without his signature. Chairman Wojt asked about SEPA integration with this ordinance? Roger Blaylock reported that there is a specific Section that refers to SEP A requirements and he is reviewing the SEP A Ordinance itself to determine what changes need to be made to it. Commissioner Hinton asked the status of the Shoreline Program amendments passed by the County and referred to the State for fmal adoption? Monica Mac Guire stated that she will check into this with the State. Page 2 VOL 22 rM,; 797 Commissioners Meeting Minutes: Week of April 1, 1996 Commissioner Hinton noted that he would prefer to review these changes and schedule adoption of the ordinance for next week. Public Works Briefinf¡:: Public Works Director Klara Fabry reported on the following items: -+- FEMA will reimburse the County for the Duckabush Road repairs, but not for a mitigation project. The water pressure test was performed on the Quilcene well and there will be no problem adding an additional water user. The pipe will need to be upgraded however. She asked for direction from the Board on developing a contract for an additional user? The Board concurred that, a contract can be developed to cover the fee for water, the replacement of the pipe, and the pressure test. The agreement will also be updated with Logger's Landing for their use of the well. Commissioner Hinton questioned whether it is fair to have the new user pay the entire cost of the new pipeline? Klara Fabry reported that the system only needs to be improved because of the request of the additional user of the water system. The Board concurred that the agreements be drafted. The test results of the water for the County buildings have come back and the water is fme, except for the Public Works Shops at Quilcene and at the Hoh River. The past history of contamination of the wells that serve these sites and the fact that the wells are in a flood area, have led to the indication that the water should not be used. -+- -+- .l!jscussion re: 1) Upper H~ect and 2) CONTRACT re: Material Supply and Equipment Rental For Upper Hoh Road Washout: Seton Construction and Addleman Logging: Bruce Laurie, Public Works Department, reported that there is a draft agreement with the National Park Service to grant the County permission to enter Park property to work on the road replacement. Commissioner Huntingford asked the status of the appeal of the Hydraulics Permit (HP A)? Bruce Laurie reported that he met with the Tribe, the State Department of Fish and Wildlife and the landowner, on the site last week to review the project. The Tribe is considering the appeal. Public Works Director Klara Fabry reported that the State Department of Fish and Wildlife advised her last week that the discussions will be finalized today based on the site visit done last Thursday. She has not had a chance to talk with them today. She did speak with a representative of the Tribe today who indicated an additional mitigation is being developed as well as an agreement for all parties to sign. Commissioner Hinton stated that until the legal issues are resolved no contracts should be approved on this project. Deputy Prosecuting Attorney, Paul McIlrath, advised that the Prosecuting Attorney provides legal representation for the County. He added that he has been in contact with the representatives of the Tribe. The Prosecuting Attorney is holding several contracts for approval until the issue of the appeal of the HP A is resolved. He is willing to approve all of those contracts as soon as he receives a copy of the appeal dismissal, which he was told by the Tribe, would be faxed to him today. Chairman Wojt asked about the time frame for completion of this project? Klara Fabry stated that this project is an emergency project and the conditions are changing every day. Also the 100% FEMA funding of the project will only apply until the fITst of next month. Page 3 VOL 22 rM.' 79C Commissioners Meeting Minutes: Week of April 1, 1996 The Board concurred that they will meet on Tuesday at 1 :00 p.m. to take action on these items, if the legal questions have been resolved. :Request fu.r..Rrimþursable Work: Project Management for the Planning Department: Jefferson County Public Works: Frank Gifford presented and explained a breakdown of costs for the work to be done on the Transportation, Utilities and Capital Facilities elements of the Comprehensive Plan. There is a total estimated cost for this work of $70,000. Only $8,000 was budgeted for this work. The Department is requesting that the balance of this amount be paid from Planning Department or another Current Expense Fund. Commissioner Huntingford asked if the Public Works Department has the responsibility for some of this work, especially the transportation element? Klara Fabry answered that this agreement was originally developed to clarify the role of the Planning and Public Works Departments in the development of these elements. She agrees that the transportation portion is the responsibility of Public Works. Commissioner Hinton asked if Public Works has the time to work on these elements? Klara Fabry answered that if the Board determines that this work is a priority for the Public Works Department, then they will fmd the time to do it. Frank Gifford added that the departments are working together to determine when and how the work on the elements will proceed. Commissioner Hinton stated that he agrees with Commissioner Huntingford that these elements are Public Works responsibility and he doesn't see why they should be funded out of the Planning Department. Klara Fabry stated again that the main purpose of this agreement is to establish management responsibility for this work, not to address the budget issues. Al Scalf will work with the Public Works Department on this agreement before it is presented for approval. The Board members then interviewed Frederick Beck and Kathy Morgan who are interested in serving on the Shoreline Management Advisory Committee. AGREEMENT re: Professional Services: Health Officer. Jefferson County Health Department: Thomas Locke. M.D.: Commissioner Huntingford moved to approve the agreement for professional services of Dr. Thomas Locke to serve as County Health Officer. Commissioner Hinton seconded the motion which carried by a unanimous vote. Reappointments and Appointment to the Shoreline Management Advisory Committee: Commissioner Huntingford moved to reappoint Leonard Palmer (representing District #2 - term will expire 03/01/99) to another three year term and to appoint IeffPedersen to a new three year term (representing District #3 - term to expire 03/31/99) on the Shoreline Management Advisory Committee. Commissioner Hinton seconded the motion which carried by a unanimous vote. Commissioner Huntingford then moved to reappoint Phil Andrus (representing District #2 - term will expire 03/01/99) to another three year term on the Shoreline Management Advisory Committee. Chairman Wojt seconded the motion and called for a vote. Commissioner Huntingford and Chairman Wojt voted for the motion. Commissioner Hinton voted against the motion. The motion carried. Page 4 VOL 22 rAr,; 792 Commissioners Meeting Minutes: Week of April!, 1996 The meeting was recessed at the conclusion of the scheduled business and reconvened on Tuesday afternoon at 1 :00 p.m. with all Board members present, for the following business. CONTRACTS re: Upper Hoh Road Pro~: After reaching agreement with the Tribe regarding the appeal of the HP A, Deputy Prosecuting Attorney Paul McIlrath signed off on the contracts for the Upper Hoh Road Project. Commissioner Huntingford moved to approve the following documents as presented. Commissioner Hinton seconded the motion which carried by a unanimous vote: CONTRACT re: Material Supply and Equipment Rental For Upper Hoh Road Washout; Addleman Logging CONTRACT re: Material Supply and Equipment Rental For Upper Hoh Road Washout; Seton Construction AGREEMENT No. 1443-JA9500-96-001 re: Public Works Project for Repair of the Upper Hoh River Road Washout on Park Property; National Park Service, Olympic National Park CONTRACT re: Material Supply, Emergency Restoration; Upper Hoh Road Washout; Seton Construction þ~._-'.- /~. . ~ø.., ,/.. f" MEETING ADJOURNED œu¿J~~ orna Del y, CM ¿fJerk of the Board Page 5 '.'OL 2"2 r~f,' 80C