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HomeMy WebLinkAboutM040896 .-/ _;l 11111 gllllll-I ~ n- _1.11$ ..1.11 ..~. ................................................... ......... .'...'.'.'.'.'.'.'.'.'.'.'.".."'.'.'.'.'.'.'.'.....'.'".'...........'.'.'.'.'.'.'.'.'.'.'.'.."'.......'.'.'.'.' ............................................................. .... ....... ...................................... ......... ii9ii~~~9~i~mi~i)~...~ .........'I~I!II"........ ...~t.9~~~~mi~y..~... .~§.m:.t\~I!w.i".....~ ...pijýijl.mÇij.4$fu~~~ <Oh MINUTES WEEK OF APRIL 8, 1996 The meeting was called to order by Chairman Richard Wojt. Commissioner Robert Hinton and Commissioner Glen Huntingford were both present. APPROVAL OF THE MINUTES: Commissioner Huntingford moved to approve the minutes of March 25, and April 1, 1996. Chairman Wojt seconded the motion in the temporary absence of Commissioner Hinton. The motion carried by a unanimous vote. David Goldsmith, Deputy Director of Public Services and Martin Rowe, Ciallam-Jefferson Community Action Council re: Discussion of Haines Street Cottage Emergency Shelter Prolett. David Goldsmith explained that the County has received a request from CAC to waive the solid waste fees for construction debris from the Haines Street Cottage Emergency Shelter project. The request was sent to the Public Works Department for review and their recommendation is to explore other options for disposal rather than waiving the fees. David Goldsmith added that another option would be to pay for the dump fees with a Commu- nity Services grant. Martin Rowe from CAC stated that this project has received a great deal of community support and several local organizations have volunteered to "adopt" a cottage. In addition, CAC will be receiving funds from public, federal, state and private sources. There are six cottages that will become temporary shelters for the homeless and two cottages that will become permanent low income housing. The preliminary estimate is 1-2 pick-up loads per cottage or $1,300. The Board agreed to discuss the request with Public Works Director Klara Fabry during the Public Works Briefmg. Later in the moI11Ïni: After a brief discussion with Klara Fabry, the Board agreed to give CAC a Community Services grant to cover the solid waste fees. They asked David Goldsmith to write a letter to CAC outlining the funding and listing any restrictions. The letter will be on the Board's agenda in the next few weeks. Page 1 vOC, 22 fM;~807 Commissioners Meeting Minutes: Week of AprilS, 1996 PUBLIC SERVICES BRIEFING: Deputy Director of Public Services David Goldsmith reported that this week the Public Services Departments will meet with the Board to review goals and strategies that have been developed to meet the Board's policies. He will be meeting with the Emergency Medical Services Council to discuss an Advanced Life Support (ALS) proposal. The Chimacum and Port Ludlow Fire Districts want this on the ballot in the fall. In order to accomplish this, the proposal would have to be completed by August. The Board is responsible for setting the boundaries for the ALS District. David Goldsmith stated that currently juveniles from Jefferson County who are sentenced to Court-ordered detention are sent to the Kitsap County Juvenile Detention Facility. There was a recent incident where three of these juveniles had to be released because there was no room. Kitsap County is building a new facility and there is a possibility that Jefferson County may negotiate for two beds. Grant Application re: Olympic Peninsula Primary Care Dental Program; Washington State Health Care Authority: Commissioner Huntingford moved to approve a Primary Health Services grant application for the Health and Human Services Department. This grant is for continued funding of the Olympic Peninsula Primary Care Dental Program. Commissioner Hinton seconded the motion which carried by a unanimous vote. .c.uwt Card Charges at Office Depot; Public Works Department: Commis- sioner Hinton moved to approve an over the limit credit card charge request at Office Depot for the Public Works Department. They want to take advantage of savings on an office equipment purchase. Commissioner Huntingford seconded the motion which carried by a unanimous vote. PUBLIC COMMENT PERIOD: The following items were discussed: a request for scopes of work and terms of employment for all consultants currently working for the County on GMA issues; proposed densities and population issues and existing lots of record on Marrowstone Island; the Board's support for the Community Plans, factions of the Tri Area Community Planning Committee and the Tri Area GMA designation; possible mediation rather then litigation regarding the appeal of the Forestlands Ordinance; and the validity of the Hearings Boards' authority. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commis- sioner Hinton moved to delete items #5 and #6 and to approve the balance of the consent agenda items as submitted. Commissioner Huntingford seconded the motion which carried by a unanimous vote. 1. ORDINANCE NO. 08-0408-96 re: Amending the Jefferson County Code Enacting the Regulatory Reform Act, Chapter 36.70B RCW 2. RESOLUTION NO. 32-96 re: Establishing Two Additional Cash Drawers in the Auditor's Office 3. Assign Public Benefit Rating and Approve Open Space Taxation AGREEMENT re: The Transfer and Designation of 9 Acres as Open Space for Current Tax Assessment as Open Space; Located West of the Intersection of Beaver Valley and Embody Roads; Trem and FCathleen Williams Page 2 VOL 2 2 rAG~ 808 Commissioners Meeting Minutes: Week of AprilS, 1996 APPROVAL AND ADOPTION OF THE CONSENT AGENDA - Continued: 4. LICENSE NO. 2-11-93, Amendment; Construction ofa Garage/Workshop on County Road Right of Way; Located on Colwell Street; Ken Merritt and Denise Andlovec, Applicants 5. DELETE: LICENSE NO. 1-4-96; To Use County Property and Right of Way; Located on Leadville Avenue, Quilcene; Walker Mountain Meadow (WMM) Ltd. (See item later in Minutes.) 6. DELETE: Request for Waiver of Public Works Department Solid Waste Disposal Fees; County-wide Community Cleanup of Public Lands and Streets for Earth Day, April 22, 1996; Sheny Robison, Port Townsend Main Street (See item later in Minutes.) 7. Appoint Alternate Voting Member Representing the Port Townsend Paper Company to Serve on the Solid Waste Advisory Committee; Bryon D. Monohon 8. Final Short Plat Approval, Duncan Short Plat #SUB94-0088; To Divide 5 Acres into 4 Residential Lots; Located off of Anderson Lake Road, Port Townsend; Dora and Bartolame Zaldivar 9. AGREEMENT re: Temporary Help; March 19, through June 19, 1996; Jefferson County Public Works Department; Cheryl Robertson 10. Approve Application for Assistance from the Veterans Relief Fund; Jefferson County Service Officers Association for $300 BUSINESS FROM COUNTY DEPARTMENTS: PUBLIC WORKS DEPARTMENT PUBLIC WORKS DIRECTOR'S BRIEFING: Public Works Director Klara Fabry reported on the following items: . Representatives from the Permit Center, Prosecuting Attorney's Office and the Public Works Department attended a workshop on the proposed Stormwater Management Ordinance. There are no substantial changes, therefore another hearing will not be required. The ordinance will be on the Board's agenda in May. STP fund allocations were discussed at a meeting with the City of Port Townsend and the Port of Port Townsend. The installation of the Voice Mail System at the Sheriffs Office will be completed this week. Next week the Board will receive a contract for the next phase of the Voice Mail installation which includes the Courthouse, Post Office, Health Department and the Permit Center. Installation should be completed by the end of May. There will be a Security Committee meeting this week to discuss overall security issues in County facilities. . . . . Page 3 'IOL 2 2 rA.C~ 809 Commissioners Meeting Minutes: Week of April 8, 1996 . The Public Works Department will be meeting with the Port of Port Townsend this week to discuss the Moderate Risk Waste Facility's long term plan. The agreement expires next year. Construction on the Upper Hoh Road project began last Thursday. The Public Works Department is working closely with the State Department of Fish and Wildlife and the Tribe to discuss any issues that arise at the job site. Public Works is working with the Prosecuting Attorney's Office this week to fmalize the construction contracts on the project. . LICENSE NO. 1-4-96; To Use County Property and Right of Way; Located on Leadville Avenue, Quilcene; Walker Mountain Meadow (WMM) Ltd: Commissioner Hinton explained that he does not feel that the dedication of a 30 foot right-of-way should have been a requirement for approval of this short plat. Public Works Director Klara Fabry reported that the dedication was done last fall; but, in surveying the road this spring, it was discovered that the residence, septic field and fence are on the dedicated right-of-way. The proponents have applied for a license to use County property and right-of-way. The recommendation of the Public Works Department is to approve the license with the condition that the fence is moved 10 feet to allow for better visibility. Commissioner Hinton stated that the road is basically a dead end and the 60 foot right-of-way requirement is out of place in this situation. He added that the house, fence and septic field have been there for many years. In his opinion, the County should not acquire a right-of-way that is encumbered. Klara Fabry explained that the 60 foot right-of-way requirement is a State standard. Commis- sioner Hinton suggested that the 30 feet that was dedicated last fall should be deeded back to the landowner and the County could retain a utility easement. Klara Fabry stated that she has concerns about deeding back any right-of-way in the 10 foot clearance zone. She added that because this is a County road, the County is liable for traffic safety. Commissioner Hinton asked that a decision be postponed until the Board can consult the Prosecuting Attorney. The discussion will be continued on Tuesday, April 9, 1996 at 11:00 a.m. Tuesd&y, April 9. 1996: Public Works Director Klara Fabry stated that in early 1994 there was a traffic count on the road that averaged 120 trips a day. The existing road is sixteen feet wide with no shoulder. The standard for an access road of this type should be 18 feet with a two foot shoulder on each side. It is not on the Six Year Road Plan. There was a discussion about future buildout projections in the area. There are platted lots, but it would be difficult to build on them because of the terrain of the land. Klara Fabry added that the Public Works Department recommendation is based on a policy to bring all County roads up to State standards. She suggested that the Board establish a different threshold on access roads of this type in the Transportation Element of the Comprehensive Plan. Again she explained the problem of the liability to the County regarding road safety standards. After a brief discussion, Commissioner Hinton moved that the County reconvey, by deed, the 30 foot right-of-way back to the proponent with a condition in the fmal plat approval that they dedicate a 7 foot utility easement along the fence line of the property if the road needs to be widened or upgraded in the future. The fence would not have to be moved. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Page 4 IJOl 22 fAŒ 810 Commissioners Meeting Minutes: Week of April 8, 1996 AGREEMENT, Interlocal re: Provide Services and Equipment to Assist with Ensuring Water Supply for Fire Fighting; Jefferson County Fire Protection District #3: Klara Fabry explained that Fire District #3 is requesting that a County tractor/trailer and driver pick up a donated 5th wheel trailer in Olympia. The District will pay the County for this service. In the agreement, it is stated that any additional services that the County may provide would have to be approved by the Board and there would be an additional charge. Commis- sioner Hinton moved to approve the agreement with Fire District #3 to pick up the trailer. Chairman Wojt seconded the motion in the temporary absence of Commissioner Huntingford. The motion carried by unanimous vote. Findings, Conclusion and Recommendation; Petition to Vacate an Alley in Block 153 of the Plat of Iron dale No.6; W.E. Seton, Petitioner: Right-of-Way Agent Suzanne Drum reported that this is a standard vacation of a platted alley. Chairman Wojt asked for clarification of the Parks Advisory Board review. Klara Fabry explained that in the Parks Advisory Board minutes of November 1, 1995, they stated that they had no objection to the vacation. Commissioner Hinton moved to approve the findings, conclusion and recommenda- tion of the Hearing Examiner. In the temporary absence of Commissioner Huntingford, Chairman Wojt seconded the motion which carried by a unanimous vote. AG)lEEMENT re: Review of Jefferson County's Solid Waste Operations; R.W. Beck, Inc.: Solid Waste Coordinator Frank Hall introduced Lou Haff of Haff Engineering who explained the agreement and the scope of work. This includes reviewing operational services and identifying alternatives. R. W. Beck will begin work on the study immediately and the results will be available for the 1997 preliminary budget hearings. Commissioner Hinton moved to approve the agreement for the solid waste study. In the temporary absence of Commissioner Huntingford, Chairman Wojt seconded the motion which carried by a unanimous vote. Request for Waiver of Public Works Department Solid Waste Disposal Fees; County-wide Community Cleanup of Public Lands and Streets for Earth Day, April 20, 1996; Sherry Robison, Port Townsend Main Street: Chairman Wojt explained that the public benefit of this request is the clean-up of the roads. Klara Fabry stated that if the Board waives the fees, the fees would have to come out of a special, designated fund to reimburse the Solid Waste Fund. Commissioner Hinton moved to approve the waiver of the solid waste disposal fees for the cleanup of public lands and streets for Earth Day on April 20, 1996. In the temporary absence of Commissioner Huntingford, Chairman Wojt seconded the motion which carried by a unanimous vote. Call for Bids; Notice to Contractors; Upper Hoh Road, XO1244: Commis- sioner Hinton moved to approve the call for bids for the construction of the road bed for the Upper Hoh Road. The bid opening will be held on Monday, April 22, 1996 at 11 :25 a.m. in the Commissioners' Chambers. In the temporary absence of Commissioner Huntingford, Chairman Wojt seconded the motion which carried by a unanimous vote. Page 5 ~Ql 22 r~(;;811 Commissioners Meeting Minutes: Week of April 8, 1996 Larry F.y, Environmental Health Director re: Workshop on Fee Waiver Policy: Environmental Health Director Larry Fay explained that the Health & Human Services Department has received several fee waiver requests, especially dealing with food service permits. Several organizations were not charged fees in the past. The criteria for exemption was proof of non-profit status. There are organizations that need a seasonal permit such as the Little League concession stands, 4-H Club and the booster clubs. The issue seems to be with temporary event permits. These permits are issued for 14 consecutive days. This could be changed to 14 days per year with only one fee. If all the fee waivers were granted, it could impact the Health & Human Services budget by as much as $4,000 a year. Larry Fay suggested that he develop an administrative review process with a clear policy for fee waivers. This would help streamline the process. Only appeals of the administrative decision would be brought before the Board. The Board agreed with this suggestion. He asked the Board for direction on the pending fee waiver requests. Commissioner Hinton suggested that he make the decision on the waivers; but if he has questions on any of them, he can bring them to the Board. Larry Fay will also review the organizations that have already paid the fees under the new system to see if they would meet the criteria for the waivers. Alex Bradley re: Lawsuit Against the Department of Natural Resources: Commissioner Huntingford explained that Jefferson County, as a member of the WSAC Timber Counties, chose to intervene in the Loomis Forest Case between Okanagan County, the Quillyute Valley School District and the DNR. The County joined to show support for the Supreme Court decision in the Skamania Case of 1983-84 that defmes specific policies for administering Trust Lands. Alex Bradley stated that she is concerned about the County endorsing one particular side in this issue. She explained that there are different interpretations of what the Trust mandate means, "long-term" vs. "short-term" benefits and how to deal with "forest health". Steve Hayden stated that he would like to see more discussion before future "symbolic actions" are taken. Jerry Gorsline presented the Board with timber revenue statistics showing the monies received from the DNR for the past several years. In 1995 there was a substantial increase in revenues to the County. He feels that the DNR is trying to balance its mandates instead of using "crisis management" as in the past administration. He hoped the Commissioners reviewed the issues thoroughly before deciding to become interveners. Commissioner Huntingford explained that he is interested in a sustained yield from the Trust Lands that will maintain revenues for schools and the Junior taxing districts in the County. School Superintendent John Jones from the Quillyute Valley School District reiterated that the Skamania Case stated that it is the responsibility of the Trust Manager to maximize revenues for the interest of the Trust beneficiaries. The meeting was recessed and reconvened on Thursday, April 11, 1996 at 7:00 p.m. at the Coyle Community Center. Chairman Wojt and Commissioner Hinton were present. Page 6 val 22 rM/812 Commissioners Meeting Minutes: Week of AprilS, 1996 Two (2) Grant Applications; Jobs for the Environment Program; 1) Big Quilcene River Bank Stabilization; 2) Barnhouse Creek Culvert Replacement, U.S. FJ.sh..& Wildlife Service and U.S. Forest Service: Commissioner Hinton moved to approve and have the Chairman sign the Jobs for the Environment grant applications for the bank stabilization on the Big Quilcene River and the culvert replacement on Barnhouse Creek in Chimacum. Chairman Wojt seconded the motion in the absence of Commissioner Huntingford. The motion carried. MEETING ADJOURNED -.' /": 1 ~,., / '" '" .'"}~. '~;' . ". .. ' ) . '..'. (, SEAL. I", " ,/ "-.,..,..', I ", ...' ..~.\. ,'" , ;'. ,.'.,è;. t., '."" ATTESt:': :..~",:-,.,..",.'J..". .. , .~ ;. .J I"'~~ ~ ' \ ", \. ~...... .'> .' '.' "~.' . ....' ,.i ", ., t " . . . " . '-. . .. \ ~ - "" . ~O-~ !leQ~ / Lorna Delaney, CMC Ó Clerk of the Board . '--'- Page 7 22 rM,: 813 '/ot