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Home My WebLink AboutM042296 MINUTES WEEK OF APRIL 22, 1996 The Chairman called the meeting to order after the Finance Committee meeting with the Treasurer, and the Auditor, in the presence of Commissioners Robert Hinton and Glen Huntingford. APPROVAL OF THE MINUTES: Commissioner Hinton moved to approve the Minutes of April 8 and 15, 1996 as read. Commissioner Huntingford seconded the motion which carried by a unanimous vote. PUBLIC SERVICES BRIEFING: Public Services Director Gary Rowe reported on the following: . The issues and direction from the Board on Code Enforcement as discussed last week. . Since the Board met with representatives of the State Department of Ecology regard- ing water issues last week, Gary Rowe asked that the Board meets with the Health, Planning, and Public Works Departments to discuss the County's role in working with all of the groups on water issues in the County. The water policy for Marrowstone Island is being finalized and the final draft of the policy will be put on the Board's May 6, 1996 agenda for consideration. David Goldsmith attended the Fire Commissioners meeting last week regarding the Advanced Life Support proposal and advised them that the Board is having a hearing on May 30, 1996 on the proposal. The Public Works Department is working on a plan for the use of space in the Courthouse which should be ready this fall. . . . heritT Pet Pic ini re: Disc sion f Establisbin a Securit Adviso Board: Sheriff Pete Piccini presented a draft resolution to establish a Security Advisory Board for County facilities to address security issues. They would develop policy for the Board to adopt and then monitor the policy once it is in place. A survey was sent to employees regarding their security needs. The resolution would establish the Advisory Board with the membership identified for specific departments. Sheriff Piccini will make a few corrections to the Resolution and submit it to the Board for approval. Commissioner Page 1 val.. " 2 8...".... ." ..' l (... r.~':' I."" 7. 8. 9. 10. Commissioners Meeting Minutes: Week of April 22, 1996 Hinton volunteered to represent the Board on the Security Advisory Board when it is established. PUBLIC COMMENT PERIOD: The following comments were made: a suggestion that a Community Mental Health representative be added to the Security Adv~sory Committee; a suggestion that the Board take another look at the Water Resources CouncIl and use that group to help with water issues; the lack of the County's involvement on the City's Water Advisory Committee; where the County is on the issue of the lrondale Incorporation petition; Commissioner Huntingford stated his position on the incorporation vote; and why the County has not submitted a request in writing to the City to set a Growth Management Steering Committee meeting? APPR VAL AD PTION OF THE NSENT AGENDA: Commis- sioner Hinton asked that Item 4 be changed to read "Preliminary" approval, not final, and then moved to delete Item 7 and to adopt and approve the balance of items on the Consent Agenda as submitted. Commissioner Huntingford seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO.JS:26 re: Establishing a Key Policy for the Offices and Buildings of Jefferson County 2. Accept resignations from four Members on the Port Townsend Community Center Advisory Board Members and Authorize Advertising for the Citizen at Large and Youth Representative Positions; Harriet Small (Citizen at Large), Julie Kelvy (Youth Rep.), William Barth (Senior Rep.), and Freida Imislund (Nutrition) 3. Appoint Member to Serve as the Senior Representative on the Port Townsend Community Center Advisory Board; Eleanor Stickney 4. Preliminary Short Plat Approval, Rush Short Plat, #SUB94-0104; Divide 7.56 Acres into 2 Recreational/Residential Lots; Located off of Flagler Road on Marrowstone Island, Nordland; Ralph Rush, Applicant 5. AGREEMENT re: Supplemental Hotel/Motel Funding; Jefferson County Historical Society 6. AGREEMENT re: Supplemental Hotel/Motel Funding; Jefferson County Tourism Coordinating Council (Olympic Peninsula Gateway Tourism Coordinating Council) DELETE AGREEMENT, Supplement #7 re: Extending the Time for Completing the Transportation Element of the Comprehensive Plan, TSO893; Berryman and Henigar (See item later in Minutes.) AGREEMENT, Local Agency Supplement #1 to #LA3134 re: Work on the Upper Hoh Road Project; Washington State Department of Transportation AGREEMENT re: Professional Services; Victim Witness Advocate; Jefferson County Prosecuting Attorneys Office; Lianne C. Perron-Kossow AGREEMENT re: Professional Services; Special Deputy Prosecuting Attorney; William N. Appel Page 2 VOL 22 rAf,; 880 Commissioners Meeting Minutes: Week of April 22, 1996 11. Approval of High Cost Area Accommodations for Lodging for Sherry NeSmith, Health and Human Services 12. Accept Recommendation to Approve a Reduced Amount for Claim, #C-2-96, $364.09; Damage to Cement Porch; Stanley W. Peters BUSINESS FROM COUNTY DEPARTMENTS: PLANNING AND PERMIT CENTER HEmin r' Findin ond sion and Recommendation. Condi- fum3LUse ApptkaDon, #I~9: To Construct a Cellular Communication Facility: Located~cene: U.S. West New Vector Group, Applicant: Associate Planner Jerry Smith reported that the Hearing Examiner held a public hearing and recommended denial of the first application for this project. The Board did not uphold that recommendation and held their own hearing and remanded the matter back to the Hearing Examiner to review two alternative sites. The Hearing Examiner then held a hearing on the application for Site D and recommends approval for that site. There is a residence approxi- mately 220 feet from Site D. Chairman Wojt asked where the view is? Jerry Smith reported that Site D looks southwest over Quilcene Bay. The height of the tower has been reduced to be less than 150 feet. A condition of the environmental review was to use a monopole type tower to reduce the visual impact of it. Commissioner Huntingford moved to adopt the Hearing Examiner's recommendation. Commissioner Hinton seconded the motion. Chairman Wojt noted that the flashing red light on top of this type of tower is very visible at night. Commissioner Huntingford noted that there are some legitimate County concerns for the adequate provision of cellular service in the Quilcene area. The Chairman called for a vote on the motion. The motion carried by a unanimous vote. The Board then explained, to an interested property owner, how to work with the Planning Department to monitor the installation of this tower. ~irector ol.Community Development re: Discussion of Letter from ThLGa¡e. State Department of Community, Trade, and Economic Development: Community Development Director, Al Scalf, reported that Ted Gage has responded in writing, to some of the County's questions regarding the update of the Comprehensive Plan: . On the inclusion of a hardship clause, Mr. Gage didn't provide much guidance. AI Scalf will have the Prosecuting Attorney draft an ordinance to cover this. Can the County have candidate UGA's in the Comprehensive Plan? Mr. Gage stated this is possible. Including Rural Centers in the Comprehensive Plan -- Mr. Gage answered that both Clark and Pierce Counties have Rural Centers in the Comprehensive Plans. Addressing affordable housing -- Mr. Gage answered that affordable housing should be addressed on a regional basis and that the needs assessment done was good work. . . . The other questions posed to Mr. Gage were not answered. Commissioner Hinton stated that he feels it would be prudent to look at the Tri Area population projections soon. Al Scalf reported that he will put a discussion on the Board's Agenda for May 6, 1996 regarding the population projections and number of lots of record in the Tri Area. Commissioner Huntingford then reviewed information that was put out in 1992 by the State regarding how the Growth Management Act will impact local planning. He questioned how this information would read today since changes have been made to GMA by the Growth Management Hearings Boards. Page 3 VOL 22 rAu881 Commissioners Meeting Minutes: Week of April 22, 1996 PUBLIC WORKS DEPARTMENT ðJþlic Works Director's Brierm&: Public Works Director Klara Fabry invited the Board to visit the Upper Hoh Road project on Thursday when they are at the West End for their" On the Road" meeting. Commissioner Huntingford asked that members of the Forks City Council and the Clallam County Commission be invited to join this visit. Warren Steurer reported on the Key Policy and the Security Advisory Committee and the Board asked about the status of the Port Townsend Community Center Advisory Board. Warren Steurer then reported that there will be a work day coordinated with the Ameri Corp workers at the H.J. Carroll Park on Thursday in recognition of Volunteer Day. Klara Fabry reported that on May 2, a consultant will be scheduling an appointment with each Department to discuss their space needs. Commissioner Huntingford moved to approve the supplemental agreement as presented. Commissioner Hinton seconded the motion which carried by a unanimous vote. B PE . Em r n R tor i n fUr Hob Road CR#914207 XOI244: Transportation Program Manager, Bruce Laurie, opened and read bids received: BIDDERS BID AMOUNT 1. Lakeside Industries, Port Angeles, $ 133,336.89 $ 128,011.96 Engineers Estimate The Public Works Department will review the bid for accuracy and make a recommendation for bid award that is to the best advantage of the County. The Board met in EXECUTIVE SESSION with the Deputy Director of Public Services regarding a personnel matter, and then adjourned the meeting at the end of scheduled business. The meeting was reconvened on Tuesday afternoon with all three Board members present for the following business. The Board then met as the Health Board. BID AWARD re: Surfacin~ and Traffic Items: Emer&ency Restorat~ r H b R . N X 1244. Commissioner Huntingford moved to approve RESOLUTION NO. ~ awarding the bid for the surfacing and traffic items on the emergency restoration project for the Upper Hoh Road Washout to Lakeside Industries of Page 4 VOL 22 rAe.: 882 Commissioners Meeting Minutes: Week of April 22, 1996 Port Angeles for their bid of $133,336.89 as recommended by the Public Works Department. Commissioner Hinton seconded the motion which carried by a unanimous vote. The meeting was recessed at the conclusion of the business and reconvened on Friday morning. All three Board members were present. Letter to State Departments of Community ~Economic Development: &01010": and 1kalth re: City of ~ownsencJ Water Service in t~ Area of Jefferson County: The Board members each reviewed and signed a letter to the three State departments listed above regarding the City's water service to the Tri Area. Lorna Delaney, CMC Clerk of the Board Page 5 VOL 22 rAC: 88~