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HomeMy WebLinkAboutM050696 , '---á~~~~~!:'~~~;='~":~~~'~~~~~-,"----" :_1~9.IBllç~.1111 ]11..' '..~.~II~r~III....... ....,..' --" MINUTES 'WEEK OF MAY 6,1996 The meeting was called to order by Chairman Richard Wojt in the presence of Commissioner Glen Huntingford. Commissioner Robert Hinton was not present immediately. He came in after the meeting had started. ~ROV AL OF TIlE MINUTES: Commissioner Huntingford moved to approve the Minutes of April 22, 1996 as submitted. Chairman Wojt seconded the motion in the temporary absence of Commissioner Hinton. The motion carried. Bob Minty, Emer2ency Services Coordinator re: Special Event Permit: Brinnon Shrimp Festival: Bob Minty reported that the required County Depart- ments have reviewed this permit and everything has been done properly. He recommends approval of the permit. Commissioner Huntingford moved to approve the Brinnon Shrimp Festival Permit on the condition that all ofthe necessary signatures are obtained and the insurance certificate is submitted. Chairman Wojt seconded the motion in the temporary absence of Commissioner Hinton. The motion carried. Appeal..m Service Officers Association Denial of Veterans Assistance Application: The appellant, who had requested this meeting, was not present. Commissioner Hinton noted that the information on applications submitted over several years for this appellant, show inconsistent information regarding his service dates, his length of service, length of residency in Washington, and the rank he attained in the service. He feels the Service Officers Association made the correct determination in denying this application due to these inconsisten- cies in the past and on this most recent application. The appellant must exhaust his administra- tive remedies and it appears that he has failed to do that. Commissioner Hinton stated that he doesn't feel the Board should be hearing an appeal of the Service Officer's determination today. The Board would be asked to make a determination only if it was the appellant's intent to deftaud the County by misrepresenting the material facts on the application to obtain these public funds. He doesn't feel the Board has the jurisdiction to do this type offact finding, and that the appellant's Fifth Amendment rights and his right to be repre- sented by counsel may be compromised. Commissioner Hinton stated that he supports the Veterans Assistance Fund. Revenues are limited, but with proper management and control of abuse, assistance can be provided for all the Veterans and their families during difficult times. Page 1 VO1, -; ,,89;" ,oJ ", .. Commissioners Meeting Minutes: Week of May 6, 1996 Prior to the current Service Officers Association review, there were suspicions and allegations of abuse of the Fund. The purpose of to day's discussion was to consider the denial of the latest application by the appellant. This request cannot be considered in isolation of past issues of deception and misrepresentation of material facts. Commissioner Hinton moved to deny the appeal with prejudice and remand the matter back to the Jefferson County Service Officers Association for further consideration and if the matter cannot be resolved by them, it should be forwarded to the Jefferson County Sheriff's Office for investigation. Commissioner Huntingford seconded the motion and stated that he also supports the work of the Service Officers Association. This program is working better now than it ever has. The Chairman called for a vote on the motion. The motion carried by a unanimous vote. PUBLIC SERVICES BRIEFING: Deputy Director of Public Services, David Goldsmith, reported in the absence of the Public Services Director, on the following items that are on today's Consent Agenda: .. The policy for establishing criteria for County Departments to expend public funds for eating and drinking. This policy has been reviewed by the Management Team. The implementation procedures for the Public Works Salary System. The Organization Chart and the annual Staffing Schedule will be the control for the number and type of positions approved for the Public Works Department. A grant application for an alternative space for Juvenile Detention. This would be a stop gap program to provide Juvenile Detention bed space in a private home. The following items are being worked on: .. Clallam Jefferson Community Action Council has submitted a request for starting discussion of reducing building rent for the spaces they use in the Multi-Services Building. A contract is being developed with Clallam County to purchase a bed for Juvenile Detention in their facility. .. .. .. in Brinnon was discussed. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commis- sioner Hinton noted that he doesn't feel that the Board should consider adopting the Highway 20 Corridor Policy at this time. He feels it is premature to adopt this policy now because it should be part of the Comprehensive Plan update process and adopted as part of the Zoning Ordinance. The Clerk of the Board advised that the Public Works Department asked that Items 11 and 12 be deleted ftom the Consent Agenda. Commissioner Huntingford moved to delete items 1, 11 and 12, and to approve and adopt the balance of the items as submitted. Commissioner Hinton seconded the motion which carried by a unanimous vote. 1. DELETED Resolution re: Adopting the Highway 20 Conidor Policies 2. RESOLUTION NO. 37-96 and Grant Application re: Application for Funding Assistance for an Aquatic Lands Enhancement Account Project; Trail Development Between the Park and Ride Lot and Mill Road; Larry Scott Memorial Park, #CRI069; State Department of Natural Resources RESOLUTION NO.38-96 and Grant Application re: Funding Assistance for a WWRP Project as Provided in Chapter 43.98A RCW; Trail Development Between Park & Ride and Mill Road; Larry Scott Memorial Park, #CRI069; Interagency Committee for Outdoor Recreation (lAC) 3. Page 2 VOL 2 ') .. r " 89C -{..., ri",' Y 9. 20. 21. Commissioners Meeting Minutes: Week of May 6, 1996 THR CONSENT AGENDA- Continued 4. RESOLUTION NO. 39-96 and Grant Application re: Funding Assistance for a WWRP Project as Provided in Chapter 43.98A RCW; Development ofH.J. Carroll Park, #RO 1118; Interagency Committee for Outdoor Recreation (lAC) RESOLUTION NO. 40-96 re: A Policy Establishing Criteria for the Expenditure of Public Funds for Eating and Drinking AGREEMENT re: Continuation of Funding for Health Department Infant- Toddler Early Intervention Program; State Department of Social and Health Services TWO (2) AGREEMENTS re: 1) Supplement No.2, #LA2092; Release and Redesig- nate the Use ofHES Federal Funds; Washington State Department of Transportation, and 2) Local Agency; Discovery Road Railroad Bridge Replacement Using Funds as Indicated in Supplement No.2; Washington State Department of Transportation FIVE (5) AGREEMENTS re: Equipment Rental for Upper Hoh Road Restoration Project, #XO1244: Hillcar & Fletcher; Forks Sand & Gravel; Environmental Construction Service; L & J Enterprise; and Winney Construction AGREEMENT, Supplement #5 re: Engineering Services; Provide Additional Survey- ing Services and Extension of Time: West Egg & I Road, Project #CR1117; Quinault South Shore Road, Project #XO1243; Upper Hoh Road, Project #XO1244; and Oil City Road, Project #XO1245; Polaris Engineering and Surveying, Inc. AGREEMENT re: Implementation of Phase II of Jefferson County Telephone Upgrade and Integrated Voice Mail System; NSN Communications DELETE Agreement re: Provide Material Testing Services; Emergency Restoration of Upper Hoh Road, Project #XOI244; Northwestern Tenitories, Inc. DELETE Contract re: Swfacing and Traffic Items; Emergency Restoration of Upper Hoh Road, Project #XOI244; Lakeside Industries, Inc. Rural Arterial Program Prospectus; Allocation of Supplemental Funding; Chimacum Road Project; County Road Administration Board Approve Jefferson County Public Works Department Skill-Based Compensation System Procedures for Implementation; Teamsters Local #589 Approve (2) Applications for Assistance ftom the Veterans Relief Fund; Jefferson County Service Officers Association in the Amount of$75.00 and $164.57 Request for Full Reconveyance; Repayment of Housing Rehabilitation Loan; Edith Jimmerson Approve Juvenile Justice Grant Application; Jefferson County Proctor Home Model Project; State Department of Social and Health Services Findings, Conclusion and Decision; Substantial Development Permit, SDP95-0009; To Construct a Concrete Basin to Provide Secondary Treatment of Domestic Wastewater; Located on the Northwest Shore of Port Ludlow Bay; Pope Resources Appoint Alternate Voting Member Representing the Port of Port Townsend to Serve on the Solid Waste Advisory Committee; Tami Ruby Accept Resignation of Port Townsend Community Center Advisory Board Member, Citizen at Large; Phyllis Solomon Accept Resignation of Shoreline Advisory Board Member; Barry L. Graham 5. 6. 7. 8. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. ti A ministra ive Variance. Whittaker Short Plat P-l- 2J.;Jim Whittaker and.J!.ianne ßQ..berts, Applicants: Permit Technician, Michelle Wood, reported on the history of this project: II' A Short Plat application and SEP A checklist was submitted on July 20, 1993. II' The application and SEP A checklist was determined to be substantially complete on July 30, 1993. A final Mitigated Determination of Non Significance was issued on January 7, 1994. Summary approval was granted on April 15, 1994 and an administrative extension of the summary approval was granted on October 15, 1994. ./ II' Page 3 ,VOL 22 rAf,:90G Commissioners Meeting Minutes: Week of May 6, 1996 ~ A notification letter was sent to the applicant advising them that their Short Plat summary approval would expire on April 15, 1995. August 4, 1995 a fax was received ftom Jim Whittaker stating that he would let the. subdivision lapse. February 20, 1996 a letter was received ftom Jim Whittaker and Dianne Roberts request- ing an administrative variance to reinstate the subdivision. ~ ~ Permit Center staff recommends that this request be denied. Commissioner Hinton asked how long the applicant has to complete the project once summary approval has been granted? Michelle Wood answered that an applicant for a short plat has six months ftom summary approval to complete the required work. They can request a six month extension of time. Jim Whittaker stated that they have done everything that was required for this Short Plat except the road needed to access the building site. They didn't know that they only had to provide access to the new lot, and not to the building site. They didn't want to finish a road until they knew who would purchase the property and where they would locate a building site. Now if they reapply, the density will not allow a five acre lot, it will have to be 10 acres. They previously sold 25 acres in five acre pieces. Dianne Roberts noted that the properties in this area are all five acres or less. ' Dianne Roberts stated that if they had known 1) that they would not have to cut down trees and put in this road, and 2) that they would not be able to reapply at a later time under the same con- ditions (density), they would have completed that short plat at the time. She explained that she doesn't remember that there was ever any discussion of the fact that they didn't have to provide an access to the new lot being created. Commissioner Huntingford asked if there has been septic and water installed on the new lot? Mr. Whittaker reported that there is a septic system approval for the new lot, but the system has not be installed and the water will probably come ftom the well that serves their property. Michelle Wood reported that when the applicants started this process the density in the area was five units to one acre, then it went to one unit per one acre and now it's one unit per ten acres. She also noted that the summary approval issued states the conditions for road improvements and explains that they could apply for a variance ftom those conditions. Chairman Wojt asked how many other short plats have been canceled in this area? Michelle Wood answered that there was one other application in this area, as well as five to ten in other areas. Commissioner Hinton moved to concur with the recommendation of the Permit Center staff to deny this request. Commissioner Huntingford stated that he understands fully what the Whittaker's area going through, but must second the motion. If this was allowed to go forward it would definitely create problems for the County by setting a precedent. The Chairman called for a vote on the motion. The motion carried by a unanimous vote. PUBLIC WORKS DIRECTOR BRIEFING: Public Works Director Klara Fabry reported that on May 13, 1996 the construction work on Chimacum Road will resume. The Road crew will also start on their summer schedule offour, ten hour days, on May 13, 1996. The Public Works Rodeo is in Wenatchee this week. The Upper Hoh Road project is on schedule. The National Park is working on the opening ceremony for that road later this month. There is an RTPO meeting scheduled for Thursday. Page 4 VOL 22 T.~r:; 901 Commissioners Meeting Minutes: Week of May 6, 1996 Bayshore Motel: Warren Steurer reported that last year a lease proposal for management of the Bayshore Motel in Brinnon was advertised in several newspapers. There was no response to that advertisement, probably because the percentage required by the County was too high. A portion of that percentage is to go to the Brinnon Senior Organization. He suggested that the manage- ment of the motel be arranged with a person on a personal services contract. David Goldsmith reported that he and the Prosecuting Attorney are working on an agreement that will make it clear that person who manages the motel is not a County employee. D. ion r. aiv lid Wast Fee for Ea h Da : Commis- sioner Hinton stated that the Board determined that these fees be waived and reimbursement for them be paid ftom the Road Fund to the Solid Waste Fund. Klara Fabry reported that only about 10% of the garbage came ftom County roads. Commissioner Hinton asked if there is some funding available in the Solid Waste Fund? Klara Fabry reported that there was no budget es- tablished for the reimbursement of this fee. The Public Works Department will check into how this fee waiver has been handled in previous years and report back to the Board. Request for Waiver of Public Works Department Solid Waste )!is.posaLFees: .kfferson County Cemetery ~: Commissioner Huntingford reported that when he discussed this with AI Jakeway, he was told that most of the garbage generated by the Cemetery District is grass clippings and tree branches. Cemetery District #2 is a special purpose taxing district and the County doesn't waive solid waste fees for these Districts, however grass clippings and other types of organic materials can be dumped at the compost facility at the landfill at no charge. Discussion re: Parks Advisory Board Proposal to Create a Fundin2 Source to Address the Elodea Weed Intrusion Problem at Lake Leland: Warren Steurer reported that the Parks Advisory Board has reviewed this request £rom Chris Hertel and made a recommendation that an addition $1 be charged or donated at Lake Leland to establish a fund to finance the removal this weed ftom the Lake. There is a volunteer pay system at Lake Leland and it is hard to get people to comply with it, and another $1 may not help that situation. Commissioner Hinton asked how much would be generated in a year ITom an additional $1 ? Warren Steurer answered that there are about 1,500 paying customers per year at Lake Leland. Commissioner Hinton asked ifthere is a solution to control this weed? Commissioner Huntingford reviewed the alternative methods to control the weed. Chris Hertel, President of the Lake Leland Improvement Club, reported that they have met with Jennifer Parson ftom the Noxious Weed Program with the State. There are grants available for projects to control this weed in the Lake. The grant would only cover about 75% of the necessary funding. He then explained that using carp in the lake would probably be the cheapest and safest method of cleaning it up. Commissioner Hinton asked if the Conservation District is addressing this issue? Chris Hertel reported that he, and the Lake Leland Improvement Club, are working with an Intern ftom WSU on the project. Commissioner Hinton agreed that since there is such a small impact ftom this weed, now is the time to address the problem. Commissioner Huntingford asked what the total cost of a clean up project is estimated to be? Chris Hertel said the total cost could be approxi- mately $8,000 to $10,000. Commissioner Hinton suggested that the State Fish and Wildlife Department be asked to be a partner in this project. The Board concurred that this project should be pursued. The meeting was recessed at the end of the scheduled business on Monday and reconvened on Wednesday afternoon. All three Board members were present. Page 5 VOL 22 í~c;90£ Commissioners Meeting Minutes: Week of May 6, 1996 CONTRACT Suñacine and Traffic Items: Emereency Restoration of Upper Hob Road. Project #XO1244: Lakeside Industries. Inc: Commissioner Hinton moved to approve the contract with Lakeside Industries for work on the Upper Hoh Road Project. Commissioner Huntingford seconded the motion which carried by a unanimous vote. MEETING ADJOURNEp SEAL: ""'."~" .' (j¡jJL a~~ ~orna Delan y, CMC (I () Clerk of the Board Page 6 . VOL 22 '90' (~ 'u- " rf'l"~ Ù