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HomeMy WebLinkAboutM062496 ~, ../ MINUTES WEEK OF JUNE 24, 1996 The meeting was called to order by Chainnan Richard Wojt. Commissioners Robert Hinton and Glen Huntingford were both present. COMMISSIONERS' BRIEFING SESSION APPROVAL OF THE MINUTES: Commissioner Hinton moved to approve the minutes of June 17, 1996 as submitted. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Bob Minty, Emergency Services Manager re: Special Event Permit; Airport Daze, July 20 and 21, 1996; Jefferson County Pilots Association: Bob Minty reported that the insurance certificate has not been received for this activity, but everything else is in order. Commissioner Hinton moved to approve the Special Event Permit for the Airport Daze celebration contingent on the .insurance certificate being received. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Jefferson County Support of Costs for Timber Law Suit: Commissioner Huntingford reported that Jefferson County's share of the attorney's fees for the Timber law suit are $566.00. A letter will be sent to WSAC advising them that Jefferson County will pay this amount when a bill is received from Skamania County. PUBLIC SERVICES BRIEFING: Public Services Director Gary Rowe reported on the following: Q' A new phone system will be installed in the Courthouse this week. Q' A computerized system for tracking Action Requests is being implemented in the Commissioner's and Public Works offices and may also be used in the Health Department and the Planning/Permit Center. An ordinance is being drafted to address the establishment of an Emergency Services Q' Page 1 .8, 22 ~AG~ 01t07 Commissioners Meeting Minutes: Week of July 24, 1996 District for providing Advanced Life Support in the County. The Courthouse Use policy is being redrafted to address the comments received from Department Heads. A survey of departments is being done to prepare for Union negotiations. The Office of the Administrator of the Courts will send a representative to the County next month to review Juvenile Court issues. A workshop is scheduled for Wednesday at 9:30 a.m. with the Budget Committee regarding preparations for the 1997 budget. Gary Rowe has met with the Prosecuting Attorney regarding what can be done to address the issue of non-compliance with building regulations. The Board has a copy of the County's comments on the City's Comprehensive Plan that was presented to the City Council by Community Services Director AI Scalf. ø' ø' ø' ø' ø' ø' PUBLIC COMMENT PERIOD: A problem on a short plat (located in the West End), the denial of it, the request for review of the re-application, and the issue of the time frame required by the County's Ordinances being exceeded was discussed. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commis- sioner Hinton moved to delete item 4 and to approve and adopt the balance of the items on the consent agenda as submitted. Commissioner Huntingford seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 52-96 re: To AIlow For Segregation of Property; For the Protec- tion of the Water Source for Group "A" Community Water Supply System ID#07816U; Walter Moa, Moa-Tel Water System RESOLUTION NO. 53-96 re: Hearing Notice; Proposed Budget Appropriations/ Extensions; Specific Other Funds AGREEMENT No. PPG 003/558.60.41.10 Supplemental #2 re: Amendments to Scope of Work, Completion Date and Payment; Berryman and Henigar (Fonnerly Henigar and Ray, Inc.) 4. . DELETE Agreement re: Improvements to Septic System; Located at the Jefferson County Sheriff's Office; Wilson Michael (See item later in Minutes.) AGREEMENT NO. CA-092694-1, Supplemental re: Amending True Cost Estimate and Compensation; Jefferson County Public Works; Richards & Associates Grant Allocation; To Refmish Floor and Purchase 40 Chairs; Tri Area Community Center Appraisers Certificate for Determination of Value; To Purchase Property For the Larry Scott Memorial Trail Project #CR1O69; Jefferson County Public Works; Dale Barron, Property Owner Two Certificates Appointing Members to Serve on the Olympic Private Industry Council; George McCormick and Clarence Nelson 2. 3. 5. 6. 7. 8. BUSINESS FROM COUNTY DEPARTMENTS PLANNING AND PERMIT CENTER Discussion re: Planning Staff Recommendation on Revisions to the Emergency Ordinance No. 05-0214-96 - The Growth Strategies Ordinance - Establishing Interim Land Use Controls and Map: Permit Coordinator Monica Mac Guire reviewed the staff recom- mendations for amendments to the Growth Strategies Ordinance. She reported that there are between 20 and 30 on-site sewage disposal pennits that would qualify for the exemption Page 2 VOL 22 tAG: 0 1108 o' Commissioners Meeting Minutes: Week of July 24, 1996 outlined in the draft recommendations. The County has no idea how many parcels have two houses on them. In order to qualify for the exemption for two houses on a parcel, both houses would have to have the proper building permits issued and/or the proper on-site septic system. These recommendations have not been completely reviewed by the Prosecuting Attorney. She reported that the Planning Department is still working on the changes to the use tables. The Board will review the use table changes and set a date for review of these recommendations at a later time. PUBLIC WORKS DIRECTOR'S BRIEFING: Public Works Director Klara Fabry reported on the following: . The tenant has moved out of the property on the Quilcene River. The property was left in proper condition. The Public Works Department will be working on the procedures to sell the mobile home by auction. The proceeds from the mobile home will be used to pay down on the loan made for the property acquisition. . Klara Fabry will be meeting with the Port Manager regarding the property for the Larry Scott Trail and the Public Works staff will be meeting with the City regarding mitigation for the trail project, and clarification of the County's intent. . Discussions will be started with the State for possible transfer of the Upper Hoh Road. A man asked who is in charge of the County Park at Oak Bay? He reported that this park looks terrible because of the congestion and garbage created by the Camp Host. There are people staying in some of the park spaces for over a month at a time. There are so many people parked to visit the Camp Host that people can't get through. Klara Fabry reported that the Camp Host is being replaced because of complaints received. PUBLIC WORKS DEPARTMENT HEARING re: Jefferson County Six Year Transportation Improvement Program: Chainnan Wojt opened the public hearing on the Six Year Transportation Improve- ment Program. Transportation Engineer Scott Kilmer reviewed the projects as presented in the written summary (see attached.) . Irondale Road: Reconstruction from SR19 to 5th Avenue. Grading work and shoulder widening. Funding will come from RAP funds and local funds. . West EI::i: & I Road: Surfacing project that will be completed next year. . Center Road: Overlay project, the County has applied for RAP funding. . Lany Scott Trail: Right-of-way acquisition. The are several grant funding sources with some local funding for the grant match. The Grant funding shows as local funding on one of the fonns. . South Discovety Railroad Bridge: The bridge will be removed and the roadway grade will be reconstructed. RAP funds have been applied for on this project. . Bywater Bay RID: The development phase of the project is on this TIP. . 6th Avenue: The project is to reconstruct this road to local standards. Page 3 VOl . 22 rM;~ 0 '1109 Commissioners Meeting Minutes: Week of July 24, 1996 . Little Quilcene Brid~e: Reconstruction of the bridge deck. . Chimacum Road: Continuation to the next phase of this project. RAP funds have been applied for on this project. . £m:adise Bay Road: Phase I (to milepost 0.37) He continued to review the balance of the items on the plan. Commissioner Huntingford asked about the Chimacum intersection which is now a State highway? Scott Kilmer reported that the State did traffic studies of this intersection and deter- mined that nothing needs to be done to it at this time. Commissioner Huntingford then asked if the growth management regulations will change the type of projects that will be listed on this plan in the future? Scott Kilmer reported that the capacity related issues will not be a problem on County roads according to the transportation element of the Comprehensive Plan. Bruce Laurie, Transportation Program Manager, reported that the problems will be seen rust in improvements that will be required in intersections. Klara Fabry explained that there hasn't been any policy changes in transportation planning yet. That may happen in the future. The discussion continued regarding how transportation planning may change in the future due to Growth Management regulations. Guy Rudolph asked what input the County has on the intersection issue at Ness's Corner when the intersection is between two State Highways. Turning vehicles block the line of sight for all parts of the intersection. The local people who have trouble at this intersection, now go around on other County roads which causes impacts to them. He asked how this issue can be submitted to the State to be addressed? Klara Fabry reported that this issue could be brought up at the RTPO meeting. Guy Rudolph then asked about the Airport Cutoff Intersection (State Roads 19 and 20). Commissioner Huntingford stated that this matter could also be brought up at the RTPO meeting as a problem area in the County. He suggested that the Chimacum intersection, the Ness's Corner intersection and the Airport Cutoff/SR20 Intersection be addressed also. Scott Kilmer is working on a letter to the State Highway District Administrator regarding these issues. Hearing no further public comment, the Chainnan closed the public comment portion of the hearing. Commissioner Huntingford moved to approve RESOLUTION NO. 54-96 adopting the Six Year Transportation Improvement Program 1997-2002. Commissioner Hinton seconded the motion which carried by a unanimous vote. AGREEMENT re: Improvements to Septic System; Located at the Jefferson County Sheriffs Office; Wjlson Michael: Public Works Director Klara Fabry reported that she discussed this bid award with the team that reviewed and made the recommendation for award. The criteria for award were sent to all bidders at the time they received the bid documents. The Department received two proposals, one was lower in dollars, but the second proposal had a shorter time frame for completion. The recommendation was made to award to the bid to the bidder with the shorter time frame because that is more important on this project. Commissioner Hinton stated that he feels that when the bid is not awarded to the low bidder a letter needs to be sent to that bidder explaining why they weren't awarded the project. Klara Fabry agreed and reported that she will contact the bidder and talk with him about why the bid was not awarded to him. Page 4 . VOL 2 2 ~M)~ 0 1110 Commissioners Meeting Minutes: Week of July 24, 1996 Commissioner Huntingford moved to approve the agreement with Wilson Michael as presented. Commissioner Hinton seconded which carried by a unanimous vote. Letter to City of Port Townsend re: Preferred Alternative for the Shoreline Permit on the Larry Scott Memorial Park Trail Pro~ Commissioner Huntingford moved to approve and have the Chainnan sign a letter to Mayor Julie McCulloch, City of Port Townsend advising her that the Board will work with the Port of Port Townsend Commissioners to derIDe and fmalize Alternate B which might include Alternate C or modified AItemate C. Commissioner Hinton seconded the motion which carried by a unanimous vote. MEETING ADJOURNED /' . 1- Lorna Delaney, CMC Clerk of the Board .:;iL ti¥// Gí~n HuntiÏÍgfor , Me .. Page 5 VOl 22 Uf,' 0 1.11.1 ,