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HomeMy WebLinkAboutM070196 .-/ MINUTES WEEK OF JULY 1, 1996 The meeting was called to order by Commissioner Robert Hinton in the temporary absence of Chairman Richard Wojt. Commissioner Glen Huntingford was present. PUBLIC SERVICES BRIEFING: Director of Public Services Gary Rowe updated the Board on the following issues: . The adoption of a resolution outlining the 1997 budget goals is scheduled for next week. A workshop with the Board is scheduled on July 8, 1996 at 2:00 p.m. to review the final draft. The Stormwater Ordinance will be on the Board's agenda before the end of July. The Health Department will be working with the State Department of Ecology and other interested parties developing rules and policies outlined in the Dungeness/Quilcene Water Resources Management Plan. The DOE will eventually adopt these rules. In the next few weeks the fmal draft of the BMPs for the Critical Areas Ordinance will be available for the public review process and adoption by the Board. The County will be working with the P.D.D. on the water basin assessment project. There is a meeting scheduled with the consultant to outline the County's role in the process. There will be a meeting with representatives from FEMA, the State Department of Transportation and the State Parks regarding non-compliance in the Brinnon Flood Plain area. Improvements to the bridge in Brinnon on Highway 101 will also be discussed. On July 25, 1996 at 7 p.m. at the Chimacum Grange there will be a workshop to discuss the preferred alternative for the Tri Area GMA designation. A draft EMS Ordinance will be sent to all the Fire Districts this week to solicit their position regarding this issue. The location of the test well for the Quilcene Well project must be resolved as soon as possible to meet the timeline requirements for the grant funding. Commissioner Huntingford recommended that a representative from the County attend a Community Development Block Grant Funding meeting scheduled for the end of July. The service area for the City of Port Townsend has not been resolved in the Coordinated Water System Plan. The rest of the document is ready to go to the Water Utility Coordi- nating Council in July for their recommendation. It will then go to the State Department of Health in August. . . . . . . . . . . '.'011 22 "', '"" r ,"','. Page 1 01152 Commissioners Meeting Minutes: Week of July 1, 1996 . The Permit Center will be interviewing four candidates to fill two Associate Planner positions. Almost all the community plans are in fmal draft form. . PUBLIC COMMENT PERIOD: The following issues were discussed: the agenda for the Preferred Alternative Workshop at the Tri Area, which will include public input from the last several workshops on the Tri Area designation; a request for reconsideration of the BOCC approval of the Riggle R V business expansion as a non-conforming use; a request for additional safety improvements on East Quilcene Bay Road; the need for a leash law in the County; a request for support from the County for an educational water conservation program for Marrowstone Island; conflicting surveys of Arcadia West Road and the question of the County's responsibility in the matter. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Hinton moved to approve the Consent Agenda as submitted. Commissioner Huntingford seconded the motion which carried by a unanimous vote. 1. EASEMENT; For Trail Access to Chimacum Creek from H.J. Carroll Park; Project #ROI118; Located in Chimacum; Jesse Covington 2. AGREEMENT, #MD976144, Amendment "B", re: An Increase in Reimbursement Funds; Emergency Management Division, Military Department 3. Primary Care Dental Program Grant; Dental Care Services; Washington State Health Care Authority 4. SUBCONTRACT re: Administration of the Primary Care Dental Program; Clallam- Jefferson Community Action Council 5. Two AGREEMENTS, Supplementall and 2; Emergency Restoration of Quinault South Shore Road, XO1243 and Emergency Restoration of Upper Hoh Road, XOl244; Washington State Department of Transportation 6. Coastal Zone Management Grant; To Construct a Section of the Lany Scott Memorial Trail, CRl069; Located Between the Port and Mill Road; Washington State Department of Ecology 7. Rural Arterial Program Prospectus; To Resurface Center Road; County Road Administration Board 8. Request for Administrative Extension; Finnerty Short Plat, SUB95-0040; To Subdivide Approximately 20 Acres into 4 Residential Lots; Located West of the Gardiner Community Center and South of Highway 1 0 1; Thomas Finnerty 9. Letter Supporting the Peninsula Community Federal Credit Union's Application for Membership Expansion to Encompass the Olympia Peninsula; Daniel Murphy, National Credit Union Administration, Region VI 10. Letter Regarding Payment of Jefferson County's Portion of Legal Fees Resulting from the Lawsuit Entitled "Okanogan County vs. Jennifer M.Belcher, et al., and Friends of the Loomis Forest, Northwest Ecosystems Alliance, and Washington Environmental Council"; Bill Vogler, Washington State Association of Counties vot 22 rbf,t" Page 2 Of~53 Commissioners Meeting Minutes: Week of July 1, 1996 BUSINESS FROM COUNTY DEPARTMENTS: PLANNING AND PERMIT CENTER BRIEFINGS Shoreline Commission Findings and Recommendation, SDP96-002; Shellfish Hatchery Expansion; Located in Dabob Bay; Taylor United, Applicant: County Consultant for Shorelines, Terry Mulligan, reported that this application is for a substantial development permit to expand an existing shellfish hatchery and nursery facilities. . An existing greenhouse will be expanded. . An existing structure will be removed; all clearing and grading were done on an original permit for the project from 1988. A new concrete pad will be poured. The current drainage ditch will be expanded to control runoff. New tanks will be added. The beach access road will be moved. Thirty-five feet of bulkhead will be added. . . . . . A Determination of Non-Significance was issued on June 3, 1996. The Shoreline Commission has recommended approval of the project with conditions. The conditions include permanent stormwater erosion control and clarification of a request by the State Department of Ecology for an explanation for the additional bulkhead. Diane Cooper, representing Taylor United, explained that they will have the DOE visit the site. She stated that once they see the project, the addition of the bulkhead will not be an issue. Commissioner Huntingford moved to approve the Shoreline Commission fmdings and recommendation as submitted. Commissioner Hinton seconded the motion which carried by a unanimous vote. PUBLIC WORKS DEPARTMENT BUSINESS BID OPENING; West Egg & I Road Improvement Project Number CR1117: Engineer I, John Wayand, opened and read the bids received for the West Egg & I Road Improvement Project, as follows: BIDDERS BID AMOUNT 1. 2. 3. Leavitt Trucking Inc. Seton Construction Bruch & Bruch Construction Inc. $387,537.30 252,397.50 188,772.36 Public Works Director Klara Fabry recommended that the Public Works Department check the bids for accuracy and make a recommendation for bid award that is to the best advantage of the County. Discussion re: Possible Adjustment of Property Location of the Jefferson County Fire Protection District #6 New Fire Station: Pro Tech II, Frank Hall, reported that a meeting was held with representatives from Fire District #6 and The Sportsman Club regarding a boundary line adjustment to increase the buffer that the County will have control over between the gun range and the location of the new fIre hall. In addition, the Health Department will require a 100 foot protection area around the County well. 'lot 22 Uf,~ Page 3 0 :11. 54 Commissioners Meeting Minutes: Week of July 1, 1996 Discussion of the Adopt-a-Stream Program; Quilcene Snow Restoration Team: Deputy Director of Public Services David Goldsmith explained that he received a memo from the Public Works Department regarding a request they had received from the Quilcene Snow Restoration Team asking for a waiver of solid waste fees for an "Adopt a Stream" program they want to implement. In the case of the "Adopt a Road" program the funds for the solid waste fees come out of the Road Fund. The Board agreed that a program to clean up the streams in the County is a public benefit. They directed that the solid waste fees should be paid directly from the Community Services Fund to the Solid Waste Fund. PUBLIC WORKS DIRECTOR'S BRIEFING: Public Works Director Klara Fabry updated the Board on the following issues: . The Public Works Department has developed specific standards for private and public roads that will be consistent in all cases. The process will include a variance procedure. The City of Port Townsend will have a public hearing on the Larry Scott Memorial Trail project at 6:00 p.m. tonight. The Public Works Department will be represented. The County will work with The Port of Port Townsend to come to an agreement on alternative route for the Larry Scott Memorial Trail through the Port area. The County's survey is correct regarding Third StreetIW est Arcadia Road, although there is still some question about the name. The camp host position has been filled at Oak Bay Park. The County gave the Chimacum School a $300 estimate to make Drug Free Zone signs for the roads. Commissioner Huntingford stated that Rotary has agreed to pay for the signs. There was a discussion about the County installing the signs. . . . . . The meeting was recessed at the end of the business day and reconvened on Tuesday, July 2 at 9:00 a.m. Commissioner Hinton and Commissioner Huntingford were present. Chairman Wojt was absent. Recommendation for Bid Award; West Egg & I Road Improvement Pro~ # CR1117: Engineer I, John Wayand, reported that the Public Works Department completed the review of the bids for the West Egg & I Road Improvement Project. During that review, they discovered that the lowest bidder had made an error. They were informed and withdrew their bid. Seton Construction was the next lowest bidder at $252,397.50. The recommendation of Public Works Director is to award the contract to Seton Construction. Commissioner Hinton moved to approve RESOLUTION NO. s.5:.22 to award the bid to Seton Construction for the construction of the West Egg & I Road Improvement Pr' t. Commissioner Huntingford seconded the motion which carried by unanimous vot . " ~ ..' "" '" ~ " l\TT;~: .. . .; '. ;).,.1: .".;¡ , ~ '" , ..' , ,¡" ~~"'~\ " Lorna Delaney, CMC Clerk of the Board "°1. 2 2 ~~r,r Page ~ . O~ l1.,~5