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HomeMy WebLinkAboutM072296 '-- -- ~ó~ MINUTES WEEK OF JULY 22, 1996 The meeting was called to order by Chairman Richard Wojt. Commissioner Glen Huntingford was present. Commissioner Robert Hinton came into the meeting late. COMMISSIONERS' BRIEFING SESSION APPROVAL OF THE MINUTES: Commissioner Huntingford moved to approve the Minutes of July 15, 1996 as presented, Chairman Wojt seconded the motion in the temporary absence of Commissioner Hinton. The motion carried. Gary Rowe. Director of Public Services re: 1997 Budget Objectives: Gary Rowe reported that he has made the additions and corrections to the 1997 budget goals from the comments made by the Board last week. The Board still needs to determine what percentage they want to put in for the increase in the County property tax levy. Gary Rowe reported that he estimated the inflation rate at 3% and it has been running at 2.9%. Any difference in the inflation rate will result in an adjustment to the amount to go to the fund for capital facilities maintenance and improvements. Commissioner Hinton stated that he feels the property tax levy should be set at 104%. He noted that the public needs to be made aware that this will cause a reduction in public services. Commissioner Huntingford agreed. Chairman Wojt stated that this is a small portion of the total tax bill. 106% would be about $3.00 per capita in Jefferson County. He agreed that something has to be done with property taxes. The people of the County need to be ready to pay for the services they want, and in most of the past elections they have voted tax increases. Commis- sioner Hinton stated that the County needs to reduce the tax levy and be more proactive in developing commercial and industrial activities to bring in more revenues. He agrees that 106% is small, but it has a big impact on people that live on a fixed income. Commissioner Huntingford stated that the difference between 104% and 106% is a small amount, but when you add it to the permit fees that increase every year, and other fees for County services, it all adds up. Commissioner Hinton moved that the Board's intent is to set the 1997 County property tax levy Page I VOI- 22 r,~G: 0 1169 Commissioners Meeting Minutes: Week of July 22, 1996 at 104%. Commissioner Huntingford seconded the motion. Gary Rowe explained that any portion of the 104% that is above the inflation rate amount will be earmarked for capital facilities. Commissioner Hinton asked about the possibility of freezing the Board's salaries? Gary Rowe reported that David Goldsmith is researching that and will report back later. Commissioner Huntingford moved to adopt RESOLUTION 57-96 setting the budget goals for 1997. Commissioner Hinton seconded the motion which carried by a unanimous vote. PUBLIC SERVICES BRIEFING: Gary Rowe, Public Services Director, reported that he attended the National Association of Counties (NACO) convention in Houston last week as a representative of the State Association of County Engineers. He then reported that he will be working on the budget goals, and working with the Auditor to get the budget call out the first part of August. He will be reviewing the levels of FTE (full time equivalent) employees for all the departments, to be able to report that to the Budget Committee and the Board. PUBLIC COMMENT PERIOD: The following items were discussed: The date for the workshops on the BMP's for the Critical Areas Ordinance. (AI Scalf reported that the following workshops are scheduled -- August 8, 1996 at 7:00 p.m. to discuss the on-site sewage BMP's at the Tri Area Community Center; and August 15, 1996, 7:00 p.m. at the Tri Area Community Center on the Salt Water Intrusion BMP's;) the Mats View Meadows PUD that was approved by the Board last week and that it not be used as a precedent for PUD's, also the need for the Hearing Examiner to be impartial in the role he has in the process; concerns regarding the formation of an LUD in the Shine area; concerns about land surveys in the area of the Arcadia West Road; and concerns about the expansion of a non-conforming use on the Red Barn RV property. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commis- sioner Huntingford moved to adopt the consent agenda as submitted. Commissioner Hinton seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 58-96 re: In the Matter of the Statutory Vacation of a Portion of Third Street and a Portion of Sanderson Avenue; Located in the Plat of Somerville; George and Edna Forker, Petitioners HEARING NOTICE re: Intent to Change a County Road Name; S. Bogachiel Road to Dowans Creek Road; Located in the West End; Hearing Scheduled for Monday, August 5, 1996, at 11:25 a.m., in the Commissioners Chambers AGREEMENT, Coordinated Prevention Grant, #G9600354 re: Implementation of Activities Identified in the Jefferson County Solid Waste and Hazardous Waste Manage- ment Plans; Washington State Department of Ecology 2. 3. BUSINESS FROM COUNTY DEPARTMENTS PLANNING AND PERMIT CENTER BRIEFINGS Request for Reconsideration of Decision re: Home Business Expansion, #ZON95-0035; Red Barn RV Repair; Located off of Beaver Valley Road; Ron Riggle, Applicant: Al Scalf reported that the Planning staff has researched the history of the Red Barn RV. Permit Technician Michelle Grewell reviewed the history of the project. She reported that the Hearing Examiner recommended denial of an application for the expansion of this home Page 2 ,.VOL 22 fAŒ 0 1.i 70 Commissioners Meeting Minutes: Week of July 22, 1996 business to another parcel. The Board's decision June 10, 1996 was on a request from Mr. Riggle to build a structure on the same parcel. This was not the same as the request the Hearing Examiner reviewed. The staff recommends, to clear up the record of actions taken on the applications submitted for this project, that the Board withdraw their decision of June 10, 1996 and uphold the Hearing Examiner recommendation. Mr. Riggle can submit another application for the expansion of his project on the same parcel. Commissioner Hinton noted that the Board never made a fmal decision on the Hearing Examiner recommendation. The June motion did not relate to the Hearing Examiner recommendation. After discussion of what this action would mean to Mr. Riggle's project, Commissioner Hinton moved to withdraw the Board's decision of June 10, 1996 and to uphold the Hearing Examiner recommendation on #ZON95-0035. Commissioner Huntingford seconded the motion which carried by a unanimous vote. PUBLIC WORKS DEPARTMENT BUSINESS IœARING re: Intent to Change the Name of a Platted Road: Pacific Avenue to Fredericks Street: Kari Norton, Public Works Department Administrative Secretary, reported that this hearing is on the petition to change the name of Pacific Avenue to Fredericks Street. The Public Works Department recommends that this name change be approved. Julian Arthur stated that he supports this name change. It will make the road name the same for its entire length. Hearing no further comments for or against this road name change, Chair closed the public hearing. Commissioner Hinton moved to change the name as petitioned, and to approve RESOLUTION NO. 59-96. Commissioner Huntingford seconded the motion which carried by a unanimous vote. PUBLIC WORKS DIRECTOR'S BRIEFING: Public Works Director Klara Fabry thanked the Board for allowing her to attend the NACO Conference in Houston last week. She reported on items that were discussed there that might have an impact on the County in the future. She also informed the Board of the following: . An explanation of the way the Public Works Department figures the fee for review of an R V Park application. The South Shore Road project. There were three traffic fatalities in the County (Beckett Point Road and the Swansonville Road) over the past few weeks. The Public Works Department will be working with the Sheriffs Department on a process for review of accidents to see if there is any need for improvements to the roads. Friday will be the opening ceremony for the Chimacum Road at 1:00 p.m. AI Carmen will be meeting with the Public Works Department today to fmalize the Arcadia West issue. The Jefferson County Library has made an offer to purchase the County property next to the Library for expanding the parking lot. She suggested that no decision be made on this offer until a decision is made by the Board on the possibility of building a new County administrative building. Klara Fabry will ask the Library Board to submit their plans for the property in writing. . . . . . Page 3 VOL 22 rAGE 0 1171 Commissioners Meeting Minutes: Week of July 22, 1996 Commissioner Hinton asked about the funding of the Quilcene Flood Board and how much funding will be left for their work? Mari Phillips reported that the Flood Board was surprised when they found that there was only $3,000 left in the account. She understands that some of the engineering costs will be applied to the project they have established, but even when that happens, there will not be enough to do the flood trap project they are undertaking. Klara Fabry reported that in 1997 the budget for the Flood Board can be set up to identify the costs for projects and for administration. Chairman Wojt asked when the work can be done on the river? Mari Phillips reported that August is the time when this work can be done. It appears that they don't have any money to do this project now. She asked about the costs for the LIT meetings and if they come out of this fund? Klara Fabry answered that the LIT costs are being charged to the Flood Board fund. )IEARING re: Proposed Ordinance Establishing an Emergency Medical Service District: Deputy Director of Public Services David Goldsmith reported that this public hearing is for the possible adoption of an ordinance creating an EMS District to provide an Advanced Life Support program for the Fire Districts that wish to participate in such a program. A public hearing was held in May regarding the public interest for such a District. This draft ordinance is the vehicle to form the District, establish how the District will operate, and provide taxing authority to fund ALS services. The boundary of the District does not have to include all of the Fire Districts. The power to run the District and make operational and budgetary decisions is through a Board of Trustees. The ordinance calls for the fIrst $.25 to go back to the Fire Districts that have an EMS levy currently, to provide basic life support services in their District. Fire District 2 discussed this ordinance at their meeting on July 8. They do not support this draft ordinance in its present form. The Commissioners of Fire Districts 1 and 3 had a special meeting last week to discuss this proposed ordinance. They vote unanimously to "endorse the County Ordinance to be put on the November ballot if Fire Districts cannot put a system together for the September ballot. " Chairman W ojt asked how a Fire District can say they want to be included in the EMS District? David Goldsmith answered that the people of the District will vote to join the District through the election which requires a 60% majority for approval. He explained further that District 7 in the West End is not included in this EMS District ordinance because they are so small and Fire District 5 was also left out of the area to be voted on, because they already levy the full $.50 per thousand EMS levy. The Chair opened the hearing for public testimony. Bob Mosher, Chair of the EMS Council, stated that the EMS Council and the Fire Commission- ers and Secretaries Association both voted to have the EMS Council come to the Board to ask for an ALS program. He feels that the voters should be able to vote on this. He urged the Board to put this on the September ballot and let the people decide its fate. Dennis Hannan, Fire Commissioner, Fire District 3, stated that he feels an ALS program is needed. He disagrees with the way the State requires that an EMS District be formed. He feels that the Fire Districts themselves can provide an ALS program through a cooperative effort of the interested Districts. Earl Gibson, Fire Commissioner District 5, stated that he agrees with the gentlemen from Fire Page 4 .VQL 22 ~A[/ 01~72 '-- Commissioners Meeting Minutes: Week of July 22, 1996 District 3. Dick Ptyne stated that this ordinance puts several layers of buracracy together to get this job done. He urged the Board to look at what is being proposed by Fire Districts 1 and 3. Commissioner Huntingford asked Dennis Hannan if Districts 1 and 3 are asking to be allowed to develop this program cooperatively within their own Districts? Dennis Hannan stated that is correct. They already have the equipment, people and administration to do this program. If they were to go to an EMS District another layer of government would be developed to provide these seTVlces. Commissioner Huntingford pointed out that this ordinance has been drafted to address the concerns of the Fire Districts who feel that they will lose control over part of their services. The discussion continue regarding the intent of this ordinance. Bob Mosher pointed out that this County is growing and this proposal is an attempt to have the services provided catch up to the growth that is occuring. Kent DeWitt, stated that the Board can take credit for the fact that the Fire Districts are now talking about this, no matter which way this issue is put on the ballot. ~ stated that this ordinance gives the people a chance to vote, district by district, on being included in this EMS District and that is good. People expressed fear that this ordinance, if passed, could be changed in the future by a different Board of Commissioners. Commissioner Hinton asked what happens if the District 1 and 3 proposals fail on the September ballot? David Goldsmith explained that these Fire Districts have asked that the County not place this on the ballot in September. If these issues fail then they would support the County putting it on the November ballot. Chairman Wojt stated that he feels they are saying if they put this on the ballot in September, then the County would not put it on the November ballot. Again, Commissioner Hinton asked what happens if the issues fail on the September ballot for Districts 1 and 3? Dennis Hannan stated that the County could put this countywide issue on the Novem- ber ballot and let the voters from each Fire District decide if they want to be in the EMS District. The Chairman closed the public hearing. Commissioner Hinton moved to table this issue until August 5, 1996, to see if Fire Districts 1 and 3 get a proposal together to put on the September ballot. Commissioner Huntingford seconded the motion which carried by a unanimous vote. David Skeen. Prosecuting Attorney re: Juvenile Court Issues: Prosecuting Attorney David Skeen reported that there have been several meetings with the Law & Justice departments regarding Juvenile Court issues such as: juvenile offenders, civil matters (dependen- cies), support enforcement, divorces and truancy. Truancy is one of the most costly items to prosecute because of the current process in the County and the number of review hearings that are held. The County Prosecutor deals only with the truancy and juvenile offenders issues. The State Attorney General's office deals with the other three issues. David Skeen stated that he feels that if the County took over the dependencies (Juvenile Civil) prosecution, there would be more consistancy. The budget would need to be increased to deal with the expense of added prosecuting responsibilities. The County needs to be proactive to help create a nurturing family environment for these juveniles. Page 5 ~OL 2 2 r~(,~ 0 :1.173 , . . Commissioners Meeting Minutes: Week of July 22, 1996 David Goldsmith, Deputy Director of Public Services re: Budget Extension: Boating Safety Fund: After reviewing the request, Commissioner Huntingford moved to approve RESOLUTION NO. 60-96 authortizing the budget extension for the Boating Safety Fund with the condition that the Reserve Officers Association contracts with the County to perform the program services. Commissioner Hinton seconded the motion which carried by a unanimous vote. The meeting was recessed at the end of the scheduled business and reconvened on Tuesday morning at 10:00 a.m. for a workshop on the Emergency Interim Land Use Control Ordinance No. 05-0214-96. The meeting was recessed and reconvened on Thursday at 7:00 p.m. for a workshop on the Tri-Area Community Plan. The meeting was recessed at the end of the workshop and reconvened on Friday morning at the Courthouse. Chairman Richard Wojt and Commissioner Robert Hinton were present. ~ng a County -&gject Designated as #RO1262; Big Quilcene River Corey Project: Commissioner Hinton moved to approve RESOLUTION NO. 61-96 establishing a County Project designated as RO 1262 for riverbank protection work located on the property owned by Russel and Cindy Corey. Chairman Wojt seconded the motion in the absence of Commissioner Huntingford. The motion carried. CONTRACTS (3) re: Materials and Labor for County Project #RO1262. Big Quilcene River Corey Project: Pat Yarr Logging: Olympic Peninsula Foundation: and Canal Construction: Commissioner Hinton moved to approve the three (3) contracts for County Project #RO1262 as recommended by the Public Works Department and presented by Pat Yarr Logging, Olympic Peninsula Foundation and Canal Construction. Chairman Wojt seconded the motion in the absence of Commissioner Huntingford. The motion carried. MEETING ADJOURNED: JEFFERSON COUNTY BO OF COMMISSIONERS /- dn ~"~ ton, Member Lorna Delaney, CMC Clerk of the Board Page 6 ,VOL 22 I'M,; 0. 1174