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HomeMy WebLinkAboutM080596 ,f MINUTES WEEK OF AUGUST 5, 1996 The meeting was called to order by Chair Richard Wojt. Commissioner Robert Hinton was present. Commissioner Glen Huntingford was not present. COMMISSIONERS' BRIEFING SESSION APPROVAL OF THE MINUTES: The minutes of July 22, 1996 were approved as read by motion of Commissioner Hinton, seconded by Chairman Wojt. The motion carried. Sheriff Pete Piccini re: Request for Additional Traffic Deputy: Public Services Director Gary Rowe submitted a memo regarding the Sheriffs request for an additional Deputy. Sheriff Pete Piccini stated that the Department needs another officer for traffic patrol. In 1995 there were four fatal accidents, two of which were alcohol related. To date in 1996 there have been four fatal accidents, with three of them being alcohol related. There have been fatalities in both years on either Beckett Point Road and Cape George Road. The department has been trying to have the Patrol Deputies do more traffic work, but they are needed to handle crime related activities. Sheriff Piccini then reported on the duties of a Traffic Officer. He reported that to fund this position for the balance of 1996 would cost about $20,000 depending on the vehicle assigned. It will cost approximately $55,000 to fund the position in 1997. The State Patrol has agreed to assist the County Deputies for a while in patrolling County roads. Commissioner Hinton asked if the Patrol Deputies do any traffic work at all? SheriffPiccini stated that they do when they can, but setting them up in a program is very hard because they get pulled away to other calls. Commissioner Hinton then asked what the Patrol and Traffic Sergeants do? SheriffPiccini reported that these officers take calls and patrol, and they have additional administrative duties. Commissioner Hinton asked if the Department is using all of the officers to the fullest extent? Sheriff Piccini answered that they are. The discussion continued regarding community-based policing, the use of Reserve Deputies, and law enforce- ment in the West End. Commissioner Hinton noted that he would like to have Commissioner Huntingford present when this decision is made. This item will be rescheduled on the August 12, 1996 agenda. , " f ~ '- ?? ..': -- ","-' ,', Page 1 0 1.1.85 Commissioners Meeting Minutes: Week of August 5, 1996 PUBLIC SERVICES BRIEFING: Public Services Director Gary Rowe reminded the Board that this Friday there will be a 1997 budget workshop with the Department Heads; Thursday at 8:00 a.m. the Board will be meeting with District and Superior Court to discuss the needs of the Courts for the future. There is a Law and Justice meeting Wednesday. The Public Services departments would like to meet with the Board the fIrst Tuesday of each month to keep them updated on the projects and issues these departments handle. . . PUBLIC COMMENT PERIOD: The following items were discussed: The Planning meeting held in the Tri Area last week; A question about a State Department of Ecology public notice regarding a water right in the Quilcene area; The status of the prefelTed alternatives for the Tri Area and the need for the Board to make a decision regarding the Tri Area; A request that the Board not approve funding for the Jefferson Transit's Water Street Shuttle (which is primarily used by tourists) because it will take away the 1/2 hour Transit service around town; The Irondale Neighbors, were present to discuss approval being given by the County for mobile homes on East Price Street. Mike Ajax, Building Inspector reported that three (3) building permits have been issued, but certificates of occupancy have not been issued and a fmal inspection has not yet been done on them. People should not be living in these mobile homes. Chairman Wojt asked about the process, if people move into a house without a Certificate of Occupancy? Mike Ajax reported that he has contacted the property owner and put a stop work order on the property. The property owner stated that he was told that the people cannot move in because the road was not completed. He contacted the people who were to build the road and they informed him that the road will be completed shortly. He advised that all other work on the mobile homes will be completed by Tuesday or Wednesday. The discussion continued regarding the condition of these homes and what the County allows and does not allow. Bob Henderson, Public Works, reported that there is a portion of East Price Street that is County Road. It was accepted years ago and was built to private standards at the time. A request was made that a speed limit sign or "Children at Play" signs be put up in the area. The neighbors in the area want the problems with the road colTected. The BMP's for sea water intrusion, were discussed and the need for more data regarding this issue on MaITowstone Island. It was felt that the Health Department has already made a conclusion that MaITowstone Island is in a sea water intrusion area. . . . . Commissioner Hinton reiterated to Mr. Brown (the property owner on East Price Street that has the mobile homes) that he cannot move anyone into the mobile homes until there is a certificate of occupancy issued for them. Commissioner Hinton asked if signs can be put on East Price Street? Klara Fabry, Public Works Director, stated that signs can be installed on this road. Commissioner Hinton asked Mr. Brown if he would talk with the Building Inspector this week to resolve the issues on the mobile homes he owns on East Price Street. The discussion continued regarding County regulations for lot size, septic permits, setbacks, water, etc. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commis- sioner Hinton moved to delete items 6, 12, and 14 to approved and adopt the balance of the consent agenda items as presented. Chairman Wojt seconded the motion. The motion carried. 1. RESOLUTION NO. 62-96 re: In the Matter ofa Notice of Intention to Sell Surplus County Property; Auction Scheduled for Tuesday, September 3, 1996 VOL 22 rAG~ Page 2 0 1.1- E; .::; Commissioners Meeting Minutes: Week of August 5, 1996 THE CONSENT AGENDA- Continued 2. 4. 5. 6. 7. 8. 9. HEARING NOTICE re: Intention to Sell Surplus County Property; Hearing Set for Monday, August 19, 1996 at 2:00 p.m. in the Commissioners' Chambers, Jefferson County Courthouse 3. RESOLUTION NO. 63-96 re: In the Matter of Accepting Bid for the Remodel of the Auditor's Office Project No. CH1260; Kuhn Construction, Inc. RESOLUTION NO. 64-96 re: HEARING NOTICE on the Intent to Establish a County Road; Seton Road; Located in Port Townsend; Hearing Set for Monday, August 26, 1996 at 2:00 p.m. in the Commissioners Chambers, Jefferson County Courthouse RESOLUTION NO. 65-96 re: In the Matter of Establishing the Name for a Private Road; Deer Creek Road; Philip Dryden and Fred and Barbara Hilliard, Petitioners DELETE -- RESOLUTION re: In the Matter of Establishing a Facilities Advisory Board Consisting of a Minimwn of 12 Members RESOLUTION NO. 66-96 re: HEARING NOTICE on Application for Franchise; To Construct, Operate and Maintain Water Systems; Jefferson County P.D.D. #1, Applicant; Hearing Set for Monday, August 26, 1996 at 11:25 a.m. in the Commissioners' Chambers, Jefferson County Courthouse HEARING NOTICE re: Intent to Change a County Road Name; Ricky Beach Road to Termination Beach Place; Hearing Set for Monday, August 19, 1996 at 11:30 a.m. in the Commissioners' Chambers, Jefferson County Courthouse HEARING NOTICE re: Intent to Change a County Road; Linda View Drive to Termi- nation View Lane; Hearing Set for Monday, August 19, 1996 at 11 :25 a.m. in the Commis- sioners' Chambers, Jefferson County Courthouse 10. HEARING NOTICE re: Intent to Change the Names of Various Private Roads; To add Direction Designation; Located in the Plats of Irondale 4, 5 and 6; Hearing Set for Monday, August 19, 1996 at 11:35 a.m. in the Commissioners' Chambers, Jefferson Count Courthouse 11. AGREEMENT re: Funding for the 1996-97 Family Support Project; Activities for Children and Adults with Developmental Disabilities; Department of Social and Health Services, Division of Developmental Disabilities 12. DELETE -- AGREEMENT re: Temporary Help, July 8 through October 4, 1996; Jefferson County Sheriffs Office; Janel Minty 13. AGREEMENT and CONTRACT PLANS re: Emergency Restoration Project #XOI243; Quinault South Shore Road; Grading, Surfacing, Drainage and Bank Protec- tion; Washington State Department of Transportation 14. DELETE -- AGREEMENT re: Use ofWaterfTom a County Well; Located in Quilcene; Kirk and Linda Lakenes (See item later in minutes.) 15. LETTER OF AGREEMENT re: To Conduct IAC and ALEA Grant Presentations on August 14 and 21, 1996; Larry Scott Memorial Park; CoastWise Consulting Page 3 VOL 22 fAG~ 011~.'-".i"'1. t;",. Commissioners Meeting Minutes: Week of August 5, 1996 THE CONSENT AGENDA - Continued 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. EASEMENT re: Septic Line for Septic System Repair; Residence of Gibbs Lake Caretaker Rural Arterial Program Final Prospectus; Paradise Bay Road, S. Discovery Railroad Overpass and Chimacum Road; County Road Administration Board (C.RA.B.) Request for Grant Funding, $1,200; To Purchase Materials for Construction of Storage Cabinets; Quilcene Community Center Board of Directors Fee Waiver Request; Administration and Publication Fees Relating to the Name Change of S. Bogachiel Road; Richard L. Stokes Recommendation to Approve Claim, #C-8-96, $350; Damaged to Sanican located in County Park; Neil VanderVen, Goodman Septic Recommendation to Approve Claim, #C-9-96, $195.77; Damaged Door Window of Vehic1e; Linda Williams Recommendation to Reject Claim, #C-10-96, $1,209.33; Rear Vehicle Damage; John Holgate Recommendation to Approve Claim, #C-12-96, $444.39; Damage to Dog Trap; Irene Anderson Request for Administrative Extension; Nelsmark Short Plat, SUB94-0112; To divide 10 Acres into 4 Residential Lots; Located Near Intersection of SRl16 and Garden Club Road; Mark Johnson, Proponent Final Plat Approval, SUB95-0058; To Divide 20 Acres into 4 RecreationaVResidential Lots; Located Near Intersection of Cape George Road and Crutcher Road, Port Townsend; Harold Harvey, Proponent Application for Assistance from the Veteran's Relief Fund; Jefferson County Service Officer's Association for $95.03 E.R.& R Capital Outlay Schedule Adjustment; Postpone Purchase of Brush cutter and Request Bids for a Used Excavator BUSINESS FROM COUNTY DEPARTMENTS PLANNING AND PERMIT CENTER BUSINESS Jefferson County Shoreline Management Advisory Commission Recommen- .d..3..tjon: Shoreline Substantial Development Permit. #SDP95-0004; To Divide 4.5 Acres into 3 Residential Lots: Located off Cape George Road. Port Townsend: Bruce Bailey, Appli- £a!Úi Ten Milliken, Shoreline Consultant for the County, reported that this proposal is a short plat to subdivide 4.5 acres into three (3) lots. The proposed road is within the 200 feet shoreline jurisdiction. This project is within a geologically hazardous area. The Shoreline Commission met on January 31 and continued the hearing to April. They were split on whether this should be approved or not. There has not been adequate review done by Planning staff on this project. Page 4 VOI- 2 2 rM)~ 0 :11.g3 Commissioners Meeting Minutes: Week of August 5, 1996 There are also a couple of issues that need to be clarified with the State Department of Ecology. The Planning Department is recommending that this project be remanded back to the Depart- ment for more administrative review and that a public hearing be set. Commissioner Hinton moved to remand this application back to Planning Department and to set a public hearing for Monday, August 26, 1996 at 2:30 p.m. Chairman Wojt seconded the motion, which carried. Discussion re: Proposed Amendment to Section 6.0 Growth Strategy Ordinance No. 05-0214-96: Community Development Director, Al Scalf, reported that there will be another workshop on this proposed ordinance next Tuesday, August 13, 1996 from 10:00 a.m. to Noon. This proposed amendment changes only Section 6.00 Level of Service Standards to say in Section 6.10 Rural Water Supply: "Rural water system development shall be consistent with County land use designations and comply with all applicable County and State regula- tions. " Section 6.20 Sewer Systems would be changed to say "All proposed rural developments must make provision for the 011 site disposal of sewerage and waste water and meet all applicable County, State and federal regulations. II Commissioner Hinton moved to approve the changes as recommended including the amendment to 6.20 Sewer Systems to delete the words "the on-site." Chairman W ojt seconded the motion. The motion carried. PUBLIC WORKS DEPARTMENT BUSINESS ~G re: In...1llitMatter o(Q1anging the ~ame of a County Road: South Bogachiel Road to Dowans Creek Road: Located in West Jefferson County: Various Petitioners: Kari Norton stated that a majority of the property owners along this road have signed the petition to have the road named Dowans Creek Road and the Public Works Depart- ment recommends approval of this name change. The petitioners have also requested the fees be waived and the Public Works Department recommends approval of the waiver request. The Chair opened the hearing. Hearing no comment for or against the proposed name change, the Chair closed the hearing. Commissioner Hinton moved to approve RESOLUTION NO. 67-96 changing the name of South Bogachiel Road to Dowans Creek Road in the West End and to approve the waiver of the fees as requested and recommended. Chairman Wojt seconded the motion that carried. Claim #C-4-96; Damaged Cookbooks. $1,417.35: Coyle Womens Clu~ Heffernan. Representative: Commissioner Hinton moved to approve a reduced amount of $652.54 as requested in Claim #C-4-96 for damaged cookbooks. Chairman Wojt seconded the motion for discussion. David Goldsmith reported that a release for acceptance of the Coyle Community Center building was signed by the Recreation District Commissioners with two exceptions 1) the roof, and 2) the weeping in the walls. Commissioner Hinton asked that the Claims Review Committee visit the building and look at the problems, as requested by Mr. Heffernan in his letter. Page 5 ,VOL 22 rAC~ 0 1.:189 Commissioners Meeting Minutes: Week of August 5, 1996 Discussion re: Establishing the Name for a Private Road: Village Way; Located in Port Ludlow: Pope Resources. Petitioner: Bob Henderson, Public Works, reported that the Postal Services has petitioned that the name of the Village Center Office complex in the Port Ludlow commercial area be changed. All of the businesses have been notified of this proposed change. The new addressing is in compliance with the County's addressing ordinance. Commissioner Hinton moved to approve RESOLUTION NO. 68-96 establishing the name for a private road in Port Ludlow as Village Way. Chairman Wojt seconded the motion that carried. Discussion re: Leadership and Support for Establishing Multi-Purpose Trails in Jefferson County: Facilities, Parks and Recreation Director, WaITen Steurer, reported that the Parks Advisory Board has submitted a motion recommending that ~ . . the Board of County Commissioners 'Office lead the County in working with the Department of Natural Resources to research recreational trails in the vicinity of Gibbs/Beausite Lake, an Anderson Lake/Gibbs Lake trail connection and Off Road Vehicle trails in Jefferson County. " There are DNR properties around Gibbs Lake that can be used for recreational trails. The local DNR representa- tive, advises that this type of decision is made on a regional basis from the Forks Office. The Parks Advisory Board would like the Board to take the lead in discussing this with DNR. Commissioner Hinton and Chairman Wojt advised that they support this effort to work with the DNR on developing more multi purpose trails in Jefferson County. Klara Fabry asked which of the Board members would take the lead and talk with DNR about this? Commissioner Hinton will contact the DNR. Discussion re: Proposed Draft Stormwater Management Ordinance: Bruce Laurie, Public Works Transportation Manager, reported that the draft Stormwater Management Ordinance was brought to the Board last August and then sent to the Prosecuting Attorney for review. The Prosecuting Attorney has finished his review. Chairman Wojt noted that a question was raised this morning about whether this ordinance should be send back to the Planning Commission for their review since it has been changed? Bruce Laurie reported that the proposed ordinance went through the SEP A process, Planning Commission review, and a public hearing. The changes made are revisions required by regulatory reform. Jim Pearson, Public Works Development Review, reported that the changes made to the ordinance add an appeal process, and several other things required by Regulatory Reform. The Prosecuting Attorney did not advise that it would have to go back to the Planning Commission for further review. He reported that the Department has estimated that an additional halftime employee would be needed to handle the work created by the passage of this proposed ordi- nance. He explained that this ordinance provides an administrative process and technical review ofland use projects. Commissioner Hinton asked that the Prosecuting Attorney be asked if the Planning Commission needs to review this proposed ordinance since changes have been made. Commissioner Hinton moved to tentatively set the public hearing for the Stormwater Ordinance for Monday, August 19, 1996 at 2:30 p.m., pending the Prosecuting Attorney's determination. Chairman Wojt seconded the motion that carried. (Note -- the Prosecuting Attorney advised that the changes should be reviewed by the Planning Commission before a public hearing held. The date for the public hearing will be set at.a later meeting.) Page 6 VOL 22 rAG~ 0 1.1. 90 Commissioners Meeting Minutes: Week of August 5, 1996 Discussion re: Roads Constructed in the Plat of Irondale Division 6: Jim Pearson reported that the roads in the Plat of Irondale Division 6 have been constructed by Prospect View Inc., and have been inspected by the Public Works Department and the County Engineer reports that they have been constructed to County standards. The purpose of this meeting is to consider approval of the agreement with Prospect View Incorporated for accep- tance of the roads as County roads, a Resolution to put them on the County Road Log, and to create a road project for grading the ditches and chip sealing the surfaces. This work will be done by the County and paid for by Prospect View, Inc. Commissioner Hinton moved to approve the following. Chairman Wojt seconded the motion, which carried. AGREEMENT: To Establish Public Roads in the Plat of Irondale No.6; Prospect View Incorporation, Developer RESOLUTION NO. 69-96 re: Creating a County Project Designated as RO1263; to Grade ditches and Chip Seal Surfaces in the Plat of Irondale Division No.6. RESOLUTION NO. 70-96 re: Updating the Official County Road Log; Bayview Avenue, Elston Avenue, North Lyter Avenue and North and South Olympic Avenues, Plat of Irondale No.6. ~ PUBLIC WORKS DIRECTOR'S BRIEFING: The following items were discussed with Public Works Director Klara Fabry: ~ The status of Oil City Road chip sealing and restoration projects. ~ There have been discussions with the Public Works Director from Gray Harbor County to fmalize a reimbursable work agreement for Jefferson County to do work on the South Shore Road. The Public Works has been working with the Sheriffs Department on a collaborative procedure for review of roads after traffic accidents. A fmal review of the Solid Waste study was done last week by the Department and it is expected that the study will be distributed to members of the Solid Waste Advisory Committee by the end of August. The Public Works Department has discussed the possible funding of projects as requested by the Quilcene Flood Board. ~ ~ HEARING re: Proposed Amendments to the Jefferson County Shore~ Master Program: Section 5.60. Docks. Piers. and Floats (13b): Monica MacGuire, Permit Coordinator, reported that the Planning Department has prepared amendments to the Docks, Piers and Floats Section of the Shoreline Master Program. The Shoreline Commission amended the section and held a public hearing on the changes. However, the SEP A review was not completed until recently, so the Board directed that another public hearing be held. Commissioner Hinton asked about the section on covered moorage that is only allowed in marinas? Monica Mac Guire reported that staff recommends two additional changes: 1) strike the word "boat houses," in the section, and 2) insert the word "or" before the phrase "above the line of ordinary high water" under Performance Standards on page 8. The fIrst change corrects the section regarding covered moorage and brings it in compliance with the rest of the plan. Commissioner Hinton stated that item 13 (a), where it talks about being perpendicular to the shoreline and water depth, is confusing. Monica Mac Guire reported that there was supposed to Page 7 VOL 2 2 fAGf 0 1.1-9::' . . Commissioners Meeting Minutes: Week of August 5, 1996 be a table with this section to help explain it and that hasn't been provided. She advised that staff will work on making this section clear and concise. More comments will be coming from the State Department of Ecology. The SEPA comment period ends on August 8, and then there is a 10-day appeal period until August 19, 1996. Commissioner Hinton suggested that the word "necessary" be deleted in performance standard number 16. The Chair then opened the public hearing. Jeff Gallant, Quilcene, asked if the Shoreline Master Program is a required element of the Comprehensive Plan? Monica Mac Guire reported that it is not part of the Comprehensive Plan. The County's Shoreline Plan is required by State law. It will become a part of the Comprehen- sive Plan in the future. Hearing no further comments for or against the proposed changes, the Chairman closed the hearing. Commissioner Hinton moved to extend the public comment period to 5:00 p.m. on August 19, 1996. Chairman Wojt seconded the motion that carried. AGREEMENT re: Use of Water from a County Well; Located in Quilcene; . Kirk and Linda Lakenes: Commissioner Hinton moved to approve the agreement with Kirk and Linda Lakenes for use of the water from the County well located in Quilcene. Chairman Wojt seconded the motion. The motion carried. MEETING ADJOURNED -"'- /"~ (, v '" ""', /'" .' J " , .. . " . °1 \ ~ :;~~2 ~.~~4 "'.': \ " .. r,... ~ . , .... I, ì - ~ .. ò' ATTEST: ".~' ." ~ .J: *' .:~~/f'~ ~ ..~.~~/' Lo~i~ey. CMC ~ Clerk of the Board SEAL: EXCUSED ABSENCE Glen Huntingford, Member _VOL 22 rAG~ 0 :11.92 Page 8