Loading...
HomeMy WebLinkAboutM081296 MIN_UTES Week of August 12, 1996 The meeting was called to order by Chair Richard Wojt at the appointed time and in the presence of Commissioner Robert Hinton and Commissioner Glen Huntingford. COMMISSIONERS' BRIEFING SESSION APPROVAL OF THE MINUTES: Commissioner Hinton moved to approve the Minutes of August 5, 1996 as corrected. (Correction - Page 5, Section 6.20 Sewer Systems would be changed to include a strikeout on the words "the on-site" at the end of the first paragraph ofthe discussion of the proposed amendment to Section 6.0 ofthe Interim Density Ordinance #05-0214-96.) Chair Wojt seconded the motion which carried by a unanimous vote. Sheriff's Request for Additional Traffic Deputy: The Clerk of the Board submitted a letter of recommendation received from the Law and Justice Council stating that they support the hiring of an additional Traffic Deputy. Commissioner Huntingford noted that there were six road Deputies in the budget last year. He questioned the item in the letter regarding recouping 75% of the expense of adding this Deputy through revenue generated by citations and fines. This hasn't been the case in the past. Commissioner Hinton added that it appears that the other Deputies aren't pulling their weight in issuing traffic citations. Commissioner Hinton asked if they would include the expense for this Traffic Deputy in the Sheriffs budget base for 1997? Gary Rowe reported that additions to the adopted budget are considered additions to the preliminary budget request for the next year. Gary Rowe asked about the District Court request for an additional person, if they hire the Traffic Deputy? Commissioner Huntingford stated that the Law and Justice Committee is putting the Board on notice that if they approve this additional Deputy, it will have an impact on the District Court office. That impact won't be immediate, however. Commissioner Hinton asked that information be prepared on the number of traffic citations issued by the Sheriff's Deputies and what impact that has had on District Court filings and revenues. Gary Rowe reported that the traffic infractions are up for 1996 and if the Sheriff's Office isn't issuing them, then the State Patrol and the City must be. Gary Rowe will check into this further. Commissioner Huntingford stated that he wants to discuss this request further with SheriffPiccini before making a decision. Commissioner Hinton suggested this request be put on next week's agenda. Page 1 .'.:i.. 99 ,.,.. ,...... ¡-~ , ,,~ 0 1 Oq..~ ._~, "";'4 2. 3. Commissioners Meeting Minutes: Week of August 12, 1996 Appoint Two Members to Serve on the Jefferson County Library District Board of Trustees: The Board directed the Clerk to set up appointments with each of the persons recommended for appointment by the Library District Board of Trustees. PUBLIC SERVICES BRIEFING: Public Services Director Gary Rowe reported on the following: .I Mike Ajax, Building Official, visited East Price Street to check on the mobile homes which the Irondale neighbors expressed concern about last week. The owner has made considerable progress toward bringing these homes in compliance, however, a certificate of occupancy hasn't been issued yet. The road improvements to East Price Street are complete. Community Development Director, Al Scalf, is re-instituting the Permit Center Advisory Committee. Commissioner Hinton asked how the revisions to the Road Standards were distributed for public comments? The legal notice Guy Rudolph asked about last week was for the well in Quilcene and it was submitted for publication by the State Department of Ecology. AI Scalf reported that the Consolidated Water Service Plan (CWSP) has been issued in draft form to the public. The Water Utility Coordinating Committee (WUCC) is holding a public meeting on August 28, 1996 to review the draft and will take public comment on it. The Board will hold a public hearing on it sometime in September. After the public hearing the Board will submit the CWSP to the State Department of Health for final adoption. AI Scalf introduced Lauren Mark the new Associate Planner hired to work at the Permit Center. .I .I .I .I .I . PUBLIC COMMENT PERIOD: The following items were discussed: The items that will be reviewed at the workshop on the Interim Land Use Ordinance which is scheduled for tomorrow. Thursday evening there is a workshop to review the B.M.P. 's and a request was made that the Board review the Planning Commission's recommendations on the B.M.P.'s. A request was also made for an explanation of how the County is using the Sole Source Aquifer designation for Marrowstone Island in the B.M.P.'s. This designation is a federal designation, and it isn't clear how and why this designation is used by the County. Commissioner Hinton asked that Environmental Health Director, Larry Fay, be asked to make a presentation on this at the workshop on Thursday evening. The problems discussed last week on East Price Street. People are still living in the mobile homes without a certificate of occupancy. Gary Rowe will check further into the issues regarding other lots being developed and septic easements issued. Al Scalf reported that he was at the site on Friday. He felt that the property owner is continuing to make a good faith effort to bring everything in compliance with regulations. A letter will be drafted to the property owner regarding the status of his projects by AI Scalf and the Prosecuting Attorney. AI Scalf reported that the Board will hold a public hearing on the CWSP on September 16, 1996 at 2:00 p.m. . . . APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Hinton moved to approve all the items on the Consent Agenda as submitted. Commissioner Huntingford seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 71-96 re: In the Matter of Establishing a Facilities Advisory Board Consisting ofa Minimum of 12 Members CALL FOR BIDS re: Emergency Restoration Project #XO1243; Grading, Surfacing, Drainage, Rip Rap and Bank Stabilization; Quinault South Shore Road; West End of Jefferson County; Bid Opening set for August 19, 1996 at 11:45 a.m., Courthouse AGREEMENT, Supplemental #1 (Work Order #46780); To Include the Preparation of the Draft Economic and Housing Elements for the Jefferson County Comprehensive Plan and Increase the Contract Amount; Economic and Engineering Services, Inc. Page 2 VOL 22 ~M:Ç 01n~.11"'"") . ('<""~"- Commissioners Meeting Minutes: Week of August 12, 1996 THE CONSENT AGENDA- Continued 4. AGREEMENT re: Remodel of the Auditor's Office Project #CHI260; Kuhn Construction, Inc. DELETED - Item Withdrawn by Department Before Meeting - AGREEMENTre: Professional Services; Jefferson County Pennit Center, CH2M HilI Letter to State Auditor's Office re: Audit of Jefferson County's Financial Statements; January 1 through December 31, 1995 Final Plat Approval, #SUB94-0086; To Divide 5 Acres into 2 RecreationallResidential Lots; Located off of Haada Laas Road (off ofW. Middlepoint Road), Port Townsend; Chris & Rhonda Marrs 5. 6. 7. BUSINESS FROM COUNTY DEPARTMENTS: PUBLIC WORKS DIRECTOR'S BRIEFING Public Works Director Klara Fabry reported on the following: [ill The State Department ofFish and Wildlife has offered to provide 50% funding for culvert replacement projects. An agreement will be forwarded within the next few weeks on this funding. This funding may be used for replacing culverts along Linger Longer Road. Thursday, a meeting is scheduled between the Port of Port Townsend and the City on the Trail project. The Quilcene Flood Board has been given the most recent budget figures for the Flood District. The Department will be working with the Flood Board to identify projects for funding. Several of the Flood Board members were present and reviewed the projects that the Flood Board has been working on. The Fish and Wildlife Department has provided funding for a $15,000 study of the Little Quilcene River area. The members of the Quilcene Flood Board asked that the responsibilities of the Board be given to them in writing. Klara Fabry reported that the Department will ask the Prosecuting Attorney for an interpretation of the RCW that establishes the Flood Board and then a workshop can be arranged to review that interpretation. [ill [ill [ill [ill PUBLIC WORKS DEPARTMENT BUSINESS LICENSE re: Use of County Road Ri2ht of Way: Bill Bacchus: Commissioner Hinton moved to approve the license for Bill Bacchus for use of County Road right of way as submitted. Commissioner Huntingford seconded the motion which carried by a unanimous vote. HEARING NOTICE re: Amendments to the Draft Stormwater Mana~ement Ordinance and the Jefferson County Code. Chapters 2.05. 2.15 and Appendix ill: Commissioner Hinton moved to set the hearing on the amendments to the Stormwater Management Ordinance for Tuesday August 27, 1996 at 10:00 a.m. in the Lower Level Conference Room. Commissioner Huntingford seconded which carried by a unanimous vote. Cy Heffernan. Commissioner Park and Recreation District #1 re: Payment of Claim #C-4-96: Clean Up Costs and Dama~ed to Cookbooks. $1.417.35: Park and Recreation District #1 and the Coyle Women's Club: Cy Heffernan stated that when he found that the meeting of the Risk Committee is a month away, he spoke to Chairman Wojt and asked that the issue of a decision on the payment of this claim be put on the Board's agenda for today. He feels that the problem with the plumbing (a pipe that has broken twice) is a design defect, a construction flaw, and the building was not built to code. He then referred to the portion of the Building Code that requires that water lines in exterior walls be protected from freezing. He explained that when the building was constructed all of the water pipes, except this cold water pipe were put in the cement slab under the floor. He feels the building was not built to the plumbing code because this Page 3 VOL 22 rM,. n 122J , . Commissioners Meeting Minutes: Week of August 12, 1996 water pipe was not insulated. After this pipe broke the first time, the Park and Recreation District put insulation around it and the heat is left on in the building, but it is hard to keep the area where this pipe is located warm, because there is cold air flowing over it, due to it's location near the outer part of the building. Commissioner Huntingford noted that the Code requires that the pipe be protected from freezing. Cy Heffernan noted that the pipe has been insulated, but where it is located makes it hard to protect. The discussion continued regarding alternatives for placement of the pipe to allow more insulation to be put around it. Cy Heffernan urged the Board to pay the full amount of the claim, since new information regarding the plumbing Code has been presented. Commissioner Huntingford asked when the Park and Recreation District will accept responsibility for this building? Cy Heffernan reported that there are three remaining issues that need to be resolved before the Park and Recreation District will accept the building. The Risk Committee said they would recommend payment of the full amount of the claim if the Park and Recreation District would sign a release form and accept the building. The Park and Recreation District is not willing to do that because of these three remaining issues. The Public Works Department claims that this building was built to Code, and Mr. Heffernan stated that he feels it was not. Commissioner Hinton asked if the issue of this water pipe can be considered separate from the other problems? Cy Heffernan agreed that it could be considered as a separate item. Commissioner Hinton s~id that he understands how this pipe break occurred and advised that he could conclude that it was a design flaw. If the Board agrees to pay the total cost of the claim, Commissioner Hinton asked if the Park and Recreation District will do the work to correct the placement of the pipe? Cy Heffernan stated that the District will do this work, at their expense. Commissioner Hinton moved that the County pay the entire amount of the claim ($1,417.35) and that the Park and Recreation District be responsible to correct the problem with the water pipe. Commissioner Huntingford seconded the motion which carried by a unanimous vote. AGREEMENT re: Temporary Help. July 8 throueh October 4. 1996: Jefferson County Sheriff's Office: Jane Minty: Commissioner Hinton moved to approve the Temporary Help agreement with Jane Minty as submitted. Commissioner Huntingford seconded the motion which carried by a unanimous vote. The Board met in Executive Session with the Treasurer, the Public Services Director and the District Court Judge regarding a personnel issue from 4:00 to 4:45 p.m. MEETING ADJOURNED /J lchard Wojt, Chairman ~ '.~ v~ 1:) i n, Member .. I#j!)~ \.). . . . ... ~ ti~j ~ orna Delan ,CMC Clerk of the Board Page 4 '-teL 22: ,,'K' n t 01).1 t .. ".. 1'\:, ..