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HomeMy WebLinkAboutM081996 .-/ B~l~tll~èø.llÞølig_I(§,. 111_'_11 ..~N~~~Ç~;~ ç~9t~~; ..8I1.BI~ .'.'.'.'.'.',...'.'.'.'.'.'.'.'.','.'.'.'.',.'.',',','.'.'.'.'.'.','.'.'.','.','.'.'.'.'.',",'.'.'.'.'.'.'.'.'.',', ,..............."....."""""'"" .",....,............, ".....,................'.............."""'" ....""" lil.t_Tilt: ......~~~ø#~PÞi~6ij~,~ 1í~'[it~'lì~ P!!iI[J§§9~~...' MINUTES WEEK OF AUGUST 19, 1996 The meeting was called to order by Chairman Richard Wojt. Commissioner Robert Hinton and Commissioner Glen Huntingford were present. Entrance Conference with State Auditor: Kitty Davy, State Auditor, explained that they will be paying particular attention to billing and receipting at the Permit Center, the Treasurer's Office, the Landfill, Animal Services, Superior Court, District Court and the Sheriff's Office during their audit this year. They will also be looking at the Prosecuting Attorney's Drug Fund. In addition, there are three major Federal grants and several Juvenile Services State grants that will be reviewed. A Growth Management Act specialist was brought in to examine the records and found that the County is in compliance. They have fmished about a third of the audit and will probably be done within a few weeks. Pete Pi.c.rini, Sheriff..u;JleQuest for Additional Traffic Deputy: (Continued from August 12, 1996) There was a discussion about the increased workload in other depart- ments that would result from an additional traffic deputy. There could be as many as 1,200 more citations a year. SheriffPiccini explained that the dispatchers workload would be increased. They are cUlTently understaffed in the Communications Department because of resignations. The Civil Service Commission will be testing for Communication/ColTections Officers in October. There would also be an impact on the District Court workload and staffmg. Commissioner Huntingford moved to approve the addition of a traffic deputy. Commissioner Hinton seconded the motion which camed by a unanimous vote. For the Board's information, SheriffPiccini explained that they have been doing research on computerized records management systems. They have been working with the City of Port Townsend to obtain a grant that will fund a portion of the system they have chosen. Jefferson County's portion of the expense would be $10,000, which includes a new computer, software, training and upgrading the computers. The system would network the Port Townsend Police Department, the Sheriff's Office, and eventually the Prosecutor's Office. He added that they have the funds in their budget to pay for the County's portion of the cost. There was a brief discussion about the responsibility for the maintenance of the system. 11m 9? ".' t~. :. Page 1 01~"1'f"" \. . ". (.;',.ú Commissioners Meeting Minutes: Week of August 19, 1996 PUBLIC SERVICES BRIEFING: Deputy Director of Public Services David Goldsmith presented the Board with a copy of the results of the Brinnon Senior Survey that dealt with the utilization and management of the Senior Center. Approximately 300 surveys were mailed out and over 50% were returned. The majority of the Seniors were satisfied with the Center and its operation. About 10% of the respondents were not satisfied. Many of the Seniors want to see more health care programs at the Center. There have been some problems in the past when the Health Department has approached the Center regarding Health Clinics for the community. David Goldsmith added that they will looking at the Seniors' requests from the survey in the preparation of the 1997 budget. Director of Public Services Gary Rowe updated the Board on the following issues: . He will talk with Information Services about maintenance of the Sheriffs records management system. The voice mail system will not be installed for a few more weeks. He stated that the Board's concerns about reaching the operator at any time during the call will be stressed in the implementation process. There was a brief discussion about the meeting with Elected Officials and Representative Buck, Representative Kessler and Senator Hargrove. Treasurer Ila Mikkelsen stated that the State Representatives were interested in making the meeting an annual event. The Clerk of the Board is sending out a draft update of the County Travel Policy for Departments to review. A meeting regarding the IDMS and Information Services budgets will be scheduled with the Board in the next few weeks. The Public Works Department is working on the request to form of a Little Quilcene Flood Zone. . . . . . PUBLIC COMMENT PERIOD: The following issues were discussed: the WACs regarding the Certificate of Occupancy for a mobile home or manufactured home that specify that the County can evict residents only if a safety issue is cited; a discussion of the follow up on the concerns that were raised about a mobile home on Price Street; contractors that continually ignore County ordinances; the public input from the three meetings on the Tri Area Community Plan; the defmition of a "rural center"; appreciation for fair treatment received at the Permit Center during the subdivision process; utilizing the private sector planning process in the County's long range growth planning and implementation of the Comprehensive Plan. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commis- sioner Hinton moved to delete items #2, #7 and #8 and to approve the balance of the consent agenda items as submitted. Commissioner Huntingford seconded the motion which carried by a unanimous vote. 1. 2. PROCLAMATION re: September 11, 1996 as 9-1-1 Day in Jefferson County DELETE ORDINANCE re: To Amend the Growth Strategy Ordinance, Sections 3.00 and 6.00 (See item later in Minutes.) Approval of Community Park Grants For 1996; Wooden Boat Foundation Youth Sailing Program For $2,000.00 and Olympic Peninsula Ropes challenge Course For $2,000.00 RESOLUTION NO. ~ re: Creating A County Road Project XO1266; To Protect Owl Creek Road, Washington State Department of Natural Resources Road No. HI060 AGREEMENT Amendment re: Jefferson County Transfer Station; To Adjust The Site For The Proposed Fire Station; Jefferson County Fire District #6 3. 4. 5. VOL 2 2 rAf,~ Page 2 0 :1C)'.<f)'; ., ,....,f", '" Commissioners Meeting Minutes: Week of August 19, 1996 6. Adopt Findings and Conclusions re: Preliminary Subdivision For Sugar Hill Estates SDB95-0l08, 10 Residential Lots On 56 Acres; East Of State Highway 19 (Beaver Valley Road); William Lowry, Applicant DELETE Final Subdivision Approval, #SUB9S-OO80; Battsen Short Plat; 2 Lots Located Off Oak Bay Road In Port Hadlock; Glenn and Glenn Ann Battsen, Applicants DELETE Final Subdivision Approval, #SUB9S-0078; 4 Lot Short Plat Located Off Sand Road In Port Townsend; Dale Barron, Applicant (See item later in Minutes.) Request For Change Of Hearing Date re: Shoreline Substantial Development Permit #95- 0004; To Change Hearing Date From August 26, 1996 at 2:30 p.m. to September 3, 1996 at 2:30 p.m.; Bruce Bailey, Applicant LICENSE re: To Use County Right of Way; Reconstruction of Original Porch To The Historic FolTesters Hall Building; Located on Rodgers Avenue, Quilcene; Michael and Stacie Hoskins 7. 8. 9. 10. Amendments to the Growth Strategy Ordinance, Sections 3.00 and 6.00: There was a brief discussion in which the Board directed AI Scalf, Director of Community Development, to strike the word "on-site" regarding sewage disposal permits and systems. Commissioner Huntingford moved to approve ORDINANCE NO. 09-0819-96, amending sections 3.00 and 6.00 of Ordinance No. 05-0214-96, as amended. Commissioner Hinton seconded the motion which carried by a unanimous vote. AI Scalf added that a public hearing will be held on this ordinance within 60 days. Five (5) Applications for Assistance from the Veterans Assistance Fund: Commissioner Hinton moved to approve the following applications for assistance from the Veterans Assistance Fund submitted by: . VFW 10706 in the amount of $300.00 . VFW 10706 in the amount of $240.00 . VFW 7014 in the amount of $240.00 . VFW 4607 in the amount of $300.00 . Jefferson County Service Officers' Association in the amount of $75.00 Commissioner Huntingford seconded the motion which carried by a unanimous vote. PUBLIC WORKS DIRECTOR'S BRIEFING: Public Works Director Klara Fabry reported on the following items: . The Public Works Department met with the Community Action Council to discuss the possibility of CAC taking over the management of the Bayshore Motel. They are not interested at the current time; but will review the option again in six months. The Department will recommend that the current Bayshore Manager's contract be extended. The Department of Transportation is doing a traffic count and study on the intersections of SR19/SR20 and SRl9/Center Road. They will contact the County with the results in September. Chances are very good that there will be a four-way stop at the intersection of SRl9/Center Road. The Irondale Road Improvement project is still in the design stages. There was a discussion about the County's criteria and public process for vacating a County road. There will be a meeting with the U.S. Forest Service to create a long term solution regarding the Quilcene Watershed area. A matrix outlining the County Road standards has been sent out to several of the contractors in the County. . . . . . VOL 22 rAG~ Page 3 O. ot.. "I'. ,,-") 1,.;,., ~~.-.. Commissioners Meeting Minutes: Week of August 19, 1996 BUSINESS FROM COUNTY DEPARTMENTS: PUBLIC WORKS DEPARTMENT BRIEFINGS HEARING re: Intent to Change County Road Name; Linda View Drive to Termination View Lane: Public Works' Technician IV Bob Henderson explained that this petition was submitted by a developer who is adjusting lot lines in this area. Residents of Linda View Drive are opposed to the name change. The Public Works Department recommends that the petition be denied because there is already a road over a mile away named Termination Point Road. There could be some confusion. Chairman Wojt opened the public testimony portion of the hearing. Hearing no comments, Chairman Wojt closed the public hearing. Commissioner Hinton moved to concur with the Public Works Department recommendation and deny the County road name change petition. Commissioner Huntingford seconded the motion which carried by a unanimous vote. HEARING re: Intent to Change County Road Name; Ricky Beach Road to Termination Beach Place: Bob Henderson explained that the Public Works Department recommends that this petition be denied because there could be some confusion over name similarity with other roads. Chairman Wojt opened the public hearing. Hearing no comments, Chairman Wojt closed the public hearing. Commissioner Hinton moved to concur with the Public Works Department recommendation and deny the County road name change petition. Commissioner Huntingford seconded the motion which carried by a unanimous vote. BEARING re: Intent to Change the Names of Various Private Roads; To add Direction Designation; Located in the Plats of Irondale 4, 5 and 6: Bob Henderson explained that the Public Works Department submitted this petition in an effort to lesson confusion on new addresses in the area. Prospect Street is the north/south divider and Kala Point Drive is the east/west divider. The only road name change is Olympic, because there are already several roads with that name. The names of all the other roads are the same except to add a direction (i.e. East, West). Chairman Wojt opened the public testimony portion of the hearing. Gene Seton questioned a road name designation and Bob Henderson explained how the designations are made. Hearing no further testimony, Chairman Wojt closed the public hearing. Commissioner Huntingford moved to approve RESOLUTION NO.~, to change various private road names in the plats of Iron dale 4,5, and 6. Commissioner Hinton seconded the motion which ca1TÌed by a unani- mous vote. BID OPENING; Quinault South Shore Road Emergency Restoration ProjW #XOI243; West End of Jefferson County: Transportation Planner Bruce Laurie reported that the Engineer's estimate for this project is $875,795.05. He opened and read the bids received for the Quinault South Shore Road Emergency Restoration Project, as follows: Page 4 VOL 22 rAf,~ O.-4.nr",.'Q J I' " ' Commissioners Meeting Minutes: Week of August 19, 1996 BIDDERS BID AMOUNT 1. 2. 3. 4. Bruch & Bruch Construction Inc., Port Angeles 1. Harper, Contractor, Inc., Seattle Friend & Rikalo, Aberdeen Quigg Bros. Schermer, Aberdeen $803,850.26 989,646.40 746,975.50 887,278.50 Commissioner Huntingford moved to direct the Public Works Department to review the bids for accuracy and make a recommendation for a bid award that is to the best advantage of the County. Commissioner Hinton seconded the motion that caITÎed by a unanimous vote. After lunch, The Board interviewed Rebekah Ross who is interested in serving on the Library District Board of Trustees. HEARING re: Intention to Sell Surplus County Property: Treasurer Ila Mikkelsen stated that the auction to sell surplus County property is scheduled for September 3 to allow removal of the mobile home and metal shed ûom the flood plain before the rainy season. She requested that a condition of the sale that the buildings are removed within 30 days of the sale. The blue book price for the mobile home is $18,000.00. The metal shed will be auctioned separately and is assessed at about $1,200.00. There was a discussion about whether to specify a minimum bid. Chairman Wojt opened the public testimony portion of the hearing. Hearing no comments, Chairman Wojt closed the public hearing. Commissioner Huntingford moved to set the minimum bid on the mobile home at $18,000.00, that there be no minimum bid on the metal shed, and that both buildings should be completely removed ûom the flood plain within 30 days of the sale. Commissioner Hinton seconded the motion which carried by a unanimous vote. APPROVAL OF THE MINUTES: Commissioner Huntingford moved to approve the minutes of August 12, 1996 as submitted. Commissioner Hinton seconded the motion that caITÎed by a unanimous vote. David Goldsmith, Deputy Director of Public Services re: Food Service Permit Waivers: Earlier in the year a new policy was adopted that specified criteria for waiving permit fees. In the past, the Health Department has waived food service permits fees for charitable and non profit organizations, but this practice is in conflict with the new policy. The Health Department has been holding requests for waivers that need to be addressed. A new set of standards has been developed to deal temporary permits. They are now valid for 14 days each year and one permit is allowed for multiple events, if the number of events doesn't go over 14 days. There are three types of temporary food service permits: Basic Permit - no food preparation Non-Complex foods (food preparation on site) Complex foods (cooking on site) $10.00 per year $25.00 per year $50.00 per year Commissioner Hinton moved to deny the CUlTent requests for temporary food service permit fee waivers and directed the Health Department to apply the new criteria as outlined above, and to \1(11- 22 rAG~ Page 5 0 l~~O Commissioners Meeting Minutes: Week of August 19, 1996 deny all permit fee waivers requested for annual permits. Commissioner Huntingford seconded the motion which carried by a unanimous vote. The Board then interviewed Diane Reynolds and Sharon Memck who are interested in serving on the Library District Board of Trustees. Call for Bids; 1992 or Newer Tracked Hydraulic Excavator: Public Works Director Klara Fabry stated that the Public Works Department is cUlTently renting an excavator. The rental fees for one year would be better spent if they were to purchase an excavator. She said that they will not purchase a additional brushcutter this year, which will allow them to use those funds toward the purchase of an excavator. She assured the Board that an excavator is necessary for many of their construction projects. Commissioner Huntingford moved to approve the call for bids for the excavator. The bid opening was set for Tuesday, September 3 at 11 :25 a.m. in the Lower Level Conference Room at the Courthouse. Commissioner Hinton seconded the motion which camed by a unanimous vote. Replacement oŒ:u..blic Works Support Staff; Classi.fi.WimLLevel: There was a discussion of the Public Works Department advertisement for an Administrative II level position rather than an Administrative I level position. Public Works Director Klara Fabry stated that the vacant position requires advanced skills that are not addressed in the Administrative I job description. In addition, the person that was in this position had been doing specialized bookkeeping more than 50% of the time. Commissioner Hinton stated that the Auditor had mentioned the need for a half time book- keeper. He asked if the decision to hire a person for this position could be postponed a week to discuss the possibility of hiring a person to fill the positions in both offices. The meeting was recessed at the conclusion of the scheduled business on Monday and reconvened after the Budget Committee meeting on Wednesday morning. Chairman Wojt and Commissioner Huntingford were present. Final Subdivision Approval, #SUB95-0078; Odds On Farm; a 4 Lot Short Plat Located Off Sand Road In Port Townsend: Dale Barron, Applita.n.t..:. Commissioner Huntingford moved to issue fmal subdivision approval for the Odds On Farm, #SUB95-0078. Chainnan Wojt seconded the motion. The motion carried. MEETING ADJOURNED SEAL: ATTEST: Lorna Delaney, CMC Clerk of the Board ",..., . ';-. ?2 ~.ll'r Page 6 n 12::1:1.