Loading...
HomeMy WebLinkAboutM082696 :. :. ¡: JEFFERSON COUNTY BOARD OF COMMISSIONERS I: i! :: :! :: :: !: ; II t.......... , District No.1 Commissioner: District No. 2 Commissioner: District No.3 Commissioner: Clerk of the Board: Director of Public Services: Deputy Director of Public Services: Robert Hinton, Member Glen Huntingford, Member Richard Wojt,Chairman Lorna L. Delaney Gary A. Rowe David R. Goldsmith , .. ..... """"" .. . , ""'" . """'" """""'" MINUTE S Week of August 26, 1996 The meeting was called to order by Chair Richard Wojt in the presence of Commissioner Robert Hinton and Commissioner Glen Huntingford. Appoint One Member to Senre on the Jefferson County Library District Board of Trustees: One Unexpired Term: Commissioner Huntingford moved to appoint Diane Reynolds to an unexpired term (term will expire April 1, 1997) on the Library District Board of Trustees. Commis- sioner Hinton seconded the motion that carried by a unanimous vote. AppointlJlent of County Representative to the Counties on Puget Sound (COPS) Work Group: Chairman Wojt volunteered, and the Board concurred, that he serve as the County's representative on the "COPS" Work Group as requested by the Washington State Association of Counties. PUBLIC COMMENT PERIOD: they discussed the following items: The Commission- ers were asked if they attended the Coalition of Washington Counties meeting last Friday and what this group does; Commissioner Huntingford explained that this is a group of County Commissioners looking at changes to Growth Management. None of the Board members attended the meeting; a property owner on Hastings Avenue complained about a drug rehabilitation group home in that area; a building going up at Ness's Comer and the access to it ITom SRI9; and how the Coordinated Water System Plan (CWSP) will be incorporated into the Comprehensive Plan. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Huntingford moved to delete Item 2 and to adopt and approve the balance of the items on the Consent Agenda as presented. Commissioner Hinton seconded the motion that carried by a unanimous vote. 1. RESOLUTION NO. 74-96 re: The Transfer of Funds ITom the 1996 Current Expense Budget to the County Capital Improvement Fund DELETE Adopt Proposed Amendments to the Jefferson County Shoreline Master Program; Section 5.60, Docks, Piers, and Floats (Bb) (See item on next page ofMin- utes. ) Appoint Commissioner Hinton as Alternate County Representative for the August 28, 1996 WUCC Meeting. 2. 3. Page 1 VOi 25> :---: -t.. i ,.,.. 0 .,-. .'3 "" r>-. .,~; ..1.." 1... \"" Commissioners Meeting Minutes: Week of August 26, 1996 5. Final Subdivision Approval, #SUB95-0080; Battsen Short Plat; 2 Lots Located Off Oak Bay Road in Port Hadlock; Glenn and Glenn Ann Battsen, Applicants AGREEMENT re: Reimbursable Work Performed by Jefferson County Public Works Depart- ment; State Department ofFish and Wildlife RESOLUTION NO. 1S::2i Committing to the Repayment of Loan, Washington State Water Pollution Revolving Loan Fund (SRF) AND AGREEMENT #L9700010 re: State Revolving Fund for Septic System Repair Program; State Department of Ecology CONTRACT re: Installation of New Data Cables in Auditor's Office and Basement of Court- house; Hanson Electric CONTRACT re: Installation of New Breaker Panel, Rework of Existing Wiring and Installation of New Light Fixtures in Auditor's Office; Hanson Electric 4. 6. 7. 8. Adopt Proposed Amendments to the Jefferson County Shoreline Master Program: Section 5.60. Docks. Piers. and Floats (13b): Commissioner Hinton noted that the staff report indicates that the comments received tfom Phil Andrus have been incorporated into the amendments to this section. Phil Andrus explained that some of the changes he suggested are reflected in the new sections, but some are not. His concerns are: . In Section 18.1 there are locations where the ordinary line of high water is not high enough for protection during high wind and waves. In the Section on Prohibited Uses and Activities, the format isn't consistent with the rest of the Shoreline Management Program. That is not a significant problem, however. He then suggested that if the words "or above the Line of Ordinary High Water" on page 8, paragraph 18.1 are deleted this amendment is fine and could be adopted today. . Commissioner Huntingford moved to approve RESOLUTION NO. 76-96 adopting the amendments to the Shoreline Management Master Program with the change as suggested. Commissioner Hinton seconded the motion that carried by a unanimous vote. BUSINESS FROM COUNTY DEPARTMENTS PUBLIC WORKS DIRECTOR'S BRIEFING: Public Works Director Klara Fabry reported that the grant rating for the H.J. Carroll Park project was very low and the project will probably not be funded. There are plans to have the leveling done for a playfield (approximately 1 1/2 acres of the total site) and to hydro seed that area before winter. The Trail project had a better grant rating and a better chance for funding. The Public Works Department is working with the Prosecuting Attorney's Office regarding the road vacation process. A policy change is being developed that will require that any vacation have a report and recommendation tfom the Public Works Transportation Planning Team and the County Engineer. The process needs to be defined to address how the vacated property will be transferred to the adjacent property owners. PUBLIC WORKS DEPARTMENT BUSINESS HEARING re:Application for Franchise: To Construct. Operate and Maintain Water Systems: Jefferson County P.U.D. #1. Applicant: Bob Henderson, Public Works Department, reported that the PUD started this tfanchise process by asking for an additional tfanchise to several they already held in various areas of the County. That application was resubmitted and this hearing is on an application for the PUD to do work in County road rights-of-way, in any part of the County. The Public Works Department recommends approval of this £ì-anchise. A pennit is required for every project under this tfanchise. County tfanchises are issued on a nonexclusive basis, which means that other utilities could have a tfanchise in the same area. The Chair opened the public hearing. Hearing no comments for or against this ftanchise, the Chair closed the hearing. VOL 22 rAG~ Page 2 0 t;-" ?~) Commissioners Meeting Minutes: Week of August 26, 1996 Commissioner Hinton moved to approve the ftanchise as requested by PUD #1 of Jefferson County. Commissioner Huntingford seconded the motion that carried by a unanimous vote. HEARING re:lntent to Establish a County Road: Seton Road: Located in the Glen Cove Area: Will Butterfield, Public Works Right of Way Agent, reviewed the County Engineer's . report that this road must be brought up to County standards and the cost to do that is estimated at $12,500. Chairman Wojt asked who pays the cost for the improvements to bring the road up to County standards? County Engineer Klara Fabry stated that the Board has two options: 1) ask the petitioners to upgrade the road to the County standard prior to the County accepting the road, or 2) the Board can establish the road as a County road as it is and then the improvement of the road would be included in the transportation planning process. She recommends this work should be done by the petitioners prior to the road being established as a County Road. Chair Wojt opened the public hearing. Charlie Moore. 385 Haada Laas Road (211 Seton Road - Business address) stated that he owns Edensaw Woods and has been working to have the road improved for several years. Admiral Marine owns two lots and a building on this road. He is willing to foot his share of the bill for improving the road, if necessary, but he also wants to see some support for what his business provides to the community in payroll and taxes, etc. The road is quite undriveable in its present state. His feeling is if they are going to pay to improve the road, it should be done so that they can work in conjunction with the County to bring it up to standard. Bernie Arthur, representing Admiral Marine Works, Buildings Plus, read a letter in support of this road being established as a County Road. He added that he is also interested in the County assisting small business. The County should be able to do work on this road this year, and maybe some of the businesses should pay part of the cost. The businesses in this area are important to the community because there are not too many places in the County a person can go and start a business. He understands that the businesses can't even get their mail delivered on this road. He urged the Board to look at this seriously. Sid Morrell, 4531 Discovery B'\Y Road, stated that he supports the improvement of this road. He is currently under contract to buy a piece of property on this road. He needs to have a decent access to his business. Commissioner Huntingford asked if the work could be done before fall if this is approved today? Klara Fabry stated that if the Board directs the Public Works Department to meet with the petitioners to discuss how the improvements to bring the road up to County standard will be funded, and the petitioners agree that they will pay for these improvements, then the work could possibly be done this fall. Once the work is done then the County could establish Seton Road as a County Road. Commissioner Hinton asked if there is any opposition among the property owners to paying the cost to bring the road up to the County standard? Klara Fabry reported that she doesn't know until she meets with them. Chairman Wojt asked if it is possible for the County to fund bringing the road up to County standard this year? Klara Fabry reported that if the county was to fund it, the road improvement would not be done this year. The County would need to go through the planning process to have it included in the 6 ~ ear Road Improvement Plan and the yearly construction plan. This process will take longer than three months. The options are: 1) the property owners have the work done to bring the road up to County standards and then turn the road over to the County, 2) the property owners pay the County $12,500 and the County does the work to bring the road up to County standards, and 3) the road is established as a County road and then improvements are included in the County's planning process. Commissioner Hinton stated that he is concerned about the condition of the road and he feels it is incumbent that it be improved as soon as possible to support the economic development and the businesses already in the area. He suggested that the County pay for a portion of the work and the property owners pay for a portion of the work. Klara Fabry reminded the Board that any action taken on this road could set a precedent for this type of situation in the future. The discussion continued regarding \tot 22 rA~~ Page 3 0 1 '""'. .'.1' "') . -f'<, .' Commissioners Meeting Minutes: Week of August 26, 1996 Growth Management and support for businesses and economic development in the County. Chairman Wojt stated that he feels the fastest way for this work to be done is for the petitioners to pay for it. KIara Fabry recommended that the Board postpone action on establishing this road as a County Road until the petitioners can be contacted. Public Works will set up a meeting with the property owners and report back to the Board next week. David Goldsmith. Deputy Director of Public Services re: District Court Probation Counselor's Office Space and a Work Release Facility at the Jail: District Court Probation Counselor Barb Johnson reported that this proposal is to move the Probation Counselors ftom the District Court offices into offices with the State Department of Corrections Probation staff. The State DOC staff is currently located in downtown Port Townsend office spaces. The lease on that space expires in May of 1997 and they will be looking for new office space. There is also a need for clerical/reception support for the Probation Counselors and the State Department of Corrections is willing to hire a staff person for the office. The cost would be included in the rent amount to be paid by the County. There are other issues for the Probation Counselors that this move would address: the need for more office space, confidential- ity; security, the location of the office in proximity to the County jail, drug and alcohol testing for offenders, and the ability to enhance services Countywide. Preliminary budget figures for rent are estimated at $8,400 per year. It would cost more than that to hire clerical support stafffor the Probation Counselors. If the Board agrees they should pursue this, Barb Johnson advised that she will take this proposal to the Law and Justice Committee for their review and recommendation for inclusion in the 1997 budget request. David Goldsmith reported that the Department of Corrections needs as much lead time as possible to look for their new space. They need an indication ftom the County about this proposal so they can plan how much new space they will need. The discussion continued regarding possible spaces in the Port Hadlock area for placing these offices. Commissioner Huntingford asked how much time the Probation Counselors would spend going between the new space and the Courthouse? Barb Johnson answered that she lives in Port Townsend and could stop by the Courthouse offices to pick up mail, etc. on her way to or ftom work each day. On Wednes- days both Probation Counselors would have to be in the Courthouse for Court. The Board concurred that this proposal be pursued. Sheriff Pete Piccini suggested that the County build a new building next to the jail and half of it could be used for a work release facility and the other half could be used for the State and County probation offices. Frank Obly, State Department of Corrections, stated that the State is looking for a spot that is centrally located between the Courthouse and the Jail. Work Release Facility at Jail: David Goldsmith then explained that there is a need for some type of facility to hold juvenile offenders until detention space is available. Kitsap County has declined the County's proposal to rent or purchase bed space in their juvenile facility. A holding facility for juveniles would give the County more time to find detention spaces in a juvenile detention center. If the offenders on the work release program in the Jail were housed in a separate building, the use of the cell blocks could be arranged to meet all the requirements for a holding facility for juveniles. They estimate that it will cost about $100,000 to bring in and set up two modular dormitory buildings to house work release offenders. The discussion continued regarding the determination that is made to put an offender on electronic home monitoring; the arrangement/rearrangment of the cell blocks in the jail and the possiblity of one building to house both a work release facility and the State and County Probation services. Marianne Walters. County Clerk re: Increasinf: StafTHours in Clerk's Office: David Goldsmith reported that the employees in the Clerk's office each work a 35 hour week. The workload increase in this office is such that they need to increase the employees work schedules to 40 hours per week. Marianne Walters reported that the Court is starting as early as 8:00 a.m. Currently there are not VOL 22 rM,Ç Page 4 0 1_~lt_~ Commissioners Meeting Minutes: Week of August 26, 1996 any Court Clerks that come in that early, so they either earn Compensatory Time or are paid overtime for these extra hours. The staffin the Clerk's office is willing to increase their work hours. If the increase is approved there shouldn't be a need for more staffin the Clerk's Office through 1996 and 1997. Marianne Walters stated that the $5,500 that is needed to implement this in 1996 will need to be appropriated into their budget. Commissioner Huntingford moved to increase the hours of the employees in the Clerk's office fÌ'om 35 to 40 hours per week. Commissioner Hinton seconded the motion that carried by a unanimous vote. The meeting was recessed at the conclusion of the scheduled bu,siness on Monday and reconvened on Tuesday morning at 10:00 a.m. Commissioners Huntingford and Hinton were present. Chairman Wojt was not present. HEARING re: Amendments to the Draft Stormwater Management Ordinance and the Jefferson County Code. Chapters 2.05. 2.15 and Appendix ID: Commissioner Hinton opened the public hearing and reported that a written comment was received fÌ'om Pope Resources this morning by fax. Dick Broders asked if either of the Board members have reviewed the Stormwater Management Manual, since this ordinance adopts it for use? He is concerned that this manual will put off most people. This ordinance was geared to have educational materials provided (see Section 5.1.) He feels that wording should be added to say This ordinance shall become effective when a completed, simplified user ~ guide for the preparation of erosion and sediment control plans, both large and small parcel, and permanent stormwater quality control plan is available to the public. Such guides will have examples of standardized plans or plan components, how to analyze property to see where problem areas are, and information on how to determine when professionals should be consulted" This needs to be geared so that people can do their own plans. He feels the simplified information should be available when the ordinance is adopted. Commissioner Huntingford clarified that Mr. Broders is saying that this ordinance needs to be user ftiendly. Dick Broders added that he wants to see a guideline developed that will provide people with simple instructions on how to do a plan. That information needs to be available so people can do these plans on their own. There should also be a simple document that will outline what the Best Management Practices (BMP's) are and these documents should be available when this ordinance comes into effect. Commissioner Hinton asked what process this ordinance has gone through since the public hearing? Bruce Laurie reported that the Board referred the final draft document to the Prosecuting Attorney for a determination of compliance with Regulatory Reform. The Public Works staff worked with the Prosecuting Attorney on revisions to comply with Regulatory Reform. The revisions have been reviewed by the Stormwater Management Advisory Committee and the Planning Commission and both groups have suggested some revisions. Those comments have not been formally provided to the Public Works Department yet. Bernie Arthur, Member of the Stormwater Advisory Board, stated that they have worked hard to make this ordinance as simple as possible. This is an initial step to train the public in what the stormwater problem is and how they can work to improve it. Once the ordinance is implemented the Stormwater Advisory Board hopes to have information produced to help people understand and implement it. He doesn't know how an ordinance could be written to cover every problem that could occur or how an ordinance could address funding regional stormwater improvements through fees on people who are coming in with new projects. The Stormwater Management Advisory Board sees this ordinance as a baby step in the evolution of stormwater management in the County. This ordinance cannot correct problems that happened in the past, it can only start to address problems fÌ'om the point in time it is adopted. The goal is to keep the water clean. 'JOL 22 r~r:. Page 5 0 .1. ~.f ~.~ Commissioners Meeting Minutes: Week of August 26, 1996 Commissioner Hinton stated that he feels the power of the Administrator and how much authority he will have needs to be defined more specifically, and that simplified instructions need to be developed before this ordinance is approved. Bernie Arthur pointed out that the Stormwater Manual is already being used as a guide and the public has nowhere to go, right now, if they have a problem with that. The Manual can be used to stop a project. If the problem is clean water, that is what this ordinance and Manual should be dealing with. Govern- ment needs to become consumer oriented. Commissioner Hinton asked if the Stormwater Management Advisory Board has reviewed the current ordinance and made any recommendations? Bernie Arthur reported that they reviewed it last week and recommended changes. Jim Pearson suggested that the Board hold the public comment period open until the comments ITom the Stormwater Management Advisory Board and the Planning Commission are received. Dick Broders said that in Section 6, Enforcement, the ordinance states that "the choices of enforcement action and severity of any penalty shall be based on the following: a) whether the violation was inten- tional, b) damage to water quality, c) risk to public or public resources." He feels this is reasonable. In Section 6.4 Criininal Misdemeanor Penalty was added later and says that a person who fails to comply with the requirements of this ordinance, who fails to conform to the terms of an approval or order issues, or who fails to comply with a stop work order issued under these regulations, may also be subject to criminal prosecution. He feels this wording conflicts with section 6.1 of the ordinance. He is not sure that criminal penalties should be part of this ordinance. He suggested that Section 6.4 be eliminated or tied into 6.1 better. There can be personality issues involved with this type of enforcement and these sections need to be tightened up so prosecution is not at the whim of someone pushing the Prosecuting Attorney to go after someone because they do not like them. Commissioner Hinton moved to leave the written comment period open on this ordinance until Septem- ber 6, 1996 at 5:00 p.m. Commissioner Huntingford seconded the motion that carried by a unanimous vote. B.J. Carroll Park Status Report: Warren Steurer submitted a status report on the H.J. Carroll Park project. He then reviewed what planning has been done to date for this project. After the public hearings, scheduled for October, development could begin. A proposal has been received ITom Wild Olympic Salmon to build aI, 400 square foot building to be used by the community for meeting space, etc., on the southeastern portion of the site. They would also do some habitat protection and trails in that area. Commissioner Hinton asked that Mr. Carroll and his representative be updated on what is happening on this project and how the donation is being spent. . The meeting was recessed on Tuesday and reconvened on Thursday morning. Commis- sioner Robert Hinton and Commissioner Glen Huntingford were present. Chairman Richard Wojt was out of town at a meeting. Page 6 "'VI.. 22 ,~f,' ot~4_3 Commissioners Meeting Minutes: Week of August 26, 1996 Bid Award re: Emel"2ency Restoration of the Ouinault South Shore Road (County Road PrQject No. XO1243): Commissioner Hinton moved to approve RESOLUTION NO. 77-96 awarding the bid for the emergency restoration work on the Quinault South Shore Road to Friend & Rakalo, Inc. of Aberdeen. Commissioner Huntingford seconded the motion that carried by a unanimous vote. SEAL: ATTEST: ~~ Lorna Delaney, CMC Clerk of the Board . ~ . .n , '\! . ~ . , ': ¡' " " . ( vm 22 &~r:.~ Page 7 n .t~.~i"!