Loading...
HomeMy WebLinkAboutM091696 MINUTES Week of September 16, 1996 The meeting was called to order by Chairman Richard Wojt. Commissioners Robert Hinton and Glen Huntingford were both present. Assessor Jack Westerman re: Request for Staffing Changes: Assessor Jack Westerman explained his request for Department staffing changes. He reported that the Assessment Operations Manager has managed the IDMS (computer mapping) functions for the County for the last year and a half. The workload in the Assessor's Office and in IDMS makes this impossible to continue. Specific job duties have been reassigned from the Assessment Operations Manager to other employees. The request is for continued funding of two Clerk Hire positions. These positions and the shifting of responsibilities will allow the Assessment Operations Manager to work in IDMS. He needs these personnel changes approved immediately. The Assessor's Office is still at 1975 staffing levels and they have taken over IDMS duties during that time. Chairman Wojt asked if this is a reorganization of the Assessor's Office? David Goldsmith explained that what the Assessor is asking for is being allowed to maintain the two Clerk Hire positions. Commissioner Huntingford thanked the Assessor for his work on IDMS and then moved to allow the Assessor to proceed with his proposed staffing changes. Commissioner Hinton seconded the motion which carried by a unanimous vote. APPROVAL OF THE MINUTES: Commissioner Huntingford moved to approve the Minutes of September 3 and 9, 1996 as written. Chairman Wojt seconded the motion because Commis- sioner Hinton hadn't had a chance to read the minutes yet. The motion carried. Appointment of Person to Serve on the Jefferson County Library District Board of Trustees: Commissioner Hinton moved and Commissioner Huntingford seconded the motion to appoint Duane Olson to a five year term on the Library Board of Trustees. His term will expire September 15, 2001. The motion carried by a unanimous vote. PUBLIC SERVICES BRIEFING: Chairman Wojt explained that he received a request from the Washington State Association of Counties for information on how the County has been '. :vli 22 fAG: Page 1 0 1836 Commissioners Meeting Minutes: Week of September 16, 1996 impacted by invalidation of decisions on Growth Management. Gary Rowe reported that the only GMA decisions invalidated were two sections ofthe Ordinance designating Forest Resource Lands. PUBLIC COMMENT PERIOD: A question was raised about whether a meeting scheduled with representatives of the State Department of Health, the County, the Water Utility Coordinating Committee, the City, and the PUD, can be closed to the public under the "Open Meetings Act." Al Scalf reported that the State Department of Health asked for this meeting to discuss issues and that they didn't want the press or the public in attendance, The Prosecuting Attorney will be consulted regarding whether this meeting can be closed. Gary Rowe reported later that the Prosecuting Attorney reviewed the Open Public Meetings Act and feels that this meeting can be closed. Gary Rowe advised that County staffwill tape record the meeting. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Huntingford moved to delete items 13 and 16 from the Consent Agenda and to adopt and approve the balance of the items as submitted. Commissioner Hinton seconded the motion which carried by a unanimous vote. 1. 2. PROCLAMATION re: Dispute Resolution Week~ September 30 through October 4, 1996 RESOLUTION NO. 80-96 and MEMORANDUM re: Adopting the Jefferson County Emergency Management Plan RESOLUTION NO. 81-96 re: Establishing Procedures and Guidelines for the Development and Review of Contracts RESOLUTION NO. 82-96 re: Repealing Emergency Ordinance No. 09-0819-96, which amended Sections 3.00 and 6.00 of Emergency Ordinance No. 05-0214-96 RESOLUTION NO. 83-96 re: Vacation of an Unnamed Street in the Plat of Madron a Vista~ Fred & Brenda Oster, Petitioners RESOLUTION NO. 84-96 re: Establishing a County Project Designated as RO1270~ Bank Protection on the Dosewallips River in the Vicinity of the Lazy C Development RESOLUTION NO. 85-96 re: Establishing a County Project Designated as RO1271~ Excava- tion of Three Gravel Traps on the Big Quilcene River RESOLUTION NO. 86-96 re: Revising a County Project Designated as XO1245~ Repair Flood Damage~ Oil City Road AGREEMENT re: Design and Construction Supervision Assistance for Bank Protection~ Oil City Road, Project #XO1245 AGREEMENT re: Federal and State Funding for the Crisis Response Program, Jefferson County Health Department~ State Department of Community, Trade and Economic Development ' AGREEMENT re: Drainage on Property Located in Oak Bay~ Phillip G. Harris, Mary L. Harris and Clyde Harris Approval of Request for Community Park Grant Funding, $2,000~ Activities for Developmentally Disabled Adults~ The Gathering Place, Applicant DELETE Request for 12 Month Extension of Preliminary Large Lot Subdivision Approval #LLA92-00 11; To Divide 218 Acres into 36 Lots; Located North of Chevy Chase Golf Cow-se and East of Cape George Road; Pope Resow-ces, Applicant (See next item in Minutes) Final Plat Approval~ SUB94-0068, Thacker-Schlief Short Plat~ To Divide 13.25 Acres into 4 Residential Lots~ Located at 7981 Center Road~ Rita 1. Thacker-Schlief Out of State Travel Approval~ 1996 Pacific Northwest Regional Right-of-Way Conference, October 7-9, Seaside, Oregon~ Jefferson County Public Works Department DELETE Shoreline Substantial Development Pennit #SDP94-0008; Use of a Structw"e as an Aquacultw"e Support Facility; Walter Pederson, Applicant (See item later in Minutes) Accept Resignation~ Doris Murphy~ Appoint New Member~ Charles Cole and Reappoint 2 Members~ Joyce Minty and Judy Lynn~ Gardiner Community Center Board of Directors 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. Page 2 ..V!I. 22fAr.r 0 1337 Commissioners Meeting Minutes: Week of September 16, 1996 Request for 12 Month Extension of Preliminary Lal1:e Lot Subdivision Approval #LLA92-0011: To Divide 218 Acres into 36 Lots: Located North of Chevy Chase Golf Course and East of Cape Geol1:e Road: Pope Resources. Applicant: Chairman Wojt asked why Pope Resources is requesting an extension of time for this preliminary long subdivision approval? After checking, Al Scalf reported, that Pope Resources is working with the State Department of Ecology on a water right issue, which may take up to a year to resolve. This extension request is based on the need for resolution of this issue. Commissioner Huntingford moved to approve the request by Pope Resources for a 12 month extension of the Preliminary Long Subdivision #LLA92-00 11 as requested. Commissioner Hinton seconded the motion which carried by a unanimous vote. Shoreline Substantial Development Permit #SDP94-0008: Use of a Structure as an Aquaculture Support Facility: Waiter Pederson. Applicant: Commissioner Huntingford noted that he took this off of the consent agenda to allow the Board to discuss it further. Chairman Wojt stated that he is concerned that all of the conditions of the Shoreline Permit are carried out in a timely manner. Terri Milliken, Associate Planner, stated that the Board can specify time limits within a permit. The Shoreline Management Master Plan (Section 6.405 Expiration) gives a 2 year time limit for projects that haven't been constructed. Since this project is constructed the Board can specify the time limits it would like to assure compliance with the conditions. The conditions specify time limits as follows: . Within 90 days of the Shoreline Permit approval the applicant will have the scheduled building inspection completed. Within 90 days of the date of the Building Inspection the applicant shall bring this structure into compliance with the current UBC regulations and any other State requirements associated with the use of the structure as a support facility for a private, commercial oyster operation. All of the conditions of the Substantial Shoreline Development Permit must be completed within 1 year of the date of Shoreline Permit approval. . . Commissioner Hinton asked why these additional time limits are being placed on this project when the Shoreline Program already gives a 2 year time limit? This facility can't be used until a final inspection is done. This project is in an Environmentally Sensitive Area (ESA) and it's the rainy season when any activity could exacerbate the problems in this area. A time line needs to be reasonable. Terri Milliken reported that the outside of the structure needs to be shingled, while the inside is fairly complete. Plantings need to be done according to the landscape plan, and some block walls need to be constructed. Some members of the Shoreline Commission were concerned about the County's ability to enforce regulations. Commissioner Hinton reiterated that the facility cannot be utilized until a Certificate of Occupancy is issued. Chairman Wojt stated that he feels a time line is necessary since this building was built without the required permits. He feels it is reasonable to put a time limit on getting this project into compliance. Mark Beaufait, representing Wally Pederson, requested that the 2 year period within the Shoreline Program be allowed. Nothing precludes the Board from making an administrative directive that the Building Inspector enforce all building requirements. Mr. Pederson submitted his last materials to the County for the Shoreline Permit last November and the Shoreline Hearing wasn't held until 9 months later. All of the delay hasn't been Mr. Pederson's. A formal building permit has not been applied for because the Building Department did not want him to submit it until they had Shoreline approval. Mr. Pederson plans to do the septic system and some of the landscaping right away, but the rest of the work will have to wait awhile. He can't use the facility until final approval. Chairman Wojt stated that his is concerned about projects that go ahead without the required permits and review. Wally Pederson stated that he wouldn't recommend that anyone do what he did because it would have been a lot cheaper to apply for a permit in the first place. He has spent over $20,000 trying to get this permit approved in a timely manner. Since the Shoreline Master Program gives a 2 year time limit for completion, Commissioner Hinton moved to approve and adopt the recommendation of the Shoreline Commission for approval of Shoreline Substantial Development Permit #SDP94-0008. Commissioner Huntingford seconded the motion. He stated that he feels that the Building Code items are better addressed by the Permit Center. The Chair Page 3 'VDt. 22 HGf 0' 1:3:38 Commissioners Meeting Minutes: Week of September 16, 1996 called for a vote on the motion. Commissioner Huntingford and Commissioner Hinton voted for the motion. Chairman Wojt voted against the motion. The motion carried. BUSINESS FROM COUNTY DEPARTMENTS: PUBLIC WORKS DEPARTMENT Proposed Lease of a Portion of H.J. Carroll Park Property: Wild Olympic Salmon: Parks, Recreation and Facilities Manager, Warren Steurer, reviewed the plans for the Wild Olympic Salmon Organization to lease a portion of the southeast comer of the H.1. Carroll Park property to build a building for public use and to develop nature trails along Chimacum Creek. Commissioner Hinton asked who will open, close, and maintain the building? Warren Steurer reported that Wild Olympic Salmon will provide custodial maintenance for the facility. Prosecuting Attorney, David Skeen, reported that the draft lease includes a 10 year term with an option to renew it for an additional 5 years, up to the full term of 3 5 years. The lease is exclusive and renewals are automatic. Wild Olympic Salmon will construct the building and the trail system at their own expense. The County will install the parking area. The County has to adopt reasonable rules and regulations for all park users. The discussion continued regarding the lease of this property and Wild Olympic Salmon's plans for this portion of the Park. The Board concurred that the Prosecuting Attorney work with WOS on the lease and present it and a resolution regarding the intent to lease this property for next week's agenda. PUBLIC WORKS DIRECTOR'S BRIEFING: Public Works Director, Klara Fabry, reported on the following: ./ The Quinault South Shore Road construction started last Friday. ./ Survey and design work will be done this week on the Oil City Road project. The cost of maintaining the Oil City Road is very high and it is hoped that this project will be funded by a FEMA grant. West Egg & I Road is finished except for striping and signing. Public Works will be meeting today with the City and tomorrow with the Port regarding the Larry Scott Memorial Trail project. There is a meeting Wednesday with all departments involved in IDMS to discuss long term needs. There is a Solid Waste Advisory Board meeting on Thursday to discuss the Solid Waste Study. The Quilcene School District asked the Public Works Department to help them chip seal the school parking lot. This will be done next year. ./ ./ ./ ./ ./ Discussion re: Establishment of a County Road: Seton Road: Commissioner Huntingford reported that he has discussed the project with Mr. McKinney of Admiral Marine who feels that if this area is going to be designated a UGA or commercial area, the County should have a policy to expend money for improving roads in such areas. Klara Fabry reported that the Public Works Depart- ment is working on developing financial impact information on the numbers of roads that would fall into this category. She will provide this information to the Board when it's available. She pointed out that the Public Works Department could do some maintenance work on the road immediately if the Board passes the resolution to establish the Road as a County Road. Will Butterfield suggested that if this project is allowed to go forward, and if a policy is established at a later date regarding County participation, consideration could be given to including this project under that policy. Klara Fabry agreed that she will work with the Prosecuting Attorney to find a way to address the County contributing something to the improvement of this road if such a policy is established. Page 4 . ,VOl , 22 UGF 0 1339 ,*,' 11(, Commissioners Meeting Minutes: Week of September 16, 1996 The Board recessed the meeting for the day after an Executive Session with Deputy Director of Public Services, David Goldsmith, regarding litigation. The meeting was reconvened on Tuesday morning with all three Commissioners present. Workshop re: Review of Storm Water Ordinance Comments: Jim Pearson, Public Works, reported that the public hearing was held, and the ordinance was reviewed by the Planning Commission and the Storm Water Management Advisory Board. He then presented and reviewed a summary of the comments. . Section 1.2 - The Prosecuting Attorney suggested that wording be added to the findings that the ordinance meets the goals of the Growth Management Act. The Planning Commission and the Storm Water Management Advisory Board feel that this is a stand alone ordinance. The ordinance meets the intent of the GMA goals, however. .. Board concurred that the wording be changed to say that the intent of the ordinance is to meet the applicable goals of the Growth Management Act. . Section 2.1 - Storm Water Management Manual - Should the current edition of the DOE Manual be adopted or should the 1992 Manual, which is in effect now, be adopted specifically. The Storm Water Management Advisory Board and the Planning Commission recommend that the February 1992 Manual be adopted. If this is done, and the Manual is changed, the Board would have to hold a public hearing to decide if they want to adopt the new Manual. .. Board concurred that the wording be changed to "current edition," . Section 2.4 Applicability and 3.2 Exemptions - Should Class IV General Forest Practices, and Conversion Option Harvest Plans be subject to the Ordinance? The Storm Water Management Advisory Board and the Planning Commission both felt these should NOT be subject to the ordi- nance. Any development of property goes through State Environmental Policy Act review. The Storm Water Manual adopted by the ordinance includes a definition of new development which includes Class IV General Forest Practice Permits. The Public Works Departments recommends that these be included in this ordinance. Applications reviewed under the Critical Areas Ordinance are triggering permits for review under this ordinance also. .. The Board asked for more information on how this will be administered by the Department. . Section 5 Administration and Section 7 Variances - The Administrator has the authority to grant variances administratively. The Storm Water Management Advisory Board and staff recommend this and additions to Section 5 drafted by staff which will outline this process. Any decision at the administrative level can be appealed to the Hearing Examiner and then to the Board of Commission- ers. <' The Board concurred with the recommendation of the Storm Water Management Advisory Board and staff. . Section 6.4 Criminal Penalty - This section was put in at the direction of the Prosecuting Attorney. Both the Storm Water Management Advisory Board and the Planning Commission recommend that this section be removed. The Storm Water Management Advisory Board feels that the goal of this ordinance is to protect storm water and provide public education to help people understand the necessity for compliance. They don't feel this section is in the spirit of that goal. Enforcement is already addressed in the Jefferson County Code. Commissioner Huntingford suggested that wording be changed to say "criminal prosecution may be imposed as currently provided in the Jefferson County Code." In Section 6.1 Public Works staff recommends that an Item D be added to identify damage to private property. .. The Board concurred with Commissioner Huntingford's suggested wording change and to include Item D as suggested by the Public Works Department to address private property. . Section 9 Fees - The Storm Water Management Advisory Board and the Planning Commission recommend that fees not be charged. The Public Works Department recommends that a fee be charged because there will be time spent administering this ordinance. .. The ~oard concurred that fees not be charged at this time, but the impact to the Public Works Department be reviewed in six months. . The ordinance as written says that single family residences with a total impervious surface under 5,000 square feet only need to submit a small parcel erosion control plan. If a project has less than 3,000 square feet of impervious surface, Best Management Practices are implemented, but no Storm .. Page 5 YOl 22 rAGf 0 1340 ~ . . . Commissioners Meeting Minutes: Week of September 16, 1996 Water Plan is required. The Storm Water Manual only requires residential development to imple- ment Best Management Practices. .. Jim Pearson reported that he will review this with the Storm Water Management Advisory Committee before a recommendation is made. MEETING ADJOøD / VI , ~,t""" , C'i)f.'-1 ... " ,I.,', f.'t,', tJ ... ; ," , ' ""'" """ (: . SEAL:.:' .~ ,"', I i I':' ¡' I~~ ; "', "'. ' \ ' , . .. ATIES:-"', ,,- ì ,';;' It,-" ,,:\,.'. >1Þ/\...-' ---J < .,/ c" ¡ " ... . " , \ :SIo . ':~., Lorna Delaney, CMC Clerk of the Board " J Page 6 VOl 22 ~AG£ 0 :1.~41