HomeMy WebLinkAboutM100796
: jr""""""""""""""""":"""":""":::,.........::.:..:.::'...:::'..,:,:::::'..::::.,:,:':,."::",,::;:::,,::...,.:....:...................,,,:.."""":""",,,"""""""""""""""""'".........""'.":¡ t
'6~;~~;:'!:~~~;i;i;:,~:~~.~;~:~;;j'T--- .. I .
I ~;~:.::=:'OARD ===:: I;
¡: District No.2 Commissioner: Glen Huntingford, Member :
District No.3 Commissioner: Richard Wojt,Chairman
Clerk of the Board: Lorna L. Delaney
Director of Public Services: Gary A. Rowe
Deputy Director of Public Services: David R. Goldsmith
/""
.., ,.." ".., ,......""......
MINUTES
Week of October 7, 1996
The meeting was called to order by Commissioner Robert Hinton in the absence of
Chairman Richard Wojt. Commissioner Glen Huntingford was present.
COMMISSIONERS' BRIEFING SESSION
District Court re: Voice Mail: Commissioner Huntingford stated that he doesn't feel that
District Court's plan for implementing voice mail fits within the guidelines established by the Board, He
feels that people will hang up before they are helped and be frustrated in the process.
Judge Tom Majhan explained that the greatest number of calls to their offices are for information and
their voice mail plan includes options for the callers to get that information without having to speak with
a District Court Clerk.
Anne Sears, Information Services, stated that if the Board approves District Courts use the voice mail
auto attendant feature, they can work with them to design a plan that will only include four options in
each menu tree, which is in compliance with the Board's policy for the voice mail system.
The Board concurred that the District Court work with the phone company and Information Services to
implement voice mail within the guidelines established by the Board,
APPROVAL OF THE MINUTES: Commissioner Huntingford moved to approve the
minutes of September 23, 1996 as presented, Commissioner Hinton seconded the motion which carried
by a unanimous vote.
.
PUBLIC SERVICES BRIEFING: Public Services Director Gary Rowe reported:
The draft Comprehensive Plan is scheduled for release in mid-October. The Transportation
Element and the Capital Facilities Plan are being reviewed and should be on track with the
schedule for the Comprehensive Plan,
Last week the Law and Justice Departments met to discuss funding needs. A meeting will be set
with all of these offices and the Board to review their recommendations, after prelminary budget
reviews, which are scheduled for next week.
.
VOl.
Page 1
22 h\GE 0 1.492
Commissioners Meeting Minutes: Week of October 7, 1996
.
The Public Service management team met last week and reviewed and updated their goals for
1996. They will meet with the Board in November to review the status of these goals and
objectives.
PUBLIC COMMENT PERIOD: The following comments were made: Due to a lack of
a community plan for the IrondalelTri Area, the request was made that the citizens be allowed to vote on
incorporation of the area; and a question was raised on a building permit issued in Quilcene for a truck
scale structure as a grandfathered use when the property was not used for the grandfathered activity.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Huntingford moved to delete items 12 and 13 and to approve and adopt the balance of the items on the
consent agenda as submitted. Commissioner Hinton seconded the motion which carried by a unanimous
vote.
1.
RESOLUTION NO. 88-96 re: In the Matter ofIncome to the County from the Sale of Surplus
Property
RESOLUTION NO. 89-96 re: In the Matter of a Notice ofIntention to Establish a Road
Improvement District; Located in the Eaglemount Area; RID. #4, Country Ridge
RESOLUTION NO. 90-96 re: In the Matter of a Hearing Notice; Proposed Budget Exten-
sions/Appropriations; Various County Departments; Hearing Set for October 28, 1996 at 2:00
p.m., Commissioners' Chambers
AGREEMENT, Intergovernmental IGA #150-97 re: Mediation Funding for Designat-
ing and Conserving Forest Land Under the Growth Management Act; Jefferson County
Public Services; Office of Financial Management (OFM)
AGREEMENT re: Load and Haul Rock for Owl Creek Road Emergency Bank Protection
Project No. XO1266; Jefferson County Public Works; Winney Construction
AGREEMENT, Supplement No.2 re: Survey of Route Change and Revise Survey Documents,
Larry Scott Memorial Trail, Project No. CR1O69; Jefferson County Public Works; RH. Winters
Co.
AGREEMENT, Supplemental No.6 re: Additional Construction Surveying for West Egg & I
Road Project No. CRll17; Jefferson County Public Works; Polaris Engineering and Surveying,
Inc.
AGREEMENT re: Infant Toddler Early Intervention Program; Jefferson County Health and
Human Services; Department of Social and Health Services (D.S.H.S.), Division of Develop-
mental Disabilities
AGREEMENT re: To Provide School Health Services, Birth to Three Services, and Child Find
Services; Jefferson County Health and Human Services; Port Townsend School District No. 50
Final Short Plat Approval, SPA93-0012; to Divide 3,9 Acres into 2 Residential Lots; Located at
Tala Point off of East Ludlow Ridge Road, Port Ludlow; Robert Knutson, Applicant
Request for 6 Month Extension ofOkie Doke Acres Short Plat SUB95-0092; To Divide 5,2
Acres into 2 Lots; Located Adjacent to Thorndyke Road; Francis M. Johnson, Applicant
DELETE Shoreline Substantial Development Permit, SDP96-O004; Restoration Project; Located at 181 S, Bay Way,
Port Ludlow; Jim Nuerenberg, Applicant
DELETE Reject Claim #C-O3-96, $1,304,37; Damaged Vemcle; Patricia O'Meara
Reject Claim #C-14-96, $3,000,000; Defamation; Ricky and Annabel Roberts
Reject Claim #C-15-96, $10,886.49; Spoiled Vaccines; Jefferson County Health and Human
Services
Application for Assistance from the Veteran's Relief Fund; American Legion Post #26 for
$100.00
Application for Assistance from the Veteran's Relief Fund; Jefferson County Service Officers
Association for $300.00
Letter to Staff ofthe Jefferson County Auditors Office re: Thanks for Long Hours Worked
During Primary Election
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
Page 2
VOL
22 rAŒ
01.493
Commissioners Meeting Minutes: Week of October 7, 1996
BUSINESS FROM COUNTY DEPARTMENTS
PERMIT CENTER and PUBLIC WORKS BUSINESS
Hearing Examiner's Findings, Conclusions and Recommendation,' Special Use Permit,
#ZON95-0016,' To Establish and Construct a Camping Facility at Beausite Lake,' Northwest Kiwanis
Qub Camp, Applicant: Commissioner Huntingford moved to accept the Hearing Examiner findings,
conclusions and recommendation for the Special Use Permit #ZON95-0016 for the Kiwanis Club Camp
as presented. Commissioner Hinton seconded the motion which carried by a unanimous vote.
Jim Pearson, Public Works Project Manager re: Discussion of Agreement and Two (2)
Resolutions Relating to the Establishment of a Camping Facility at Beausite Lake; Northwest
Kiwanis Qub Camp: Jim Pearson, Public Works, reported that they have reviewed the Beausite Lake
Road due to the increased use of the road as a result of the Kiwanis Camp and determined that minor
improvements need to be made to the road. The total cost of these improvements is estimated at $4,500.
The Board's agreement with the Kiwanis Club is to jointly share the cost of these improvements. The
Public Works Department recommends that a portion of the northerly wye of the Beausite Lake
Road/W est Valley Road intersection be vacated. The improvements and the vacation of this old right of
way will create a safer traffic flow in the area.
Commissioner Huntingford moved to approve, the following items:
RESOLUTION NO. 91-96 Creating County Road Project #MS1277 Beausite Lake Road
improvements.
Funding ofImprovements to Beausite Lake Road; Northwest
Kiwanis Camp
RESOLUTION NO. 92-96 Intent to Vacate a portion of County Road right of way at the
intersection of West Valley Road and Beausite Lake Road.
Intent to Vacate: A portion of County Road right of way at the
intersection of the West Valley Road and Beausite Lake Road
AGREEMENT re:
HEARING NOTICE re:
Commissioner Hinton seconded the motion. The motion carried by a unanimous vote.
Public Works Director's Briefing: Klara Fabry, Public Works Director reported on the
following:
.I The South Shore emergency project is on schedule and should be finished within the next two
weeks.
The Oil City Road bank stabilization project started today and should be done within the next
five days.
The Solid Waste Advisory Board will discuss a report being prepared by the Public Works
Department on the recently released study on Solid Waste.
.I
.I
Commissioner Hinton asked the status of the road standard amendments being worked on by the Public
Works Department? Klara Fabry reported that the Department is working on the Capital Facilities Plan
and the Transportation Element of the Comprehensive Plan for the next two weeks and when they are
completed they will be working on the road standards again.
PLANNIN G AND HEALTH D EP AR TMENT BUSINESS
Larry Fay, Environmental Health Director re: Discussion of Minimum Lot Sizes for
Onsite Sewage in the Tri-Area and the 1982 Tri-Area Community Plans: Environmental Health
Director, Larry Fay, explained the current regulations for on-site sewage systems and how they fit into
minimum lot size determinations. He explained that the old regulations (County Ordinance No. 1-69)
established a 20,000 square foot lot size for a lot with an on-site septic system and an individual well
and 9,000 square foot lot size if the lot was on a public water system. The regulations also identified a
5,000 square foot minimum lot size ifit was served by a sewage system.
VOL
22 rAG~
Page 3
0 :149l*
Commissioners Meeting Minutes: Week of October 7, 1996
In 1974 the State adopted on-site septic regulations which established minimum lot sizes for subdivi-
sions which superceded the County's regulation in that area. These regulations did not apply to existing
lots of record or single family residences. In 1989 the State regulations were expanded to include
mobile home parks, and multi-family commercial establishments. These regulations still did not deal
with lots of record or single family residences. In 1995 the State regulation changed again to include
single family residences. Under the 1995 regulations, however, the local Health Officer may permit
installation of an on site septic system if the minimum land area requirements or lot sizes cannot be met,
when all of the following criteria are met:
1) The lot is registered as a legal lot of record created prior to the effective date of the
regulation.
The lot is outside an area of special concern where minimum land area has been listed as
a design parameter necessary for public health protection; and
The proposed system meets all requirements of these regulations other than minimum
land area.
2)
3)
Larry Fay explained that he supports the minimum lot sizes as stated in these regulations. The
determination of minimum lot size for the Comprehensive Plan may be more of a zoning and land use
issue than an issue strictly driven by the on site septic system regulations.
Commissioner Hinton asked about the new septic treatment systems which allow installation on smaller
lot sizes? Larry Fay reported that he sits on a committee that reviews new technology in this area for the
State. There are at least a half dozen new systems that are usable on smaller lots. The lot size standards
have not been changed for these systems because of concern regarding consistency in operations and
maintenance of these systems. The discussion continued regarding the use of new technology and the
enforcement of maintenance requirements for these systems.
Gary Rowe reported that Planning Staff has been asked to contact other counties regarding their
minimum lot size regulations and how they determined what was acceptable. The Prosecuting Attorney
is reviewing the "takings" issue with regard to the establishment of minimum lot sizes. Establishing
minimum lot sizes is a zoning issue, not just a health issue, This information is being gathered and a
meeting will be set to review it in the future.
Larry Fay, Environmental Health Director re: Discussiòn of Best Management
Practices (B.M.P.s) for Critical Aquifer Recharge Areas: This issue will be rescheduled for next
week.
Shoreline Substantial Development Permit, SDP96-0004; Restoration Project; Located
at 181 S. Bay Way, Port Ludlow; Jim Nuerenberg, Applicant: Commissioner Hinton asked if the
adjacent property owners concerns regarding the creation of a wetland in this area have been addressed?
Monica MacGuire, Permit Coordinator, reported that the wetland in this area has been there for a long
time. She then reviewed the history of the water drainage in the area.
Commissioner Huntingford moved to approve the Shoreline Substantial Development Permit SDP96-
0004 as submitted. Commissioner Hinton seconded the motion which carried by a unanimous vote.
Recommendation to Reject Claim #C-03-96, $1,304.37; Damaged Vehicle; Patricia
0 'Meara: Commissioner Huntingford moved to accept the recommendation of the Risk Management
Review Committee to reject Patricia O'Meara's claim. Commissioner Hinton seconded the motion
which carried by a unanimous vote.
HEARING re: Draft Coordinated Water System Plan (C w.S.P.): Environmental
Health Director Larry Fay reported that this hearing is to take comments on the draft Coordinated Water
Service Plan (CWSP) that the Water Utility Coordinating Committee (WUCC) has been working on for
the past few years. The WUCC voted to refer this document to the County Commissioners along with
the comments received on it. Since the draft plan was forwarded to the Board, the City of Port
Townsend has submitted a Service Area Agreement to the WUCC. Larry Fay stated that if the Board
VOL
22 fAfl
Page 4
0 1495
Commissioners Meeting Minutes: Week of October 7, 1996
taking comments, that changes should be made to the CWSP, they should direct the WUCC to make the
necessary changes before the plan is sent on to the State Board of Health for adoption. The County is to
review the plan for consistency with land use regulations.
Commissioner Hinton, Acting Chairman, opened the public hearing.
AI Boucher stated that he feels the Board has no need to hold this hearing since the Service Area
Agreement has been received from the City of Port Townsend. He then questioned the wording of the
agreement and whether the County has been party to it. He asked if AI Scalf cleared the agreement with
the Board before he acknowledged it?
Guy Rudolph stated that Mark Huth, Attorney Representing the Irondale Community Action Committee,
has submitted a comment letter on their behalf (see attached). He added that he has a number of
concerns about the CWSP:
. It does not address or take into consideration individual well owners in the Tri Area or any area of
the County.
The County has to adopt the CWSP and it can't be adopted by the State Department of Health.
.
Ted Shoulberg, representing the City of Port Townsend Utility Committee, submitted and read a letter
(see attached.)
Hearing no further comments the Chairman closed the public testimony portion of the hearing.
Commissioner Huntingford asked how the comments will be addressed in the CWSP? Larry Fay
reported that the WUCC will work to make changes in the CWSP to address the comments received, and
then it can be brought back to the Board for review and another hearing.
The Board concurred that written comments will be taken on the CWSP until Friday October 11, 1996 at
5 p.m.
The discussion continued regarding who would make changes to the draft plan, the WUCC or County
staff.
Marc Horton, Economic and Engineering Services, stated that this document has already been forwarded
to the State Department of Health (DOH). There is a consecutive 60 day review by the County and the
DOH. If the County doesn't comment to the State, the DOH can adopt the plan. He suggested that the
County have the WUCC suggest changes to the plan based on the comments received. Larry Fay
suggested that a letter be sent to the State Department of Health advising them that changes may be made
to the plan. That would stop the State's time clock.
Commissioner Huntingford suggested that a process be developed for making changes to the CWSP as a
result of the comments received. This outline will be reviewed by the Board at their next meeting. The
discussion continued regarding the comments received, who should make changes to the CWSP based on
those comments, the process for review of any changes made and if the CWSP adoption should be put off
until the County's land use planning is complete.
The meeting was recessed at the end of the scheduled business and reconvened on
Tuesday morning. Commissioners Hinton and Huntingford were present. Commissioner Wojt was not
present.
HEARING re: Intent to Lease H.J. Carroll Park: Warren Steurer stated that this hearing
is to take public input on the County's intent to lease a portion of the southeast corner of the H.J. Carroll
Park property for educational purposes and for development as a preserve which would include
interpretive trails. It is felt that a group, other than the County, could do this development. The Public
Works Department and the Parks Advisory Board recommend this type of use within the park. There is a
VOL
22 rAŒ
Page 5
0 1496
Commissioners Meeting Minutes: Week of October 7, 1996
proposal to use 4.1 acres for a preserve with interpretive trails along Chimacum Creek and a learning
center.
The Chairman then opened the public hearing.
Doug Mason, representing Wild Olympic Salmon, stated that the intention is to lease this property to
Wild Olympic Salmon and they are in support of this lease. The Board of Directors for Wild Olympic
Salmon has been considering this project for a long time. The lease agreement is being developed with
the County and when that is approved and some of the inftastructure is in place in the park, they will be
ready to proceed.
Hearing no further comments for or against the intent to lease this County property, Chairman Hinton
then closed the public hearing.
Commissioner Huntingford moved that the County develop and enter into a lease agreement with the
Wild Olympic Salmon organization for the southeast portion of the H.J. Carroll Park property.
Commissioner Hinton seconded the motion which carried by a unanimous vote. A resolution and lease
agreement will be submitted to the Board next week.
DISCUSSION re: H.I. Carroll Park Development: Warren Steurer presented a slide
show on the H.J. Carroll Park property and project. Kevin Burke, Project Coordinator, then updated the
Board on the expenditures to date on the project of$79,839.00. The estimated cash balance in the fund is
$235,000.00. There is a permit hearing for this project on December 3, 1996. It is hoped that construc-
tion can be started sometime in March 1997, on the first phase of the project. The budget for this phase
is estimated at $351,057, with $75,000 in donations from the community.
:MEETING ADJOURNED
- ~~':'", ' .~. ,
, " .
..""""",,,-\,. J()'.,
"4'<.. ~-~~ , f,c \
SEAl.; ".t-~,// '" .... : '. "
. ~~<," " \ ".. \
, , . ¡ '.
¡-', ,." .~;
. ' .... .
ATTEST:' " '\',~' . ... :..
, M " t . ::...; ~ ,
.. .', ", .. .'
, .. . ",----- . .. ,
, .. ",...........", ,
"""/,, ,," "
. X:', é " :, \).,.,
,,", """'-'
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
(Excused AbsenctD
. ard Wojt, Chairman
~
Lorna Delaney, CMC
Clerk of the Board
VOL
22 rM,~
Page 6
0 1.497