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HomeMy WebLinkAboutM120996 <¡--11gB II II ~IIÎl.llil. MINUTE S WEEK OF DECEMBER 9, 1996 The meeting was called to order by Chairman Richard Wojt. Commission- ers Robert Hinton and Glen Huntingford were both present. COMMISSIONERS' BRIEFING SESSION APPROVAL OF THE MINUTES: Commissioner Huntingford moved to approve the Minutes of December 2, 1996 as presented. Chairman Wojt seconded the motion in the temporary absence of Commissioner Hinton. The motion carried. Two (2) Applications for Assistance from the Veterans Relief Fund; American Legion Post #26: Commissioner Huntingford moved to approve two applica- tions for Veterans Relief funds, for $192.73 and $85.00, submitted by American Legion Post #26. Chairman Wojt seconded the motion in the temporary absence of Commis- sioner Hinton. The motion carried. PUBLIC SERVICES BRIEFING: Public Services Director Gary Rowe scheduled a workshop on the 1997 Budget with the Board for Thursday from 1 to 3 p.m. in the Lower Level Conference Room. Staffmg schedules and reconciliation of "adds" that were requested at the budget hearings last week and were not in the preliminary budget will be discussed. The goal is to have the adoption of the 1997 Budget on the December 16 agenda. Gary Rowe will meet with Director of Community Development AI Scalf and Senior Planner John Holgate this week to review the draft Comprehensive Plan. It should be ready to approve for printing soon. There was a discussion about the community plans and how they will be integrated into the plan. The Public Services Management Team will meet with the Board at the Health Depart- ment this week to continue their discussion on goals for the Public Services Departments. Page 1 /)'), 'A' ': ¡.. ,'.",. r ..,:. 0 1-657 , vot- Commissioners Meeting Minutes Week of December 9, 1996 PUBLIC COMMENT PERIOD: The following items were discussed: concerns about combining the Shoreline Commission and the Planning Commission because of the upcoming review of the draft Comprehensive Plan; the learning curve of possible new members on a reorganized advisory committee; a suggestion to ask for member resignations rather than opting for total reorganization; the responsibility for the changes that were made to the fIrst draft of the proposed fee schedule ordinance; the perception that there has been less public involvement in the GMA process as it has progressed; and concerns about the current bias of the Planning Commission. BUSINESS FROM COUNTY DEPARTMENTS: PLANNING AND PERMIT CENTER BUSINESS Discussion re: Exemption to Density Requirements for Subdivisions: Director of Community Development AI Scalf requested clarification from the Board regarding exemptions to density requirements. He explained that in July the Board and the Planning Department held a workshop on the interim Growth Strategy Ordinance where twelve specific scenarios were discussed. In August, the Board approved an amendment to the ordinance which allowed for a septic exemption to the density require- ment and amended the section on rural water supply. The recommendation from the Prosecuting Attorney was to repeal that amendment to the Ordinance and replace it with Resolution No. 82-96 which gave the Department of Community Development the authority to make administrative decisions on septic exemptions and rural water supplies. Permit Technician Michelle Grewell stated that approximately 40 lots are in question in subdivisions that were started before November 21, 1995. She added that there are many variables in dealing with this criteria, including existing residences, installed septic fields and wells, and existing septic field permits. There was also a discussion about the 10% open space requirement, the school fees requirement, and requirements for road improvements and approaches. In the case of subdivisions where densities will be 1 house per 10 acres, Commissioner Huntingford and Commissioner Hinton agreed that the open space requirement should be removed from the ordinance. After taking comments from the citizens present and continued discussion on specific projects and variables, Commissioner Huntingford asked AI Scalf to retrieve the informa- tion from the workshop that showed the twelve scenarios and the direction of the Board at that workshop. PUBLIC WORKS DEPARTMENT Hearing Examiner's Findings, Conclusions and Recommendations; Vacation of a Portion of Thomas Drive with Alleys in Blocks 18, 19 and 20; Chalmer's No.2; Port Hadlock; William and Roberta Meyer, Shar Garten and Bruce and Donna Scott, Petitioners: Public Works Administrative Secretary Terry Duff reported that Tax Parcel 7 in Chalmer's No.2 will be auctioned at the County surplus property sale this month. The petitioners are hoping to purchase it; and if they are successful, that parcel would no longer be landlocked and the entire portion of Thomas Drive as described in the petition could be vacated. Page 2 ¡VOL ,22 f^G~ 01.658 Commissioners Meeting Minutes Week of December 9, 1996 Commissioner Hinton moved to approve the vacation in two phases; to approve the vacation of the portion of Thomas Drive that is adjacent to the petitioners property at this time; and to postpone the decision on the remainder of the vacation of Thomas Drive until the outcome of the surplus property sale is known. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Hearing Examiner's Findings, Conclusions and Recommendations; Vacation of a Portion of Oak Road; 75' in Length and 60' in Width; As it Adjoins Lot 29 of the Plat of Hiller's Waterfront Tracts; South of Port Hadlock; Linda Wolff, Petitioner: Terry Duff stated that in 1964, Oak Road was vacated where it adjoins Lots 30 and 31 of Hiller's Waterfront Tracts. This request is an extension of that vacation. The property owner, Linda Wolff, owns Lots 29, 30 and 31. The Hearing Examiner recommends approval of the vacation. Commissioner Hinton moved to approve the Hearing Examiner's recommendation regarding the vacation of a portion of Oak Road. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Hearing Examiner's Findings, Conclusions and Recommendations; Vacation of a Portion of Masonic Temple Road; East of Rogers Street in Quilcene; Bill and Melody Bacchus, Petitioners: Terry Duff reported that this vacation is for a 30 foot right-of-way of Masonic Temple Road in Quilcene. The other 30 feet was vacated in 1958. The petitioners, Bill and Melody Bacchus, are requesting this vacation because their well house sits on the right-of-way. The Public Works Department has received another petition from Stacie and Mike Hoskins, the Bacchus' neighbors, who want to vacate the remainder of the road. Attorney Mark Ruth, representing the Hoskins, asked the Board to postpone the decision on this road vacation for a few weeks. He stated that when his clients purchased their property, they were given partial rights to the Bacchus' well. Currently the Hoskins have proposed a written agreement to the Bacchus' regarding partial use of the well. He explained that if the Board approves the road vacation and an agreement cannot be reached, the County may become involved in further action against the Bacchus's. Engineer Ryan Tillman, representing Bill and Melody Bacchus, read a letter into the record, stating that the Bacchus' business requires a community well with a well-head protection area. This road vacation is crucial to their commercial activities. Bill Bacchus added that the Hoskins did not object at the Hearing Examiner's public hearing on the road vacation. The Hearing Examiner's recommendation is to approve the road vacation. Chairman Wojt stated that postponing the Board's decision would allow time for the two neighbors to come to an agreement. Commissioner Huntingford added that it is in the best interest of both parties to come to an agreement as soon as possible. Commissioner Huntingford moved to table the road vacation until the December 23 Commissioners' meeting. The Board concurred that they would meet sooner if an agreement was reached. Commissioner Hinton seconded the motion which carried by unanimous vote. Vacation of a Portion of the Northwesterly Leg of the West Valley Road and Beausite Lake Road Intersection Wye; Lying Westerly of the West Valley Road Right-of-Way; Jefferson County Public Works, Petitioner: Commissioner Hinton moved to approve RESOLUTION NO. 106-96 vacating a portion of the West Valley Road and Beausite Lake Road Intersection Wye. Commissioner Huntingford seconded the motion which carried by unanimous. VOL 22 rAGE Page 3 0 :1659 Commissioners Meeting Minutes Week of December 9, 1996 APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Hinton moved to delete item #2 and to approve and adopt the balance of the items on the Consent Agenda as presented. Commissioner Huntingford seconded the motion which carried by a unanimous vote. 1. AGREEMENT, Supplement #4 re: Extending the Time for Completion of Engineering Services; Plans, Specifications, and Estimates for County Road Projects; Irondale Road, Project Number CRll 07 and 7th Avenue, Project Number CP1116; Parametrix, Inc. 2. DELETE AGREEMENT, Supplement #9 re: Extending the Time for Revision of the Pre-release Draft and Preparation of the Final Public Release Draft of the Transportation Element of the Comprehensive Plan, CA-OnO92-I; Berryman and Henigar 3. RESOLUTION NO. 107-96 re: Vacation of a Portion of a Platted AIley in the Plat of Irondale No.6; W.E. Seton, Petitioner 4. RESOLUTION NO. 108-96 re: Rescinding the Vacation Petition; Vacating a Portion of 6th Avenue in the Plat of Irondale; Carl and Loretta Swanson, Petition- ers 5. SUBCONTRACT with Jefferson County Health and Human Services Department re: Professional Services for the Provision of Educational and Therapeutic Services for Children, Birth to Three Years, and Their Families; Holly Ridge Center 6. Accept resignation from Member of the Jefferson County Ferry Advisory Board; Robert C. Harper 7. Appoint AIternate Representative from the City of Port Townsend to the Jefferson County Solid Waste Advisory Committee; John Merchant 8. Approve Application for Assistance from the Veterans Relief Fund; Jefferson County Service Officers Association for $307.00 9. Food and Beverage Purchase Request; Community Outreach Activities; Weekly Kiwanis Civic Group Meeting; Jefferson County Health and Human Services Department 10. Food and Beverage Purchase Request; Satellite Training for Guardian Ad Litem Volunteers; Jefferson County Juvenile Services GAL Program A GREEMENT, Supplement #9 re: Extending the Time for Revision of the Pre-release Draft and Preparation of the Final Public Release Draft of the Trans- portation Element of the Comprehensive Plan, CA-O72092-1; Berryman and Henigar: Public Works Director Klara Fabry explained that this extension is from a few months ago with updated figures. It includes the consultant's involvement in the public process of the draft Comprehensive Plan. Commissioner Huntingford moved to approve this supplemental agreement with Berryman and Henigar. Chairman Wojt seconded the motion. The motion carried. .VOL Page 4 22 rAC~' 0 1-660 Commissioners Meeting Minutes Week of December 9, 1996 PUBLIC WORKS DIRECTOR'S BRIEFING: Public Works Director Klara Fabry reported on the following: . The Solid Waste Advisory Committee has met regarding the Solid Waste Study have made recommendations on 80% of the issues raised. They hope to have their recommendations to the Board in a few weeks. The Public Works Department is developing their Department goals for 1997. The Public Works mid-managers are working on Employee Performance Evalua- tions for 1996. The Public Works Department, the Permit Center, and the Health Department met last week regarding the implementation process for the Stormwater Ordinance. There will be a follow-up meeting this week. There are concerns about the impact of the added workload on the departments; but they are working to implement the Ordinance in an efficient, professional manner. Last week the City of Port Townsend, the Port of Port Townsend and the County met to discuss risk management factors regarding the trail through the Port property. There will be two follow-up meetings to reach a fmal agreement. The City of Port Townsend should sign a resolution of intent to take over the ownership of the trail inside the City. There will be an overnight "lock-in" for teens at the Port Townsend Community Center. They expect approximately 50 participants. The remodel of the District Court offices will begin January 8. Public Works has gone out to bid on the project and will come back to the Board with a recommen- dation. . . . . . . . AGREEMENTre: Tri-Area Circulation Plan; To Gather, Analyze, and Forecast Traffic Data; Attend Public Meetings and Prepare Reports for the Tri-Area, Including Portions of Iron dale Road Improvement, CRII07; Berryman and Henigar: Public Works Director Klara Fabry stated that this agreement is for work on the Tri-Area Circulation Plan. The public meeting on the plan is scheduled for December 19. The consultant should have the data analyzed by then, although the fmal report will probably not be available. They will present several ideas to the people at the meeting to solicit their input. She explained that the in-house cost for the project is an additional $8,000- $9,000, although the consultant's fees represent the majority of the cost. Commissioner Huntingford moved to approve the agreement with Berryman and Henigar. Commis- sioner Hinton seconded the motion which carried by a unanimous vote. HEARING re: Setting or Amending Fees for Health and Human Services -Environmental Health Division, Permit Center - Building and Development Review Divisions, Public Works Department - Solid Waste, and Facilities, and Parks and Recreation Divisions, and Animal Services: Director of Public Services Gary Rowe asked staff to comment on the proposed fee schedule changes. Health and Human Services Administrator David Specter explained that they have proposed an increase to the fees in the Environmental Health Division by the Consumer Price Index, which is 3%. In the Animal Services Department, they are proposing a market adjustment for fees. There was a brief discussion about projected revenues for 1997 and about the shortfall in the 1997 Animal Services budget. Monica Macguire from the Permit Center reviewed the proposed changes in Building and Planning fees which have a proposed 6% increase except for Application for 911 Replacement Number, which did not change. She used an example to illustrate the fees to build a 2,000 square foot home. She also noted that due to a clerical error, the Environ- Page 5 ~ YOI. 22 iAf,~ 0 :1661 Commissioners Meeting Minutes Week of December 9, 1996 mental Impact Statement fee should be $530.00 and the Shoreline permits should be: 1) Primary Use, $265.00; 2) Secondary Use, $318.00 and 3) Conditional Use, $371.00. Director of Public Services Gary Rowe stated that one change in the Public Works Department fees is in the wording on the Solid Waste tax. In the last fee schedule the percentage was listed, but because this tax can change and has recently gone down, the new wording explains the tax without stating the exact percentage. Therefore the new ordinance would not have to be amended again if the tax changed. There was a brief discussion about the proposed fee for the youth player programs in the Public Works Facilities, Parks and Recreation fee schedule. The Board concurred that these individual fees should be deleted in the fmal ordinance. Chairman Wojt opened the public hearing. Hearing no comments, Chairman Wojt closed the public hearing. Commissioner Huntingford moved to approve ORDINANCE NO. 12-1209-96 to adopt a new fee schedule for various departments with amendments to the Environmental Impact Statement fee and the Shoreline Permit fees and the deletion of the individual youth player program fees. Commissioner Hinton seconded the motion which canied by a unanimous vote. The meeting was recessed at the end of the business day and was reconvened for a budget workshop with Director of Public Services Gary Rowe on Thursday afternoon. All three Board members were present. JEFFERSON COUNTY BOARD OF COMMISSIONERS Lorna Delaney, CMC Clerk of the Board lVOL 2 2 rAf,~ Page 6 01-662