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HomeMy WebLinkAboutM121696 '" -,'õ,,;:"-..tZ ,.I;::,::",'<:'--"---_..C::""$\. PA~ . (-"'<~?/~'--:5,-"-7J\\-;--"'--- )&->,>----), / (~'.;:D'---.::~=_.Y('~.~;~~ ~:/-'CS2:~.)-_/ /" ¿~~~~~~zi:~':~~~~~:~:~~ ~~~ MINUTES Week of December 16, 1996 The meeting was caned to order by Chainnan Richard Wojt. Commissioner Glen Huntingford and Commissioner Robert Hinton were both present. Application for Assistance from the Veterans Relief Fund: Commissioner Huntingford moved to approve the application for assistance from the Veterans Relief Fund in the amount of $75.00. Commissioner Hinton seconded the motion which carried by a unanimous vote. PUBLIC SER VICES BRIEFING: The Board discussed the proposed creation of an Information Services Department with Public Services Director G81Y Rowe. Commissioner Hinton questioned the resolution wording which states that "the Director of Public Services or his/her appointed designee shall serve as supervisor of the department in accordance 'with Chapter 36.92 RCW . ." G81Y Rowe answered that until the BO81'd detennines a need for a supervisor for this depattment, he will serve in that capacity. Commissioner Hinton noted that several County Depattments have expressed concern that more technical staff is needed. PUBLIC COMMENT PERIOD: The following comments were made: the requirement of Growth Management for public patiicipation and how that has been accomplished in the Tri Area and what the designation of the Tri Area is under the Growth Strategies Ordinance. Al Scalf explained that the Tri Area is designated as a Rural Activity Center in that Ordinance; Gaty Rowe repO1ied that a workshop is tenta- tively scheduled for the second week of Januaty to discuss "lots of record;" property owners need to be involved in any discussion on what will be done with regard to lots of record; business is being run out of this County; this is a wonderful place to live and creating changes to provide more jobs for more people to move here, may be what chases the people who live here now away; a suggestion that people read an article on the San Juan Islands in Sunday's Seattle Times; the need to plan together so that the area can attract good paying jobs and ptices for land can be kept affordable; and the people that live here need to be involved in the planning decisions. Page 1 "n: " - ?? '0'-'- """."'¡ :- ..',:: 0 1676 Commissioners Meeting Minutes Week of December 16, 1996 CONSENT AGENDA: Commissioner Huntingford moved to delete items 6 and 7 and to approve and adopt the balance of the Consent Agenda items as presented. Commissioner Hinton seconded the motion which calTied by a unanimous vote. 1. RESOLUTION NO.1 09-96 re: In the Matter of Accepting Bid For the Remodel of the District Com1 Clerk's Office Project No. CH1275; Kuhn Construction 2. AGREEMENT re: Professional Services; Evaluation of the Jefferson County Proctor Home Model Project; Jefferson County Juvenile Services; Praxis Research 3. AGREEMENT re: Employment of Bayshore Motel Manager; Kim Bailey 4. LEASE re: Office Space to Store a Copy Machine in the Jefferson County Audi- tor's Office; Charter Title Corp., Jefferson Title Co. and Land Title Co. 5. Final Short Plat Approval, SUB94-0064; To Divide 5.12 Acres into 2 Residential Lots; Located off of Bridgeview Place, Port Ludlow; Chris & Rosa Hillman 6. DELETE Preliminary Plat Approval, SUB 94-0093; To Divide 7.86 Acres into 18 Lots; Located off of Mason Street, Port Hadlock; David and Meg Anderson (See item later in Minutes) 7. DELETE Food and Beverage Purchase Request; Guardian Ad Litem Monthly Lunch Meeting; Jefferson County Juvenile Service GAL Program 8. Appoint Member to Serve a Two Year Term on the Jefferson County Solid Waste AdvisOlY Board; Telm Expires December 16, 1998; Jeffc. Miller Preliminary Plat Approval, SUB 94-0093; To Divide 7.86 Acres into 18 Lots; Located off of Mason Street, Port Hadlock; David and Meg Anderson: Chainnan Wojt asked when this plat was vested? PelmÌt Technician, Michelle Grewell, reported that it was vested in 1994, before the interim ordinance was adopted. Commissioner Huntingford moved to issue preliminaty plat approval for SUB 94-0093. Commissioner Hinton seconded the motion which calTÌed by a unanimous vote Discussion re: Propmwl to Combine the Jefferson County Planning and Shoreline Commissions: A draft letter to members of the Shoreline and Planning Commissions was presented for review by the Boat'd. The proposal is to combine the two Commissions into a new, reconstituted Planning Commission. Commissioner Huntingford stated that the people who volunteer for appointment to this new Planning Commission should be made aware of the time commitment that will be required if these two functions are joined together. He feels that the history of the current Planning Commission members will be lost if this is done. If the balance on the Commis- sion is the issue, the Board will be making appointments to two vacant position on the Planning Commission. Chainnan Wojt noted that he sees two problems with the current Planning Commission: 1) the structural problem of the Planning Commission knowing exactly what their duties are, and 2) the balance on the Planning Commission. He feels if this is done now, then a new Planning Commission can be constituted that will know exactly what their job is and can get on with doing that job. Page 2 vat 22 ~A&~ 0 1677 Commissioners Meeting Minutes Week of December 16, 1996 Commissioner Huntingford reiterated that the histOlY of what has been done over the past four years on the Comprehensive Plan and community plans, etc. will be lost and he is concerned that new members will not be able to take the time to go through the past record on growth management matters. He added that if this letter is to be sent today, it should include an estimate of the amount of time it will take each new Commission member to get up to speed on the Comprehensive Plan. Chairman Wojt asked if a sentence could be added to explain the time commitment? Gary Rowe stated that the first question to be answered is if the two Commissions should be consolidated? He explained that the Prosecuting Attorney's letter addressed the need for consolidated review of permits under Regulatory Reform. This could be accomplished by simply abolishing the Shoreline Commission. Commissioner Huntingford stated that he feels this is just an attempt to replace the members on the Planning Commission. Commissioner Hinton stated that he feels the current Planning Commission members have the expertise and that the Planning Commis- sion works well. He doesn't supp0l1 this consolidation until the Comprehensive Plan is completed. Chairman Wojt explained that he feels the Planning Commission needs to be given the direction that they are to be committed to get the job done and that the job isn't to fight GMA. Commissioner Huntingford stated that a change in the Board of Commissioners causes changes, but he feels that it is up to the Board to set deadlines for the Planning Commis- sion to meet. If there is a large change in the Planning Commission membership now, there will be another group of residents who feel that they have been completely left out. Over the next year there will be oPPOlwnities for the Board to make appointments to the Planning Commission. A couple of Planning Commission members asked that the Shoreline Commission and the Planning Commission not be combined, and volunteered to resign if that is the Board's desire. Several people present also expressed concern that the Planning Commission not be changed right now, since the cunent members have been the ones who have worked on the community plans and have heard the public comments on GMA matters and portions of the Comprehensive Plan. Commissioner Huntingford stated that he would like to wait on this matter until after Commissioner-elect Harpole is on board. He asked that staff put together information on the duties of these two Commissions, what will be gained by combining the two Commis- sions, as well as the time commitment for the people that volunteer to do this work. Discussion re: Exemption to Density Requirements for Subdivisions: Al Scalf reported that this is a continuation of the discussion of the exemption to density requirements for subdivisions. (See Minutes of December 6, 1996) At a workshop held in August, 12 scenarios were developed and are being used for guidance by the Permit Center staff. Chairman Wojt asked about scenario six which would allow subdivision if there are approved septic systems that are not yet installed? Michelle Grewell reported that these would be allowed if the septic approval was issued before the moratorium ordinance was passed in 1995 (Ordinance No. 19-1121-95.) Commissioner Huntingford stated that he feels this is a resolution to a problem that was created by a change in regulations. All of Page 3 VOL 2 2 ~A~~ 0.1678 Commissioners Meeting Minutes Week of December 16, 1996 the scenarios have been reviewed, considered and provide answers to staff on how to apply the new rules to projects. AI Scalf reported that they estimate there will be 40 to 50 additional lots created by applying these exemptions. The Board concurred that these exemptions for subdivisions continue to be implemented by the Planning staff as presented. District Court Remodel Project: Architectural Project Coordinator Valerie Green reported that the District Court remodel project costs have increased from $25,000 to $39,000. Most of the increase is due to security items that were not included in the original scope of work. ~ Commissioner Hinton moved to approve the additional funding for remodeling the District Court offices. Chairman Wojt seconded in the temporary absence of Commissioner Huntingford. The motion carried. HEARING re: Proposed 1996 Budget Appropriation; Superior Court: The Chairman opened the hearing on the requested 1996 budget appropriation for the Superior Court. Hearing no comment for or against this request, the Chairman closed the hearing. Commissioner Hinton moved to approve RESOLUTION NO. 110-96 Commissioner Huntingford seconded the motion. The motion carried by a unanimous vote. Hearings re: Road Improvement Districts for Seton Road and Country Ridge Road: Will Butterfield, Public Works, requested a postponement for the public hearings on the Country Ridge Road RID (as requested by the property owners) and the Seton Road RID, based on advise from bond counsel for updating wording in the resolutions of intent. Commissioner Huntingford stated that he would like Seton Road to be established and improved as a County Road without going through the RID process. He moved to establish Seton Road as a County Road and that the County make the necessary repairs to this road. Commissioner Hinton seconded the motion. Commissioner Hinton and Commissioner Huntingford voted for the motion. Chairman Wojt voted against the motion. The motion carried. Commissioner Hinton moved to continue the hearing on the Country Ridge Road RID as requested by the property owners in this area. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Approval and Adoption of the 1997 Budget: Public Services Director Gary Rowe presented the 1997 budget adoption resolution and additional items for the Board's approval. Commissioner Huntingford moved to approve the following: * A letter to Assessor Jack Westennan re: 1997 Real and Personal Property Levy Amounts RESOLUTION NO. 111-96 re: Adoption of the Annual Budget including the General Fund, Public Woks, Special Funds, Jefferson County Road Construction Program and the County Tax Levy * Page 4 VOL 22 rM,- 0 1.67~ Commissioners Meeting Minutes Week of December 16, 1996 80- 80- 80- RESOLUTION NO. 112-96 re: Creating a Department of Information Services RESOLUTION NO. 113-96 re: Establishing a County Building Fund RESOLUTION NO. 114-96 re: Transfer of funds from the General Fund to the County Capital Improvement Fund Commissioner Hinton seconded the motion which canied by a unanimous vote. HEARING re: Proposed Interim Forest Lands Ordinance: Community Development Director, Al Scalf, presented and reviewed a letter outlining some addi- tional changes to this interim ordinance. He reported that after staff reviewed the draft they found areas that weren't consistent with the memorandum of understanding and these are additional changes recommended. Chairman Wojt stated that since there have been changes to this document that have not been available for public review, the testimony portion of this hearing is being postponed until December 23, 1996 at 2:30 p.m. Al Scalf also recommended that the map with Ordinance No. 07-0524-95 be the map used for this ordinance. Steve Hayden asked if the map is consistent with what the ordinance proposed? Gaty Rowe stated that the map is consistent with the negotiated settlement. David Cunningham asked if the memorandum of agreement is available for public review? Paul McIlrath answered that it is available to the public. Application for Assistance from the Veterans Relief Fund: Commissioner Hinton moved to approve the $75.00 application for assistance from the Veterans Relief Fund as submitted by the Service Officers Association. Chairman Wojt seconded the motion in the temporaty absence of Commissioner Huntingford. The motion carried. MEETING ADJOURNED JEFFERSON COUNTY MMISSIONERS . ~' . ", . " " " Page 5 '.'01- 22 \-AU n 1 (j8û