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Home My WebLink About180-542 - Roads MaintenancePublic Works JEFFERSON COUNTY 2015 BUDGET REQUEST BUDGET: County Roads 180-000-010 PROGRAM: 542 - Maintenance MISSION: To provide road maintenance services including graveling, patching, chip sealing, cleaning and replacement of drainage facilities, mowing, brushing, grading, snow removal and sanding, sign repair and placement, inspection of bridges, repair of storm damage, and response to customer action requests. 2012 2013 2014 2014 2015 REVENUE:Actual Actual Projected Adopted Request Discretionary Funds 3,951,871$ 3,928,466$ 4,449,615$ 4,550,153$ 4,356,369$ State & Federal Grants CAPP Funds 186,080 195,936 206,984 209,056 210,190 Total Revenues 4,137,950$ 4,124,402$ 4,656,599$ 4,759,209$ 4,566,559$ 2012 2013 2014 2014 2015 EXPENDITURES:Actual Actual Projected Adopted Request Salaries/Benefits 2,015,578$ 2,068,149$ 2,165,772$ 2,278,659$ 2,207,309$ Supplies 491,551 562,906 597,564 695,750 776,750 Professional Services 15,172 5,505 8,604 10,000 10,000 Other services/Charges 282,590 269,678 291,705 319,300 361,000 Intergovernmental Serv.10,768 809 1,097 3,000 3,000 Capital Outlay 143,457 53,569 322,586 255,000 Interfund Services 1,178,833 1,163,785 1,269,271 1,197,500 1,208,500 Total Road Maintenance 4,137,950$ 4,124,402$ 4,656,599$ 4,759,209$ 4,566,559$ STAFFING: Road Maintenance 29.43 29.70 31.52 31.52 30.80 Public Works JEFFERSON COUNTY 2015 BUDGET REQUEST BUDGET: County Roads 180-000-010 PROGRAM: 542 – Maintenance 2012 2013 2014 2014 2015 By Program Actual Actual Projected Adopted Request Road Maintenance Eng.$7,026 $28,653 $29,727 $25,000 $25,000 Undistrib. Equip. Rental 128,692 131,863 157,623 180,000 180,000 Misc. Roadway Maintenance 45,816 65,284 76,733 100,000 100,000 Crack Sealing 36,859 22,731 41,851 45,000 45,000Gravel Road Maintenance 184,458 229,072 287,464 315,000 361,559 Chip Sealing & Fog Sealing 643,403 599,640 691,605 610,000 600,000 Pavement Patching 116,673 79,556 192,901 240,000 250,000 Asphalt Preleveling 36,368 72,927 92,711 65,000 72,000 Misc. Drainage 326,802 370,073 322,160 300,000 340,000Culvert & Storm Drain Maint.218,407 239,184 192,793 240,000 250,000 Bridge Maintenance 36,108 7,292 13,713 20,000 20,000 Street Lighting 9,202 9,314 10,634 15,000 13,000 Roadway Signage 125,005 128,525 158,484 180,000 180,000 Roadway Striping 271,038 261,527 263,271 255,000 255,000Road Sweeping 165,699 121,228 198,262 135,000 130,000 Storm Cleanup 276,585 167,546 229,002 300,000 300,000 Snow & Ice Control 225,908 105,717 159,854 195,000 200,000 Misc. Roadside Maintenance 53,660 48,639 73,792 105,000 100,000Shoulder Mowing 133,936 129,870 151,839 155,000 155,000Machine Brush Cutting 256,059 296,098 243,782 275,000 275,000 Tree Trimming 191,412 335,271 204,670 200,000 210,000 Maintenance Administration 505,377 620,823 541,142 549,209 505,000 Capital Outlay 143,457 53,569 322,586 255,000 0 Total Road Maintenance 4,137,950$ 4,124,402$ 4,656,599$ 4,759,209$ 4,566,559$ GOALS FOR FY2015: 1. To provide necessary road maintenance services utilizing a prioritized approach to achieve the optimum preservation levels with available funds. 2. Respond to road condition emergencies 24-7 as funding allows in order to preserve access to homes and businesses. Public Works JEFFERSON COUNTY 2015 BUDGET REQUEST BUDGET: County Roads 180-000-010 PROGRAM: 542 – Maintenance OBJECTIVES FOR FY2015: 1. Continue to improve maintenance priority systems including culvert replacement program and updated pavement management system. 2. Implement improved reporting systems to give timely unit cost reports. 3. Provide for improved maintenance operations through continued crew training (safety, environmental issues, on-the-job), equipment upgrades. 4. Continue replacement/rehabilitation of deteriorated culverts identified in the culvert inventory. 5. Support the gravel road upgrade program through chip sealing and fog sealing operations. 6. Chip seal approximately 14.93 miles of existing roadway to rehabilitate and preserve roadway surfaces. 7. Respond to weather related events through snow/ice removal, de-icing, sanding, fallen tree removal and washout repair. 8. Respond to customer initiated action requests in a timely manner. SUMMARY OF KEY FUNDING/SERVICE ISSUES: The County Road Maintenance Program must continue to provide for the maintenance and preservation of County Roads while maintaining an adequate Road Fund cash reserve, which provides for operating funds and a cushion for emergency repair of storm damage. The Road Maintenance Fund is facing increasing challenges including declining revenues (particularly in federal timber subsidies through Secure Rural Schools and Communities Act), escalating materials and labor costs, and increased pressures on the road system. In addition, the 1% cap on property tax revenue collection will not keep pace with inflation. Substantial increases in materials and fuel costs continue to be key issues for this budget. By way of example, costs for asphalt emulsions used in the chip sealing process to preserve existing pavements recently climbed from $210/ton to $788/ton in just 5 years, and will most likely continue to escalate in cost. The ER&R fund provides equipment for County Road Maintenance. Although costs for this equipment are expected to remain flat in FY2015, future increases in fuel costs and labor costs for equipment maintenance will drive up equipment rates in the future. Based on this scenario, the level of service for road maintenance is expected to decline over time. In order to partially offset the effect of projected revenue shortfalls, staffing has been reduced over the last several years. Equipment has also been placed on a longer life-cycle or has been eliminated from the program. The issue of deferred maintenance cannot be overlooked. As an example, many culverts have exceeded their useful life and are “rotted” through. This issue presents a large financial liability for the Road Fund since the costs associated with the replacement of even one deep culvert can exceed $1 million or even $2 million. There are hundreds of culverts in Jefferson County that already require replacement out of a total of more than 2,500 culverts. This budget continues to provide for preservation of roadway surfacing. Chip sealing is an important and cost-effective form of preventive maintenance. Chip sealing is planned on approximately 14.93 miles of roadway to rehabilitate and preserve existing infrastructure. However, increasing oil prices will limit the Department’s ability to keep pace with pavement preservation needs in the future. Without proactive preservation measures, more expensive rehabilitation or reconstruction could become necessary later or a reduced roadway quality will need to be accepted. STRATEGIC BUDGET OBJECTIVES: Road maintenance supports effective economic development, preservation of infrastructure, and public safety. Public Works JEFFERSON COUNTY 2015 BUDGET REQUEST BUDGET: County Roads 180-000-010 PROGRAM: 542 – Maintenance PERFORMANCE INDICATORS: 2011 2012 2013 2014 2015 Actual Actual Actual Planned Planned Shoulder Mowing (710)$131,834 $133,936 $129,870 $155,000 $155,000 Shoulder Miles 2,146 2,020 1,946 3,300 2,300 Cost Per Mile $61.43 $66.30 $66.74 $46.97 $67.39 Machine Brushcutting (720)$239,392 $256,059 $296,098 $279,000 $275,000 Shoulder Miles 176 285 256 315 230 Cost Per Mile $1,360.18 $898.45 $1,156.63 $885.71 $1,195.65 Chip Sealing (370)$459,671 $585,831 $530,855 $481,000 $485,000 Square Yards 165,051 187,313 230,909 188,000 186,889 Cost Per SY 2.79$ $3.13 $2.30 $2.56 $2.60 Gravel Road Maintenance (340)$193,134 $184,188 $227,201 $315,000 $361,559 Hours 2,355 2,020 2,284 3,160 3,000 Cost Per Hour $82.01 $91.18 $99.48 $99.68 $120.52 Sanding/Snow Plowing (660)$194,382 $225,908 $105,717 $195,000 $200,000 Hours 1,587 2,048 733 2,000 1,600 Cost Per Hour $122.48 $110.31 $144.23 $97.50 $125.00 Total Mainteance Costs 3,798,476.00$ 3,994,494.00$ 4,070,833.00$ 4,504,209.00$ 4,566,559.00$ Total County Roadway Mileage 398.57 400.07 400.09 400.07 400.09 Regional Trail Mileage 7.30 7.30 7.30 7.30 Cost Per Mile 9,530.26$ 9,984.49$ 9,992.47$ 11,056.80$ 11,209.31$