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JEFFERSON COUNTY 2015 BUDGET REQUEST
BUDGET: County Roads 180-000-010
PROGRAM: 543 - General Administration
MISSION:
To provide support services, accounting services, management, pay rental fees and overhead, and other work not included in other road fund programs.
2012 2013 2014 2014 2015
REVENUE:Actual Actual Projected Adopted Request
Discretionary Revenues 1,004,278$ 1,004,945$ 962,876$ 1,009,589$ 874,381$
Total Revenues 1,004,278$ 1,004,945$ 962,876$ 1,009,589$ 874,381$
2012 2013 2014 2014 2015
EXPENDITURES:Actual Actual Projected Adopted Request
Salaries/Benefits 447,202$ 483,074$ 430,794$ 476,289$ 322,681$
Supplies 12,360 10,172 8,255 11,000 10,500
Professional Services 18,973 3,149 9,337 5,000 6,000
Other services/Charges 94,189 86,056 88,654 90,200 90,200 Capital OutlayInterfund Services 431,554 422,494 425,836 427,100 445,000
Total Administration $1,004,278 $1,004,945 $962,876 $1,009,589 $874,381
STAFFING:
Road Administration 5.94 6.02 5.84 5.84 4.04
GOALS FOR FY2015:
Provide highly effective administrative and accounting support services to the Roads Engineering, Transportation Operations, and Maintenance groups.
Public Works
JEFFERSON COUNTY 2015 BUDGET REQUEST
BUDGET: County Roads 180-000-010
PROGRAM: 543 - General Administration
OBJECTIVES FOR FY2015:
1. Continue to utilize sound financial management practices to develop and implement the distribution of general administration costs to the various divisions and
projects to maximize cost recovery.
2. Market new and improved services to users within the Roads group.
SUMMARY OF KEY FUNDING/SERVICE ISSUES:
General Administration includes overall Road Fund management and includes accounting services, front desk administration services, human resources, facility (rent)
charges, equipment (ER&R rent) charges, insurance, and training programs for the Public Works Department Roads Division. General Administration support services
include administrative process management for contracts and agreements, legal road files, public records requests, and small works and professional services rosters.
General Administration is tied to and directly affected by the size of the programs it supports. As other programs are reduced to address budget shortfalls, this program
generally shows an accompanying reduction as well. However, in some cases, this program has been required to take on additional workload in recent years. Public
Information Requests have increased substantially and the associated staff time to respond has increased.
Nearly 70% of the expenditures in this fund are for undistributed but relatively fixed costs including facilities charges (rent, janitorial, utilities), equipment charges
(copiers, computers, telephones), light vehicles supplied by ER&R, insurance premiums, and allocated costs from county-wide services such as the GIS Department.
Costs for these items are beyond the direct control of the Roads Division.
Financial Management provides for the day-to-day management of Department finances for the Public Works Department and the Central Services Department.
Financial Management inputs all financial data with final issuance of payroll and vouchers by the County Auditor. This includes payroll and voucher input, preparation
of depreciation schedules, analysis of materials and stores inventory, general ledger review and analysis, assistance in establishing budgets, and input of the budget into
the financial system. Financial Management has been and will continue to be highly involved in improving the GEMS accounting system. Financial Management also
provides review and analysis of revenues and expenditures for enterprise funds, prepares and tracks department billings, provides compilation and analysis of
information required by the Auditor for the Annual Report and Financial Perspective, as well as meeting daily requests for information from the financial system.