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HomeMy WebLinkAboutCommissioners 2015 Preliminary Budget NarrativeFU N D N O . 0 0 1 - 0 6 0 BU D G E T / P R O G R A M : C O M M I S S I O N E R S ’ O F F I C E MI S S I O N : Th e m i s s i o n o f t h e C o m m i s s i o n e r s ’ O f f i c e a d m i n i s t r a t i v e s u p p o r t i s to f u n c t i o n a s a c o h e s i v e , k n o w l e d g e a b l e , c o u r t e o u s , a n d e f f ic i e n t t e a m t h a t p r o v i d e s h i g h q u a l i t y se r v i c e t o t h e C o u n t y C o m m i s s i o n e r s , t h e C o u n t y A d m i n i s t r a t o r, o t h e r D e p a r t m e n t s a n d A g e n c i e s , a n d t h e p u b l i c b y : 1. Pr o v i d i n g s u p p o r t t o t h e 3 e l e c t e d C o m m i s s i o n e r s , t h e C o u n t y A d m i n i s t ra t o r , t h e B o a r d o f E q u a l i z a t i o n , t h e V e t e r a n s S e r v i c e O f f ic e r s A s s o c i a t i o n , a n d t h e C i v i l S e r v i c e Co m m i s s i o n f o r t h e S h e r i f f ' s O f f i c e . 2. In f o r m i n g t h e p u b l i c a n d o t h e r C o u n t y d e p a r t m e n t s o f B o a r d a c t i o n s . 3. Ma i n t a i n t h e p u b l i c t r u s t , p r o v i d i n g o p e n a n d f a i r a c c e s s t o B o a r d r e c o r d s . 4. Ma n a g e t h e p r e s e r v a t i o n o f h i s t o r i c d o c u m e n t s . 5. Pe r f o r m S t a t e a n d C o u n t y m a n d a t e d f u n c t i o n s a s s o c i a t e d w i t h t h e o f f i c e . FU N D 0 0 1 : G E N E R A L F U N D DE P T 0 6 0 C o m m i s s i o n e r s Ac c o u n t N u m b e r N a m e 20 1 2 Ac t u a l 20 1 3 Ac t u a l 20 1 4 Bu d g e t 20 1 4 A c t u a l 06 / 3 0 / 1 4 2015 Department Request 00 1 0 6 0 0 0 0 . 3 4 1 3 6 . 1 0 . 0 0 0 0 C O H I S T O R I C A L P R E S ER V A T I O N P R O G R A M 8 4 6 7 9 3 4 9 8 0 0 0 3 5 5 1 8 0 0 0 00 1 0 6 0 0 0 0 . 3 4 1 6 0 . 0 0 . 0 0 0 0 D U P L I C A T I N G S E R V I C E S ( X E R O X C O P I E S ) 9 1 5 4 5 0 0 5 0 00 1 0 6 0 0 0 0 . 3 4 1 6 9 . 0 0 . 0 0 0 0 D U P L I C A T I N G S E R V I C E S 0 0 0 0 0 00 1 0 6 0 0 0 0 . 3 4 7 4 0 . 0 0 . 0 0 0 0 E V E N T A D M I S S I O N 0 0 0 0 0 00 1 0 6 0 0 0 0 . 3 6 2 4 0 . 0 0 . 0 0 0 0 F A C I L I T I E S R E N T S ( S H O R T T E R M ) 4 4 9 6 0 0 0 0 00 1 0 6 0 0 0 0 . 3 9 7 0 0 . 0 0 . 0 1 5 5 T R F R V E T E R A N S R E L I E F 0 0 0 0 0 Re v e n u e s To t a l R e v e n u e s 1 3 0 5 4 9 4 0 3 8 0 5 0 3 5 5 1 8 0 5 0 Ex p e n d i t u r e s 00 1 0 6 0 0 0 0 . 5 1 1 6 0 . 1 0 . 0 0 0 0 S A L A R I E S A N D W A G E S 2 7 4 1 6 2 2 8 6 4 3 4 2 9 2 1 2 2 1 2 0 8 9 0 2 9 6 8 2 9 00 1 0 6 0 0 0 0 . 5 1 1 6 0 . 2 0 . 0 0 0 0 P E R S O N N E L B E N E F I T S 9 0 0 0 1 9 3 6 6 0 1 0 2 1 4 1 4 2 5 1 8 1 1 0 7 2 1 00 1 0 6 0 0 0 0 . 5 1 1 6 0 . 3 1 . 0 0 1 0 O F F I C E S U P P L I E S 1 5 0 3 1 2 6 3 1 5 0 0 3 4 4 1 5 3 0 00 1 0 6 0 0 0 0 . 5 1 1 6 0 . 3 1 . 0 0 2 0 P U B L I C A T I O N S 0 1 2 2 2 0 0 0 2 0 4 00 1 0 6 0 0 0 0 . 5 1 1 6 0 . 3 5 . 0 0 1 0 O F F I C E / O P E R A T I N G E Q U I P M E N T 4 1 0 1 7 2 1 5 0 0 1 5 3 00 1 0 6 0 0 0 0 . 5 1 1 6 0 . 4 2 . 0 0 1 0 P O S T A G E 1 8 6 0 1 5 0 0 1 5 3 00 1 0 6 0 0 0 0 . 5 1 1 6 0 . 4 3 . 0 0 0 0 T R A V E L 3 5 1 0 7 3 1 5 4 0 0 0 5 1 7 2 4 0 8 0 00 1 0 6 0 0 0 0 . 5 1 1 6 0 . 4 3 . 0 0 1 0 C A R A L L O W A N C E 0 0 0 0 0 00 1 0 6 0 0 0 0 . 5 1 1 6 0 . 4 4 . 0 0 0 0 A D V E R T I S I N G 4 4 8 6 3 4 5 4 6 1 2 5 5 7 00 1 0 6 0 0 0 0 . 5 1 1 6 0 . 4 8 . 0 0 0 0 R E P A I R & M A I N T E N A N C E 0 0 1 5 0 0 1 5 3 00 1 0 6 0 0 0 0 . 5 1 1 6 0 . 4 9 . 0 0 1 0 D U E S S U B S C R I P T I O N S M E M B E R S H I P S 1 1 4 4 2 0 4 5 1 0 0 0 8 5 3 1 0 2 0 00 1 0 6 0 0 0 0 . 5 1 1 6 0 . 4 9 . 0 0 3 0 M I C R O F I L M S E R V I C E 0 0 0 0 0 FU N D N O . 0 0 1 - 0 6 0 BU D G E T / P R O G R A M : C O M M I S S I O N E R S ’ O F F I C E 00 1 0 6 0 0 0 0 . 5 1 1 6 0 . 4 9 . 0 0 4 0 S C H O O L S & S E M I N A R S 4 1 7 0 2 6 9 6 4 0 0 0 2 7 6 5 4 0 8 0 00 1 0 6 0 0 0 0 . 5 1 1 6 0 . 4 9 . 0 0 5 0 I M A G I N G S E R V I C E F O R H I S T OR I C D O C . P R E S E R 1 4 9 6 1 7 0 0 0 7 5 0 0 7 0 0 0 7 6 5 0 00 1 0 6 0 0 0 0 . 5 1 1 6 0 . 9 1 . 0 0 1 0 I N T E R F U N D P R O F S E R V I C E S - S E C U R I T Y 0 0 0 0 0 00 1 0 6 0 0 0 0 . 5 1 1 6 0 . 9 2 . 0 0 2 0 T E L E P H O N E - L O N G D I S T A N C E 3 6 4 3 9 9 5 0 0 1 4 3 5 1 0 00 1 0 6 0 0 0 0 . 5 1 1 6 0 . 9 5 . 0 0 9 0 C A R R E N T A L - M I L E A G E 2 0 8 1 1 5 5 6 3 0 0 0 0 3 0 0 0 00 1 0 6 0 0 0 0 . 5 9 4 1 1 . 6 4 . 0 0 2 0 S C A N N E R 0 0 0 0 0 00 1 0 6 0 0 0 0 . 5 9 4 1 1 . 6 4 . 0 0 3 0 C H A M B E R S A U D I O E Q U I P ( U P D A T E ) 0 0 0 0 0 00 1 0 6 0 0 0 0 . 5 9 4 1 1 . 6 4 . 0 0 4 0 P O R T A B L E A M P S Y S T E M W/ H E A R I N G A S S I S T 0 0 0 0 0 00 1 0 6 0 0 0 0 . 5 9 4 1 1 . 6 4 . 0 0 5 0 J A V S S Y S T E M F O R C H A M B E R 0 0 0 0 0 To t a l E x p e n d i t u r e s 3 9 2 9 4 0 4 0 3 8 2 8 4 1 6 9 5 9 1 7 9 6 9 7 4 3 0 6 4 0 To t a l s -3 7 9 8 8 6 - 3 9 4 4 2 5 - 4 0 8 9 0 9 - 1 7 6 1 4 6 - 4 2 2 5 9 0 GO A L S F O R F Y 2 0 1 5 : 1. M a k e i n f o r m a t i o n r e g a r d i n g a c t i o n s o f t h e B o a r d o f Co u n t y C o m m i s s i o n e r s a v a i l a b l e t h r o u g h a v a r i e t y o f r e s o u r c e s . 2. P r o v i d e a c c e s s t o i n f o r m a t i o n , b y u s i n g t e c h n o l o g y wh e n p o s s i b l e , t o o t h e r C o u n t y s t a f f a n d t h e p u b l i c . 3. Co n t i n u e t o r e v i e w a n d u p d a t e o u r s e r v i c e s a s n e c e s s a r y , a n d pr o v i d e t h e o p p o r t u n i t y f o r s a t i s f y i n g a n d r e w a r d i n g w o r k e x p e r i e n ce . 4. R e s p o n d t o a w i d e v a r i e t y o f i n q u i r i e s , q u e s t i o n s a n d s u g g e st i o n s r e l a t e d t o t h e a c t i v i t i e s a n d a c t i o n s o f t h e C o m m i s s i o n e r s a n d t h e C o u n t y A d m i n i s t r a t o r . OB J E C T I V E S F O R F Y 2 0 1 5 : Us e i n f o r m a t i o n t e c h n o l o g y a n d t r a i n i n g t o i n c r e a s e p r o d u c t i v i t y . Wo r k t o i m p r o v e p r o c e s s e s t o i n s u r e m a x i m u m e f f i c i e n c y . ST A F F I N G : 20 1 2 Ac t u a l 20 1 3 Ac t u a l 20 1 4 Bu d g e t 20 1 5 Re q u e s t FT E s 4. 9 7 4. 9 7 4. 9 7 4. 9 7 FU N D N O . 0 0 1 - 0 6 0 BU D G E T / P R O G R A M : C O M M I S S I O N E R S ’ O F F I C E 20 1 2 Ac t u a l 20 1 3 Ac t u a l YT D 6/ 3 0 / 1 4 20 1 5 Pr o j e c t e d Or d i n a n c e s & R e s o l u t i o n s P a s s e d 91 76 27 75 Co n s e n t A g e n d a I t e m s 45 2 42 2 2 5 9 46 4 C o n s e n t A g e n d a I t e m s d e l e t e d 4 7 0 5 C o n s e n t A g e n d a I t e m s d e l e t e d a n d t h e n A p p r o v e d i n s a m e w e e k . 3 5 0 4 % A p p r o v e d s a m e w e e k . 75 % 71 % 0 73 % Pa g e s o f M i n u t e s w r i t t e n 28 2 34 2 13 9 30 0 Pu b l i c I n f o r m a t i o n R e q u e s t s P r o c e s s e d 33 2 50 5 22 5 42 9 Co u n t y D e p t . R e s p o n s e T i m e - - 5 d a y s o r l e s s 86 % 89 % 90 % 88 % - - 6 t o 3 0 d a y s 9% 7% 5% 7% - - 3 1 a n d o v e r 5 % 2% 1% 3% O p e n i t e m s 0 0 2% 0