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Home My WebLink About143 Community DevelopmentCommunity Development PLANNING TEAM BUILDING TEAM ADMIN TEAM Emma Bolin Planning Supervisor Jim Coyne Senior Bldg Inspector Sally Ellis Permit Technician David Johnson Associate Planner - Lead Jeff Monroe Bldg Inspector Nicole Allen Office Coordinator Donna Frostholm Associate Planner - Lead Mary Blain Plans Examiner Shannen Cartmel Permit Technician Joel Peterson Associate Planner - Lead Alex Henley - PT Records-Scanning Anna Bausher Associate Planner VACANT Associate Planner Michelle Farfan - PT Associate Planner - Lead Austin Watkins Planning Manager Jodi Adams Building Permit and Administrative Services Manager Patty Charnas Director Community Development 2019 JEFFERSON COUNTY 2018 BUDGET REQUEST BUDGET/PROGRAM: Community Development. Fund Number: 143-000-010 MISSION: To preserve and enhance the quality of life in Jefferson County by promoting a vibrant economy, sound communities and a healthy environment. REVENUE:2016 Actual 2017 Actual 2018 Adopted 2018 Amended 2019 Request Add/<Delete>Memo Beginning Fund Balance 438,000 492,027 439,000 Licenses and Permits 431,478 466,697 513,578 513,578 415,266 Intergovernmental Revenue 189,331 0 0 0 0 Charges for Services 460,748 463,616 685,127 685,127 470,483 Miscellaneous Revenue 0 0 0 0 0 Non-Revenue 14,821 0 0 0 0 Operating Transfers In 572,000 451,140 464,674 464,674 478,630 382,541 Increased G.F. activities & Total Revenues 1,668,378 1,411,504 2,101,379 2,155,406 1,803,379 Permit Database migration EXPENDITURES:2016 Actual 2017 Actual 2018 Adopted 2018 Amended 2019 Request Add/<Delete>Memo Ending Fund Balance 285,790 285,790 -93,157 CASP - restricted revenue 152,210 152,210 149,616 Restricted Revenue Fund - CASP Salaries & Benefits 1,012,522 1,278,856 1,349,543 1,403,570 1,439,501 Supplies 12,989 7,324 8,000 8,000 8,000 Professional Services 289,994 9,241 6,500 6,500 0 Other Services and Charges 38,950 38,791 47,702 47,702 52,465 Interfund Payments 239,091 245,355 251,634 251,634 246,954 Capital Outlay Total Expenditures 1,593,546 1,579,566 2,101,379 2,155,406 1,803,379 STAFFING: 2016 Actual 2017 Actual 2018 Actual 2019 Request 12.62 14.4 14 14 Community Development 2019 JEFFERSON COUNTY 2018 BUDGET REQUEST Community Development 2019 JEFFERSON COUNTY 2018 BUDGET REQUEST BUDGET/PROGRAM: Community Development. Fund Number: 143-000-010 GOALS FOR FY2019  To measurably improve planning and permit processing through one-time policy, administrative and process-based initiatives.  To enhance and refine the department’s general fund-funded projects related to long-range planning, code development/regulatory reform, code enforcement and work associated with legal appeals in a way that is prioritized, transparent and well monitored for results and outcomes.  To conduct procedural, administrative and technical process improvements alongside the migration to and development of a new permit database.  To focus discrete time and effort on regulatory updates so that contradictions are removed, development standards are reasonable and able to be consistently applied and interpreted.  Align department administrative and financial services to support planning and permitting staff; reduce departmental overtime, and to ensure process improvement projects are successful  OBJECTIVES FOR FY2019 1. Continue to support a quality workforce through positive recruitment, staff training and professional growth opportunities. 2. Complete the critical areas ordinance update if necessary and initiate state-mandated updates to the Jefferson County Shoreline Mater Program (SMP) 3. Regularly meet with and have dialogue with key stakeholders in building, agricultural, environmental and other areas to address issues and opportunities. PERFORMANCE INDICATORS: 2012 2013 2014 2015 2016 2017 2018 Actual Actual Actual Actual Actual Actual Estimate Building Permits Issued 418 417 417 385 562 578 491 Inspections Performed 3642 3095 3095 3128 3983 4166 3983 Addresses Assigned 34 51 48 46 96 145 143 Subdivision Applications 25 19 23 29 25 20 21 Zoning Applications 34 60 56 45 46 28 36 Shoreline Applications 2 12 15 4 10 13 12 Shoreline Exemption Apps 70 40 11 15 23 7 9 BLD Consistency Reviews 416 357 357 366 380 230 205 CASP (Critical Area Stewardship Program) 6 5 1 1 2 3 0 Community Development 2019 JEFFERSON COUNTY 2018 BUDGET REQUEST SUMMARY OF KEY FUNDING/SERVICE ISSUES:  General Fund base budget allocations support portions of salaries, benefits, supplies and services.  Special, one-time GF allocations in prior years provided support to state-mandated Comprehensive Plan and code updates.  Other costs associated with GF functions include general code enforcement casework, support to Commissioners office, and assistance to civil prosecuting attorney work on appeals and other non-fee related work.  No dedicated GF support for on-going long range planning (new or updated subarea plans, LAMIRDs, code development, etc.) or for process improvement (streamlining permit processes, reducing backlogs, improving web-based and over-the-counter permitting, etc).  Portions of positions needed for building and migrating to new permit database  Planning staff conduct and are supported by general fund and by fee for permit application processing.  There is no dedicated or supported line of work associated with code development/regulatory reform to address permitting, planning and customer issues  Obligations and Priority Projects o Complete Critical Areas Ordinance (CAO) periodic update o Conduct permit migration work o Assist in legal appeals o Develop actions to take if deficits remain or grow  Proposed Projects and Remedies (see attached matrix for supporting fund requests) o Permit migration, process improvement goals  Digital transition eliminates administrative tasks (i.e., copy/scan/route physical permits, reduce and improve customer permit steps).  Improve completeness checks and reduce resubmittals, set goals and monitor first-pass yield.  Concurrent with permit migration, collaborate with Health on new policies and outreach to reduce number of old, backlogged permits.  Create operational policies and standard procedures to improve and streamline where possible processes, redundant conditions, non-value added activities for land use, building permitting, administrative decisions and staff reports.  Automate over-the-counter permits (mechanical and certain tree removal applications)  Reduce digital and physical file storage, reduce public records liability and promote good digital file management habits  Implement consistent and accurate timekeeping practices for cost recovery o Regulatory reform goals  Shoreline and Critical Areas –create flexible standards and reduce regulatory burden for single-family residences and agricultural activities while meeting state code requirements.  Revise code to address expiring permits and time limitations for customer action.  Work on general code updates proposed by consultant report and deferred during periodic update project.  Prioritize and develop work programs for Code Updates based on Commissioner, customer and staff feedback. o Code Compliance goals  Provide dedicated staff and administrative support for all code compliance cases.  Improve outreach to citizens on code compliance and set goals to reduce levels of unpermitted work.  Finalize and advertise code compliance prioritization (tiering) so that complaint calls know process and timeframes for county action.