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Home My WebLink About180 RoadsPublic Works JEFFERSON COUNTY 2019 BUDGET REQUEST BUDGET: County Roads 180-000-010 MISSION: The County Road fund provides for the maintenance, planning, and improvement of county roads (400.09 centerline miles) and other transportation facilities (8.4 miles of regional trails including the Larry Scott Trail, Rick Tollefson Trail, and Olympic Discovery Trail). Road maintenance includes maintaining road surfaces, pavement preservation treatments, drainage facilities, vegetation control, and snow and ice control. Capital road improvements are determined using a priority analysis process and are shown in the 6-Year Transportation Improvement Program (TIP). Additionally, the County Road fund provides for emergency repairs to county roads due to flood, storm events and landslides. 2016 2017 2018 2018 2019 REVENUE:Actual Actual Projected Adopted Request Beginning Fund Balance 3,865,804$ 4,150,130$ 4,293,659$ 4,293,659$ 4,720,324$ Discretionary Revenue Property Taxes 3,553,389$ 3,631,049$ 3,701,390$ 3,703,013$ 3,767,938$ MV/Fuel Tax/Multimodal Trans 1,484,768 1,518,003 1,514,583 1,449,268 1,493,923 Timber Revenue 363,627 349,381 331,348 200,000 250,000 Federal Forest Yield 459,872 76,079 396,848 66,000 396,893 Other Revenue 10,284 25,576 10,995 9,000 7,000 Total Discretionary Revenue 5,871,940$ 5,600,088$ 5,955,164$ 5,427,281$ 5,915,754$ State & Federal Grants CAPP Funds 216,727 165,927 205,598 178,574 180,725 Emergency/Disaster Funds 532,677 1,128,289 629,023 - 53,850 Construction/Capital Funds 1,117,311 2,205,025 1,739,764 2,105,600 2,569,960 Total State & Federal Grants 1,866,715$ 3,499,241$ 2,574,385$ 2,284,174$ 2,804,535$ Operating Transfers-PIF, General Fund, Lv Pay Out, Hotel/Motel 358,544$ 457,294$ 154,540$ -$ 86,147$ Interfund Loan Proceeds 650,000$ -$ -$ -$ -$ Private Grants & Contributions 10,000$ Services Fees 155,955$ 147,964$ 174,487$ 124,500$ 129,000$ Road Maintenance Services 21,212$ 13,813$ 13,941$ 2,153$ 3,192$ Total Services 177,167$ 161,777$ 188,428$ 126,653$ 132,192$ Total Revenues 8,924,366$ 9,728,400$ 8,872,517$ 7,838,108$ 8,938,628$ Public Works JEFFERSON COUNTY 2019 BUDGET REQUEST BUDGET: County Roads 180-000-010 2016 2017 2018 2018 2019 EXPENDITURES:Actual Actual Projected Adopted Request Salaries/Benefits 3,310,039$ 3,404,989$ 3,896,837$ 3,851,060$ 4,024,382$ Supplies 319,001 259,033 302,700 286,500 241,800 Professional Services 280,559 244,236 301,684 224,402 454,915 Other services/Charges 1,774,655 966,064 683,275 463,050 570,050 Intergovernmental Serv.34,089 13,479 6,676 23,000 15,000 Capital Outlay 952,624 2,503,855 1,053,263 1,837,000 2,082,500 Debt Service/Interest Payable 31,579 79,276 77,412 77,412 75,546 Interfund Services 1,937,495 2,113,938 2,124,005 2,074,979 2,208,687 Transfers Out Total Roads Expenditures 8,640,041$ 9,584,871$ 8,445,852$ 8,837,403$ 9,672,880$ Ending Fund Balance 4,150,130$ 4,293,659$ 4,720,324$ 3,294,364$ 3,986,072$ 2016 2017 2018 2018 2019 EXPENDITURES:Actual Actual Projected Adopted Request By Program Maintenance 3,912,779$ 4,592,400$ 4,891,595$ 4,710,000$ 5,072,008$ General Administration 846,635 882,151 905,519 887,981 949,762 Transportation Operations 564,722 552,100 611,068 619,857 602,009 Operations Subtotal 5,324,136$ 6,026,651$ 6,408,182$ 6,217,838$ 6,623,779$ Reimbursables-Other Agencies 26,028 6,565 11,671 2,153 2,455 Extraordinary Operations 2,093,155 707,534 335,338 77,412 136,546 Construction 1,196,722 2,844,121 1,690,661 2,540,000 2,910,100 Transfers Out - - - - - Programs Subtotal 3,315,905$ 3,558,220$ 2,037,670$ 2,619,565$ 3,049,101$ Roads Total Expenditures 8,640,041$ 9,584,871$ 8,445,852$ 8,837,403$ 9,672,880$ STAFFING: Maintenance 26.78 29.40 32.17 32.17 32.57 General Administration 4.52 4.34 4.16 4.16 4.73 Transportation Operations 5.69 4.94 5.82 5.82 5.35 Operations Subtotal 36.99 38.68 42.15 42.15 42.65 Reimb Oth Agency & interfund 0.13 0.03 0.02 0.02 0.02 Extraordinary Operations 3.22 0.66 0.00 0.00 0.00 Construction 2.06 3.60 4.46 4.46 4.17 Programs Subtotal 5.41 4.29 4.48 4.48 4.19 Roads Total FTE's 42.40 42.97 46.63 46.63 46.84 Public Works JEFFERSON COUNTY 2019 BUDGET REQUEST BUDGET: County Roads 180-000-010 SUMMARY OF KEY FUNDING/SERVICE ISSUES: The Road Fund continues to face increasing challenges in an era of decreasing revenues, escalating costs, and increasing pressures on the road system. The FY2019 Budget is impacted by the decline of a major federal revenue source known as Secure Rural Schools and Community Self Determination Act which was intended to offset significant declines in federal timber harvest revenue sharing that occurred after endangered species listings in the early 1990s. This was traditionally a major source of operating revenue for the roads program (25% of all operating revenue) prior to FY2012. Emergency SRS funding has been provided in some years since then at less than a quarter of its historic levels, and in other years no funding has been provided through this source at all. An emergency act provided partial funding for FY2018 and FY 2019 at less than 25% of traditional levels. Loss of this operating revenue limits the ability of the County to match available grants for road improvement projects, which can multiply the effect of this impact. Typically, every County dollar spent on a capital project can leverage two to three dollars or more from an outside funding source. Revenues from the Motor Vehicle Fuel Tax (MVFT) have remained essentially flat in recent years. At the same time, vehicle fuel efficiency has increased and a rapidly emerging electric vehicle trend have resulted in reduced revenue per mile driven. MVFT does not increase with the price at the pump – it is a fixed amount per gallon. Revenues from property tax, the largest source of funding for the roads program, have also remained relatively flat in recent years due to the 1 percent cap on increases which does not keep pace with inflation. There are signs that new construction is on the rise in the County. Residents of the City of Port Townsend do not pay the county road levy and new construction in the City therefore has no impact on the Roads revenue stream. In order to address General Fund revenue shortfalls, Jefferson County also has one of the highest Road Levy diversion rates in the State, diverting over 17% of the Road Levy into the law enforcement budget for traffic enforcement. The diversion climbed from $263,000 in 2002 to $720,000 in 2010 where it currently remains. The Parsons Brinckerhoff Highway Construction Cost Index (PB HCCI) indicates that construction costs increased approximately 75% between 2002 and 2014, dramatically outpacing revenues and even the Consumer Price Index (CPI), which increased approximately 35% during the same time period. Increases in crude oil costs and other materials have dramatically affected the cost of doing business both for in-house maintenance forces and contractors. For example, the cost for asphalt emulsions used in the County’s pavement preservation chip seal program climbed from $255/ton in 2005 to $700/ton in 2010 and remains around $675 per ton this year, causing the amount of treated pavement to drop from over 30 miles per year to approximately 15 miles. Fluctuating fuel costs can cause dramatic increases in the ER&R equipment rental rates and recent increases in labor rates also put pressure on the budget. The 6-year Road Fund projections indicate that by 2023, the minimum cash reserve balance will be reached unless revenue losses can be reversed. Currently, service levels are not adequate to keep pace with needs in the maintenance, preservation, and capital improvement categories. Deferral of maintenance and preservation is currently being used to address budgetary issues; however, deterioration of road surfaces and culvert barrels do not go “on hold” just because of budget challenges. Many of the 2,500 culverts under the County’s roads were installed during a road building “heyday” in the 1960’s and are now well beyond their useful life and rusted through. Without adequate revenue, service will be reduced still further resulting in dramatic impacts to the travelling public. Additional capital projects may need to be eliminated unless new non-local revenue sources are found; however, since this program is typically funded at approximately 80%-85% by outside grants, reduction in the program cannot entirely “solve” the budget issues. The County has been fortunate to receive a number of grants in the last few years that fund large transportation projects at 90% to 100%. New development continues to put pressure on a historically rural road system. As the Port Hadlock Urban Growth Area (UGA) develops, transportation impacts will be felt and higher levels of service will be demanded. Transportation planning efforts continue, particularly along the SR-19 corridor in partnership with WSDOT. Additional control measures are being considered at several key intersections and grant funds and partnerships are being sought to complete these important projects. Public Works JEFFERSON COUNTY 2019 BUDGET REQUEST BUDGET: County Roads 180-000-010 Non-motorized transportation projects have historically comprised approximately 30% of the capital budget over the last ten years due to availability of State and Federal grants for these types of projects. The Rick Tollefson Memorial Trail was constructed in 2017 using a combination of State and Federal grants so that very little local funds were needed. The County secured funding and completed a ¾-mile section of the Olympic Discovery Trail around Discovery Bay in 2017 which required over $100,000 in local matching local funds for this $1.3 million dollar project. There is currently no combination of grants that will fund this type of project at 100%, and the limited amount of local Transportation funds available will make future use of these funds for trail facilities prohibitive. In 2016, a $1,000,000 “no-match” appropriation was secured for study, design, and right of way acquisition for the Olympic Discovery Trail between Four Corners and Discovery Bay. Future “no-match” grants would be necessary for construction; furthermore, no source of funds has been identified for ongoing maintenance and operations of what would essentially be a recreational trail. The State has created a new Fish Barrier Removal Board. Early indications are that several culverts in Jefferson County may compete well for some of this funding. The County has removed approximately 20 barriers over the past two decades through successful partnerships with various fish enhancement organizations, tribes, Federal Highways, and Washington Department of Fish and Wildlife. These projects average over $500,000 each and some much higher. In FY2018, a culvert on Salmon Creek was replaced with a bridge for approximately $1,000,000 of which 90% came from State and federal sources. In order to continue to have success stories like this one, ongoing support from State and federal sources is essential. Public Works JEFFERSON COUNTY 2019 BUDGET REQUEST BUDGET: County Roads 180-000-010 FORM F AWARDED GRANTS BUDGET BUDGET 2019 County BARS #PROGRAM TITLE 2018 2019 Match REVENUES REVENUES (see note**)Additional Information 33403.71.1976 South Discovery Road Pavement Preservation 28,800.00 410,200.00 45,600.00 RAP 33402.73.1989 ODT - Discovery Bay to Larry Scott Trail Connection 295,000.00 401,500.00 - RCO RRG 33403.61.1933 Quilcene Complete Streets - Phase 1 755,000.00 701,600.00 - Ped/Bike Program 33320.22.1988 Upper Hoh Road Emergency Repair MP 9.7-9.8 25,950.00 4,050.00 FHWA ER 33403.71.2038 Upper Hoh Road Emergency Repair MP 8.0 27,900.00 3,100.00 RAP (ER) 33403.71.2050 Quilcene Center Rd Rebuild - 2R (Resurface & Restore)591,660.00 65,740.00 RAP 33403.72.000 Annual Chip Seal Program 178,574.00 180,725.00 - CAPP 2,284,174.00 2,339,535.00 118,490.00 GRANTS INCLUDED IN BUDGET BUT NOT AWARDED BUDGET BUDGET 2019 County BARS #PROGRAM TITLE 2018 2019 Match REVENUES REVENUES (see note**)Additional Information 33402.73.0000 Thorndyke Rd. Culvert Replacement - Thorndyke Ck. 82,000.00 - RCO FBRB 33402.73.0000 Naylors Creek Culvert Replacement Projects 68,000.00 - RCO FBRB 33403.61.0000 Cedar Avenue & Ness' Corner Rd P/B Improv.'s 64,000.00 - SRTS 33403.61.0000 HJ Carroll Park to Chimacum Crossroads P/B Improv.'s 99,000.00 - Ped/Bike Program 33403.61.0000 Quilcene Complete Streets - Phase 2 120,000.00 - Ped/Bike Program 33403.71.2050 Upper Hoh Road Pavement Preservation 32,000.00 - RAP 465,000.00 **Note: County Match includes the total annual expenditures for the program including administration, less grant revenue received. Note: For the Roads program, "County Match" includes the Road Levy, Federal Title I (Secure Rural Schools), Motor Vehicle Fuel Tax, Timber Tax, and misc. revenue. FORM INSTRUCTIONS: Use the above table to report all awarded grants that are included in your 2019 Budget . Grants that have been applied for and accounted for in the budget but but not awarded are included in the table below. Public Works JEFFERSON COUNTY 2019 BUDGET REQUEST BUDGET: County Roads 180-000-010 PROGRAM: 519 - Reimbursables MISSION: This program provides for work done for other agencies on request through interlocal agreements. 2016 2017 2018 2018 2019 REVENUE:Actual Actual Projected Adopted Request Discretionary Funds 4,816$ (7,248)$ (2,270)$ -$ (737)$ Road Maintenance Services 21,212 13,813 13,941 2,153 3,192 Total Revenues 26,028 6,565 11,671 2,153 2,455 2016 2017 2018 2018 2019 EXPENDITURES:Actual Actual Projected Adopted Request Salaries/Benefits 11,799$ 2,415$ 3,822$ 1,153$ 1,955$ Supplies 2,507 - 500 500 Professional Services 226 Other services/Charges - Interfund Services 11,496 4,150 7,349 500 500 Total Reimbursables 26,028$ 6,565$ 11,671$ 2,153$ 2,455$ STAFFING: Reimbursables 0.13 0.03 0.02 0.02 0.02 2016 2017 2018 2019 Actual Actual Plan Plan 1805191715 - Visitor Center Parking Lot 17,019 515 1,200 1,200 1805191803 - City of PT Remibursable Work 7,502 4,869 1805191983 - No Shooting Zone Signs 100 18019850 - WDFW Reimbursable Work 427 498 18020090 - Danger Tree Assessment Gun Club / EJFR 979 18020400 - JC Library Parking Lot Patching 217 180029 - PUD Remibursable Work 467 180xxxx - Misc. Reimbursable Projects 953 1,255 Total $ 26,028 $ 6,565 $ 2,153 $ 2,455 REIMBURSEABLE PROJECTS: Public Works JEFFERSON COUNTY 2019 BUDGET REQUEST BUDGET: County Roads 180-000-010 PROGRAM: 519 – Reimbursables SUMMARY OF KEY FUNDING/SERVICE ISSUES: This program depends upon outside agencies requesting work and the ability of Public Works to have sufficient resources to perform the requested work. Opportunities to partner with the City of Port Townsend, for example, are a way of sharing resources to provide a cost-savings and benefit to the taxpaying public. STRATEGIC BUDGET OBJECTIVES: Support an effective economic development strategy. Public Works JEFFERSON COUNTY 2019 BUDGET REQUEST BUDGET: County Roads 180-000-010 PROGRAM: 543 - General Administration MISSION: To provide administrative support services, accounting services, program management, pay facility rental fees and overhead, cost allocation, and other work not included in other Road Fund programs. 2016 2017 2018 2018 2019 REVENUE:Actual Actual Projected Adopted Request Discretionary Revenues 846,635$ 882,151$ 905,519$ 887,981$ 949,762$ Total Revenues 846,635$ 882,151$ 905,519$ 887,981$ 949,762$ 2016 2017 2018 2018 2019 EXPENDITURES:Actual Actual Projected Adopted Request Salaries/Benefits 353,443$ 337,380$ 381,776$ 363,894$ 438,699$ Supplies 12,535 11,729 10,605 11,500 11,500 Professional Services 562 - 2,500 2,500 - Other services/Charges 64,388 71,951 82,443 79,000 84,000 Capital Outlay 6,516 8,520 Interfund Services 409,191 452,570 428,195 431,087 415,563 Total Administration $846,635 $882,151 $905,519 $887,981 $949,762 STAFFING: Road Administration 4.52 4.34 4.16 4.16 4.73 GOALS FOR FY2019: Provide administrative support services to the Roads Engineering, Transportation Operations, and Maintenance groups. Public Works JEFFERSON COUNTY 2019 BUDGET REQUEST BUDGET: County Roads 180-000-010 PROGRAM: 543 - General Administration OBJECTIVES FOR FY2019: 1. Continue to utilize sound financial management practices to develop and implement the distribution of general administration costs to the various divisions and projects to maximize cost recovery. 2. Market new and improved services to users within the Roads group. 3. Introduce new features of the new accounting software WINCAMS for improved financial administration. INTERFUND SERVICES COST BREAKDOWN 2016 2017 2018 2019 Actual Actual Budget Budget Cost Allocation to General Fund $ 166,673 $ 177,035 $ 170,000 $ 175,000 Informations Services Cost Allocation $ 133,995 $ 168,473 $ 142,812 $ 131,496 PW Office Space Lease $ 52,243 $ 52,222 $ 58,435 $ 54,227 Roads Maintenance Shops $ 50,040 $ 50,040 $ 50,040 $ 50,040 Motorpool Vehicles $ 6,240 $ 4,800 $ 4,800 $ 4,800 Interfund Insurance Services $ 5,000 Department Total $ 409,191 $ 452,570 $ 431,087 $ 415,563 Cost Allocation to General Fund 42% Informations Services Cost Allocation32% PW Office Space Lease 13% Roads Maintenance Shops 12% Motorpool Vehicles1%Interfund Insurance Services0% 2019Interfund Expenditures Public Works JEFFERSON COUNTY 2019 BUDGET REQUEST BUDGET: County Roads 180-000-010 PROGRAM: 543 - General Administration SUMMARY OF KEY FUNDING/SERVICE ISSUES: General Administration includes overall Road Fund management and includes salaries for upper management, front desk administration services, human resources services, facility rent & depreciation charges, office vehicle (ER&R rent) charges, insurance, general fund cost allocation for services provided by other county departments, and training programs for the Public Works Department Roads Division. General Administration support services include administrative process management for contracts and agreements, legal road files, public records requests, and small works and professional services rosters. Nearly 70% of the expenditures in this fund are for undistributed but relatively fixed costs including facilities charges (rent, janitorial, utilities), equipment charges (copiers, computers, telephones), office/engineering vehicles supplied by ER&R, insurance premiums, and allocated costs from county-wide services including the GIS Department, Auditors Office, Treasurers Office, State Auditor, Prosecuting Attorney’s Office, County Administrators Fund, Human Resources, Clerk of the Board, and Castle Hill facility depreciation. Costs for these items are beyond the direct control of the Roads Division. Roads, Solid Waste and ER&R are the only funds in the county that pay a cost allocation amount to the General Fund, and since ER&R by design passes costs on to its customers this means that Public Works pays the lion’s share of the ER&R cost allocation as well. Coupled with the annual $720,000 diversion from the Road Levy, this adds up to nearly $1 million moving from Roads to support the General Fund annually. Roads Financial Management services are spread throughout the various BARS sub funds within the Road Fund and not just tracked within 543 General Administration. Financial Management provides for the management of Department finances for the Public Works Department and the Central Services Department. Financial Management inputs all financial data with final issuance of payroll and vouchers by the County Auditor. This includes payroll and voucher input, preparation of depreciation schedules, analysis of materials and stores inventory, general ledger review and analysis, assistance in establishing budgets, and input of the budget into the financial system. Financial Management has been and will continue to be highly involved in improving the GEMS accounting system and the new WINCAMS system which will provide greatly enhanced financial management capability to the Department. Financial Management also provides review and analysis of revenues and expenditures for enterprise funds, prepares and tracks department billings, provides compilation and analysis of information required by the Auditor for the Annual Report and Financial Perspective, prepares and compiles the annual budget documents, as well as meeting daily requests for information from the financial system. The Department continues to receive clean audits every year from the State Auditor’s office thanks to the professionalism and dedication of the Financial Management staff. Public Works JEFFERSON COUNTY 2019 BUDGET REQUEST BUDGET: County Roads 180-000-010 PROGRAM: 544 –Transportation Operations MISSION: To imagine, plan, and create together with the community an integrated, sustainable transportation system that effectively and efficiently moves people and goods, shapes urban and rural form, and contributes to economic vitality and quality of life. Other activities captured under this program include transportation and stormwater development review for commercial projects and subdivisions, right-of-way permitting for utility installation and road approaches, grant management, and utility franchise negotiation. 2016 2017 2018 2018 2019 REVENUE:Actual Actual Projected Adopted Request Discretionary Funds 408,767$ 404,136$ 436,581$ 495,357$ 473,009$ Fee Revenue 155,955$ 147,964$ 174,487$ 124,500$ 129,000$ Total Revenues 564,722$ 552,100$ 611,068$ 619,857$ 602,009$ 2016 2017 2018 2018 2019 EXPENDITURES:Actual Actual Projected Adopted Request Salaries/Benefits 492,244$ 423,533$ 547,331$ 560,307$ 542,423$ Supplies 1,886 1,518 1,734 3,500 3,500 Professional Services 28,018 81,364 16,588 10,000 10,000 Other services/Charges 9,690 10,886 10,615 11,250 11,250 Intergovernmental Serv.1,084 - Capital Outlay Interfund Services 31,800 34,800 34,800 34,800 34,836 Total Transport Operations 564,722$ 552,100$ 611,068$ 619,857$ 602,009$ 2016 2017 2018 2018 2019 By Program Actual Actual Projected Adopted Request Transportation Planning 312,147$ 307,919$ 315,969$ 320,513$ 313,445$ Undistributed Eng.103,203 110,348 136,326 138,287 145,159 Grant Management 51,982 43,751 60,191 61,057 51,706 Permitting 80,751 80,335 81,740 82,915 81,777 Development Review 16,638 9,747 16,842 17,084 9,922 Capital Outlay Total Transport. Operations 564,722$ 552,100$ 611,068$ 619,857$ 602,009$ Public Works JEFFERSON COUNTY 2019 BUDGET REQUEST BUDGET: County Roads 180-000-010 PROGRAM: 544 –Transportation Operations 2016 2017 2018 2018 2018 Actual Actual Projected Adopted Request STAFFING: Transportation Operations 5.69 4.94 5.82 5.82 5.35 GOALS FOR FY2019: 1. Continue to focus efforts on system-wide planning to identify transportation deficiencies and needs. 2. Provide a high level of service to the public. OBJECTIVES FOR FY2019: 1. Improve methods used to evaluate project needs and make project selections. 2. Continue to seek new grant sources and utilize existing grant programs in order to fund various Public Works projects. PERFORMANCE INDICATORS: Avg.Avg.Avg.Avg. Hours Hours Hours Hours No.Hours Each No.Hours Each No.Hours Each No.Hours Each Road Approach Permits Processed 69 526 7.6 63 512 8.1 56 564 10.1 60 472 7.9 Utility Permits Processed (Type A&B)107 539 5.0 116 523 4.5 100 575 5.8 100 477 4.8 Road Vacations 3 66 21.8 1 114 114.0 2 39 19.4 2 136 67.9 Quiet Title Review 2 22 11.0 2 36 18.0 2 40 20.0 2 29 14.5 Action Requests (544 Only)33 614 18.6 30 605 20.2 30 762 25.4 30 581 19.4 Developments (Active Projects)31 304 9.8 21 180 8.6 30 280 9.3 25 230 9.2 Total 2,071 1,969 2,260 1,925 2019 Planned 2018 Planned 2017 Actual 2016 Actual Public Works JEFFERSON COUNTY 2019 BUDGET REQUEST BUDGET: County Roads 180-000-010 PROGRAM: 544 –Transportation Operations SUMMARY OF KEY FUNDING/SERVICE ISSUES: Transportation Operations covers a wide array of tasks associated with operating a public road system. Activities in the program include planning for future transportation needs; permitting, monitoring, and inspection activities within the public right-of-way including driveway and utility construction; development review; data collection, analysis and infrastructure database management used for gas tax calculation and transportation planning; grant research, application, and management; and right-of-way management including right-of-way vacations and quiet title actions. This program also develops and updates county-wide franchises with individuals, government agencies and utility companies. Expenditures within this program are partially offset by fees but are primarily considered as overhead to the cost of operating a road system. Transportation planning is necessary to address emerging system needs including those related to road and intersection delay/safety, non-motorized facilities, system preservation and fish passage. Needs must then be prioritized since available funding cannot begin to address all of the recognized needs. Any available grant funding and/or partner ships are then identified and matched with needs. Often however, grant programs do not line up with the County’s prioritized needs and an assessment of whether to pursue grants must be made. The County has successfully partnered with several fish enhancement groups to replace fish barrier culverts, as required by law, ultimately leveraging 85% of the funds for these projects from sources outside of the county. Additionally, the Washington State Recreation and Conservation Office (RCO) has recently funded the design and construction of a bridge to replace a non-fish passable culvert. RCO has also been instrumental in the development of the Olympic Discovery Trail within Jefferson Country through the award of numerous grants as well as the administration of a 2016 $1 million legislative appropriation for further development of the ODT. The County has successfully partnered with both the Washington State Department of Transportation (WSDOT) and the Federal Highway Administration (FHWA) to secure grant funding for numerous countywide safety improvements. A partnership with the National Park Service, FHWA, and WSDOT to bring more federal resources to the Upper Hoh Road resulted in the award of $3.4 million to preserve access along the Upper Hoh Road. This same partnership procured an additional discretionary grant for approximately $13 million to repair multiple other sites along the Upper Hoh Road. STRATEGIC BUDGET OBJECTIVES: Transportation planning and operations support investment in community infrastructure that encourages economic opportunity and planning for long term capital needs, and provides for the safety of the public. Public Works JEFFERSON COUNTY 2019 BUDGET REQUEST BUDGET: County Roads 180-000-010 PROGRAM: 595 - Construction Program MISSION: To provide for the improvement of the County roadway system. 2016 2017 2018 2018 2019 REVENUE:Actual Actual Projected Adopted Request Discretionary Funds 79,411$ 639,096$ (143,828)$ 434,400$ 340,140$ Operating Transfer from PIFF - - 94,725 Operating Transfer from Hotel/Motel 7,714 Private Grants & Contributions 10,000 State & Federal Grants CAPP Funds - - - - Construction/Capital Funds 1,117,311 2,205,025 1,739,764 2,105,600 2,569,960 Total Revenues 1,196,722$ 2,861,835$ 1,690,661$ 2,540,000$ 2,910,100$ 2016 2017 2018 2018 2019 EXPENDITURES:Actual Actual Projected Adopted Request Salaries/Benefits 208,607 361,040 430,148 480,798 473,085 Supplies 9,945 7,157 6,146 5,500 800 Professional Services 130,916 135,659 203,735 199,402 370,915 Other services/Charges 10,167 11,911 7,257 12,300 12,800 Intergovernmental Serv.15,907 11,084 5,252 5,000 10,000 Land 5,041 125,000 309,400 Construction Outlay 821,120 2,308,970 1,037,834 1,712,000 1,733,100 Interfund Services 60 3,259 289 Total Road Construction 1,196,722$ 2,844,121$ 1,690,661$ 2,540,000$ 2,910,100$ STAFFING: Road Construction 2.06 3.60 4.46 4.46 4.17 STRATEGIC BUDGET OBJECTIVES: Transportation improvements support effective economic development as well as the safety of the public. Public Works JEFFERSON COUNTY 2019 BUDGET REQUEST BUDGET: County Roads 180-000-010 PROGRAM: 595 - Construction Program CONSTRUCTION PROJECTS (Motorized):2016 2017 2018 2018 2019 Actual Actual Projected Budget Budget 59500-Road Construction Administration 19,964 23,351 6,607 20,000 1805951626 - Donkey Creek Culvert Replacement 6,860 384 1805951799 - Dowans Creek Road Relocation 25,387 879 1805951848- Quinault South Shore Road Washout MP 1.2 Permanent Rpr 71,441 2,240 84 1805951873 - Paradise Bay Rd. Improvement MP 0.37 - MP 1.53 1,817 1805951881 - Queets Bridge Painting 1,062 1805951896 - Access Pres. Hoh Rain Forest Olympic Nat'l Park MP 3.338 2,734 1805951896 - Access Pres. Hoh Rain Forest Olympic Nat'l Park MP 6.95 896,964 2,110 1805951917 - Safe Routes to School: SR 19 & W. Valley Rd.10,009 1805951927 - Center Road Overlay Phase 5 MP 0.00 - 2.26 23,628 786,043 1,187 1805951928 - Center Road Overlay Phase 6 MP 4.39 - 6.86 1805951933 - Quilcene Pedestrian & Bicycle Project Phase 1 22,396 26,178 45,000 755,000 701,600 1805951934 - Salmon Creek Bridge - W. Uncus Road MP 0.804 21,347 40,474 866,600 1,025,000 50,000 1805951941 - Upper Hoh Rd./Olympic Nat'l Park FLAP Project MP 0.0 - 12.0 1,109 3,766 52,000 35,000 10,000 1805951951 - Dosewallips Permanent Slide Repair 1.6 - 1.75 64 9,404 996 1805951996 - Dosewallips Permanent Repair MP 1.6 204 6,225 154,300 157,000 1805951976 - South Discovery Road Pavement Preservation 1,207 482 36,000 32,000 455,800 18020460 - Undie Road Bypass - FLAP Project 16,000 10,000 6,900 180595xxxx - West Valley Road Culvert Replacement - Naylor Creek 16,000 68,000 180595xxxx - Thorndyke Rd. Culvert Replacement - Thorndyke Creek 82,000 1805952031 - Snow Creek Road Culvert Replacement- MP 0.84 8,794 101,000 75,000 15,000 180595xxxx - Upper Hoh Road Pavement Preservation FLAP/RAP Project 2,000 5,000 32,000 1805952050 - Center Road MP 14.61 - 15.01 Resurface 34,500 657,400 180595xxxx - Oil City Road Engineering Assessment FLAP Project 1,992 10,000 6,900 180595xxxx - Oil City Road Culvert Replacement - MP 0.5 13,000 Countywide Various Improvements 30,000 30,000 Motorized Subtotal 1,106,194 910,329 1,318,266 2,183,000 2,115,600 Public Works JEFFERSON COUNTY 2019 BUDGET REQUEST BUDGET: County Roads 180-000-010 PROGRAM: 595 - Construction Program CONSTRUCTION PROJECTS (Non-Motorized):2016 2017 2018 2018 2019 Actual Actual Projected Budget Budget 18059519350 - Olympic Discovery Trail - NOVA Grant 6,098 54 18059519550 - Olympic Discovery Trail Segment A 20,653 1,133,683 3,341 180595xxxx - Olympic Discovery Trail Segment A Phase 2 18059519891 - Discovery Bay to Larry Scott Trail Connection 2,246 16,033 288,000 295,000 401,500 18059519892 - ODT-Discovery Bay to LST Right of Way 2,505 12,000 18059518150 - Rick Tollefson Memorial Trail Phase 1 61,343 781,508 44,000 180595xxxx - Cedar Ave. & Ness' Corner Rd. Ped/Bike Improv's.16,000 64,000 180595xxxx - H.J. Carroll Park thru Chimacum Crossroads Ped/Bike Improv's.27,000 99,000 180595xxxx - Quilcen Complete Streets- Phase 2 120,000 18059519560 - Old Hadlock Road Realignment & Trail 188 63 25,000 19,000 110,000 Non - motorized Subtotal 90,528 1,933,792 372,395 357,000 794,500 Capital Expenditures Total $1,196,722 $ 2,844,121 $ 1,690,661 $2,540,000 $2,910,100 SUMMARY OF KEY FUNDING/SERVICE ISSUES: The capital (construction) program relies heavily on grant funding. These funds are increasingly competitive and as such are not a stable source of revenue. They also do not always provide the flexibility needed to prioritize County capital transportation needs. For example, many transportation grants are tied to a Federal Functional Classification system set for county roads. This means that many county roads are not eligible for federal or state grant funds even though they may be very important local roads with substantial traffic volumes. Fortunately the Secure Rural Schools and Communities Program was temporarily revived for a two year period, albeit with an annually diminishing funding level. This federal subsidy was created in the 1990’s to replace revenue lost in rural timber counties (like Jefferson County) as a result of drastic reductions in federal forest harvests in the wake of new environmental laws. This revenue source has historically represented the third largest source of regular road funding in Jefferson County (after property tax and motor vehicle fuel tax). Contingent upon availability, these funds will currently be supplemented with PILT funds (Payment In-Lieu of Taxes) to help bridge the gap relative to historic funding levels. Since these dollars can typically leverage grant funds at a 3:1 ratio in the capital program, preserving them is critical to Jefferson County’s ability to use grants for road improvements. Road preservation projects (sometimes referred to as “heavy maintenance”) are included in the construction program. While these projects are one priority of the program, they often do not receive the attention (or the grant funding) they deserve. Preservation projects extend the life of existing infrastructure and include asphalt overlays, culvert replacement, bridge painting, etc. Much of the Jefferson County road infrastructure is over 50 years old. While the County’s chip sealing program has done a good job of preserving many of the road surfaces, underground infrastructure (culverts) are severely underfunded. Replacing a single culvert can cost between $500,000 and $2,000,000 given that many of these culverts are very deep as well as since most roads cannot be closed, requiring some form of bypass during construction. There are over 2,500 culverts under Jefferson County’s roads. Since infrastructure preservation needs cannot be deferred forever, it is clear that either the revenue will need to be made available or the infrastructure will fall into disrepair to the point of being unusable. Public Works JEFFERSON COUNTY 2019 BUDGET REQUEST BUDGET: County Roads 180-000-010 PROGRAM: 595 - Construction Program The 2019 Annual Construction Program (included) reflects projects selected from the 2019 – 2024 Six Year Transportation Improvement Plan. ANNUAL CONSTRUCTION PROGRAM: Public Works JEFFERSON COUNTY 2019 BUDGET REQUEST BUDGET: County Roads 180-000-010 PROGRAM: 595 - Construction Program PLANNED ROADS EQUIPMENT PURCHASES: [INSERT FROM ER&R per WAC 136-16-030] The annual road program shall also include a list of all major road equipment purchases and repairs contemplated for the year, together with the estimated costs thereof. 594.00.64.000 Machinery & Equipment -$ PUBLIC WORKS -$ 1 F250 Pickup (0826) R 37,000.00 37,000$ 1 Road Grader (0643)R 285,000.00 285,000$ 1 Excavator (0608)R 245,000.00 245,000$ 1 Tilt Equipment Trailer (0651)R 36,000.00 36,000$ 2 5yd Dump Trucks (0665, 0716)R 171,000.00 342,000$ TOTAL 945,000$