HomeMy WebLinkAbout183 FacilitiesBUDGET/PROGRAM: Facilities Fund 183-000-010
MISSION: To provide quality custodial services, maintenance services, and management of major capital projects for county buildings and facilities through efficient
management of resources; to provide safe and clean physical environments while maintaining the infrastructure. This mission supports the regular operating departments in
meeting their operational goals.
The Facilities Fund is an internal service Fund that provides services to County departments and collects charges for services (“rent”) from County departments in order to pay
for those services. The charges for services recover operating costs, but do not recover any capital replacement or extraordinary maintenance costs. Capital replacement costs
are funded as required in the Construction & Renovation Fund. In 2019 the Facilities Fund will continue to provide services to designated non-county departments such as
JeffCOM and the Jefferson County Humane Society which will require the recovery of operating costs, overhead and depreciation.
Facilities staff provides maintenance and/or custodial services to 28 buildings in Jefferson County. These include 5 office buildings, 5 community centers, 1 correction
facility, 5 county shops, 1 motel, 1 animal shelter, and 10 other miscellaneous buildings and structures.
2016
Actual
2017
Actual
2018
Adopted
2018
Amended
2019
Request
BEGINNING CASH 433,663 627,400 651,191 651,191 575,808
REVENUE 2016 Actual 2017 Actual
2018
Adopted
2018
Amended
2019
Request
Miscellaneous - - -
Internal Service Charges 1,102,972 1,039,504 1,074,934 1,074,934 1,065,393
Other Financing Sources 3,709
TOTAL REVENUE 1,106,681 1,039,504 1,074,934 1,074,934 1,065,393
EXPENDITURES:2016 Actual 2017 Actual
2018
Adopted
2018
Amended
2019
Request
Salaries 314,271 350,042 406,300 406,300 423,814
Benefits 146,082 145,151 174,129 174,129 171,756
Supplies 33,878 51,682 67,000 67,000 70,000
Other Services/Charges 376,754 426,188 458,868 458,868 466,138
Interfund Charges 41,959 42,650 44,075 44,075 44,016
Capital Outlay
TOTAL EXPENDITURES 912,944 1,015,713 1,150,372 1,150,372 1,175,724
Central Services
JEFFERSON COUNTY 2019 BUDGET REQUEST
2016
Actual
2017
Actual
2018
Adopted
2018
Amended
2019
Request
ENDING CASH 627,400 651,191 575,753 575,753 465,439
STAFFING: 2016
Actual
2017
Actual
2018
Adopted
2018
Amended
2019
Request
6.56 7.15 7.71 7.71 7.68
Central Services
JEFFERSON COUNTY 2019 BUDGET REQUEST
BUDGET/PROGRAM: Facilities Fund 183-000-010
GOALS FOR FY2019
1. Improve current preventative maintenance programs with the increase of maintenance staff
2. Improve budgeting, management and planning for maintenance projects
3. Maintain level of custodial service
4. Improve strategies for the safe, organized and efficient storage of county property and inventory
OBJECTIVES FOR FY2019
1. Catalog county facilities
2. Utilize GEMS/WinCAMS financial systems to improve tracking and costing of facilities maintenance
3. Document cleaning standards/protocols
4. Prepare a plan for long term county storage needs
PERFORMANCE INDICATORS:
2016
Actual
2017
Actual
2018
Planned
2019
Plan
Custodial FTE 4.01 3.98 3.92 3.92
Custodial Square Feet 82,836 82,836 82,836 82,836
Custodial Square Feet per FTE 20,657 20,813 21,131 21,132
Maintenance FTE 1.83 2.05 2.99 2.99
Maintenance Square Feet 148,212 148,212 148,212 148,212
Maintenance Square Feet per FTE 80,990 72,299 49,569 49,569
Total Buildings Square Feet 179,752 179,752 179,752 179,752
SUMMARY OF KEY FUNDING/SERVICE ISSUES:
Facilities recovers 100% of its costs through the Facilities Cost Allocation Plan. Our goal is to meet level of service goals at the lowest cost possible.