HomeMy WebLinkAbout501 ER & R.docBUDGET/PROGRAM: Equipment Rental & Replacement Fund 501-000-010
MISSION:
To purchase, maintain and repair the county’s fleet of vehicles and equipment and supporting and ancillary facilities, all with the goal of supporting other county departments
in their respective missions. To this end, the Fleet Services Division of the Department of Central Services manages the Equipment Rental and Revolving Fund in accordance
with RCW 36.33A as a revolving internal-service fund for road-maintenance vehicles, equipment and supplies as well as the vehicles and equipment of other County
departments that participate in the ER&R Fund. Where requested, the Division also supports the vehicles and equipment of County departments and sister agencies that are not
funded by the ER&R Fund, billing those departments/agencies for their use of maintenance, repair, parts, supplies and fuel.
The Division provides these services in its shop and at remote locations for light vehicles, heavy vehicles, trailers, non-road equipment, attachments and accessories.
2016
Actual
2017
Actual
2018
Adopted
2018
Amended
2019
Request
BEGINNING CASH BALANCE 3,589,174 3,561,343 3,491,213 3,491,213 1,655,557
REVENUE:2016 Actual
2017
Actual
2018
Adopted
2018
Amended 2019 Request Add/<Delete>Memo
Taxes
Licenses & Permits
Intergovernmental
Charges for Goods & Services 2,101,678 2,385,512 2,295,202 2,295,202 2,266,684
Fines & Forfitures
Miscellaneous 575 288 1,000 1,000
Other Financing Sources 29,470 122,072 100,000 155,000 100,000
TOTAL REVENUE 2,131,723 2,507,872 2,396,202 2,451,202 2,366,684
EXPENDITURES:2016 Actual
2017
Actual
2018
Adopted
2018
Amended 2019 Request Add/<Delete>Memo
Wages & Benefits 505,928 527,226 560,408 560,408 572,333
Supplies 664,771 737,747 674,000 674,000 673,000
Other Services & Charges 251,594 295,226 277,350 277,350 305,680
Miscellaneous 18,648 16,245 16,000 16,000 16,000
Interfund Charges 59,046 72,971 67,100 67,100 66,126
Debt Service
Interfund Transfers
Capital Outlay 659,561 928,586 2,637,000 2,692,000 1,608,000
TOTAL EXPENDITURES 2,159,548 2,578,001 4,231,858 4,286,858 3,241,139
Central Services
JEFFERSON COUNTY 2019 BUDGET REQUEST
2016
Actual
2017
Actual
2018
Adopted
20181655
Amended
2018
Request
ENDING CASH BALANCE 3,561,343 3,491,213 1,655,830 1,655,830 781,102
STAFFING: 2016
Actual
2017
Actual
2018
Adopted
2018
Amended
2019
Request
6.11 6.29 6.65 6.65 6.63
Central Services
JEFFERSON COUNTY 2019 BUDGET REQUEST
BUDGET/PROGRAM: Equipment Rental & Replacement Fund 501-000-010
GOALS FOR FY2019:
1. Provide cost-effective, budget-stable, fully serviced mobile assets and inventory stores to ER&R-fund customers;
2. Provide cost-effective maintenance, repair, fueling and other services as requested by non-ER&R-fund customers;
3. Manage the ER&R Fund in accordance with applicable laws and maintain records necessary to track each customer’s funds separately;
4. Manage surface mines in compliance with applicable laws and reclamation requirements; and
5. Provide efficient maintenance and repair of supporting and ancillary property and facilities.
OBJECTIVES FOR FY2019:
1. Work on obtaining Fleet Manager Certification;
2. Try to accomplish shop upgrades and repairs;
3. Upgrade fuel system card readers and dispensers for Hadlock, Quilcene and Hoh sites;
4. Continue to train and certify Technicians; and
5. Replace outdated equipment and vehicles and get them back on a regular replacement rotation.
PERFORMANCE INDICATORS:
* Some pre-2016 data are estimated or extrapolated due to changes in software, asset-classification and inventory completeness.
2016
Actual
2017
Actual
2018 Actual
Jan-July
2019
Plan
Shops staffed by Fleet / managed but unstaffed 1 / 4 1 / 4 1 / 4 1 / 4
Fuel sites operated 4 4 4 4
Current/former surface mines maintained 2 / 8 2 / 8 2 / 8 2 / 8
Outside-agency customers: fuel / shop-services 6 / 1 6 / 1 6 / 1 6 / 1
Jobs completed: prev. maint. / breakdown or road / total 545 / 61 / 1825 328 / 84 / 1089 479 / 117 / 1519 600 / 50 / 2000
Green initiatives:
Pounds of scrap metal collected for recycling 5550 10090 2100 5000
Gallons of petroleum diesel displaced by biodiesel 8027 10200 5721 10200
Hybrid-electric/alternative-fuel vehicles 5 5 6 6
Trucks equipped with idle-shutdown timers 14 14 14 15
Assets owned by the ER&R Fund and fully serviced by Fleet Services:
Light-duty vehicles 70 70 68 68
Medium- and heavy-duty trucks 18 18 21 21
Powered non-road equipment 32 32 31 31
Trailers 13 13 12 12
Attachments and non-powered equipment 76 76 72 72
Average age in years of light / heavy / non-road: 4.3 / 14.1 /11.8 4.3 / 14.1 / 12.9 5 / 13.7 / 12.9 5 / 13.7 / 12.9
Other County-owned fleet assets (Fleet Services inventories and provides services when requested by owning department):
Light-duty vehicles 26 26 26 26
Medium- and heavy-duty trucks 4 4 1 1
Powered non-road equipment 2 2 3 3
Trailers 12 12 10 10
Attachments and non-powered equipment 9 9 8 8
Central Services
JEFFERSON COUNTY 2019 BUDGET REQUEST
SUMMARY OF KEY FUNDING/SERVICE ISSUES:
Attempt to keep the shop labor rate at $98 per hour for 2019. Shop and fuel system repairs and replacements may necessitate that shop labor rate increase slightly. Delayed
equipment replacements in the past years result in higher than normal equipment and vehicle replacements for 2019.