HomeMy WebLinkAboutClerkJefferson County 2019 Budget
BUDGET/PROGRAM: COUNTY CLERK
MISSION: The mission of the County Clerk is to protect the integrity and accuracy of the judicial records of Jefferson County Superior Court while serving the public and
legal community in a professional, efficient and timely manner. To that end, it is our goal to cultivate and honor impeccable qualities of ethics, knowledge and commitment to
public service in our staff. The Clerk is established in the Washington State Constitution as an independently elected office within the executive branch of government to
maintain the finances and records of the Superior Court outside the direct control of the judicial branch and the legislative branch. This separation of powers is a constitutional
protection assuring the citizens of integrity and impartiality in the administration of the Court.
FUND 001: GENERAL FUND
DEPT 050 CLERK
Account Number Name
2016
Actual
2017
Actual
2018
Budget
2018 Actual
07/31/18
2019
DEPT
REQUEST
Revenues
001050000.33393.56.0000 CHILD SUPPORT ENFORCEMENT
32,087
33,458
41,678
17,199
35,516
001050000.33601.20.0000 LFO COLLECTIONS REIMBURSEMENT
1,515
-
1,515
-
-
001050000.33601.20.0200 LEGAL FINANCIAL OBLIGATION GRANT
-
1,859
-
-
1,515
001050000.33606.31.0000 ADULT COURT COSTS
3,601
3,157
-
1,534
2,000
001050000.34123.00.0000 SC CIVIL,PROBATE & DOMESTIC
RELATIONS
38,829
39,571
35,500
17,812
35,000
001050000.34123.51.0000 STABILIZATION FUND SURCHARGE -
COUNTY
4,454
4,503
4,000
2,120
3,700
001050000.34129.00.0000 SC OTHER FILINGS
3,673
4,507
4,000
1,970
3,000
001050000.34129.02.0000 CLERK-FRIVOLOUS LIEN FILING FEE
-
-
-
35
-
001050000.34134.00.0000 SUPERIOR COURT RECORD SERVICES
35,807
34,946
31,800
16,855
30,100
001050000.34134.03.0000 DV PREVENTION LOCAL CE
28
27
25
14
20
001050000.34134.04.0000 REIMB. COLLECTION COSTS
10,404
8,106
7,900
3,109
5,000
COUNTY CLERK
JEFFERSON COUNTY 2019 BUDGET REQUEST
001050000.34137.02.0000 CRIME LAB ANALYSIS ADMIN FEES
83
64
60
29
50
001050000.34165.00.0000 SC-WORD PROC/TRANSCRIPTS FEES
14,351
14,695
12,800
8,066
15,000
001050000.34198.02.0000 SC-COUNTY CRIME VICTIMS
10,242
7,238
6,600
4,109
7,000
001050000.34250.00.0000 DUI EMERGENCY RESPONSE
398
218
200
90
150
001050000.34270.00.0000 JUVENILE SERVICE FEES
1,330
1,500
1,600
415
900
001050000.35130.00.0000 SC-CRIMINAL FILING FEES
6,116
4,239
3,900
2,434
2,000
001050000.35190.00.0000 OTHER SUPERIOR COURT PENALTIES
2,706
2,570
2,000
1,658
1,500
001050000.35191.11.0000 DUI DEFERRED
166
71
90
3
5
001050000.35721.00.0000 SC - JURY DEMAND COST
929
852
900
252
300
001050000.35722.00.0000 SC - WITNESS COST
1,290
1,288
1,000
1,690
1,500
001050000.35723.00.0000 SC - PUB DEFENSE COST
20,876
14,586
14,200
6,497
8,000
001050000.35724.00.0000 LAW ENFORCEMENT
-
2
-
-
-
001050000.35728.00.0000 MISC SUPERIOR CRT COST RECOUPMENT
46
175
-
315
250
001050000.36140.02.0000 INTEREST INCOME (SUPERIOR CRT)
1,727
738
500
609
-
001050000.36140.04.0000 SUP COURT CURR EXP INT INCOME
1,727
737
500
609
-
001050000.36981.00.0000 CASHIER OVERAGE/SHORTAGE
18
(25)
-
-
-
001050000.36990.00.0000 OTHER MISC REVENUE
-
-
-
1
-
001050000.36990.01.0000 OVERPAYMENT
-
-
-
(1)
-
001050000.36991.01.0000 MISC REVENUE-OVERPAYMENT
-
46
-
3,413
-
001050000.38880.00.0000 PRIOR YEAR CORRECTIONS
-
-
-
300
-
Total Revenues
COUNTY CLERK
JEFFERSON COUNTY 2019 BUDGET REQUEST
192,403 179,128 170,768 91,137 152,506
Expenditures
001050000.51230.10.0000 SALARIES AND WAGES
266,484
290,516
-
152,556
-
001050000.51230.10.0010 CLERK
-
-
79,518
-
81,108
001050000.51230.10.0040 SUPERIOR COURT CLERK II
-
-
50,639
-
50,638
001050000.51230.10.0050 CHIEF DEPUTY
-
-
68,729
-
71,944
001050000.51230.10.0060 SUPERIOR COURT CLERK II
-
-
46,108
-
47,263
001050000.51230.10.0070 COURT CLERK I
-
-
37,099
-
38,035
001050000.51230.10.0080 COURT CLERK II/FACILITATOR
-
-
24,926
-
25,548
001050000.51230.10.0500 OVERTIME
-
1,098
-
-
001050000.51230.10.0600 CLERK HIRE
-
-
17,089
-
17,089
001050000.51230.10.0700 LONGEVITY
2,400
-
1,800
-
1,800
001050000.51230.20.0000 PERSONNEL BENEFITS
-
-
120,571
227
122,831
001050000.51230.20.0010 OASI (FICA)
20,016
21,769
-
11,367
001050000.51230.20.0020 RETIREMENT
29,787
34,360
-
19,141
001050000.51230.20.0030 MEDICAL INSURANCE
48,875
51,593
-
26,398
001050000.51230.20.0040 INDUSTRIAL INSURANCE
1,142
1,185
-
545
001050000.51230.20.0050 UNEMPLOYMENT
2,153
2,402
-
1,404
001050000.51230.20.0055 POST RETIREMENT
1,345
1,458
-
760
001050000.51230.31.0010 OFFICE SUPPLIES
4,733
5,432
6,000
1,258
6,000
001050000.51230.35.0000 OFFICE EQUIPMENT 1,000
COUNTY CLERK
JEFFERSON COUNTY 2019 BUDGET REQUEST
- 284 1,000 200
001050000.51230.42.0010 POSTAGE
4,235
5,020
4,282
-
4724
001050000.51230.43.0000 TRAVEL
1,288
1,386
3,000
323
3,000
001050000.51230.48.0000 REPAIRS & MAINTENANCE
-
-
1,000
899
1,000
001050000.51230.49.0010 DUES
300
300
300
300
400
001050000.51230.49.0020 SCHOOLS AND SEMINARS
1,070
363
2,000
85
2,000
001050000.51230.92.0010 TELEPHONE
382
506
500
214
500
001050000.59412.60.0000 MACHINERY & EQUIPMENT
2,399
665
-
-
0
Total Expenditures
386,609
418,337
464,561
215,677
474,879
Totals
(194,206)
(239,209)
(293,793)
(124,540)
(303,753)
REVENUE:
2016
Actual
2017
Actual
2018
Adopted
2018
Amended
2019
Request
Add,
Chg/<Delete>Memo
Federal Passthrough - Child Support 31,954 33,458 41,678 35,516 -6,162 grant calculated from random sample
State Passthrough - LFO Collection 1,514 1,514 1,515 1,515
Local Fees 158,934 144,158 127,575 115,475 -12,100 reflects statute and case law changes
Transfer from General Fuld 191,807 238,542 280,137 322,373 42,236 continuation of trend
384,209 417,672 450,905 0 474,879 23,974
COUNTY CLERK
JEFFERSON COUNTY 2019 BUDGET REQUEST
EXPENDITURES:
2016
Actual
2017
Actual
2018
Adopted
2018
Amended
2019
Request
Add,
Chg/<Delete>Memo
Salaries and Benefits 372,202 404,381 432,730 454,455
Longevity 1,800
Supplies 4,733 5,716 7,000 7,000 no change
Services 7,274 7,575 11,082 11,624 meets budget target
384,209 417,672 450,812 0 474,879
COUNTY CLERK
JEFFERSON COUNTY 2019 BUDGET REQUEST
STAFFING: 2016
Actual
2017
Actual
2018
Adopted
2018
Amended
2019
Request
5.82 5.82 5.82 5.93
BUDGET/PROGRAM: COUNT CLERK
GOALS FOR FY2019
1. Insure timely, fair and professional performance of all functions of the Clerk’s office.
2. Improve safekeeping of records and exhibits of the court.
3. Collect Legal Financial Obligations (victim restitution and recoupment of costs).
4. Pursue mastery of the statewide Superior Court case management system implemented in November, 2017.
5. Secure funding for transfer of critical digital records to microfilm format.
OBJECTIVES FOR FY2019
1. Respond to the requests of the Administrative Office of the Courts in the ongoing implementation of a new case management system.
2. Manage risk and waste by reducing non-mandated functions.
3. Pursue cross training and trainings available through the Administrative Office of the Court and the Washington Association of County Clerks to maintain staff
knowledge in a changing legal environment and thus reduce risk to the County and improve customer service.
4. Review paper and digital records for timely application of retention schedules.
PERFORMANCE INDICATORS:
2016
Actual
2017
Actual
2018
Planned
2019
Plan
Legal Cases Filed 994 1079 1,000 1,000
Documents Processed 25,265 26,152 26,350 26,000
Jury Trials (called/held) 18/11 26/7 27/7 25/12
Non Jury Trials (SC) 13 20 15 15
Hearings 2305 2183 2089 2100
Cases Set for Trial 445 473 565 500
Jurors Summoned 7,200 7,200 7,200 7,200
Bail Money Receipted $190,850 21,500 65,000 $50,000
LFO Payments $164,430 112,959 120,000 100,000
Monies thru Registry $997,163 564,673 840,000 $600,000
COUNTY CLERK
JEFFERSON COUNTY 2019 BUDGET REQUEST
SUMMARY OF KEY FUNDING/SERVICE ISSUES: SUMMARY OF KEY FUNDING/SERVICE ISSUES: On October 27th, 2018, we will mark the anniversary of
implementation of the state’s chosen case management system, Odyssey. It’s safe to say that the software is not a satisfactory replacement for the prior system, which had
been in use for over 30 years. And training and communication from the Administrative Office of the Courts has been remarkably inadequate. The system was not designed to
be used in a court system configured as Washington courts are, so its use requires the mastering of countless work-arounds. Thus clerk staff spend many hours struggling to
understand the intricacies of making the new system conform to our mandated functions, troubleshooting, documenting problems, and trying to work with the Administrative
Office of the Courts staff to identify and repair issues with records. In 2019 our staff will continue to try to identify and rectify the many shortcomings we discover or hear
about by word of mouth from other county clerk offices. As in the past, the recent legislative session has increased and further complicated the duties of the Clerk’s office.
The rising cost of benefits, principally health insurance and retirement, continues to impact the budget, as do scheduled cost of living increases. Since 2008 our caseload has
trended downward, but the complexity of the cases and the level of urgency and distress expressed by our customers seems to just continue to increase. We serve litigants who
seem to be under a great deal of emotional stress, and appreciate the County’s efforts to improve security.
COUNTY CLERK
JEFFERSON COUNTY 2019 BUDGET REQUEST
FORM F FINANCIAL ASSISTANCE SUMMARY
(Double click on form to enter line by line. Press <Esc> to exit.)
FINANCIAL ASSISTANCE FORM FORM F
ESTIMATED BUDGET 2019 County
BARS #PROGRAM TITLE 2018 2019 Match
REVENUES REVENUES (see note**)Additional Information
333.93.56 Reimbursement - Child Support Enforcement 41,678.00 35,516.00 - Set by State Formula
336.01.20 Reimbursement - LFO Collections 1,515.00 1,515.00 - Set by State Formula
43,193.00 37,031.00 -