HomeMy WebLinkAboutCommissionersFUND NO. 001-060
BUDGET/PROGRAM: COMMISSIONERS’ OFFICE
MISSION: The mission of the Commissioners’ Office administrative support is to function as a cohesive, knowledgeable, courteous, and efficient team that provides high quality
service to the County Commissioners, the County Administrator, other Departments and Agencies, and the public by:
1. Providing support to the 3 elected Commissioners, the County Administrator, the Board of Equalization, the Veterans Service Officers Association, and the Civil Service
Commission for the Sheriff's Office.
2. Informing the public and other County departments of Board actions.
3. Maintain the public trust, providing open and fair access to Board records.
4. Manage the preservation of historic documents.
5. Perform State and County mandated functions associated with the office.
FUND 001: GENERAL FUND
DEPT 060 Commissioners
Account Number Name
2016
Actual
2017
Actual
2018
Budget
2018 Actual
07/31/18
2019
Department
Request
Revenues
001060000.34136.10.0000 CO HISTORICAL PRESERVATION
PROGRAM
8592 8729 8000 4261 8000
001060000.34181.10.0000 DUPLICATING COPIES 17 64 0 53 0
001060000.36920.00.0000 UNCLAIMED MONEY & PROPERTY - 130 - 7 0
Total Revenues 8609 8923 8000 4321 8000
Total Amount from General Fund
430,581
506,416
547,175
293,926
523,627
Expenditures
001060000.51160.10.0000 SALARIES AND WAGES
298,077
345,537
-
175,403
-
001060000.51160.10.0010 COMMISSIONER - DIST #1
-
-
79,518
-
81,109
001060000.51160.10.0020 COMMISSIONER - DIST #2
-
-
79,518
-
81,109
001060000.51160.10.0030 COMMISSIONER - DIST #3
-
-
79,518
-
81,109
001060000.51160.10.0040 CLERK OF BOARD/HUMAN RES
MANAGER
-
-
28,348
-
29,709
001060000.51160.10.0050 EXECUTIVE ASSISTANT
-
-
20,035
-
20,382
001060000.51160.10.0060 EXECUTIVE SECRETARY II
-
-
24,304
-
24,964
001060000.51160.10.0080 DEPUTY CLERK OF THE BOARD
-
-
35,277
-
37,702
FUND NO. 001-060
BUDGET/PROGRAM: COMMISSIONERS’ OFFICE
001060000.51160.10.0700 LONGEVITY
-
360
-
-
-
001060000.51160.20.0000 PERSONNEL BENEFITS
78
-
126,720
4
127,530
001060000.51160.20.0010 OASI
21,535
25,536
-
13,244
001060000.51160.20.0020 RETIREMENT
33,325
42,105
-
22,276
001060000.51160.20.0030 MEDICAL INSURANCE
50,609
51,286
-
25,416
001060000.51160.20.0040 INDUSTRIAL INSURANCE
1,100
1,086
-
500
001060000.51160.20.0050 UNEMPLOYMENT INSURANCE
1,164
1,194
-
702
001060000.51160.20.0055 POST RETIREMENT
1,491
1,729
-
877
001060000.51160.31.0010 OFFICE SUPPLIES
502
1,036
1,663
689
1,713
001060000.51160.31.0020 PUBLICATIONS
-
312
222
123
229
001060000.51160.35.0010 OFFICE/OPERATING EQUIPMENT
442
7,495
167
171
172
001060000.51160.42.0010 POSTAGE
19
1,887
167
-
172
001060000.51160.43.0000 TRAVEL
6,706
9,094
10,619
4,462
10,938
001060000.51160.44.0000 ADVERTISING
21
15
606
482
624
001060000.51160.48.0000 REPAIR & MAINTENANCE
-
2,124
7,500
-
7,725
001060000.51160.49.0010 DUES SUBSCRIPTIONS MEMBERSHIPS
1,115
1,135
1,109
1,196
1,142
001060000.51160.49.0040 SCHOOLS & SEMINARS
4,625
2,812
4,936
400
5,084
001060000.51160.49.0050 IMAGING SERVICE FOR HISTORIC DOC.
PRESER
7,000
7,732
8,318
7,856
8,567
001060000.51160.92.0020 TELEPHONE-LONG DISTANCE
1,944
2,622
555
1,271
572
001060000.51160.95.0090 CAR RENTAL-MILEAGE
828
1,319
3,075
1,068
3,075
001060000.59411.64.0030 CHAMBERS AUDIO EQUIP (UPDATE)
-
-
35,000
37,786
-
FUND NO. 001-060
BUDGET/PROGRAM: COMMISSIONERS’ OFFICE
Total Expenditures
430,581
506,416
547,175
293,926
523,627
Totals
-
-
-
-
-
In 2018, a portion of FTE staff time was reduced and reallocated to the County Administrator’s fund and the Veteran’s Relief fund to accurately reflect staff time spent performing
work for the County Administrator and administering the Veteran’s Relief Program.
GOALS FOR FY 2019:
1. Make information regarding actions of the Board of County Commissioners available through a variety of resources.
2. Provide access to information, by using technology when possible, to other County staff and the public.
3. Continue to review and update our services as necessary, and provide the opportunity for satisfying and rewarding work experience.
4. Respond to a wide variety of inquiries, questions and suggestions related to the activities and actions of the Commissioners and the County Administrator.
OBJECTIVES FOR FY 2019:
Use information technology and training to increase productivity.
Work to improve processes to insure maximum efficiency.
PERFORMANCE INDICATORS:
2016
Actual
2017
Actual
2018 YTD
7/31/18 2019
Projected
Ordinances & Resolutions Passed 68 64 45 70
Consent Agenda Items 408 355 281 400
Number of Consent Agenda Items deleted 6 3 4 3
Number of those deleted Consent Agenda approved later in same week 6 2 2 3
% Approved same week 100% 66% 50% 100%
Pages of Minutes written 234 308 186 300
Public Records Requests Processed
469 432 * *
County Dept. Response Time -- 5 days or less
77% 75%
-- 6 to 30 days 7% 6%
-- 31 and over 2% 2%
Open items 14 17%
* As of January 1, 2018, public records requests are tracked by Central Services.
STAFFING SUMMARY: 2016
Budget
2017
Budget
2018
Budget
2019
Request
FTEs 5.08 5.08 4.87 4.87