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Home My WebLink AboutElectionsJEFFERSON COUNTY 2019 BUDGET REQUEST BUDGET/PROGRAM: ELECTIONS The Auditor serves as ex officio supervisor of all primary, general and special elections for all state, county, city, school, hospital, fire, cemetery, water, port, park and recreation and public utility districts. In correlation with election duties, the election’s staff program the ballot tabulation system; prepares ballot layout and voting devises; publishes notices of elections; apportioning to state, city, county and district, their share of election expenses. The county canvassing board for all election returns is comprised of the county Auditor, the county Prosecuting Attorney, and the Chairman of the County Commissioners. The Auditor’s Office works closely with the Secretary of State and sends complete abstracts of all election results to the Secretary of State’s office in Olympia. The Auditor, as the supervisor of elections, is the chief registrar of voters within the county. In accordance with RCW 29A.08.150 the expense of registration in all precincts lying wholly within a city is apportioned to the city. The election’s staff maintains voter registration records that are sent out to the statewide voter registration database at the Secretary of State’s Office. It is our responsibility to close voter registration in accordance with state law, prior to each election, and to publish requisite legal notice of such impending closures. MISSION: The Jefferson County Auditor’s Office is an inspired team recognized for its exceptional customer service. We strive to be innovative and exceed expectations. We treat everyone with trust and respect. Our staff is key to our success and we create opportunities for them to achieve their best. Account Number Name 2016 Actual 2017 Actual 2018 Adopted Budget 2018 Amended Budget 2019 Department Request ADD/(Delete) MEMO 001021000.33390.40.0010 HAVA GRANT 1,532 001021000.33400.30.2018 SOS-PREPAID POSTAGE GRANT 13,531 001021000.34145.00.0000 ELECTION SERVICES 118,864 113,257 120,000 120,000 110,000 001021000.34145.00.0010 VOTER REG EXP-CITY OF P.T. 27,467 21,856 18,191 18,191 20,000 001021000.34175.00.0000 SALE OF MAPS AND PUBLICATIONS 1,489 20 1,000 1,000 100 001021000.34191.00.0000 ELECTION CANDIDATE FILING FEES 7,068 122 7,000 7,000 60 001021000.38880.00.0000 PRIOR YEAR CORRECTIONS 911 001021000.39510.00.0000 SALES PROCEEDS OF CAPITAL ASSETS 76 Total Revenues 132,868 136,242 146,191 159,722 130,160 JEFFERSON COUNTY 2019 BUDGET REQUEST Account Number Name 2016 Actual 2017 Actual 2018 Adopted Budget 2018 Amended Budget 2019 Department Request ADD/(Delete) MEMO Expenditures 001021000.51170.10.0000 SALARIES AND WAGES 58,132 58,473 61,904 64,869 92,003 25,589 BJ is Retiring 12/31/18 001021000.51170.20.0000 PERSONNEL BENEFITS 21,722 21,513 23,247 23,611 35,126 10,733 Replacement must train with BJ from 7/1 thru 12/31/18 001021000.51170.31.0010 OFFICE SUPPLIES 804 7,369 1,496 1,496 1,522 001021000.51170.42.0010 POSTAGE 20,918 8,816 7,986 8,220 8,220 001021000.51170.42.2018 STATE GRANT PREPAID POSTAGE 13,531 001021000.51170.43.0000 TRAVEL 731 1,808 2,246 2,246 2,310 001021000.51170.44.0000 ADVERTISING-LEGAL NOTICES 1,285 482 1,328 1,328 1,362 001021000.51170.44.0010 PROMOTION 145 145 001021000.51170.49.0010 DUES SUBSCRIPTIONS MEMBERSHIPS 580 120 243 243 250 001021000.51170.49.0020 PRINTING AND BINDING 78,783 37,024 81,146 81,146 83,580 001021000.51170.49.0030 SCHOOLS AND SEMINARS 413 750 386 386 396 001021000.51170.49.0200 ES&S LICENSE AGREEMENT 23,802 20,418 20,418 20,418 20,418 001021000.51170.49.0300 MAINTENANCE AGREEMENTS 302 604 604 001021000.51170.91.0000 PROFESSIONAL SERVICES 21,437 14,322 22,080 22,080 22,642 001021000.51170.92.0010 TELEPHONE (3 MOS.) 38 33 24 24 40 001021000.51180.10.0000 SALARY & WAGES 40,778 38,471 43,032 44,933 45,920 001021000.51180.20.0000 PERSONNEL BENEFITS 16,355 16,503 17,892 18,132 18,631 001021000.51180.31.0010 SUPPLIES 467 73 243 243 250 001021000.51180.42.0010 POSTAGE 413 3725 2,124 2,124 2,186 001021000.51180.43.0000 TRAVEL 411 350 1,581 1,581 1,625 001021000.51180.49.0010 DUES, SUBSCRIPTIONS, MEMBERSHIPS 68 68 952 952 980 001021000.51180.49.0020 PRINTING AND BINDING 1,212 858 1,041 1,041 1,069 001021000.51180.49.0030 SCHOOLS AND SEMINARS 325 602 602 615 001021000.51180.49.0100 EIMS MONTHLY LEASE 12,316 12,747 13,179 13,179 13,179 001021000.51180.92.0010 PHONE 14 33 24 24 30 Total Expenditures 300,602 243,956 303,923 323,104 352,354 36,322 JEFFERSON COUNTY 2019 BUDGET REQUEST STAFFING: 2016 Actual 2017 Actual 2018 Adopted 2018 Amended 2019 Request 2.10 1.96 2.12 2.12 2.62 GOALS FOR FY2019 1. To conduct fair, accurate elections and encourage people to understand and participate in the voting process 2. Continuing education for staff due to changes in election law and improvements in statewide coordination of information 3. Cross train staff in voter registration data entry 4. Continue work with the Voting Assistance Advisory Committee in developing plans to improve the accessibility of elections for voters with disabilities OBJECTIVES FOR FY2019 The Jefferson County Elections Department is a division of the Jefferson County Auditor’s Office. The Elections Department has three areas of responsibility: Administration of County Elections, Voter Registration and Voter Outreach. Administration of Elections: The 2019 Budget has a one-time add due to Election Coordinator retiring on 12-31-19. This one-time add is to cover replacement Election Coordinator to train/conduct primary and general election before retirement of current Election Coordinator. In 2019, we are budgeting to conduct 2 Special Elections (Feb PTSD 50 (12,500 voters) & April – numbers of voters TBD). We are also budgeting to conduct the 2019 Odd-Year countywide Primary and General Election. In 2017, legislation required the addition of three additional ballot boxes to be installed at Brinnon, Quilcene and Nordland. Voter Registration: A number of significant changes in election law and improvements in statewide coordination of information have resulted in more accurate voter registration rolls and an increased ability to ensure fair and accountable elections. The Auditor has the overall responsibility to maintain voter registrations as chief registrar for the county. Section 303 of HAVA required states to implement a “single, uniform, official, centralized, interactive, computerized statewide voter registration list that is defined, maintained and administered at the state level”. As a partner with the Office of Secretary of State and WEI (Washington Election Information System) our citizens may register, change addresses, etc., on-line at their convenience. Voter Outreach: As an educational agency on voter registration and the election process, the Elections division is available to speak to community organizations and at schools encouraging voter registration and participation. Our (VRC) Voter Registration Coordinator continuously looks for new ways to reach out to voters (i.e. school graduation cards containing VR forms, flyers to assisted living facilities, VR forms to new residents by working with real estate agents, VR forms with marriage applications, etc.)VAAC (Voting Assistance Advisory Committee) continues to meet to develop plans to improve the accessibility of elections for voters with disabilities. In 2012, Jefferson County collaborated with Clallam County, the lead agency, and received grant funding for Election Assistance for Individuals with Disabilities. The Elections Accessibility Coordinator for Clallam and Jefferson County visited many sites in Jefferson County, including the Port Townsend Farmers Market and the Jefferson County Fair. The Coordinator developed a booklet, “Jefferson County Voter Outreach”. Jefferson-Clallam County has now combined our Voting Accessibility Advisory Committees to form a joint Committee. JEFFERSON COUNTY 2019 BUDGET REQUEST BUDGET/PROGRAM: ELECTIONS PERFORMANCE INDICATORS: 2018 Elections 2019 Elections Special(s) Combined) Primary General Special Primary General # of Elections 1 1 1 2 (Feb/Apr) 1 1 Reg. Voters (Active) 1,118 (Feb only) 25,100 25,100 12,500+ 10,000 - 25,000 25,000 Jurisdictions 2 4 6 1+ 25 25 Costs $5,231 $64,357 ~$65K ~$20K ~$20-64K ~$65K SUMMARY OF KEY FUNDING/SERVICE ISSUES: Outsourcing the mailing of Election Ballots started in 2014 and is continuing. The cost of this service will be covered in the savings realized by the cost reduction of printing ballots, envelopes and postage. Since the August 2012 Presidential Primary, we have been required to meet the requirements of the Federal M.O.V.E. Act (mail military and overseas ballots at a minimum of 45 days prior to the election). The deadlines set by Federal and State elections regulations have been met every election. Election Year Feb. Special Feb. PLDD Gen. April Special May Pres. Pri. Aug. Pri. Nov. Gen 2019 ~12,500 N/A TBD N/A TBD ~25,100 2018 1,118 N/A N/A N/A 25,100 25,100 2017 9,760 N/A N/A N/A 24,400 24,400 2016 23,100 N/A 10,270 23,880 23,649 24,557 2015 20,135 N/A 968 N/A 7,544 23,021 2014 9,486 1,600 273 N/A 22,876 22,867 2013 405 N/A 355 N/A 15,070 22,772 In the odd years, 2017 and 2019, Primary and General Election races for the non-partisan positions such as city, school, hospital, fire, cemetery, water, port, park and recreation are on the ballot. Those entities pay their pro-rata share of costs. In the even year election cycle such as 2016 and 2018, the county absorbs most election costs – the state does not pay their pro-rata share of election costs. The HAVA Grant funds awarded in 2012 run out as of December 31, 2016. We continue to make the best use of technology in the Election Division of the Auditor’s Office. Some examples of technology and web enhanced services we provide include our partnership with OSOS and WEI posting election results and information. We have scanned all elections and oaths of office from 1985 to current and the results may be viewed on the internet.