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HomeMy WebLinkAboutPublic Safety and Security (Emer Mgmt)Jefferson County 2019 Budget BUDGET/PROGRAM: 067 Safety and Security – Department of Emergency Management MISSION: The Department of Emergency Management is established in accordance with Chapter 38.52 Revised Code of Washington which requires each political subdivision to have a program of disaster mitigation, preparedness, response and recovery. The Emergency Management Strategic Plan, formally adopted by the Board of County Commissioners, defines how the responsibilities will be carried out. The primary mission is inter-agency and inter-jurisdictional coordination and collaboration, and to act as the primary conduit for federal disaster assistance. REVENUE: 2016 Actual 2017 Actual 2018 Adopted 2018 Amended 2019 Request Add, Chg/<Delete>Memo Emergency Mgmt Performance Grant (EMPG)17,228 18,000 18,000 18,000 19,500 Match from Dir. Salary State Homeland Security Program Grant (SHSP)54,896 46,959 46,959 46,959 51,104 Match from Dir. Salary JeffCo General Fund 121,185 124,175 144,889 144,889 141,762 193,309 189,134 209,848 209,848 212,366 0 EXPENDITURES: 2016 Actual 2017 Actual 2018 Adopted 2018 Amended 2019 Request Add, Chg/<Delete>Memo Director/Deputy Salary and Benefits 140,578 108,890 105,162 4 Clerk Hires 35,940 57,878 50,752 Office and Operating Supplies 7,000 8,450 9,500 Telephone Services 1,200 1,200 1,200 Travel 2,000 8,000 12,500 Equipment Maintenance 6,500 8,800 11,000 Special Projects (Grant funded)14,230 14,230 19,852 Department of Emergency Management JEFFERSON COUNTY 2019 BUDGET REQUEST STAFFING: 2016 Actual 2017 Actual 2018 Adopted 2018 Amended 2019 Request 1 Full-Time Director (1 FTE) Part-Time (0.4 FTE each) Clerk-Hires 1.0 FTE 0.4 CH 0.4 CH 0.4 CH 0.4 CH 1.0 FTE 0.4 CH 0.4 CH 0.4 CH 0.4 CH 1.0 FTE 0.4 CH 0.4 CH 0.4 CH 0.4 CH 1.0 FTE 0.4 CH 0.4 CH 0.4 CH 0.4 CH 1.0 FTE 0.4 CH 0.4 CH 0.4 CH 0.4 CH 40 Hour FTE Equivalents 2.6 FTE 2.6 FTE 2.6 FTE 2.6 FTE 2.6 FTE Department of Emergency Management JEFFERSON COUNTY 2019 BUDGET REQUEST BUDGET/PROGRAM: 067 Safety & Security – Department of Emergency Management GOALS FOR FY2019 1. Overall goals are to reduce the loss of life, minimize property loss and damage to the environment, and to protect the jurisdiction from all threats and hazards. 2. Create, maintain, and sustain the framework within which communities reduce their vulnerabilities to threats and hazards. 3. Create, maintain, and sustain the framework within which communities prepare for, cope with, and recover from, disasters. OBJECTIVES FOR FY2019 1. Maintain compliance with federal and state requirements for the emergency management jurisdictional plans, procedures, grants, disaster assistance, and other programs. 2. Enhance and broaden partnerships and mutual aid agreements with county, regional, and statewide jurisdictions, organizations, non-profits, and volunteer groups. 3. Enhance training opportunities and participation for staff, volunteers, and members of the county/city Incident Management Team. 4. Enhance and broaden community outreach and education program. 5. Provide core emergency management fundamentals training and exercises for county and city elected officials and executive leadership staff. PERFORMANCE INDICATORS: 2016 Actual 2017 Actual 2018 Planned 2019 Plan 1. County essential employees, elected officials, and leadership staff meet newest NIMS (late ’17) compliance requirements. X X 2. Staff, volunteers, and members of the IMT meet newest NIMS (late ’17) compliance requirements. X 3. Comprehensive Emergency Management Plan (CEMP) is updated and submitted to the State of WA EMD by December 31, 2017. 4. Functional and/or Hazard-specific annexes to the CEMP will be created or updated, including but not limited to Mass Care and Sheltering, and Distant Source Tsunami. X X 5. Inter-local and mutual aid agreements will be developed and executed with a minimum of two government jurisdictions and two organizations or volunteer agencies. X X 6. Staff, volunteers and IMT members will be encouraged to attend necessary and beneficial trainings, and will be provided travel funding assistance in order to do so. X X 7. Update public education materials, develop new social media and information dissemination avenues, create a greater presences in rural and west side communities, and support communities in broadening their own grassroots outreach and education programs. X X Department of Emergency Management JEFFERSON COUNTY 2019 BUDGET REQUEST 8. At least one critical training and tabletop exercise specifically tailored for elected officials and executives will be conducted for both County and City of PT officials. X X SUMMARY OF KEY FUNDING/SERVICE ISSUES: Last year’s budget request for DEM contained a request for an additional full-time staff member. At this time, DEM will not be making a similar request given the limited ability of the new Director to be able to adequately recruit, engage, and train a new full-time staff member. However, currently the DEM exists at a unique point in its history, where its present growth and expansion will soon become unsustainable without additional resources. As such, we are requesting a continuation of the previously allocated one-time funding for a second FTE, this time devoted to additional equipment maintenance, operating expenses, and travel. DEM has undertaken an expansion of volunteer programs, including CERT (Community Emergency Response Team) and DART (Disaster Air Response Team) to help engage skilled and interested volunteers within the community as well as to provide for critical support after a major disaster or incident. These programs are in addition to existing programs such as NPREP, Map Your Neighborhood, and others that work to engage and empower the community to prepare themselves and assist DEM in providing for the care of others. The startup and continued maintenance of these programs require intensive staff time and material support, and for proper growth and support of these programs will require continued and expanded resource support. Additionally, the community continues to look to DEM as a leader and subject matter expert in community resiliency and preparedness, and requests continue to pour in for written disaster preparedness materials, in-person speaking engagements, and training and exercise support. As DEM continues to gain trust and recognition within the community, more resources will be required to meet these needs. At present time, we are barely able to keep up, both financially and in terms of time expenditure, with the current requests and needs. Another upcoming issue is that of equipment maintenance and potential obsolescence. Much of the current equipment and technology (mostly communications infrastructure) utilized by DEM was purchased via federal grant funding at a time when such funding was plentiful (in response to the September 11th terrorist attacks and Hurricane Katrina). That equipment, ten years old or more, is starting to age out, and the grant funding initially used to purchase this equipment is no longer available. As such, we will need to begin looking to carefully and deliberately at replacing said equipment in order to maintain the Emergency Operation’s Center current level of functionality. Finally, additional funding is also requested for travel, in order to allow for DEM to send its volunteer and clerk hire staff to additional trainings and exercises outside the area. This past year, we have sent numerous DEM volunteers to trainings, and those volunteers have in return brought that knowledge back to Jefferson County in order to better our emergency management program. Examples include volunteers who have gone to trainings in mass care and sheltering, and spontaneous volunteer management, who have in return have taken the lead on developing plans in those respective areas for the DEM. As we are a rural area, local training opportunities are limited. The ability to send our volunteers out of the area helps to support development and maintain awareness of best current practices in emergency management, all while limiting financial impact to our volunteers and allowing us to reward them for their hard work for this department. This funding will ultimately serve as in investment in our volunteer cadre that will pay dividends on multiple fronts, from volunteer retention to strengthened capacity to stronger plans. Overall, DEM’s FY19 request does not represent a massive increase over last year’s, but will go a long way towards our ability to continue to serve the community. Department of Emergency Management JEFFERSON COUNTY 2019 BUDGET REQUEST FORM F FINANCIAL ASSISTANCE SUMMARY (Double click on form to enter line by line. Press <Esc> to exit.) FINANCIAL ASSISTANCE FORM FORM F ESTIMATED BUDGET 2019 County BARS #PROGRAM TITLE 2018 2019 Match REVENUES REVENUES (see note**)Additional Information 000.33397.04.030 Emergency Management Performance Grant (EMPG)18,000.00 19,500.00 19,500.00 County match from Director's salary 000.33397.06.0200 State Homeland Security Program Grant (SHSP)46,959.00 51,104.00 25,552.00 County match from Director's salary 64,959.00 70,604.00 45,052.00 **Note: County Match includes the total annual expenditures for the program including administration, less grant revenue received. FORM INSTRUCTIONS: Use this sheet to report all approved grants that are included in your 2018 Budget . If you have grants that have been applied for but not approved and are not included in your budget , please fill out an additional page for those grants. Double click to enter form and press <Esc> to exit.