HomeMy WebLinkAboutTreasurerBUDGET/PROGRAM: Fund 001-250-000 GENERAL FUND
MISSION: To manage public funds in a fiscally responsible and efficient and lawful manner by applying sound accounting principles and prudent decision making;
Implement technology advances to improve staff efficiency, district and department financial interactions, and customer experience. Provide excellent customer service that
meets the needs of citizens we support and the requirements of government.
REVENUE:
2016
Actual
2017
Actual
2018
Adopted
2018
Amended
2019
Request
Add,
Chg/<Delete>Memo
See Revenue Worksheet 16,798,800 16,071,675 15,641,382 17,162,199
16,798,800 16,071,675 15,641,382 0 17,162,199
Salaries and Wages 265,590 280,766 273,461 286,662 5,087 Add 0.09 FTE to help office needs
Personnel Benefits 99,962 108,411 111,048 109,480 1,395 Associated with inc FTE Salary
Clerk Hire 0 0 11,000 11,000 11,000 Clerk Hire for office coverage
Supplies & Services 74,874 57,777 79,930 82,293 4,578 Budg 3%, setup rplcmt ck scan comp
Training, Travel & Dues 3,075 7,915 4,351 4,513 Budgeted 3% increase
443,501 454,869 479,790 0 493,948 22,060
STAFFING: 2016
Actual
2017
Actual
2018
Adopted
2018
Amended
2019
Request
% FTE 4.38 4.75 4.45 4.54
TREASURER
JEFFERSON COUNTY 2019 BUDGET REQUEST
BUDGET/PROGRAM: Fund 001-250-000 GENERAL FUND
GOALS FOR FY2018
1. Augment staff hours to accommodate fiscal timing needs and cross-train staff to prepare for retirement of key staff.
2. Continue implementing and properly utilizing all facets of PACs system.
3. Explore and purchase new software for accounting, investments, bonds and LID’s to replace Compu-tech AS400.
4. Provide for sufficient training for new and existing staff.
OBJECTIVES FOR FY2018
1. Invest time for ongoing PACs program and coordinating with other PACs counties to maximize our use of the program. Coordinate with Assessor and Auditor to pursue
electronic REET affidavit submittal by title companies.
2. Explore investment options, reinvest at optimal rates available, and maximize investment earnings. Pursue software to accommodate necessary tracking and reporting.
3. Assess our accounting, investment, bond, and LID software tracking needs and explore alternate software programs.
4. Encourage training for all staff and fund it appropriately.
5. Replace the check scanning computer that is years overdue for replacement. Expense is $4,200 plus tax to pay Technology Unlimited to set up computer for scanning
checks to electronically deposit to the bank.
PERFORMANCE INDICATORS: 2016 2017 2018 2019
Actual Actual Planned Plan
Revenue Collections 296,053,570 280,577,711 299,700,000 310,000,000
Miscellaneous Receipts 5,505 5,879 5,950 6,000
Tax Statements 36,108 35,765 35,745 35,750
Cancel/Supplement 1023 731 830 900
Tax Foreclosure Parcels 11 10 11 25
Tax Foreclosure Sales 7 9 11 12
Personal Property Distraints 0 0 5 5
Local Improvement Districts 5 5 5 5
LID Statements 408 425 368 339
Excise Tax Affidavits 2,260 2,427 2,285 2,300
Real Estate Sales $395,379,956 $404,420,675 $383,000,000 $400,000,000
Invested Monies $135,988,161 $133,275,893 $120,000,000 $125,000,000
Number of Investment Purchases 14 5 10 10
Dollar Amount of Investment Purchases $9,115,399 $3,998,655 $6,000,000 $6,500,000
Warrants Redeemed 39,212 37,554 38,530 39,000
Refunds Issued 440 362 365 365
SUMMARY OF KEY FUNDING/SERVICE ISSUES: Technology and automation, while providing more flexibility and adaptability, comes with additional costs and staff
time needs. Increased staff support is needed to accommodate increased demands on the office and staffing transition due to retirements. Budgeted amounts for travel and
training have been increased slightly to address office staff training that has been neglected in the past while staying within budget.