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O Consent Agenda
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Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Philip Morley, County Administrator
From: Monte Reinders, Public Works Director/County Engineer
Agenda Date: November 26, 2018
Subject: Amendment to the Washington State Dept. of Transportation (WSDOT)
Agreement, JC 8474, for Pavement Marking on Various Western
Jefferson County Roads
Statement of Issue:
Approval of this amendment to the above agreement is necessary to reimburse WSDOT for
pavement marking services on western Jefferson County roads, accounting for cost
overruns in calendar years 2016 and 2017 that have yet to be resolved.
Analysis/Strategic Goals/Pro's Et Con's:
Per the existing agreement, WSDOT was to perform multi-year lane striping services. In
performance of those services in 2016 and 2017, WSDOT experienced cost overruns due to
increased material and labor that were beyond the allowable increase threshold of 25%
provided for in the agreement. This amendment will modify the existing agreement to
allow these costs to be billed.
Fiscal Impact/Cost Benefit Analysis:
Cost overruns for 2016 and 2017 are explained in the attached Maintenance Agreement
Amendment No. 1, wherein WSDOT is requesting reimbursement in the amount of
$17,342.37. The revised 2016 and 2017 amounts are in line with the amounts in our
current 2018-2023 WSDOT contract, and have been estimated to be 25% (+/-) less than
the cost of having our east end striping contractor perform the work.
Recommendation:
Public Works recommends the Board approve this amendment to the agreement with
WSDOT and authorize the Chair to sign the three (3) attached contract documents where
indicated, and then return all three (3) documents to Public works for further processing.
Department Contact: Dale Seward, Eng -I 360-385-9353
Reviewe y:
Morley, ount dministrator Date
AdIft
� Washington State
/Department of Transportation
Maintenance
Agreement
Amendment
n9lUCH'C"` JC 8474
Number
Amendment
Number
Local Agency Name Jefferson Co. Dept. of Public Works
Contact Name Dale Seward Contact Phone
360-385-9353
Email DSeward@co.jefferson.wa.us
Project Title Jefferson County Roadway Striping
Overruns on striping for Calendar Year (CY) 2016 and CY 2017.
Note: WSDOT administrative overhead is included in the actual cost
Calendar Year Estimated Cost
Actual Cost
Overrun Paid to Date
Remaining Cost
CY 2016 $9,968.63
$14,216.91
$4,248.28 $12,449.54
$1,767.37
CY 2017 $9,968.63
$15,575.00
$5,606.37 $0
$15,575.00
Total $19,937.26
$29,791.91
$9,854.65 $12,449.54
$17,342.37
This Amendment No. 1 is made and entered into between the Washington State Department of
Transportation, hereafter the "WSDOT," and Jefferson Co. Dept. of Public Works, hereinafter the
"AGENCY," collectively referred to as the "Parties" and individually referred to as the "Party."
WHEREAS, the Parties hereto entered into Agreement JC -8474 (Agreement) on July 7, 2014 to furnish all
labor, equipment, materials, per diem (Work) needed to complete traffic lane striping on specific Jefferson
County roadways, and
WHEREAS, due to increased costs the Work expenditures exceeded the 25% allowable making it is
necessary to amend the Agreement to revise Cost Estimate, and
WHEREAS, the Parties desire to amend the Agreement in accordance with Section 3, Increase in Cost and
terminate the Agreement in accordance with Section 5, Termination Clause.
NOW, THEREFORE, pursuant to chapter 39.34 RCW, the above recitals that are incorporated herein as if
fully set forth below and in consideration of the terms, conditions and performances contained herein and/or
attached hereto, and by this reference made a part hereof,
IT IS MUTUALLY AGREED AS FOLLOWS:
1. The Parties agree to the revised costs as shown above. Increasing the Agreement by Nine
Thousand Eight Hundred Fifty-four Dollars Sixty-five Cents ($9,854.65) for a total of Twenty-nine
Thousand Seven Hundred Ninety-one Dollars Ninety-one Cents ($29,791.91) for calendar years
2016 and 2017.
JC 8474 Amendment No. 1 Page 1 of 2
2. The Parties wish to terminate the Agreement pursuant to Section 5, Termination Clause. Signature
of this Amendment will be considered WSDOT 30 day advance written notice and AGENCY
acceptance. The Agreement will terminate 30 days from execution of this Amendment No. 1.
3. All other terms and conditions of the Agreement shall remain in full force and effect except as
modified by this Amendment.
IN WITNESS WHEREOF, the Parties hereto have executed this Amendment No.1 as of the date last written
below.
WASHINGTON STATE
DEPARTMENT OF TRANSPORTATION
JEFFERSON COUNTY
DEPARTMENT OF PUBLIC WORKS
Signature:
Signature:
Printed:
Printed:
Title:
Title:
Date:
Date:
JC 8474 Amendment No. 1 Page 2 of 2