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HomeMy WebLinkAbout120318_ca01 Consent Agenda JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Leslie Locke, Executive Assistant DATE: December 3,2018 SUBJECT: RESOLUTION re: HEARING NOTICE: Fourth Quarter 2018 Budget Appropriations/Extensions; Various County Departments; Hearing scheduled for Monday, December 17, 2018 at 10:00 a.m. in the Commissioners Chambers STATEMENT OF ISSUE: Various County Departments have requested increases to their 2018 budget. Per RCW 36.40.140 the BOCC must hold a public hearing regarding the proposed budget changes. This agenda item is to approve the public notice only; the individual changes will be reviewed at the public hearing. ANALYSIS: These budget changes are intended to improve the cost effectiveness and efficiency of the requesting departments. The Hearing Notice will be published in the Leader on December 5 and 12, 2018. FISCAL IMPACT: Provided in attached Resolution. RECOMMENDATION: Approve resolution to publish a notice for the hearing set for December 17, 2018 at 10:00 a.m. in the Commissioners Chambers. REVIEWED BY: KAr Philip Morey, ounty Administr Date STATE OF WASHINGTON Jefferson County IN THE MATTER OF A HEARING NOTICE } FOR PROPOSED SUPPLEMENTAL BUDGET } APPROPRIATIONS/EXTENSIONS FOR } RESOLUTION NO. VARIOUS COUNTY FUNDS } WHEREAS,various Jefferson County departments have made requests for supplemental budget appropriations/extensions for their 2018 budgets;and WHEREAS, the increased spending in such requests are funded by additional sources which were not anticipated at the time of preparing said budgets;and such sources include unanticipated revenue received from fees,or grants from the State and Federal government,or proceeds from the sale of bonds,or budgeted but unexpended monies from the prior budget year;and WHEREAS,it appears to the Board of County Commissioners that a need exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2018.The following identified revenue and expenditure amounts are to be added to the various Funds.Expenditure amounts in excess of revenues listed shall be appropriated from the unencumbered balances and represent an extension of the Fund budgets listed: AMOUNT FROM UNENCUMBERED FUND# FUND NAME FUND BALANCE REVENUE EXPENSE GENERAL FUND 001-XXX-XXX GENERAL FUND $ (31,852.00) $ (31,852.00) 001-068-000 COMMUNITY SERVICES S 5,000.00 $ 5,000.00 001-151-000 CORONER $ 22,700.00 $ 22,700.00 001-180-000 SHERIFF S 23,784.00 $ 22,568.00 $ 46,352.00 001-270-000 NON-DEPARTMENTAL $ 231,678.00 $ 231,678.00 TOTAL GENERAL FUND $ 251,310.00 $ 22,568.00 $ 273,878.00 SPECIAL REVENUE/CAPITAL/ENTERPRISE/INTERNAL SERVICE FUNDS 105-000-010 AUDITOR'S O&M $ (83.00) $ (83.00) 106-000-010 COURTHOUSE FACILITATOR $ (145.00) $ (145.00) 108-000-010 COOPERATIVE EXTENSION $ 5,328.00 $ 4,634.00 $ (694.00) 120-000-010 CRIME VICTIMS SERVICES $ (31.00) $ (31.00) 127-000-010 PUBLIC HEALTH $ 43,057.00 $ 43,057.00 143-000-010 COMMUNITY DEVELOPMENT $ (9,760.00) $ 10,106.00 $ 346.00 150-000-010 TREASURER'S O&M $ (81.00) $ (81.00) 155-000-010 VETERAN'S RELIEF $ 15,000.00 $ 15,000.00 174-000-010 PARKS&RECREATION $ 8,672.00 $ 8,672.00 301-000-010 CAPITAL IMPROVEMENT $ 88,049.00 $ 88,049.00 506-000-010 INFORMATION SERVICES $ 77,943.00 TOTAL OTHER FUNDS $ 600,897.00 $ 189,548.00 $ 701,846.00 NOW, THEREFORE, BE IT RESOLVED, that supplemental budget appropriations/extensions be considered for the above noted funds. BE IT FURTHER RESOLVED, that a public hearing be held on the extensions and that said hearing be held in the County Commissioners'Chambers,Courthouse,Port Townsend Washington,on the 17th day of December,2018,at the hour of 10:00 a.m., and that notice of said hearing be published in the official newspaper of Jefferson County,and that at said hearing any interested person may appear and be heard for or against the extensions. APPROVED this 3r1 day of December,2018. JEFFERSON COUNTY SEAL: BOARD OF COMMISSIONERS ATTEST: David Sullivan,Chair Kathleen Kler,Member Carolyn Gallaway,CMC Deputy Clerk of the Board Kate Dean,Member CC' �a 1110L,la TO: BOARD COUNTY COMMISSIONERS Date: November 8, 2018 RE: Request for Budget Appropriation/Extension and Amendment General Fund 001 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") 4;, i ' '-iz x Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: -$31,852 For funds other than Current Expense(General Fund)--Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 5xxxx.10 Salaries and Wages , $3,131,416 (26,310) $3,105,106 5xxxx.20 Personnel Benefits $1,960,510 (5,542) $1,954,968 $0 $0 $0 TOTAL EXPENDITURE $5,091,926 (31,852) $5,060,074 Reason for Appropriation/Extension This a correction to the 2018 2nd Quarter Budget Appropriation for UCFW salary changes. This is primarly due to an incorrect calculation for Longevity within the Salary Schedules used to determine the 2nd Qtr Appropriation. Respectfully 1 •mitte•w Elected Official/Deo-rtment Head Signatur e '. CS 60-6 3 \lac,1113 Anyve. 5, TO: BOARD OF COUNTY COMMISSIONERS Date: November 19, 2018 RE: Request for Budget Appropriation/Extension and Amendment General Fund-Community Svcs 001-068-000 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") ` 2018 X Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $5,000 X For funds other than Current Expense(General Fund)-- Is there enough Fund Balance (unencumbered cash)to cover this additional expenditure? X Yes No Please be advised that a revenue source(i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0, $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 51990.49.0021 Economic Development Council $27,500 $5,000 $32,500 TOTAL EXPENDITURE $27,500 $5,000 $32,500 Reason for Appropriation/Extension Per agreement, this request provides for an additional $5,000 allocation from Jefferson County to match the additional Port of Port Townsend's$5,000 contribution to the Economic Development Council. Respectf I Submitte%� Elected Official/0 -partment Head Cc (:S Iti�(9118 Priwit S. TO:BOA OF COUNTY COMMISSIONERS Date: RE: Request For Budget Appropriation/Extension and Amendment CORONER 0011510000 NOV 19 2018 Department/Fund Name Fund Number Commissioners: (check all that apply) Q Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,I request an appropriation and budget extension in the amount $22,700.00 for this current year for the reason(s)outlined below. U For funds other than Current Expense-- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS# Revenue Description Current Revision New Budget Budget $0.00 $0.00 $0.00 $0.00 TOTAL REVENUE $0.00 $0.00 $0.00 BARS# Expenditure Description Current Revision New Budget Budget $0.00 56320.41.0030 KOSEC'S 3RD AND 4TH QTR BILLS $18,000.00 $6,000.00 $24,000.00 56320.41.0010 AUTOPSY FEES $43,200.00 $16,700.00 $59,900.00 $0.00 $0.00 TOTAL EXPENDITURE $61,200.00 $22,700.00 $83,900.00 Reason for Appropriation/Extension OUR ORIGINAL REVISED BUDGET WAS FOR$43,200.00.EVEN WITH THAT BUDGET WE ARE STILL GOING TO BE EXTREMELY SHORT.AS OF TODAY WE STILL OWE KOSEC'S$6000.00 FOR THE 3RD AND 4TH QUARTER FUNERAL HOME COSTS,AND$3900.00 IN AUTOPSY BILLS THAT STILL NEED TO BE PAID,AND THERE COULD POSSIBLY BE BILLS WE HAVE YET TO RECEIVE.AS OF OCTOBER 31ST,WE HAVE DONE 31 AUTOPSIES WHICH AVERAGES OUR MONTHLY AUTOPSIES OUT TO 3 PER MONTH.WE HAVE HAD 89 DEATHS SO FAR IN THE COUNTY,SO WE ARE AVERAGING ABOUT 8 DEATHS PER MONTH.SO WITH 16 MORE ESTIMATED DEATHS FOR THE REMAINDER OF THE YEAR,WE COULD ASSUME THAT WE WOULD POSSIBLY BE DOING 6-8 MORE AUTOPSIES IN 2018 WITH AN ESTIMATED TOTAL OF $12,800.00. SO WITH THE ABOVE MENTIONED CALCULATIONS AND ESTIMATING,WE WILL ROUGHLY NEED$22,700.00 TO FINISH OUT 2018. Respectfully su itted, CC:. C5 A s , P113 TO: BOARD OF COUNTY COMMISSIONERS Date: November 19,2018 RE: Request for Budget Appropriation/Extension and Amendment NOV 19 2018 Jefferson County Sheriffs Office 001180000 Department/Fund Name Fund Number Commissioners: (mark all that apply with an"X") Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $22,568 For funds other than Current Expense(General Fund)--Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $22,568 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED 333.97.06.0000 Stonegarden Grant $20,176 $16,199 $36,375 342.10.00.0000 Law Enforcement Services $21,727 $4,744 $26,471, 333.20.60.0000 ,WTSC Grant $0 $1,625 $1,625 $0 TOTAL REVENUE $41,903 $22,568 $64,471 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 52122.10.0500 Overtime $82,414 $20,943 $103,357 52170.31.0015 Traffic Safety Grant Expenditures $0 $1,625 $1,625 $0 $0 $0 TOTAL EXPENDITURE $82,414 $22,568 $104,982 Reason for Appropriation/Extension Law Enforcement Services performed and reimbursement grant money received that were not in the 2018 budget. Respects y Sub d, Elected Official/Department ead Signature • PruLA 104Igi TO: OVIn ARDOF OUNTY COMMISSIONERS Date: November 8, 2018 RE: Request for Budget Appropriation/Extension and Amendment Sheriff 001-180 Department/Fund Name FundNurriVey 1 9 2018 Commissioners: (mark all that apply with an "X") x Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $23,784 For funds other than Current Expense(General Fund)-- Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source(i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 52360.10.xxxx Corrections-Salaries and Wages $905,388 21,098 $926,486 52360.20.xxxx Personnel Benefits $484,492 2,686 $487,178 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 TOTAL EXPENDITURE $1,389,880 23,784 $1,413,664 Reason for Appropriation/Extension FOP Union Ratification effective Sept. 2018 for Corrections personnel. Respectfu, ubmitted, i ,e Elected Official/ITs'•artment Head Signature s 1! 2LJ►g TO: BOARD OF COUNTY COMMISSIONERS Date: November 19, 2018 RE: Request for Budget Appropriation/Extension and Amendment General Fund-Non-Departmental 001-270-000 Department/Fund Name Fund Number NOV ? 9 2018 Commissioners: (mark all that apply with an "X") X Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $231,678 X For funds other than Current Expense(General Fund)-- Is there enough Fund Balance (unencumbered cash)to cover this additional expenditure? X Yes No Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 51479.46.0005 Risk Pool-Liability Insurance $185,709 $43,652 $229,361 51479.46.0010 Risk Pool-Property Insurance $79,568 $13,060 $92,628 51620.41.0000 Professional Services $25,750 $40,000 $65,750 51861.49.0000 Judgment& Settlement Payments $0 $127,293 $127,293 51990.49.0010 WA Association of Counties-Dues $6,000 $7,673 $13,673 TOTAL EXPENDITURE $297,027 $231,678 $528,705 Reason for Appropriation/Extension 1. Risk Pool liability insurance premiums increased. 2. Risk Pool property insurance premiums increased. 3. Shooting facility consultant . 4. Unbudgeted lawsuit settlements. 5. WSAC dues increased. Respectf I y Submitted, Elected Offici:O/Department Head CC'. CS AVLA i 1 (J<� IIX TO: BOARD OF COUNTY COMMISSIONERS Date: November 8, 2018 RE: Request for Budget Appropriation/Extension and Amendment Auditor's O&M NOV 2018 105 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") x Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: -$83 El For funds other than Current Expense(General Fund)-- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No LJ Please be advised that a revenue source(i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 5xxxx.10 Salaries and Wages $17,657 (68) $17,589 5xxxx.20 Personnel Benefits $7,836 (15) $7,821 $0 $0 $0 TOTAL EXPENDITURE $25,493 (83) $25,410 Reason for Appropriation/Extension This a correction to the 2018 2nd Quarter Budget Appropriation for UCFW salary changes. This is primarly due to an incorrect calculation for Longevity within the Salary Schedules used to determine the 2nd Qtr Appropriation. Respectfully S bmitted, Elected Official/Department Head Signature C c ' lquA 7 i 1 aiO3'" 11�nne S , _) I 1 TO: BOARD OF COUNTY COMMISSIONERS Date: November 8, 2018 RE: Request for Budget Appropriation/Extension and Amendment Courthouse Facilitator 106 Department/Fund Name Fund Numbersui,, ; ` R Commissioners: (mark all that apply with an "X") x Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: -$145 For funds other than Current Expense(General Fund)-- Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source(i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $o BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 5xxxx.10 Salaries and Wages $3,561 (14) $3,547 Sxxxx.20 Personnel Benefits $1,602 (131) $1,471 $0 $0 $0 TOTAL EXPENDITURE $5,163 (145) $5,018 Reason for Appropriation/Extension This a correction to the 2018 2nd Quarter Budget Appropriation for UCFW salary changes. This is primarly due to an incorrect calculation for Longevity within the Salary Schedules used to determine the 2nd Qtr Appropriation. Respectfu y Submitted) . , Elected Official/ partment Head Signat CC: C3 iltAk.4 306 jig TO: BOARD OF COUNTY COMMISSIONERS Date: November 5, 2018 RE: Request for Budget Appropriation/Extension and Amendment NOV 07 2018 WSU Jefferson County C000perative Extension 108 Department/Fund NamehA Fund Number Commissioners: (mark all that apply with an "X") Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $0 For funds other than Current Expense(General Fund)-- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source(i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $4,634 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED 34710.00.0200 Master Gardener Foundation $4,000 $4,634 $8,634 $0 $0 $0 TOTAL REVENUE $4,000 $4,634 $8,634 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED $0 $0 $0 $0 $0 $0 $0 TOTAL EXPENDITURE $0 $0 $0 Reason for Appropriation/Extension Master Gardener Foundation donation exceeds the total $4,000. donation commitment for 2018. (Master Gardener Foundation specifies that the excess will be used for 2019 Budget.) Respectfully Submitted, Elected Official/Department Head Signature cC: (3 r1n n . TO: BOARD OF C NTY COMMISSIONERS Date: November 8, 2018 RE: Request for Budget Appropriation/Extension and Amendment WSU Cooperative Extension 108 NOV 1 9 2018 Department/Fund Name Fund Number Commissioners: (mark all that apply with an"X") x Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: -$694 For funds other than Current Expense (General Fund)-- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, i request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $o BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET - BARS Expenditure# Description CURRENT REVISION AMENDED 5xxxx.10 Salaries and Wages $147,822 (566) $147,256 5xxxx.20 Personnel Benefits $76,100 (128) $75,972 $0 $0 $0 TOTAL EXPENDITURE $223,922 (694) $223,228 Reason for Appropriation/Extension This a correction to the 2018 2nd Quarter Budget Appropriation for UCFW salary changes. This is primarly due to an incorrect calculation for Longevity within the Salary Schedules used to determine the 2nd Qtr Appropriation. Respect I y Submitted, //ad / Elected Official#epartment Head Sign. ur- cc. CS '�(AJ _ it / kO ) l y 6v)v) 5 TO: BOARD COUNTY COMMISSIONERS Date: November 8, 2018 RE: Request for Budget Appropriation/Extension and Amendment Crime Victims Services 120 NOV i 9 201Q Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") x Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: -$31 For funds other than Current Expense(General Fund)-- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, i request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 5xxxx.10 Salaries and Wages $67,384 (25) $67,359 5xxxx.20 Personnel Benefits $27,734 (6) $27,728 $0 $0 $0 TOTAL EXPENDITURE $95,118 (31) $95,087 Reason for Appropriation/Extension This a correction to the 2018 2nd Quarter Budget Appropriation for UCFW salary changes. This is primarly due to an incorrect calculation for Longevity within the Salary Schedules used to determine the 2nd Qtr Appropriation. Respectful ubmitted � Elected Official/ artment Head Sign.®- laqiN TO: BO ICS b CO NTY COMMISSIONERS Date: November 16, 2018 RE: Request for Budget Appropriation/Extension and Amendment Public Health NMI 19 201B 127 Department/Fund Name Fund Number Commissioners: (mark all that apply with an"X") X Please be advised that atter a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $43,057 For funds other than Current Expense (General Fund)-- Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? Yes L No Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $43,057 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED 334.04.91.2600 FP-Clinical/Health Promo $64,026 $21,336 $85,362 334.04.70.9330 ACAC $27,464 $14,221 $41,685 334.10.00.1260 Group Health Foundation $0 $7,500 $7,500 $0 TOTAL REVENUE $91,490 $43,057 $134,547 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 56220.31.0020 Operating Costs-CH $9,787 $12,147 $21,934 56220.41.0240 CH Misc-Professional Services $0 $5,000 $5,000 56220.41.0440 Advertising -CH $850 $4,189 $5,039 56800.41.0460 ACAC Activities $14,871 $14,221 $29,092 56200.31.0020 Operating Costs-Admin $3,478 $5,510 $8,988 56200.41.0440 Advertising -Admin $650 $1,750 $2,400 56200.49.0015 Subscriptions& Memberships-Admin $2,729 $240 $2,969 $0 TOTAL EXPENDITURE $32,3651 $43,0571 $75,4221 Reason for Appropriation/Extension Amounts above reflect unanticipated, project-specific revenue and their related expenses. These were not reflected in the 2018 budget. Rep ctfully S itted, 7,1- , 4o&4 Elected Offic.al/Department Head Signature QC° C5 td POO TO:BOARD OF COUNTY COMMISSIONERS Date: 11/14/2018 RE: Request For Budget Appropriation/Extension and Amendment Community Development NOV 1 e 201 43000010 Department/Fund Name and Number Commissioners: (check all that apply) U Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,I request an appropriation and budget extension in the amount for this current year for the reason(s)outlined below. ❑ For funds other than Current Expense-- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No © Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of $10,106.00 to include this new revenue in the budget this year as outlined below. BARS#Revenue Description Current Revision New Budget Budget 143.39700.00.00xx Capital-EnerGov Implementation $0.00 $10,106.00 $10,106.00 $0.00 $0.00 $0.00 TOTAL REVENUE $0.00 $10,106.00 $10,106.00 BARS#Expenditure Description Current Revision New Budget Budget $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 TOTAL EXPENDITURE $0.00 $0.00 $0.00 Reason for Appropriation/Extension This Transfer In revenue from the Capital Improvement Fund using General Fund dollars invested in that fund a number of years ago.The revenue covers the cost of implementing the EnerGov permitting software suite which was also funded using General Fund dollars in the Capital Improvement Fund.Reimburses Community Development for the following employee hours: 166.5 hrs Emma Bolin,72.5 hrs Jodi Adams. Respectfully submitted, ;r CCC CS hnne S yt2Lii3TO: BOARD OFNTY COMMISSIONERS Date: November 8, 2018 RE: Request for Budget Appropriation/Extension and Amendment Community Development 143 .zrbz. Department/Fund Name Fund Numt#r ,' Je Ra Commissioners: (mark all that apply with an"X") x Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $346 For funds other than Current Expense(General Fund)-- Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source(i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, i request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 5xxxx.10 Salaries and Wages $868,164 (240) $867,924 5xxxx.20 Personnel Benefits $268,636 586 $269,222 $0 $0 $0 TOTAL EXPENDITURE $1,136,800 346 $1,137,146 Reason for Appropriation/Extension This a correction to the 2018 2nd Quarter Budget Appropriation for UCFW salary changes. This is primarly due to an incorrect calculation for Longevity within the Salary Schedules used to determine the 2nd Qtr Appropriation. Respectfu :ub tted, Elected Official/i-.artment Head Signat' cc: C5 yi1cfr' TO: BOA� OFUNTY COMMISSIONERS Date: November 8, 2018 RE: Request for Budget Appropriation/Extension and Amendment Treasurer's O&M 150 N V 1. ( 2018 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") x Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: -$81 For funds other than Current Expense(General Fund)-- Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description ,CURRENT REVISION AMENDED 5xxxx.10 Salaries and Wages $17,124 (66) $17,058 5xxxx.20 Personnel Benefits $6,785 (15) $6,770 $0 $0 $0 TOTAL EXPENDITURE $23,909 (81) $23,828 Reason for Appropriation/Extension This a correction to the 2018 2nd Quarter Budget Appropriation for UCFW salary changes. This is primarly due to an incorrect calculation for Longevity within the Salary Schedules used to determine the 2nd Qtr Appropriation. Respectful bmitted%/ Elected Official/D-..rtmentt Head Signatur CC' C=5 ASW 5 TO: BOARD OF UNTY COMMISSIONERS Date: November 19, 2018 RE: Request for Budget Appropriation/Extension and Amendment Veterans Relief 155-000-000 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") NOV 1 9 2018 x Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $15,000 x For funds other than Current Expense(General Fund)-- Is there enough Fund Balance(unencumbered cash)to cover this additional expenditure? x Yes No Please be advised that a revenue source(i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 55360.40.0000 Other Services/Charges $79,950 $15,000 $94,950 TOTAL EXPENDITURE $79,950 $15,000 $94,950 Reason for Appropriation/Extension 'More qualified veterans have petitioned the county for relief. This request ensures the county will be able to meet its obligations. Respectful .ubmittec :/�- Elected Official/D •artment Head Sign 41 cc : (3 plAd ip(413 e TO: A D OF C UNTY COMMISSIONERS Date: November 9, 2018 RE: Request for Budget Appropriation/Extension and Amendment Public Works, Parks and Recreation 174-000-010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") 04 X Please be advised that after a thorough examination of my current budget it appears tf t'the norp * A#allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $8,672 For funds other than Current Expense (General Fund)-- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? X Yes No X Please be advised that a revenue source(i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $8,672 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED 39700.00.0125 Transfers from Hotel Motel Lodging Tax $41,625 $8,672 $50,297 $0 $0 $0 TOTAL REVENUE $41,625 $8,672 $50,297 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 57680.35.0000 Small Tools and Equipment $3,500 $5,802 $9,302 57680.48.0000 Repair and Maintenance $13,915 $2,870 $16,785 $0 $0 $0 TOTAL EXPENDITURE $17,415 $8,672 $26,087 Reason for Appropriation/Extension In March of 2018 the Hotel Motel Lodging Tax fund issued a call for supplemental grant proposals. Parks and Recreation applied and received a$8,672 grant to improve campground facilities in 2018. A budget supplement for this expenditure is needed at this time. Res.- fully Submitted, Elected O ficial/Depart<.�•--•-_."'••nature c5 gAV1'C 5 TO: BOARD OF UNTY COMMISSIONERS Date: November 19, 2018 RE: Request for Budget Appropriation/Extension and Amendment Capital Improvement 301-000-010 NOV 1 9 2016 Department/Fund Name Fund Number Commissioners: (mark all that apply with an"X") X Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, request an appropriation and budget extension in the amount of: $10,106 X For funds other than Current Expense(General Fund)-- Is there enough Fund Balance (unencumbered cash)to cover this additional expenditure? X Yes No Please be advised that a revenue source(i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 59700.00.0143 Transfer to Commuity Development $0 $10,106 $10,106 TOTAL EXPENDITURE $0 $10,106 $10,106 Reason for Appropriation/Extension This request serves to reimburse Community Development using General Fund dollars in the Capital Improvement Fund for staff work associated with implementing the EnerGov permitting system. Respe tf ly Submitted, ,./(,/(V Elected Offici: Department Head CC: (3 i I laLe'/� fltw s. TO: BOARD O COUNTY COMMISSIONERS Date: November 19, 2018 RE: Request for Budget Appropriation/Extension and Amendment Capital Improvement 301-000-010 Department/Fund Name Fund Number NOV 1 9 2018 Commissioners: (mark all that apply with an "X") X Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $77,943 X For funds other than Current Expense (General Fund)-- Is there enough Fund Balance (unencumbered cash)to cover this additional expenditure? X Yes No Please be advised that a revenue source(i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 59700.00.0506 Transfer to Information Services $0 $77,943 $77,943 TOTAL EXPENDITURE $0 $77,943 $77,943 Reason for Appropriation/Extension This request serves to reimburse the Information Services Fund using general fund dollars in the Capital Improvement Fund for capital projects funded by Information Services in 2017 and 2018. These projects were: 1. Civic Plus website 2. Page Freezer archiving software 3. Dark fiber 4. Laserfiche Workflow. Respectfu ly ubmitte , Elected Official/ artment Head cc. (5 VlveS TO: BOARD OF C UNTY COMMISSIONERS Date: November 19, 2018 RE: Request for Budget Appropriation/Extension and Amendment Information Services 506-000-010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an"X") NOV 19 2018 n Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: For funds other than Current Expense(General Fund)-- Is there enough Fund Balance (unencumbered cash)to cover this additional expenditure? Yes No X Please be advised that a revenue source(i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: BUDGET BARS Revenue# Description CURRENT REVISION AMENDED 39700.00.0302 Transfer in from Capital Imp. $0 $77,943 $77,943 $0 $0 $0 TOTAL REVENUE $0 $0 $77,943 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED TOTAL EXPENDITURE $0 $0 $0 Reason for Appropriation/Extension This request reflects revenue to reimburse the Information Services Fund using general fund dollars in the Capital Improvement Fund for capital projects funded by Information Services in 2017 and 2018. These projects were: 1. Civic Plus website 2. Page Freezer archiving software 3. Dark fiber 4. Laserfiche Workflow. Resp I Submitte / Elected Offici. eepartment Head