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PUBLIC INFRASTRUCTURE FUND BOARD – DRAFT MINUTES
Wednesday, November 7, 2018, 2:00 p.m.
Location: Jefferson County Board of Commissioners’ Chambers
Welcome & Introductions: Jefferson County Commissioner Kate Dean welcomed the Public
Infrastructure Fund (PIF) members to the meeting. Members present were: Jefferson County
Commissioner Kate Dean, City Port Townsend Mayor Deborah Stinson, Port of Port Townsend
Commissioner Steve Tucker, Public Utility District No. 1 Commissioner Wayne King and District
No. 2 At-Large Representative Gary Rowe. Staff in attendance was County Administrator, Philip
Morley. District No. 3 At-Large Representative James Munn and District No. 1 At-Large
Representative Joe Johnson were not present. Economic Development Council (EDC) Team
Jefferson Executive Director Brian Kuh, Jefferson County District No. 3 Citizen Dan Toepper and
Jefferson County Central Services Director Mark McCauley were present at the meeting as
members of the public.
Review and approve Meeting Minutes: Member Steve Tucker moved to approve the Minutes
of October 24, 2018 with the following edits: 1. Dan Topper’s name was misspelled, it is
corrected to Toepper. 2. Board Members titles to be corrected from ‘Representative’ to
‘Commissioner’ in the case of Steve Tucker and Wayne King. Member Gary Rowe seconded the
motion which carried by a unanimous vote.
Update on Status of County Code Revision: The Board reviewed and discussed the Draft Code
Revision and revisions made since the last draft. Steff Member Philip Morley explained what
was being handed (see attached) out is a ‘clean copy’ of changes proposed since the previous
meeting. Member Stinson suggested a change to Section 328.030, conveying the term
‘consulting’ should be changed to ‘informed’. Other PIF Board members expressed agreement
with this clarification. The PIF Board members suggested and discussed other changes and
clarifications to the Draft, which staff noted.
Brian Kuh – Initial Presentation to Finance Personnel in the Economic Development Office :
EDC Team Jefferson: Brain Kuh presented a Power Point showing EDC’s proposal to the Board
for financing personnel in EDC-Team Jefferson. The EDC’s request is for $50,000 per year
ongoing. Member Rowe suggested clarification in specifically outlining what funds would be
used for. Mr. Kuh explained use for personnel, infrastructure, special needs, housing would all
be considered. Staff Philip Morley explained there are two purposes for the PIF funding stream
under state statute: public facilities (for which a RFP is being developed) on the one hand , or for
financing personnel in an economic development office on the other hand which is what the
EDC would be held to. Member Rowe asked what if $30,000 was allocated, what would the
changes be. Mr. Kuh stated projects would be adjusted and priorities would be reassessed.
Member Rowe stated the question for county is, would a contract be in place to rev iew period
of funding and what is needed. Staff Philip Morley confirmed a contract of 3-5 years would be
in place then a reassessment of whether to extend it. Member Stinson stated
micromanagement of the EDC’s activities should not be happening through a PIF contract, but
an exit strategy should exist in the contract if the EDC is not performing. In conclusion, Staff
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Philip Morley asked the PIF Board if it was ready to make a Motion recommending financing for
personnel in the EDC, or is more time needed. Board members expressed general agreement
that funding should be given to the EDC, but future discussion by the PIF Board is needed for
making a recommendation on the funding amount and number of years.
Continued Discussion of Criteria and Review of Draft RFP: Staff Philip Morley handed out a
copy of the draft RFP and Cover Sheet with the CEDS project list. He suggested between now &
the next meeting, specific ideas could be emailed to him. Nothing has yet been done on
evaluation sheet. Future meeting topics need to include an amount for the initial RFP needs to
be agreed on, going thru RFP and making changes to application with comments on the
instruction packet to be competed.
Future Meeting Schedule and Potential Topics: The PIF Board members agreed to the following
future meeting dates: November 28, 2018; 1:00 p.m. - 3:00 p.m. to be held in the Board of
County Commissioners’ Chambers. The following topics will be on the Agenda:
1) EDC personnel funding amount & # of years; 2) Review & revisions to a draft RFP; 3) Review
and revisions to a draft Cover Sheet to RFP.
Notice of Adjournment: Chair Dean adjourned the meeting at 4:02 p.m.
Submitted: Julie Shannon, PIF Clerk of the Board
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PIF CODE REVISION PROPOSED SCHEDULE
11/5 Hearing Notice approved
11/7 Hearing Notice published – 1st time
11/14 Hearing Notice published – 2nd time
11/19 Public Hearing & Potential Adoption