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HomeMy WebLinkAbout121718_cbs014�4SON cOG IFT �9 SHING�Q� MINUTES Jefferson County Board of Commissioners Regular Meeting — Monday, November 5, 2018, 9:00 a.m. Jefferson County Courthouse — Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Kathleen Kler and Commissioner Kate Dean. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions. • Comment requesting a letter be sent to state legislators regarding nuclear weapons and public safety. • Comment requesting a letter be sent to state legislators regarding nuclear weapons and public safety. • Comment regarding the passage of the Commercial Shooting Facilities Ordinance. • Comment regarding code enforcement on Cleveland Street. • Comment regarding a recent traffic accident and safety issues on State Route 20, standards of living, jobs and the deficit. • Comment regarding the passage of the Commercial Shooting Facilities Ordinance, an individual who blamed his sexual misconduct on the President of the United States, and anticipated gunfire noise that would come from the proposed gun range in Quilcene. • Comment regarding improvements to Shine Road, Commissioner Kler attending a Veteran event, PUD, support of emergency services and Washington State University Cougars. • Comment regarding code enforcement on Cleveland Street. • Comment regarding the Port Hadlock Sewer Plan and needed Port Townsend Jefferson County Sportsmen's Association upgrades due to the passage of the ordinance. The Commissioners and County Administrator addressed comments and concerns raised during the Public Comment Period. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Kler moved to approve the items on the Consent Agenda as presented. Commissioner Dean seconded the motion which carried by a unanimous vote. 1. HEARING NOTICE re: Setting 2019 Ad Valorem Tax Levies; Hearing Scheduled for Monday, November 19, 2018 at 10:00 a.m. in the Commissioners' Chambers at the Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, WA Commissioners Meeting Minutes of November 5, 2018 1 ) 64 V E!. 2. HEARING NOTICE re: Proposed Ordinance regarding the Public Infrastructure Fund (PIF), Repealing and Replacing Chapters 3.28 and 3.29 of the Jefferson County Code, and Amending Section 3.36.030 of the Jefferson County Code; Hearing Scheduled for Monday, November 19, 2018 at 11:00 a.m. in the Commissioners' Chambers at the Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, WA 3. OPEN SPACE TAXATION AGREEMENT re: MLA 17-00096/CUA17-00001 Reclassification of 137 Acres in Four (4) Separate Parcels Classified as Forestland and Vacant Land to Open Space/Open Space Under the Current Use Tax Assessment Program RCW 84.34; Parcels are Located Adjacent to the Duckabush River, Brinnon; Jefferson Land Trust, Applicant 4. Payment of Jefferson County Vouchers/Warrants Dated October 22, 2018 Totaling $676,881.73 and Dated November 1, 2018 Totaling $5,220.55 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) 5. Payment of Jefferson County Payroll Warrants Dated October 19, 2018 Totaling $75,708.84 and A/P Warrants Done by Payroll Dated October 19, 2018 Totaling $16,076.27 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office.) COMMISSIONERS BRIEFING SESSION: The Commissioners reviewed their meeting schedules. The meeting was recessed at 9:57 a.m. and reconvened at 10:04 a.m. with all three Commissioners present. HEARING re: Adoption of the 2019-2024 Proposed Six -Year Transportation Improvement (TIP) Program: Transportation Planner Wendy Clark gave a presentation on the proposed six-year Transportation Improvement Program (TIP). Engineering Services Manager Eric Kuzma and Public Works Director/County Engineer Monte Reinders answered questions from the Board. Staff noted that Project No. 23 regarding the Olympic Discovery Trail was added to the TIP and was not originally included in the initial agenda request regarding today's hearing. Chair Sullivan opened the hearing for public testimony. Hall Bates, Jeff Bohman, Jeff Selby and Tom Thiersch provided public testimony. Hearing no further testimony, Chair Sullivan closed the hearing. After further discussion, Commissioner Dean moved to approve RESOLUTION NO. 52-18 re: Adoption of the 2019-2024 Six -Year Transportation Improvement Program (TIP) with the amendment brought forward by Public Works staff as discussed. Commissioner Kler seconded the motion which carried by a unanimous vote. PJ Commissioners Meeting Minutes of November 5, 2018 DRAFT COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. • Calendar Coordination • Miscellaneous Items o Negotiations underway re: Jefferson Associated Council re: Potential extension of Indigent Defense contract o Humane Society; the County Administrator is working on renewing their licensing and operating agreement regarding the shelter o Port Hadlock Wastewater Treatment Plant; work continues o Joint City of Port Townsend Ad Hoc Committee on Affordable Housing; meeting minutes o Discussion re: Automatic email response from jeffbocc@co.jefferson.wa.us and the ability for people to find their hearing testimony online, and triaging the response to public questions received via email o Letter received from the U.S. Department of Interior; Bureau of Indian Affairs re: Jamestown S'Klallam Tribe proposed Trust Land acquisition o Dabob Bay; Trust Land Transfer. Discussion tabled until the afternoon o Northwest Maritime Center; Agreement for room rental re: Deliberations on the Commercial Shooting Facilities Ordinance held on November 2, 2018 o Jefferson Transit and the Board of County Commissioners; discussion regarding nexus issues o Commissioner for District No. 3; staff to set up an afternoon session to meet and discuss issues with the newly elected Commissioner after Election Day o Materials for afternoon session; issue with accessibility The meeting was recessed at 11:48 a.m. and reconvened at 1:31 p.m. with all three Commissioners present. COUNTY ADMINISTRATOR BRIEFING SESSION - Continued: County Administrator Philip Morley reviewed the following with the Board. • Continued review re: Draft revisions to the Comprehensive Plan Update and Unified Development Code (UDC) regarding Land Use Element, Environment Element and UDC Revisions. The meeting was recessed at 3:03 p.m. and reconvened at 3:12 p.m. with all three Commissioners present. 3 DRAFT Commissioners Meeting Minutes of November 5, 2018 COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. • Review of the 2019 General Fund Budget requests • Review of the 2019 Capital Outlay requests • Miscellaneous items - continued NOTICE OF ADJOURNMENT: Commissioner Kler moved to adjourn the meeting at 4:30 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Dean seconded the motion which carried by a unanimous vote. SEAL: ATTEST: JEFFERSON COUNTY BOARD OF COMMISSIONERS David Sullivan, Chair Kathleen Kler, Member Carolyn Gallaway, CMC Kate Dean, Member Deputy Clerk of the Board 4 4�5oN °o DRAFT �9`SFIING�°� MINUTES Jefferson County Board of Commissioners Regular Meeting — Tuesday, November 13, 2018, 9:00 a.m. Jefferson County Courthouse — Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Kathleen Kler and Commissioner Kate Dean. Chair Sullivan invited everyone in attendance to join in the Pledge of Allegiance. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions. • Comment regarding the zoning of the South Bay Community Property. • Comment regarding code enforcement on Cleveland Street and the Commercial Shooting Facilities Ordinance. • Comment regarding California fires, tips on making the County forest fire resistant, and the deer population in Port Townsend • Comment regarding a petition regarding the Port Townsend shooting range, and he presented audio of gunfire from 1918. • Comment regarding the comments made about the proposed shooting facility near Tarboo Ridge, and code enforcement on Cleveland Street. • Comment regarding an upcoming Hearing this morning on the Jefferson County Trespass Ordinance. • Comment regarding an upcoming Hearing this morning on the Jefferson County Trespass Ordinance. The Commissioners and County Administrator addressed comments and concerns raised during the Public Comment Period. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Kler moved to approve the items on the Consent Agenda as presented. Commissioner Dean seconded the motion which carried by a unanimous vote. 1. AGREEMENT re: Playground Fence Replacement located at the Port Townsend Community Center, Project No. 17520360; In the Amount of Base Bid of $34,533.38; Jefferson County Public Works; Viking Fence Company 2. Payment of Jefferson County Payroll Warrants Dated November 5, 2018 Totaling $883,659.48 and A/P Warrants Done by Payroll Dated November 5, 2018 Totaling $837,660.70 and Dated November 5, 2018 Totaling $137,346.81 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office.) Commissioners Meeting Minutes of November 13, 2018 APPROVAL of MINUTES: Commissioner Kler moved to approve the Special Meeting Minutes of October 1 and 19, 2018 and Regular Meeting Minutes of October 8 and 15, 2018 as presented. Commissioner Dean seconded the motion which carried by a unanimous vote. COMMISSIONERS BRIEFING SESSION: The Commissioners reviewed their meeting schedules. The meeting was recessed at 9:55 a.m. and reconvened at 10:03 a.m. with all three Commissioners present. HEARING re: Application by Seamount Estates Community Water System for a Nonexclusive Franchise to Construct, Maintain and Operate a Group A Community Public Water System consisting of Pipes, Valves, Hydrants and Other Appurtenances Upon, Under, Along and Across a Franchise Area within Unincorporated Jefferson County: Public Works Engineering Technician Terry Duff explained the application by Seamount Estates regarding their 25 -year nonexclusive franchise request. Commissioner Kler asked why only a 25 year franchise? Ms. Duff explained that the franchises used to be approximately 50 years, but over time, they learned that things can change and 25 years is a more reasonable timeframe. Chair Sullivan opened the hearing for public testimony. Hearing no testimony, he closed the hearing. After a brief deliberation, Commissioner Kler moved to approve RESOLUTION NO. 53-18 re: Application Seamount Estates Community Water System for a Nonexclusive Franchise to Construct, Maintain and Operate a Group A Community Public Water System Consisting of Pipes, Valves, Hydrants and other Appurtenances Upon, Under, Along and Across a franchise Area within Unincorporated Jefferson County. Commissioner Dean seconded the motion which carried by a unanimous vote. ADDITIONAL BUSINESS: LETTER re: Trust Land Transfer Project List: Commissioner Kler stated that the Northwest Watershed and Washington State Department of Natural Resources staff have requested the Jefferson County Commissioners send a letter to the Commissioner of Public Lands Hilary Franz regarding the Trust Land Transfer Project list and to request more funding from legislators. After the Commissioners discussed and reviewed the letter, Commissioner Kler moved to send the letter as presented. Commissioner Dean seconded the motion which carried by a unanimous vote. The Commissioners reviewed Calendar Coordination and miscellaneous items. Pa Commissioners Meeting Minutes of November 13, 2018 DRAFT HEARING re: Proposed County Facility Trespass Ordinance: Chief Civil Deputy Prosecuting Attorney (DPA) Philip Hunsucker and Undersheriff Art Frank explained the proposed ordinance. The main goals of the ordinance are to create clear codes of conduct that set expectations for behavior while at various County facilities, emphasize voluntary compliance with posted codes of conduct, provide a legal basis for enforcing codes of conduct through trespass warning, when necessary, provide avenues to appeal trespass warning and to provide reasonable exceptions to trespass warnings, to ensure access to government. After the presentation and answering the Commissioner's questions, Chair Sullivan opened the hearing for public testimony. Tom Thiersch, Mike Belenski and George Yount provided hearing testimony. Hearing no further testimony, Chair Sullivan closed the hearing. The Commissioners deliberated on the proposed ordinance. Staff will continue to work on the proposed ordinance and address concerns while still achieving the objectives of the ordinance. The meeting was recessed at 11:23 a.m. and reconvened at 11:31 a.m. with all three Commissioners present. EXECUTIVE SESSION: An Executive Session was scheduled from 10:50 a.m. to 11:00 a.m. Chair Sullivan announced that the Executive Session will be held from 11:31 a.m. to 11:40 a.m. with the County Administrator, Chief Civil Deputy Prosecuting Attorney and Human resources Manager regarding Attorney -Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The Board concluded the Executive Session and resumed the regular meeting at 11:38 a.m. County Administrator Morley announced he will be attending a mediation meeting with Washington Counties Risk Pool (WCRP) re: former Captain Mike Stringer, and requested authorization to consort with WCRP to reach settlement on that claim. Commissioner Dean moved to approve the County Administrator's request. Commissioner Kler seconded the motion which carried by a unanimous vote. EXECUTIVE SESSION: An Executive Session was scheduled from 11:00 a.m. to 12:00 p.m. Chair Sullivan announced that the Executive Session will be held from 11:40 a.m. to 12:00 p.m. with the County Administrator, Chief Civil Deputy Prosecuting Attorney, Central Services Director and the Department of Community Development Planning Manager regarding Attorney -Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The Board concluded the Executive Session and resumed the regular meeting at 12:00 p.m. The meeting was recessed at 12:00 p.m. and reconvened at 1:31 p.m. Chair Sullivan and Commissioner Kler present. Commissioner Dean was not present due to another commitment. 3 Commissioners Meeting Minutes of November 13, 2018 DRAFT COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. • Miscellaneous Items • 2019 Budget Process • No Trespass Ordinance • Interlocal Agreement on Homelessness; upcoming dates • Future Agenda Items • Miscellaneous Items — Continued o Miscellaneous Items o Jefferson County Sportsmens Association o Scheduling meetings with the new Commissioner -Elect o Calendar Coordination — o Letter from Fort Discovery o Proposed letter to the Department of Commerce re: Local Plan Guidance for Homelessness NOTICE OF ADJOURNMENT: Commissioner Kler moved to adjourn the meeting at 3:05 p.m. until the next regular meeting or special meeting as properly noticed. Chair Sullivan seconded the motion. The motion carried. SEAL: ATTEST: Carolyn Gallaway, CMC Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS David Sullivan, Chair Kathleen Kler, Member Kate Dean, Member IV, ,t4 ON co G 4 `L ri �9SFIINGt0� DRAFT MINUTES Jefferson County Board of Commissioners Regular Meeting — Monday, November 19, 2018, 9:00 a.m. Jefferson County Courthouse — Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Kathleen Kler and Commissioner Kate Dean. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions. • Comment regarding property taxes and code enforcement. • Comment regarding a clearcutting in Quilcene affecting private property. • Comment regarding the Realtor Group who donated new chairs to the Chimacum Grange, homelessness issues, and the need for more retail stores, manufacturing and high -paying jobs. • Comment regarding activities at a proposed shooting range in Quilcene. • Comment regarding activities at a proposed shooting range in Quilcene. • Comment regarding activities at a proposed shooting range in Quilcene. • Comment regarding noise violations from shooting facilities. • Comment regarding a clearcutting in Quilcene affecting private property. The Commissioners addressed comments and concerns raised during the Public Comment Period. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Dean moved to approve the items on the Consent Agenda as presented. Commissioner Kler seconded the motion which carried by a unanimous vote. 1. HEARING NOTICE re: 2019 Jefferson County Budget; Hearing Scheduled for Monday, December 3, 2018 at 10:00 a.m. in the Commissioners' Chambers 2. RESOLUTION NO. 54-18 re: Amending Resolution No. 47-18 to add a Parcel Number and Correct the Match Ratio for the Chimacum Forest (Short's Forest) Project 3. AGREEMENT, Change Order No.1 re: Jefferson County Memorial Field Lighting Replacement Project, County Project No. 30120350; Deducted Amount of $15,000 for a Project Total of $280,958.40; Jefferson County Public Works; Musco Sports Lighting, LLC 4. AGREEMENT, Interlocal Amendment No. 1 re: Castle Hill Parking Lot License for Jefferson Healthcare Employees and Guests; No Dollar Amount, Time Extension Only for paving to be completed; Jefferson County Central Services; Jefferson County Hospital District No. 2 (Jefferson Healthcare) Commissioners Meeting Minutes of November 19, 2018 5. APPROVAL OF NOTICE OF TITLE re: Permanently Protect Forested Land at the South Entrance of the City on Highway 20, Tax parcel No. 001162016, "Gateway Buffer Property"; No Dollar Amount; Jefferson County Central Services 6. NOTICE OF ONLINE POSTING re: 2019 County Administrator's Recommended Budget 7. Payment of Jefferson County Vouchers/Warrants Dated November 9, 2018 Totaling $150.00 and Dated November 13, 2018 Totaling $746,115.14 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) 8. Payment of Jefferson County Payroll Warrants Dated November 20, 2018 Totaling $78,107.50 and A/P Warrants Done by Payroll Dated November 20, 2018 Totaling $16,560.55 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office.) COMMISSIONER BRIEFING SESSION: The Commissioners reviewed their meeting schedules. POTENTIAL ADOPTION of INTERLOCAL AGREEMENT (ILA) re: City of Port Townsend on Document Recording Fees for Homeless Housing and Affordable Housing; For an Initial Period of Two Years with Two -Year Renewals: County Administrator Philip Morley stated that adoption of this ILA will authorize the County to enter into an interim homeless shelter service agreement with Olympic Community Action Program (OlyCAP) through April of 2020, which helps stabilize not only the shelter but the Haines Street Cottages and housing assistance that OlyCAP provides to the homeless. The ILA also sets up future work by creating a Joint Oversight Board between the City of Port Townsend and Jefferson County that will be joined by three members recommended by a local homeless taskforce. It also sets the stage for the local homeless taskforce to work with a facilitator to draft a new five-year homelessness plan that is required by the state to be adopted by Jefferson County no later than December 1, 2019. He added that it sets the stage for a lot of future work, while stabilizing some of the homeless services in the interim. Commissioner Kler stated the ILA is a path forward to continue the communications on this issue, in a way that maximizes the few dollars that we have. Chair Sullivan thanked legislators for passing HB 1570 and noted its importance regarding affordable housing. Commissioner Dean moved to approve the ILA with the City of Port Townsend. Commissioner Kler seconded the motion which carried by a unanimous vote. The meeting was recessed at 9:56 a.m. and reconvened at 10:05 a.m. with all three Commissioners present. HEARING re: Setting the 2019 Ad Valorem Tax Levies for Jefferson County Levy in 2018 and Collection in 2019: Chair Sullivan stated the purpose of the hearing and opened the hearing for public testimony. Hearing no testimony, he closed the public hearing. County Administrator Philip Morley explained the 2019 Ad Valorem Tax Levies for Jefferson County Levy in 2018 and Collection in 2019 and the $720,000 diversion of the road levy for traffic law DRAFT Commissioners Meeting Minutes of November 19, 2018 enforcement. After deliberation, Commissioner Dean moved to approve RESOLUTION NO. 55-18 re: Increasing the Jefferson County Conservation Futures Tax Levy for 2019 Taxes. Commissioner Kler seconded the motion which carried by a unanimous vote. Commissioner Kler moved to approve RESOLUTION NO. 56-18 re: Increasing the Jefferson County General Fund Levy for 2019 Taxes. Commissioner Dean seconded the motion which carried by a unanimous vote. Commissioner Dean moved to approve RESOLUTION NO. 57-18 re: Increasing the Jefferson County Road Levy for 2019 Taxes. Commissioner Kler seconded the motion which carried by a unanimous vote. Commissioner Kler moved to approve RESOLUTION NO. 58-18 re: Diversion of Road Levy for Traffic Law Enforcement for the 2019 General Fund Budget. Commissioner Dean seconded the motion which carried by a unanimous vote. Commissioner Dean moved to approve a LETTER to the ASSESSOR re: 2019 Real and Personal Property Levy Amounts. Commissioner Kler seconded the motion which carried by a unanimous vote. HEARING re: Shine Road Speed Limit M.P. 0.00 to M.P. 2.34 and Traffic Study Completed October 2018: Public Works Transportation Planner gave a presentation on the proposed speed revision along Shine Road. Public Works and the Sheriffs Office recommended that the speed limit along that road be reduced to 25 miles per hour. Chair Sullivan opened the hearing for public testimony. Sue Corbet, John Fabian, Ed Davis and Stephanie Harlow provided hearing testimony. Hearing no further testimony, Chair Sullivan closed the public hearing. After deliberation, the Commissioner Kler moved to approve RESOLUTION NO. 59-18 re: In the Matter of Revising Exhibit "A" Jefferson County Speed Limits of Ordinance No. 11-1214-98 Regulating Traffic Speeds on County Roads as Jefferson County Code, Chapter 10.05. Commissioner Dean seconded the motion which carried by a unanimous vote. The meeting was recessed at 10:41 a.m. and reconvened at 11:01 a.m. with all three Commissioners present. HEARING re: Public Infrastructure Code Revisions: County Administrator Philip Morley reviewed the ordinance and reviewed draft changes. Chair Sullivan opened the hearing for public testimony. Tom Thiersch and Brian Kuh provided hearing testimony. Hearing no further testimony, Chair Sullivan closed the public hearing. After further review and edits, 3 Commissioners Meeting Minutes of November 19, 2018 Commissioner Dean moved to adopt ORDINANCE NO. 13-1119-18 re: The Public Infrastructure Fund, Repealing and Replacing Chapters 3.28 and 3.29 of Jefferson County Code, and Amending Section 3.36.030 of Jefferson County Code with edits. Commissioner Dean seconded the motion which carried by a unanimous vote. The meeting was recessed at 11:49 a.m. and reconvened at 11:59 a.m. with all three Commissioners present. EXECUTIVE SESSION: An Executive Session was scheduled from 11:30 a.m. to 12:00 p.m. Chair Sullivan announced that the Executive Session will be held from 12:00 p.m. to 12:30 p.m. with the County Administrator, Chief Civil Deputy Prosecuting Attorney and Central Services Director regarding Attorney -Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The Board resumed the regular meeting at 12:29 p.m. Chair Sullivan announced that the Board would be extending the Executive Session for this purpose from 12:30 to 12:50 p.m. The Board resumed the regular meeting at 12:49 p.m. Chair Sullivan announced that the Board would be extending the Executive Session for this purpose from 12:50 p.m. to 1:00 p.m. The Board resumed the regular meeting at 1:00 p.m. The Board resumed the regular meeting at 1:00 p.m. Chair Sullivan announced that the Board would be extending the Executive Session from 1:00 p.m. to 1:17 p.m. The Board concluded the Executive Session and resumed the regular meeting at 1:17 p.m. The meeting was recessed at 1:17 p.m. and reconvened at 1:37 p.m. with all three Commissioners present. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Presentation/Discussion re: Lower Big Quilcene Floodplain Acquisition and Restoration Design Project Updates to include Preliminary Designs, Funding Sources, Next Steps Update: 2018 Jefferson County Small Farms Programming The meeting was recessed at 2:55 p.m. and reconvened at 3:05 p.m. with all three Commissioners present. COUNTY ADMINISTRATOR BRIEFING SESSION - Continued: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items Discussion re: Response to United States Bureau of Indian Affairs (US BIA) re: Tamanowas Rock "in Trust" application by Jamestown S'Klallam Tribe. County Administrator Morley will research further. Calendar Coordination and other miscellaneous items 4 Commissioners Meeting Minutes of November 19, 2018 DR -AFT NOTICE OF ADJOURNMENT: Commissioner Dean moved to adjourn the meeting at 4:18 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Kler seconded the motion which carried by a unanimous vote. SEAL: ATTEST: JEFFERSON COUNTY BOARD OF COMMISSIONERS David Sullivan, Chair Kathleen Kler, Member Carolyn Gallaway, CMC Kate Dean, Member Deputy Clerk of the Board 5 44'�x CSG �9s o DRAFT tIIN MINUTES Jefferson County Board of Commissioners Regular Meeting — Monday, November 26, 2018, 9:00 a.m. Jefferson County Courthouse — Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Kathleen Kler and Commissioner Kate Dean. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions. • Comment regarding logging on neighbor's land in Dabob Bay. • Comment regarding logging on neighbor's land in Dabob Bay. • Comment regarding the weather forecast, regarding fire protection measures, the Comprehensive Plan and making government workable. • Comment regarding the 2019 Budget, code enforcement and Jefferson County Conservation District and annual plant sale. • Comment requesting an update regarding a recent complaint at the proposed gun range in Quilcene, and details about an upcoming Special Meeting at Fort Worden. • Comment regarding shooting noise from the Port Townsend shooting range. • Comment requesting an update on the Affordable Housing Agreement. • Comment regarding an article about a recent Planning Commission meeting. • Comment regarding a proposed shooting facility in Quilcene. • Comment regarding shooting noise from the Port Townsend shooting range, following the law, and code enforcement. • Comment regarding the operations of the Port Townsend shooting range and law enforcement use at the range. The Commissioners and County Administrator addressed comments and concerns raised during the Public Comment Period. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Kler moved to approve the items on the Consent Agenda as presented. Commissioner Dean seconded the motion which carried by a unanimous vote. 1. AGREEMENT NO. JC8474, Amendment No. 1 re: Jefferson County Pavement Marking on Various Western Jefferson County Roads; An Additional Amount of $9,854.65 for a Total of $29,791.91; Jefferson County Public Works; Washington State Department of Transportation DRAFT Commissioners Meeting Minutes of November 26, 2018 2. Advisory Board Appointment re: Jefferson County Planning Commission; An Unexpired Four (4) Year Term to Expire March 17, 2022; District No. 3 Representative, Chris Llewellyn 3. Payment of Jefferson County Vouchers/Warrants Dated November 19, 2018 Totaling $1,341,701.54 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) DISCUSSION AND POTENTIAL ACTION re: Hearing Notice on a Proposed Ordinance Harmonizing Title 18 of the Jefferson County Code with Commercial Shooting Facilities Ordinance No. 12-1102-18 (If Approved, Hearing will be Held During a Special Meeting on Monday, December 10, 2018 at 6:00 p.m. in the Commons at Fort Worden State Park, 200 Battery Way, Port Townsend, WA): After discussion, Commissioner Dean moved to approve the hearing notice. Commissioner Kler seconded the motion which carried by a unanimous vote. The meeting was recessed at 9:55 a.m. and reconvened at 10:05 a.m. with all three Commissioners present. UPDATE re: Washington State Department of Natural Resources (DNR) 3rd Quarter County Income Report: DNR Regional Manager Mona Griswold and DNR State Lands Assistant Drew Rosanbalm briefed the Board on the 3rd Quarter County Income Report. They stated that tariffs on timber, interest rates increasing, market changes, California wildfires and steel prices may affect their 2019 projections. The meeting was recessed at 10:37 a.m. and reconvened at 10:46 a.m. with all three Commissioners present. HEARING re: Proposed Rates and Charges for the Jefferson County Conservation District: County Administrator Philip Morley and Jefferson County Conservation District Manager Al Cairns explained the proposed rate changes. County Assessor Jeff Chapman explained how parcels would be charged, which parcels are exempt and how all parcels will be assessed. Chair Sullivan opened the hearing for public testimony. Bruce Gleeman, Tim Deverick, Crystal Llewellyn, Al Latham, Sarah Spaeth, George Yount and Jon Cooke provided hearing testimony. Hearing no further testimony, Chair Sullivan closed the public hearing. After deliberation, Commissioner Kler moved to approve RESOLUTION NO. 60-18 re: Approving a System of Rates and Charges on Parcels within the Jefferson County Conservation District Providing Revenues to the District for Services Benefiting Properties Therein, which included an amendment to include people who are included in the Senior/Disabled tax exemption program. Commissioner Dean seconded the motion which carried by a unanimous vote. 0 r D' Commissioners Meeting Minutes of November 26, 2018 FRA F T The meeting was recessed at 11:39 a.m. and reconvened at 1:30 p.m. with Commissioner Kler acting as Chair and Commissioner Dean present. Chair Sullivan was attending an election certification. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. • Calendar Coordination • MOTION: Special Meeting December 10, 2018; Reservation proposal Agreement. Commissioner Kler moved to approve the agreement for the Chair to sign. Commissioner Dean seconded the motion which carried by a unanimous vote. • Conservation District; Annual plant sale • Q 13 News re: segment on Jefferson County Commercial Shooting Facilities • Tribes and Climate Change The meeting was recessed at 2:10 p.m. and reconvened at 2:25 p.m. with all three Commissioners present. ADDITIONAL BUSINESSS; EXECUTIVE SESSION An Executive Session was scheduled from 2:25 p.m. to 3:00 p.m. Chair Sullivan announced that the Executive Session will be held from 2:25 p.m. to 3:00 p.m. with the County Administrator and Chief Civil Deputy Prosecuting Attorney regarding Attorney -Client Privilege, Actual Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The Board concluded the Executive Session and resumed the regular meeting at 3:00 p.m. COUNTY ADMINISTRATOR BRIEFING SESSION — Continued: County Administrator Philip Morley reviewed the following with the Board. MOTION: Bureau of Indian Affairs; addressing letter received re: Tribal request The Board discussed land use planning. Commissioner Kler moved to authorize the Chair to send a letter acknowledging easements and ownerships of parcels, express support for continued preservation of the cultural site and raise a question and concern about loss of county land use control and inviting dialogue. Commissioner Dean seconded the motion which carried by a unanimous vote. Tribal Relations; Tribal contact list to be updated, Calendar Coordination — continued The meeting was recessed at 3:26 p.m. and reconvened at 3:34 p.m. with all three Commissioners present. W Commissioners Meeting Minutes of November 26, 2018 COUNTY ADMINISTRATOR BRIEFING SESSION — Continued: County Administrator Philip Morley reviewed the following with the Board. • Bureau of Indian Affairs; more information • Calendar Coordination - Continued • December 17, 2018 Board of County Commissioner meeting; logistics • Commissioner offices; Commissioner -Elect Greg Brotherton will move to Commissioner Dean's office, and Commissioner Dean will move into Commissioner Kler's office. • Calendar Coordination - Continued • 2019 BOCC meeting dates NOTICE OF ADJOURNMENT: Commissioner Dean moved to adjourn the meeting at 3:59 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Kler seconded the motion which carried by a unanimous vote. SEAL: ATTEST: JEFFERSON COUNTY BOARD OF COMMISSIONERS David Sullivan, Chair Kathleen Kier, Member Carolyn Gallaway, CMC Kate Dean, Member Deputy Clerk of the Board 4 N CO ^� DRAFT �gsHING��� MINUTES Jefferson County Board of Commissioners Regular Meeting — Monday, December 3, 2018, 9:00 a.m. Jefferson County Courthouse — Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Kate Dean. Chair Sullivan invited everyone in attendance to join in the Pledge of Allegiance. Commissioner Kler participated via teleconference call. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions. • Comment regarding activities on a neighboring parcel. • Comment regarding activities on a neighboring parcel. • Comment regarding staffing at the Department of Community Development and treating Jefferson County like a business. • Comment regarding activities of the member organizations of the Community Arts and Recreation Alliance. • Comment regarding possible land use violations regarding Concerts in the Barn in Quilcene. • Comment regarding renaming a bridge in honor of Wally Bowman. • Comment regarding a proposed shooting facility in Quilcene and funding for a Code Enforcement Officer in the 2019 Budget. • Comment regarding Conservation Futures program and fund recipient business Concerts in the Barn, and a County employee who oversees the program. • Comment regarding the Port Townsend shooting facility and the proposed shooting facility in Quilcene. • Comment regarding conservation easements with code violations, the proposed shooting facility in Quilcene, and a filing of a 2nd Amendment lawsuit. The Commissioners and County Administrator addressed comments and concerns raised during the Public Comment Period. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Dean moved to approve the items on the Consent Agenda as presented. Commissioner Kler seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 61-18 re: HEARING NOTICE: Fourth Quarter 2018 Budget Appropriations/Extensions; Various County Departments; Hearing scheduled for Monday, December 17, 2018 at 10:00 a.m. in the Commissioners' Chambers at the Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, WA Commissioners Meeting Minutes of December 3, 2018 2. RESOLUTION NO. 62-18 re: Calling for a Special Election on February 12, 2019 in the City of Port Townsend and Jefferson County Fire District No. 1 for a Ballot Proposition to Annex the City of Port Townsend to Jefferson County Fire Protection District No. 1 DBA East Jefferson Fire Rescue 3. RESOLUTION NO. 63-18 re: Closing County Administrative Offices at Noon on Christmas Eve 4. AGREEMENT re: Syringe Exchange Service, Nurse Care Manager; In the Amount of $10,982; Jefferson County Public Health; Olympic Peninsula Health Services 5. CANCELLATION NOTICE re: County Commissioner Regular Meeting; Scheduled for Monday, December 24, 2018 6. Payment of Jefferson County Vouchers/Warrants Dated November 26, 2018 Totaling $406,125.53 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) APPROVAL of MINUTES: Commissioner Dean moved to approve the Regular Meeting Minutes of October 22, 2018 as presented. Commissioner Kler seconded the motion which carried by a unanimous vote. COMMISSIONERS BRIEFING SESSION: The Commissioners reviewed their meeting schedules. The meeting was recessed at 9:51 a.m. and reconvened at 10:02 a.m. with all three Commissioners present. HEARING re: Jefferson County 2019 Budget: County Administrator Philip Morley and Central Services Director Mark McCauley gave a presentation on the 2019 Budget as proposed. Chair Sullivan opened the hearing for public testimony. John Tevis, Department of Community Development (DCD) Director Patty Charnas, Shirley Metz, Auditor's Office Accountant Judy Shepherd, Tom Thiersch, Dan Toepper and Rebecca Taylor provided testimony. Hearing no further testimony, Chair Sullivan closed the public hearing. The Commissioners deliberated on the issue. Staff will work on technical corrections to the proposed budget and determine if Fund 148 needs to be separated into two funds, or if that could be done in the first quarter of 2019. The DCD Director and the County Administrator will work on a prioritization and work program for DCD that fits in with the departments' existing tasks. CONTINUED DELIBERATIONS re: Periodic Update of the Comprehensive Plan and Unified Development Code Amendments: Department of Community Development (DCD) Planning Manager Austin Watkins and Associate Planner Joel Peterson briefed the Board on a comparison of 2 Commissioners Meeting Minutes of December 3, 2018 other counties' Conditional Use criteria, and reviewed the Comprehensive Plan and Unified Development Code Amendments. Staff will make edits for final review and possible adoption by the Board on December 10, 2018. Commissioner Kler excused herself from the teleconference call at 12:38 p.m. The meeting was recessed at 1:07 p.m. and reconvened at 1:33 p.m. with Chair Sullivan and Commissioner Dean present. Commissioner Kler joined the meeting via teleconference call at 1:34 p.m. PRESENTATION and DISCUSSION re: Ordinance Harmonizing Title 18 of the Jefferson County Code with Commercial Shooting Facilities Ordinance No. 12-1102-18 and Planning Commission Recommendation: Chief Civil Deputy Prosecuting Attorney (DPA) Philip Hunsucker and Department of Community Development (DCD) Planning Manager Austin Watkins gave a presentation and answered questions on the proposed harmonizing ordinance. A hearing regarding the proposed ordinance is scheduled for Monday, December 10'', 2018 at 6:00 p.m. in the Commons at Fort Worden. PROJECT PRESENTATION re: Conservation Futures Fund Agreement to Implement the Chimacum Forest (Short's Forest) Conservation Futures Project: Natural Program Coordinator Tami Pokorny briefed the Board on the Chimacum Forest project. After review, Commissioner Dean moved to approve the agreement to implement the Chimacum Forest (Short's Forest) Conservation Futures Project. Chair Sullivan seconded the motion which carried by a unanimous vote. The meeting was recessed at 3:07 p.m. and reconvened at 3:15 p.m. with Chair Sullivan and Commissioner Dean present. Commissioner Kler joined the meeting via teleconference call at 3:16 p.m. EXECUTIVE SESSION: An Executive Session was scheduled from 3:00 p.m. to 3:20 p.m. Chair Sullivan announced that the Executive Session will be held from 3:16 p.m. to 3:40 p.m. with the County Administrator, Chief Civil Deputy Prosecuting Attorney and Community Development Director regarding Attorney -Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The Board resumed the regular meeting at 3:40 p.m. Chair Sullivan announced that the Board will be extending the Executive Session from 3:40 p.m. to 3:50 p.m. The Board concluded the Executive Session and resumed the regular meeting at 3:51 p.m. Commissioners Meeting Minutes of December 3, 2018 DRAFT COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. • Miscellaneous Items o Washington Counties Risk Pool (WCRP); insurance rate increases are anticipated o Climate Action Committee; software program request to track inventory of greenhouse gases o 2019 Committee Assignments • Calendar Coordination • Quilcene Clinic opening • Information received re: spent uranium emissions • Petition re: Sportsmens Association ADDITIONAL BUSINESS: AGREEMENT re: Fort Worden Commons for a Board of County Commissioners Special Meeting to be held December 17, 2018 at 1:30 p.m. re: Deliberations on the Proposed Ordinance Harmonizing Title 18 of the Jefferson County Code with Commercial Shooting Facilities Ordinance No. 12-1102-18: Commissioner Dean moved to authorize the Chair to sign an agreement with Fort Worden for the use of their Commons meeting space to hold the Special meeting of the Board of County Commissioners on December 17, 2018. Commissioner Kler seconded the motion which carried by a unanimous vote. NOTICE OF ADJOURNMENT: Commissioner Dean moved to adjourn the meeting at 4:19 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Kler seconded the motion which carried by a unanimous vote. SEAL: ATTEST: JEFFERSON COUNTY BOARD OF COMMISSIONERS David Sullivan, Chair Kathleen Kler, Member Carolyn Gallaway, CMC Kate Dean, Member Deputy Clerk of the Board 4 4 y � 1 �q o DRAFT MINUTES Jefferson County Board of Commissioners Special Meeting — Wednesday, October 24, 20189 5:30 p.m. McCurdy Pavilion, Fort Worden 200 Battery Way, Port Townsend, WA CALL TO ORDER: Chair David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Kathleen Kler and Commissioner Kate Dean. Chair Sullivan invited everyone in attendance to join in the Pledge of Allegiance. HISTORY re: Draft Ordinance on Commercial Shooting Facilities and Hearing Timeline: Information from a portion of the Agenda Request form for this Special Meeting states the following: "On September 4, 2018, the Board of County Commissioners (BOCC): 1) Approved a Hearing Notice for holding a public hearing on the draft ordinance at 6:3 Op. m. on Monday, September 24, 2018; 2) Established a period of September 12, 2019 through 4:30p. m. September 28, 2018 during which the public could submit written testimony; and 3) Set an additional information session on the draft ordinance for September 10, 2018. Staff sent the hearing notice to the Leader Newspaper on September 6, 2018 for publication on September 12 and 19, 2018. An additional information session on the draft ordinance was held on September 10, 2018. On Friday, September 14, 2018, staff discovered that the Leader Newspaper failed to publish timely notice of the hearing, making it impossible to satisfy the notice requirements for the September 24, 2018 hearing. Accordingly, a new hearing date and an extension of the public comment period was required. Therefore, on Monday, September 17, 2018, the BOCC approved a Hearing Notice for 6:30 P.m. on Monday, October 1, 2018 and extended the public comment period to 4:30p. m. October S, 2018. On October 1, 2018, the County started a public hearing that attracted approximately 330 citizens. The large turnout tested the capacity of the County Courthouse, so citizens were staged throughout the County Courthouse and on the apron outside, with sound systems broadcasting the proceedings everywhere that people waited for their turn to speak. Everyone who waited to speak eventually got to speak at the hearing. However, we are aware that some people who came to the Courthouse chose to leave before they could speak. Concerns were raised by some citizens near the end of the hearing about the capacity of the venue and its impact on the citizens who came to the hearing, and whether the County's efforts to maximize and accommodate public participation were insufficient under the Washington Open Public Meetings Act (OPMA). Commissioners Special Meeting Minutes of October 24, 2018 DRAFT Although the County believed the October 1, 2018 meeting allowed everyone to attend under the OPMA, if the hearing on the evening of October I" may have violated the OPAIA, the remedy under the law would be a declaration that the Commissioners' action to take public testimony on October 1st was null and void, and any subsequent legislative action that relied on that hearing would also be null and void. To avoid this, on October 8, 2018 the BOCC approved a hearing notice for holding a new public hearing regarding the ordinance on October 24, 2018, and passed a motion to void the oral and written testimony submitted at 6:3 Op. m. or later on October 1St. At the time of the October 1st attempted hearing, the period for submitting written comments extended to October S, 2018 and written comments could be submitted by citizens any time before then. Thus, on October 19, 2018, the County Administrator submitted a memo placing all written comments in the possession of County stafffrom the evening of October 1, 2018 into the Hearing Record for the October 24th public hearing. So while expunged as part of an October I" hearing record, the October Is' written comments are part of the October 24`h hearing record. In addition, anyone, including people who previously spoke or turned in written comments on the evening of October 1, 2018, may provide oral and written testimony for the new Public Hearing scheduled for October 24th " PUBLIC HEARING re: Draft Ordinance on Commercial Shooting Facilities in Unincorporated Areas of Jefferson County: Chair Sullivan outlined the timeline of the proposed ordinance and explained the procedures for the public hearing. He stated that written testimony will be accepted through October 26, 2018 at 4:30 p.m. PRESENTATION: Chief Civil Deputy Prosecuting Attorney (DPA) Philip Hunsucker gave a presentation in which he explained the history and purpose of the moratorium, provided an overview of the Commercial Shooting Facilities Review Committee process, and explained the proposed ordinance in detail. Chair Sullivan opened the hearing for public testimony. The following individuals gave their testimony: Lili Story, Dan Newland, James Baird, Jay Towne, Mike Holm, Chuck Ervin, Neil Morgan (cannot confirm speaker's name as it was not re -stated for the record), Barbara Butterton, Brett Munn, Jim Smith, Teri Smith, Matt Smith, Charles Stowell, Dan Meade, Dwight Hughes, Tony Kastella, Joe Urbani, Riley Parker, Betty Wynstra, Michaela Steiner, Henry Howe, Carl Ogle, Steve Blazina, Brandon Collins, Nicole Fox, Ed Bluhm, Steve Rankin, Hal Henson, Stephen Cherry, Eric Pratt, Jodi Wilke, John Crooks, Jon Cooke, William Cutting, Kevin Yancy, Greg Overstreet, Malinda Morgan, Greg Bellamy, Justine Wagner (reading a letter from Joe D'Amico), Diane Johnson, Douglas Frechin, Zan Harlich, Dwayne Roberts, William Power, Patrick (no last name stated), Robert Moore, Jeremy Mahoney, Nancy Wyatt, Basha Berl, Ron Jablonski, Paula Jablonski, Mark Schecter, Janet Welch, Craig Durgan, Peter Bahls, Tami Pokorny, John Brygider, Robyn Johnson, Peter Newland, Bobby Pieky, Patricia Jones, BK1 Miano, Joe Smith, Maxwell Cooper, Tony Dipangrazio, Mark Mulroney, George Puopolo, Madge Sanek (cannot confirm spelling of name), Jessica Randall, Casey Wanch (cannot confirm spelling of name), Patrick Sullivan, Dale White, Dave Magorney (cannot confirm name), Michael Ritter, and Spencer Albright. Hearing no further testimony, Chair Sullivan closed the public hearing. The Commissioners thanked everyone in attendance for providing testimony. Deliberations will begin on this issue at a Special Meeting scheduled for Monday, October 29, 2018 at 9:00 a.m. at the Commons at Fort Worden. 2 Commissioners Special Meeting Minutes of October 24, 2018 DRAFT NOTICE OF ADJOURNMENT: Commissioner Kler moved to adjourn the meeting at 9:31 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Dean seconded the motion which carried by a unanimous vote. SEAL: ATTEST: JEFFERSON COUNTY BOARD OF COMMISSIONERS David Sullivan, Chair Kathleen Kler, Member Carolyn Gallaway, CMC Kate Dean, Member Deputy Clerk of the Board MINUTES A -as "zi a 1, Jefferson County Board of Commissioners Special Meeting — Monday, October 29, 2018, 9:00 a.m. The Commons, Fort Worden 200 Battery Way, Port Townsend, WA CALL TO ORDER: Chair David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Kathleen Kler and Commissioner Kate Dean. Chair Sullivan invited everyone in attendance to join in the Pledge of Allegiance. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Dean moved to delete Item No. 2 re: Hearing Notice re: proposed County Facility Trespass Ordinance and approve the remaining items on the Consent Agenda as presented. Commissioner Kler seconded the motion which carried by a unanimous vote. 1. HEARING NOTICE re: Shine Road Speed Limit and Traffic Study Completed October 2018; Hearing Scheduled for Monday, November 19, 2018 at 10:30 a.m. in the Commissioners' Chambers at the Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, WA. 2. (DELETED) HEARING NOTICE re: Proposed County Facility Trespass Ordinance; Hearing Scheduled for Tuesday, November 13, 2018 at 10:30 a.m. in the Commissioners' Chambers at the Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, WA. (Approved later in minutes) 3. MOTION FOR SPECIAL MEETING NOTICE re: Tuesday, November 6, 2018 Commissioners Meeting (Meeting later cancelled) 4. LETTER OF SUPPORT re: Nature Conservancy "Hoh Upland Restoration Project"; Recreation and Conservation Office's, Washington Coastal Restoration Initiative 5. AGREEMENT re: Inter -Local Cooperative Purchasing with Clark County; No Dollar Amount; Jefferson County Central Services; Clark County, Washington 6. AGREEMENT, Supplement No. 2 re: Jefferson County Comprehensive Plan Professional Services; Additional Amount of $3,000 for a Project Total of $68,670; Jefferson County Department of Community Development; BERK Consultants, Inc. DISCUSSION re: Hearing Notice regarding Proposed County Facility Trespass Ordinance (Consent Agenda Item No. 2): Chair Sullivan noted an error in the title of the Hearing Notice. The title reads "Sheriff's Civil Fees" when the title should read "Facility Trespass Ordinance." Chair Sullivan moved to approve the Hearing Notice with the correction. Commissioner Kler seconded the motion which carried by a unanimous vote. Commissioners S Minutes of October 29, 2018 EXECUTIVE SESSION: An Executive Session was scheduled from 9:10 a.m. to 10:10 a.m. Chair Sullivan announced that the Executive Session will be held from 9:08 a.m. to 10:10 a.m. with the County Administrator, Chief Civil Deputy Prosecuting Attorney and Central Services Director regarding Attorney -Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The Board concluded the Executive Session and resumed the regular meeting at 10:10 a.m. Chair Sullivan announced that the Board would be recessing. The meeting was recessed at 10:10 a.m. and reconvened at 10:20 a.m. with all three Commissioners present. EXECUTIVE SESSION - Continued: The Executive Session was continued after recess and scheduled from 10:20 a.m. to 11:05 a.m. Chair Sullivan announced that the Executive Session will be held from 10:21 a.m. to 11:05 a.m. with the County Administrator, Chief Civil Deputy Prosecuting Attorney and Central Services Director regarding Attorney -Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The Board concluded the Executive Session and resumed the regular meeting at 11:05 a.m. DELIBERATIONS AND POTENTIAL ACTION re: Draft Ordinance on Commercial Shooting Facilities in Unincorporated Areas of Jefferson County: The Commissioners deliberated on hearing testimony they received. After the discussion, Commissioner Dean moved to approve setting a Special Meeting for continued deliberations on the issue for Friday, November 2, 2018 at 2:00 p.m. at the Northwest Maritime Center in Port Townsend, Washington. Commissioner Kler seconded the motion which carried by a unanimous vote. The meeting was recessed at 1:00 p.m. and reconvened at 2:03 p.m. with all three Commissioners present. CONTINUED REVIEW re: Draft Revisions to Comprehensive Plan Update; Land Use and Capital Facilities and Utilities Elements: The Commissioners discussed Comprehensive Plan elements with Department of Community Development Planning Manager Austin Watkins. DISCUSSION re: Affordable Housing/Homeless Housing Interlocal Agreement (ILA) with the City of Port Townsend, and Interim Homeless Shelter Service Agreement: The Commissioners reviewed changes to the Draft ILA proposed by the City of Port Townsend, as well as discussed their own additional edits. N Commissioners Special Meeting Minutes of October 29, 2018 DRAFT NOTICE OF ADJOURNMENT: Commissioner Dean moved to adjourn the meeting at 3:38 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Kler seconded the motion which carried by a unanimous vote. SEAL: ATTEST: JEFFERSON COUNTY BOARD OF COMMISSIONERS David Sullivan, Chair Kathleen Kler, Member Carolyn Gallaway, CMC Kate Dean, Member Deputy Clerk of the Board 3 4k'�So� cGG �gSHING�0 MINUTES Jefferson County Board of Commissioners Special Meeting — Friday, November 2, 2018, 2:00 p.m. Northwest Maritime Center 431 Water Street, Port Townsend, WA CALL TO ORDER: Chair David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Kathleen Kler and Commissioner Kate Dean. Chair Sullivan invited everyone in attendance to join in the Pledge of Allegiance. CONTINUED DELIBERATIONS AND POTENTIAL ACTION re: Draft Ordinance on Commercial Shooting Facilities in Unincorporated Areas of Jefferson County: Chief Civil Deputy Prosecuting Attorney Philip Hunsucker distributed and reviewed further edits made to the draft ordinance and answered questions. Chair Sullivan moved to omit 8.50.290 Section 5 (e) Response of Violation under 8.50.290 Reports of Violation of this Article. Commissioner Dean seconded the motion. Chair Sullivan called for a vote on the motion. Chair Sullivan and Commissioner Dean voted in favor of the motion. Commissioner Kler voted against the motion. The motion carried. Commissioner Kler moved to adopt ORDINANCE NO. 12-1102-18 re: Commercial Shooting Facilities in Unincorporated Areas of Jefferson County with all of the edits as amended by motion. Chair Sullivan seconded the motion. Chair Sullivan called for a vote on the motion. Chair Sullivan and Commissioner Kler voted in favor of the motion. Commissioner Kler voted against the motion. The motion carried. The ordinance was approved at 2:59 p.m. CONTINUED DISCUSSION re: Affordable Housing/Homeless Housing Interlocal Agreement (ILA) with the City of Port Townsend, and Interim Homeless Shelter Service Agreement: County Administrator Philip Morley and Chief Civil Deputy Prosecuting Attorney (DPA) Philip Hunsucker distributed and reviewed additional made to the draft ILA regarding Interim Homeless Shelter Service Agreement and reviewed those changes and the changes proposed by the City of Port Townsend. Chief Civil DPA Hunsucker recommended accepting the edits as proposed and taking action at a later date. The Commissioners noted they approve of the edits. Staff will follow up with the City regarding next steps. Commissioners Special Meeting Minutes of November 2, 2018 NOTICE OF ADJOURNMENT: Commissioner Dean moved to adjourn the meeting at 3:38 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Kler seconded the motion which carried by a unanimous vote. SEAL: ATTEST: JEFFERSON COUNTY BOARD OF COMMISSIONERS David Sullivan, Chair Kathleen Kler, Member Carolyn Gallaway, CMC Kate Dean, Member Deputy Clerk of the Board 2 DRAFT Jefferson County Board of Commissioners Special Meeting — Wednesday, November 21, 2018,10:00 a.m. Jefferson County Courthouse — Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA - CALL TO ORDER and PLEDGE OF ALLEGIANCE: Chair David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Kate Dean. Commissioner Kathleen Kler joined the meeting via teleconference call at 10:02 a.m. Chair Sullivan invited everyone in attendance to join in the Pledge of Allegiance. DISCUSSION AND POTENTIAL ACTION re: Interim Homeless Shelter Service Agreement with Olympic Community Action Programs (OlyCAP); November 1, 2018 — April 30, 2020: County Administrator Philip Morley explained the interim agreement with OlyCAP and noted that they have been providing service through the first Interlocal Agreement (ILA) since 2005. The scope of work covers three ongoing services by OlyCAP, the year-round Homeless Shelter in the basement of the American Legion, the Haines Street Cottages and operation of a housing assistance program which provides support transition and stabilization services of homeless persons into housing. After deliberation, the Commissioners approved the Interim Homeless Shelter Service Agreement and authorized the Chair of the Commissioners to sign the agreement on the Board's behalf. NOTICE OF ADJOURNMENT: Commissioner Kler moved to adjourn the meeting at 10:23 a.m. until the next regular meeting or special meeting as properly noticed. Commissioner Dean seconded the motion which carried by a unanimous vote. SEAL: ATTEST: Carolyn Gallaway, CMC Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS David Sullivan, Chair Kathleen Kler, Member Kate Dean, Member