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HomeMy WebLinkAboutM040102District No. 1 Commissioner: Dan Titterness District No. 2 Commissioner: Glen Huntingford District No. 3 Commissioner: Richard Wojt Deputy County Administrator: David Goldsmith Deputy County Administrator: Gary Rowe Clerk of the Board: Lorna Delaney MINUTES Chairman Richard Wojt called the meeting to order at the appointed time in the presence of Commissioners Dan Titterness and Glen Huntingford. COUNTY ADMINISTRATOR BRIEFING SESSION: The following items were reviewed: HJ Carroll Park Picnic Pavilion Project: County Administrator David Goldsmith introduced Debbie Berreth from the Public Works Department who reviewed the plans for the H.J. Carroll Park picnic pavilion project. She explained that this project was started in 1998. The preliminary budget in 1999 was $186,833. $43,798 was to be funded by the County which left $135,321 to come from donations. Warren Steurer, Parks and Recreation Manager, added that, at that time, the East Jefferson Rotary Club came forward to donate to this project, however they did not indicate how much they would contribute. Debbie Berreth explained that on March 21, 2002 the East Jefferson Rotary Club said they would be willing to donate $50,000 although they are not sure how long it will take them to raise the funds. The design elements were begun in November of 2001 and the final design review meeting was last week. At the meeting, a $139,000 cost estimate for construction of the basic 1,788 square foot building (foundation, timber frame, pillars and roofing) was presented. A separate list of additional elements for the facility was also presented. The structure is designed to code. The $139,000 could be reduced using volunteer labor and material donations. Warren Steurer noted that they are going to search for more funding since there isn't enough money available right now to build the pavilion. Debbie Berreth advised that they have a meeting scheduled with Rotary to discuss their participation in this project. PUD #1 Request for Loan re: Marrowstone Island Water Tank: David Goldsmith asked for direction from the Board on this project. Commissioner Titterness advised that a funding source has been identified for an interest free loan in the amount of $89,000 to assist the PUD in working with State Parks on this project. The PUD would not make any principal payments on the loan for five years and then they would pay it off. David Goldsmith will work with the Treasurer on a loan agreement. Commissioner Titterness noted that, as the $89,000 is paid off, it will be returned to the Rural County Fund. This project meets the criteria for the use of this funding source. Page 1 Commissioners Meeting Minutes: Week of April 1, 2002 PUBLIC COMMENT PERIOD: A roomful of residents were present from Brinnon (approximately 35) in support of the Brinnon Plan and urged the Board to adopt the current draft. The following individual comments were made: there are major economic and social problems in this County that need to be addressed right now; these problems were created by having no plan and no leadership; the people of Brinnon have worked hard to develop this Plan and the Board needs to pass it now; if an ElS is needed, then do it, and move forward; there will be a meeting in Brinnon on April 20, directed by the community, to discuss the Plan and how it will work; the residents of Brinnon feel there is no need for the Commissioners to come to Brinnon again and they welcome the idea of having a community-wide meeting to go over the Plan; Brinnon needs an ElS because the County DEIS is not sufficient to address the Brinnon area; no one in Brinnon wants to go through another workshop, but a meeting led by the community is needed; the old Highway 9 from Forks to Montesano was relinquished to the DNR and a man explained his plan to acquire this property and develop it as a trail and a corridor for possible alternate transportation; the Quilcene Fair would like to rent the old County shop in Brinnon when it is no longer used by the County; a building that was burned in Brinnon is now being taken down; the Board needs to make a decision and adopt the Brinnon Sub-Area Plan; the people that are protesting the Plan are not involved in the community; the County needs to figure out how to make the Plan happen and move forward; the Growth Management Act was just revised to say that any sub-area plan that changes the Comprehensive Plan has to go through the annual amendment cycle which doesn't leave much time to get the Brinnon Plan done; set a precedent by what the County does in Brinnon; only 75 acres would be re-zoned by the Brinnon Sub-area Plan, not 390 acres; the concerns expressed by the State about the Brinnon Plan can be addressed easily; a Comprehensive Plan amendment has already been passed by the County that addresses the MPR at Black Point so the wording on the MPR could be taken out of the Brinnon Sub-area Plan; the light industrial area proposed in Brinnon is a gravel pit and can be addressed; the workshop to be held by the Board in Brinnon would be for the Commissioners to review with staff what can be done to change the Plan to make it work; there is no need to have the Board come to Brinnon for a workshop, but the Board can come to the community meeting and express their opinions; the Brinnon Planning Committee members reviewed every comment that was given to them and made a decision about whether or not each specific comment needed to be addressed in the Plan, the Commissioners have not supported the Planning Committee's process; this Plan will be a milepost that every other community will review when the County asks them to do a community plan; the meeting in Brinnon on the 20th will be run by the community; and the Brinnon and Quilcene communities are not sleepy communities -- they will make their voices heard at the next election. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Huntingford moved to approve all of the items on the Consent Agenda as presented. Commissioner Titterness seconded the motion which carried by a unanimous vote. 1. AGREEMENT re: Stream Flow Monitoring; Jefferson County Health and Human Services; Washington State Department of Ecology Page 2 Commissioners Meeting Minutes: Week of April 1, 2002 3. 4. 5. 6. 7. 8. AGREEMENT re: Parent to Parent Program Services; Jefferson County Health and Human Services; Susan Bettinger AGREEMENT re: Phase 1 Enhanced 911 Services; Jefferson County Sheriff's Office; Qwest Wireless Service AGREEMENT re: Sergeants Labor Agreement; January 2001 through December 2001; Jefferson County Sheriff's Office; Teamsters Local Union No. 589 AGREEMENT re: Sergeants Labor Agreement; January 2002 through December 2004; Jefferson County Sheriff's Office; Teamsters Local Union No. 589 Appoint City of Port Townsend Representative to Serve on the Jefferson County Substance Abuse Advisory Board; Term Expires 4/1/05; GeoffMasci Reappoint Member to Serve on the Jefferson County Library District Board of Trustees; Term Expires 4/1/07; Thomas Hagen Reappoint Member to Serve on the Jefferson County Parks Board; Term Expires 4/6/04; Brian Miller Deputy County Administrator, Gary Rowe re: Review Bi&for Designation of Official Jefferson County Newspaper of Public Record: Gary Rowe reviewed the bids received from the Peninsula Daily News and The Leader to be the official County newspaper. He advised that the bids do not provide a clear cut indication of the lowest responsible bidder given consideration for widest circulation. · The Peninsula Daily News bid is lower, but The Leader has wider circulation. The Peninsula Daily News has a second publication called The Olympic Marketplace that is delivered weekly by mail to 6,000 homes in Jefferson County. · The Leader's circulation is 8,000 in Jefferson County while the Peninsula Daily News' circulation is 2,000 without The Olympic Marketplace included. The Board needs to determine if the circulation issue is important enough to deny awarding the bid to the lowest bidder. · The Peninsula Daily News needs to receive a publication 3 days prior to the publication date, for example, a publication submitted on Monday would be published in the Thursday paper. In their bid, The Leader indicated that they need to receive a publication 2 days before the paper comes out on Wednesday, but past practice has been a publication deadline of noon on Monday for Wednesday's paper. This allows the Board to take action at their Monday meeting on items for publication. Chairman Wojt asked if there are County publications that need to be done at other times? Gary Rowe indicated that there may be some. Treasurer Judi Morris advised that her office can publish foreclosure notices anytime. Gary Rowe noted that the RCW specifies the widest publicity, but doesn't indicate any criteria on the timeliness of the publication. Commissioner Huntingford added that the Department of Community Development has had issues with required planning notices and SEPA notices. Page 3 Commissioners Meeting Minutes: Week of April 1, 2002 Commissioner Titterness moved to accept the lowest responsible bidder. Commissioner Huntingford seconded the motion. Commissioner Titterness asked if Commissioner Huntingford is comfortable with the differences in circulation? Commissioner Huntingford replied that he was. Commissioner Titterness explained that he feels the "best and lowest" bid also considers timeliness and flexibility of service. Chairman Wojt expressed his concerns about the wider readership issue. Rebecca Duce, General Manager of The Leader stated for clarification that The Olympic Marketplace does not qualify as a legal newspaper because it does not have news of general interest and therefore it cannot be considered in the bidding process. Chairman Wojt asked if that changes Commissioner Titterness' view? Commissioner Titterness answered that he still thinks that overall flexibility and timeliness is important. Rebecca Duce clarified that The Leader will accept legals as late as Tuesday afternoon. Chairman Wojt reiterated that he feels highest circulation needs to be considered. Commissioner Titterness replied that both papers are deemed legal newspapers and it is appropriate for the Board to decide this issue using the better service criteria and to direct staff to publish on Monday for the better coverage. Chairman Wojt called for a vote on the motion. Commissioner Huntingford and Commissioner Titterness voted for the motion. Chairman Wojt voted against the motion. The motion carried. Gary Rowe noted that he has received requests from other local government agencies to be included on the County contract. He asked if the Board wants to include other local taxing districts also? He pointed out that this would be an opportunity for them to receive the same government rate. Commissioner Titterness moved to approve adding other governmental entities to the contract. Commissioner Huntingford seconded the motion. Commissioner Titterness and Commissioner Huntingford voted for the motion. Chairman Wojt voted against the motion. The motion carried. Dave Christensen, Natural Resources Director re: Salt Water Intrusion: David Christensen reported that this is the kick off process to form a policy focus group. He handed out a draft rules sheet. The goal is to complete a review and make recommendation for a Salt Water Intrusion Policy that complies with the Growth Management Hearings Board order. This is not a consensus based group. He said that if the Board approves, this can be put on the Consent Agenda next week and a press release would be done. Commissioner Huntingford asked who will run the meetings? David Christensen replied that they hoped to have an outside facilitator but there is no money in the budget so he is looking at staff support from DCD or the Commissioners' Office. Commissioner Huntingford added that the key to the success of the focus group is that the groundrules are clear and upheld. Page 4 Commissioners Meeting Minutes: Week of April 1, 2002 The discussion turned to the names of residents on the draft list who are interested in being in the group. Chairman Wojt stated that Jerry Gorsline, as a representative of the Washington Environmental Council with ties to the Olympic Environmental Council, would be a reasonable addition to the committee. Commissioner Huntingford asked if the Prosecuting Attorney's Office has been asked if people who were party to the law suit or are water purveyors in the Shine area should be part of the focus group? David Christensen noted that he asked David Alvarez about the legality of the petitioners participating in the group and David Alvarez said that it wasn't a problem. Commissioner Huntingford asked staff to contact Collette Kostelec or Wendi Wrinkle to see if one of them would be willing to be in the group. He also wants a South County representative. There was a discussion about whether the County will use the premise that the WWGMHB order follows all State laws. David Christensen pointed out that there is the possibility that the Prosecuting Attorney may find that some of the actions to be implemented as a result of the Hearings Board order may not follow current laws. David Christensen asked if the Board agrees that the goal of the focus group should include the directive that all options need to be affordable, protective, and easy to implement. The Board concurred. David Christensen added that a notice of the formation of the group will be on next week's Consent Agenda and he will do a press release. The Board met in EXECUTIVE SESSION from 11:10 to 11:40 a.m. with Deputy County Administrator, David Goldsmith regarding a personnel matter. Commissioner Titterness left for the rest of the day at the conclusion of the Executive Session AGREEMENT re: Employment as County Administrator; David Goldsmith: Commissioner Huntingford moved to enter into an employment agreement with David Goldsmith to be the County Administrator as submitted. Chairman Wojt seconded the motion. The motion carried. The meeting was recessed at the conclusion of the scheduled business for Monday and reconvened with Chairman Wojt and Commissioner Titterness present on Tuesday for the following business: · County Administrator meeting from 10:00 a.m. to Noon · Health Access Roundtable from 2:00 to 4:00 p.m. Page 5 Commissioners Meeting Minutes: Week of April 1, 2002 Federal Grant Application; Funding for Regional Program Development Unit; Jefferson County Juvenile Services; Washington State Department of Social and Health Services (DSHS): Commissioner Tittemess moved to approve this grant application as submitted. Chairman Wojt seconded the motion which carried. MEETING ADJOURNED JEFFERSONC~TY ... , BOARD ~F- C~,~MiS~O~S ATTEST:' Dan Tittemess, Member Page 6