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HomeMy WebLinkAboutM051302District No. 1 Commissioner: Dan Titterness District No. 2 Commissioner: Glen Huntingford District No. 3 Commissioner: Richard Wojt County Administrator: David Goldsmith Deputy County Administrator: Gary Rowe Clerk of the Board: Lorna Delaney MINUTES Week of May 13, 2002 The meeting was called to order by Chairman Richard Wojt. Commissioners Glen Huntingford and Dan Titterness were both present. Response Letter Regarding the Design and Construction Cost of the H. J. Carroll Park Pavilion; East Jefferson Rotary: A letter has been received from the East Jefferson Rotary Club regarding the pavilion project. Public Works Director Frank Gifford advised that there is enough left in the Parks budget after the belt tightening measures to provide some funding for administration ($5,010), the basketball court ($6,258 and a donation of $43,717), the pavilion ($20,171) and playground improvements ($500.) The remaining costs to do the picnic shelter total $139,900. East Jefferson Rotary has collected about $15,000 to date to support this project. The County's portion of the project will be about $89,900 if Rotary raises the $50,000 they have estimated. There isn't any more funding in the budget at this time. The Rotary sent a letter dated March 21, 2002 asking the County for a budget commitment. The bulk of the construction would be done in 2003. The Parks and Recreation budget is very limited and they don't have any identified sources of funding to do this project. Commissioner Titterness pointed out that the County doesn't have the funding to continue this project and the East Jefferson Rotary needs to be advised. Commissioner Huntingford agreed with Commissioner Titterness. Deputy County Administrator Gary Rowe asked the Board to encourage East Jefferson Rotary to continue their efforts and donate to the park for other projects. Frank Gifford will draft a letter for the Board's signature to be sent to Rotary thanking them for the fund raising efforts, advising them of the budget problems, and urging them to continue their fund raising efforts. He advised that Public Works will continue to look for grant funding for this project. Page 1 Commissioners Meeting Minutes: Week of May 13, 2002 APPROVAL OF MINUTES: Commissioner Huntingford moved to approve the minutes of April 1, 2002 as submitted. Commissioner Titterness seconded the motion which carried by a unanimous vote. At 8:50 a.m. the Board interviewed Robert Gebo who is interested in serving on the Jefferson County Civil Service Commission. Appointment to the Civil Service Commission: Commissioner Huntingford moved to appoint Robert Gebo to an unexpired term (term expires November 1, 2007) on the Civil Service Commission. Commissioner Titterness seconded the motion which carried by a unanimous vote. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator David Goldsmith reported on the following: * Letter of County support for the South Seven Senior Housing Project (low income housing) in Port Hadlock: He met with Common Ground, the organization that put this project together for OlyCAP, regarding the Federal requirements for tangible local government support. The location of the project is behind the County Shop. A portion of this County property may need to be used for the Sheriff's Office expansion project and may mean that the housing project would not be able to use it as an easement. He drafted a letter advising OlyCAP that the County will support this project in some manner, but can not gift public funds for the project. Deputy County Administrator Gary Rowe advised that the property in question may need to be used for a septic system for the new Sheriff' s Administration building because the existing septic system may not have the excess capacity for the additional building. * Sea Water Intrusion Issues: There are concerns that this process may put regulations and restrictions in place for areas of the County that don't have, and may never have, a sea water intrusion problem. Commissioner Huntingford stated his concerns about this blanket approach. He pointed out that the Hearings Board order didn't mention anything about the budget needed to enforce these rules. He feels that the Hearings Board ultimatum is an unfunded State mandate. He questioned how much of this the County is going to be able to do, especially when the State is having a difficult time dealing with this issue. * Commissioner Huntingford advised that he had a call from a resident of Van Trojen Road about dust and dirt from the road and when the County going to do something about it? The Public Works Department won't be oiling roads this year because of the budget cuts. This person uses a respirator and the dust is a serious problem for him. There are 5 businesses on the road that create more traffic. He asked if the County will oil or chip seal the road. Page 2 Commissioners Meeting Minutes: Week of May 13, 2002 Commissioner Huntingford asked the status of the vacant Building Official's position since the busy season for builders is almost here? David Goldsmith reported that A1 Scalfwill be the acting Building Official and a part time inspector will be hired during the busy season. There will be 2 full time inspectors and a Labor & Industries person in training. The PUD is interested in taking the lead on a fiber optics project in the County. They have identified the Distressed Counties Infrastructure Fund as a source of revenue to help pay for the project. The County has a number of proposals for use of the Distressed Counties Infrastructure funds. Commissioner Titterness asked if the ordinance for implementing the use of these funds is complete? David Goldsmith advised that the final draft ordinance will be done this week and ready for review by the end of the month. The suggested 4% reduction in salaries and wages for the 2002 budget has raised issues. Not all of the unfilled positions can be sustained as unfilled into 2003. The questions has come up if the unfilled positions savings can be used to cover the 4% reductions requirement. Deputy County Administrator Gary Rowe provided information on 2 options regarding the 4% reduction: Option A assumes that on top of the reductions in staff positions (unfilled positions) there will be a 4% across the board cut on all positions. Option B takes out the unfilled positions that were in the 2002 budget at the beginning of the year, as well as any positions that have become vacant since the hiring freeze was implemented, accounts for 2 RIF positions, and allows the Departments that have RIF positions to include that amount as part of the 4% they have to cut from salaries and wages. Other funds (beside Current Expense) will also be required to cut their budgets by 4%. The Board supports the idea that each Department is able to make the decision on how to reduce their salaries and wage lines by 4%. The two options were developed on the assumption that the cuts in salaries are only for the remainder of 2002. The base 2003 budget will include the budgeted amount for salaries and wages. Commissioner Titterness moved to use Option B for the budget reductions in 2002. Commissioner Huntingford seconded the motion. Commissioner Huntingford and Commissioner Titterness voted for the motion Chairman Wojt abstained from voting. The motion carried. PUBLIC COMMENT PERIOD: The following comments were made: Opposition to the Board giving support to the South Seven Senior Housing project in Port Hadlock because the Hearing Examiner will see this as an authorization that he can't override; the Board shouldn't support this because it looks like a Comprehensive Plan amendment; a man advised that he has asked for and feels he has seen nothing that justifies the fees increases enacted earlier this year; a person from Shine presented the Board with pictures that show the differences in their view of the Olympics since the gravel pit area has been exposed; a group is organizing to oppose the Fred Hill strip mining project at Shine; how many times has the Hood Canal Bridge been open and stopping traffic because of gravel barges for the Fred Hill site?; and does the County want lights for HJ Carroll Park? Page 3 Commissioners Meeting Minutes: Week of May 13, 2002 APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Titterness moved to delete the letter to Olympic Community Action Programs regarding South Seven Senior Housing and to adopt and approve the balance of the items as submitted. Commissioner Huntingford seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 30-02 re: Amending and Correcting a Legal Description Contained within RESOLUTION NO. 61-00, Which Vacated a Portion ofDonovan & Elizabeth Streets, Plat of Nicholson's Irondale Reservoir Addition; City of Port Townsend Representing Citifor, Petitioner 2. AGREEMENT re: Monitoring Hoh River for Logjam Project; Jefferson County Public Works; GeoEngineers, Inc. 3. AGREEMENT re: Appraisal Review for Quilcene Flood Plain Acquisitions and Other County Road Projects to be Identified; Jefferson County Public Works; The Granger Company 4. AGREEMENT re: Appraisal Contract for Quilcene Flood Plain Acquisitions and Other County Road Projects to be Identified; Jefferson County Public Works; Ith, Boydston & Associates 5. AGREEMENT re: Exchange Immunization Data for CHILD Profile Registry System; Jefferson County Health and Human Services; Washington State Department of Health 6. AGREEMENT re: Student Observation of Preceptor Services; Jefferson County Health and Human Services; Seattle Midwifery School 7. AGREEMENT re: Drinking Water Sanitary Systems Survey; Jefferson County Health and Human Services; Washington State Department of Health 8. AGREEMENT, Amendment No. 1 re: Drinking Water Joint Plan of Operation for Non Community Water Systems; Jefferson County Health and Human Services; Washington State Department of Health 9. AGREEMENT, Memorandum re: Modifying Collective Bargaining Agreement, Article 15 - Health and Welfare, Article 16 - Maintenance of Benefits and Appendix 'A'- Wages; Effective June 2002; Jefferson County Public Works 10. AGREEMENT, Memorandum re: Modifying Collective Bargaining Agreement, Article 15.1 Medical, Article 16 - Maintenance of Benefits, and Appendix 'A' - Wages; Effective May 1, 2002; Jefferson County Information Services 11. AGREEMENTS (2); Teamsters Local Union No. 589: 1) Medical Plan Changes Subscription Agreement; Effective June 2002; Jefferson County Public Works and 2) Medical Plan Changes Subscription Agreement; Effective May 2002; Jefferson County Information Services 12. Authorizing the County Administrator to Sign Letter of Understanding Modifying Sergeants Collective Bargaining Agreement, Increasing Contribution to Retiree's Welfare Trust Plans - Appendix 'A': Jefferson County Sheriff' s Office 13. DELETE Letter Regarding South Seven Senior Housing; Olympic Community Action Programs 14. Letter Regarding the Success of the Methamphetamine Seminar; Jefferson County Substance Abuse Services Advisory Board 15. Certificates (16) of Appreciation for Serving on the Tri Area Planning Group Page 4 Commissioners Meeting Minutes: Week of May 13, 2002 WORKSHOP re: Review of Draft Non-Motorized Transportation and Recreational Trails Plan: Jim Pearson, Public Works reported that the draft Non-Motorized Plan will be sent to the Department of Community Development as a Comprehensive Plan Amendment. Chapter 11 discusses potential funding levels. There is nothing in the Plan that is a change in policy. This plan lists various funding sources that could be used to develop a list of projects. It is intended to be a guide for the Board and staff to determine projects for budgeting in any particular year. He then reviewed an outline of the contents of the plan. David Goldsmith said there is a Recreation Service District mentioned in the plan, but there are 2 other funding options for citizens to consider. Tom Beckwith, Consultant, advised that the Parks Plan contains language about the other financing options. Jim Pearson added that transportation funds can be used for transportation projects, but not for recreational projects. Transportation Manager Bruce Laurie noted that multi-purpose trails can have several funding sources. Jim Pearson pointed out a change in the financial strategy spreadsheet on page 199. A line was added to cover the possibility of additional revenues such as impact fees and Road Fund monies. These projects have a high rating from grant funding agencies and this change recognizes that additional money could be generated locally and the County would match the grant funding. Chairman Wojt asked if any trail and bike organizations have looked at this Plan? Jim Pearson answered that the Non-motorized Task Force reviewed the Plan. This Plan has been in process for a long time, Commissioner Titterness stated, and there has been good efforts made to communicate with the community. He moved that this plan be forwarded to the Department of Community Development for inclusion as a Comprehensive Plan Amendment. Commissioner Huntingford seconded the motion which carried by a unanimous vote. HEARING NOTICE re: 2002 Budget Reductions: Commissioner Huntingford moved to approve RESOL[ITION NO. 31A-02 the hearing notice setting a public hearing for proposed 2002 budget reductions for May 29, 2002 at 2:00 p.m. in the Commissioners Chambers. Commissioner Titterness seconded the motion which carried by a unanimous vote. The Board met in Executive Session regarding potential litigation with the Deputy Prosecuting Attorney and the County Administrator from 10:34 a.m. to 10:49 a.m. The Board came out of Executive Session and no action was taken. A brief discussion followed regarding the proposed Glen Cove LAMIRD boundary and the City of Port Townsend. Page 5 Commissioners Meeting Minutes: Week of May 13, 2002 The Board recessed at the close of business on Monday and reconvened on Wednesday morning at 10:00 a.m. All three Commissioners were present. The Board gave more direction to the County Administrator on the proposed budget cuts regarding salaries and benefits. MEETING ADJOURNED SEAL: ATTEST: Loma Delaney, Clerk of the Board Dan Titterness, Member Page 6