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Home My WebLink AboutM052802District No. 1 Commissioner: Dan Titterness District No. 2 Commissioner: Glen Huntingford District No. 3 Commissioner: Richard Wait County Administrator: David Goldsmith Deputy County Administrator: Gary Rowe Clerk of the Board: Lorna Delaney MINUTE S Week of May 28, 2002 Chairman Richard Wojt called the meeting to order at the appointed time. Commissioners Glen Huntingford and Dan Titterness were present. COUNTYADMINISTRATOR BRIEFING SESSION. • County Administrator David Goldsmith reported on the following: There is a workshop and a public hearing scheduled this week on the 2002 Budget reductions. The unions will be represented by their business representatives who will also meet on June 5 with the Department Heads and Elected Officials to discuss the impacts of the budget reductions on union members. There has been an open discussion about the cuts that need to be made this year. The next six months will determine if these cuts are sustainable. �I(F Recently there have been discussions about refocusing the Strategic Plan. Currently, the plan addresses broad issues and Jefferson County doesn't have the major role in most of the goals. The plan needs to be restructured to define the County's role so that it is clear to the other groups working on these goals. The Strategic Plan should not create an expectation that can't be met. �I(F The administration and support for the Noxious Weed Control Board is being moved to WSU Cooperative Extension effective June 1, 2002. �I(F He is working with the Law & Justice Outreach Committee to get the message out to the public about the need for the 1/10 of 1% excise tax. A draft Conservation Futures Ordinance will be before the Board in the next few weeks. An ordinance to govern the use of the Distressed County Infrastructure Fund is being drafted by Ann Avary, Executive Director of the Economic Development Council. Commissioner Huntingford advised that Clallam County is calling this fund the Opportunity Fund and he feels Jefferson County needs to consider a more positive name also. David Goldsmith added that one use of these funds may be a loan program to help with infrastructure improvements for local businesses that want to expand. This could include a traffic light at Howard Street for entry into the Port Townsend Business Park or completing Otto Street to the traffic light at the intersection of SRI and SR20. Page I Commissioners Meeting Minutes: Week of May 28, 2002 � Commissioner Titterness asked the County Administrator to have Public Works check into this possibility. Commissioner Huntingford explained that he would rather see that traffic light in place before another traffic light is considered. �I(F A response letter was sent to Fire District #3 about a Fire Marshall for the County. This will be discussed more as re -organization is reviewed. �I(F A resolution for the establishment of a Water Conservancy Board will be coming before the Board for discussion within the next few weeks. �I(F The PUD has asked the County to support their application for a loan through NoaNet to bring fiber optics to the County. Gary Rowe will take the lead in forming a steering committee of local government entities to review this project. PUBLIC COMMENT PERIOD: There were no public comments made. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Huntingford moved to adopt and approve all of the items on the Consent Agenda as presented. Commissioner Titterness seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 32-02 re: Establishing the Date for 2003 Budget Submissions, Review Hearings and Final Adoption 2. AGREEMENT re: Noxious Weed Control Services; Jefferson County Health and Human Services; Clallam County 3. AGREEMENT re: Methamphetamine Documentary Video Project; Jefferson County Prosecuting Attorney; Northwest Photo & Video 4. AGREEMENT, Amendment No. 1 re: Electronic Home Monitoring Services; Transfer of Agreement from Jefferson County District Court to the Jefferson County Sheriff's Office; BI Incorporated 5. Advisory Board Reappointment; 2 Individuals to Each Serve Another 2 Year Term on the Tri Area Community Center Board of Directors; Jane Rogers, Term Expires June 20, 2004, and Jack Wade, Term Expires May 19, 2004 6. Advisory Board Resignation; Jefferson County Substance Abuse Services Advisory Board Member; Patsy Newell, R.N. MaryAnn Seward re: Presentation of Seawater Intrusion Focus Group Report: MaryAnn Seward explained that she was the facilitator for the Focus Group that included Colette Kostelec, Dana Roberts, Phil Flynn, David Sullivan, Wayne King, Paul Heinzinger (all present), Rita Kepner, Joe Baisch, and Richard Broders. Bill Graham was the PUD alternate, Mike McKell, a private consultant, offered technical information and Bob Lacroiux from the City of Page 2 Commissioners Meeting Minutes: Week of May 28, 2002 � Port Townsend also participated. David Christensen and Josh Peters are County staff on the project. This group represents a microcosm of viewpoints of residents in the County. She then reviewed the items the Focus Group agreed on unanimously: 1) The overall goal is to protect the aquifers from further degradation by seawater intrusion. 2) The seawater intrusion Critical Aquifer Recharge Areas (CARA) will include all areas withinl/4 mile of the shoreline, as well as around wells showing elevated chloride levels. The well -specific CARAs will be designated as high risk, medium risk, and low risk, depending on actual laboratory data and regulations will be applied according to the level of risk. 3) Jefferson County will be responsible for monitoring to protect groundwater and assure no further degradation by seawater intrusion. 4) Jefferson County will be responsible for implementing a countywide citizen education program for heightened awareness and action to protect ground water resources from the risk of further degradation by seawater intrusion. To accomplish this task, they recommended that the County and WSU enter into an MOU. 5) Jefferson County needs to standardize the monitoring of all new wells. 6) Jefferson County needs to actively promote hooking up to available public water systems. 7) Jefferson County needs to establish data and criteria for the use of approved alternate water systems, where necessary. 8) The Commissioners will be given the 3 sub -committee reports (on voluntary action; degradation; and public water systems) and other data and reports generated by the Focus Group members as a result of their work. Other recommendations the Focus Group considered are: X 8 of the 9 members were in favor of the sub -committee report, "Voluntary Steps, Education and Alternate Water Systems," to bring greater awareness to the citizens of the County. X 6 of 9 were in favor of no further connections or expansion of public water systems that are experiencing seawater intrusion. X 6 of 9 were in favor of designating a 1,000 foot radius around wells with a chloride reading of 100 mg/L as a "CARA." X 5 of 9 were in favor of 1) Following Island County's Salt Water Intrusion Policy dated April 24, 2002 for all new wells and new well sources to include single family dwellings. 2) No new wells in the seawater intrusion CARAs. Page 3 Commissioners Meeting Minutes: Week of May 28, 2002 � 3) In CARA designated areas, require notice to title/restrictive covenant as an educational tool for existing and potential property owners. X Split vote - Limit further stress on existing wells by not allowing new dwelling units or additions to be served by existing wells in seawater intrusion areas. David Goldsmith advised that staff will look at the report and determine how to address the issues by drafting amendments to the UDC. Commissioner Titterness asked about Best Available Science and what happens if what is considered BAS today, is not the BAS of the future? How can the changing landscape of BAS be addressed in the regulations? Colette Kostelec answered that the Hearings Board recommends an adaptive management policy to address such changes. Through monitoring, evaluation, and keeping up to date with new technologies the County can keep up with changing regulations. David Goldsmith advised that the County needs a starting point from which the regulations can be written and revised as needed in the future. This is a complex system but there are steps to keep salt water intrusion from getting worse in areas where it already exists and to assure that it doesn't happen in areas where there isn't a problem. Any policy and regulation strategies have to change with changes in the environment and BAS. David Goldsmith suggested that an overlay zone be drafted and regulations can be developed for that zone. An education program can also be developed to address the issues. Bill Graham, Jefferson County PUD, noted that chloride monitoring is not the Best Available Science for determining salt water intrusion, but it is the best affordable science. The discussion then turned to a scenario and how the Focus Group recommendation would be used to address it. Colette Kostelec advised that one issue discussed by the Focus Group was installation of flow meters in wells. Flow meters can be a valuable tool and how existing wells are used can be an important factor in the sea water intrusion problem. It is important how existing wells with problems are handled. Commissioner Huntingford asked if the group reviewed the definition of "degradation" in the Federal Clean Water Act? Collette Kostelec reported that there is a sub- committee report about degradation. They talked about a formula that is being used in the regulation. Commissioner Huntingford pointed out that the Port Ludlow EIS was done in 1994 and Port Ludlow was required to monitor their wells and other wells along the peninsula. The monitoring reports haven't indicated that those wells are getting worse. He asked how the County can incorporate that information? Bill Graham explained that more sampling points and more than 12 years of information is necessary. Part of the problem with this issue is that there is no information from a steady, regimented, monitoring program that has been in place over a long period of time. Page 4 Commissioners Meeting Minutes: Week of May 28, 2002 � Commissioner Huntingford asked if the Board will have a workshop with staff on this issue? David Goldsmith answered that staff will review the report and look at other relevant information to develop a range of options for the Board to review. David Goldsmith advised that the County may need to ask for an extension of the deadline for the response to the Hearings Board. Commissioner Titterness advised that the Commissioners are asking staff to draft a first cut of UDC amendments and the issue of the deadline for getting something back to the Hearing Board needs to be reviewed. He asked David Goldsmith to report back to BOCC on that issue next week. David Goldsmith thanked the Focus Group members and Mary Ann Seward for their efforts. The meeting was recessed at the end of the scheduled business on Tuesday afternoon and reconvened on Wednesday morning. All three Commissioners were present for a workshop on the 2002 supplemental budget. HEARING re: 2002 Supplemental Budget: Adjustments to Balance Budget due to Shortfalls: Chairman Wojt opened the public hearing. Deputy County Administrator Gary Rowe explained that the 2002 Budget was adopted by the Board in December, 2001. The action that the Board is considering today is reducing the amount that each department was authorized to spend in the adopted budget. Approximately $900,000 needs to be cut from the last six months of this year. There is $875,000 in cuts so far from the General Fund. Ed Barcott, 807 Harrison, complimented the Board and said that what they have done so far to cut the budget has been fair and equitable. Veronica Morris -Nakano, an employee for Jefferson County Health and Human Services and a UFCW Shop Steward, read and submitted her comments. (See permanent record.) She also read and submitted comments from Linda Atkins, Environmental Health. (See permanent record.) Jill Landes, stated that she is a Deputy Prosecutor. She feels that the 4% cut in pay should be considered a tax only on people who work for the County. The entire community isn't contributing revenue for this fiscal emergency, only the employees. She did not receive a cost of living increase this year and her wages are being cut which totals approximately 6% of her total wages for 2002. She is an exempt employee and she works more than 40 hours a week to get her job done. Michelle Farfan, UFCW Shop Steward for the Department of Community Development, read and submitted her comments. (See permanent record.) Page 5 Commissioners Meeting Minutes: Week of May 28, 2002 � Patrick Boyle, UFCW Shop Steward for the Auditor's Office, stated that he feels all the employees want to help get through this together. The Commissioners said that they have seen this coming for a long time, but they also say it is an emergency. Employees have heard that the County needs to make long term changes, but this solution is only dealing with the next 6 months. Now is not the time to buy new equipment, especially trucks and heavy equipment. Chairman Wojt explained that there are several things contributing to the situation: projected revenues for this year are not keeping up with expenses, anticipated State revenues aren't coming through, sales tax is down, property taxes didn't increase, and implementation of higher fees for service did not go into effect in January because of the public process. Dennis Pownall, stated that he is a UFCW Shop Steward and works in the Assessor's Office. He submitted and read his comments. (See permanent record.) Diane Zahn, Secretary/Treasurer for the UFCW1001, submitted and read her comments. (See permanent record.) The Board assured Diane Zahn that there would not be reprisals for employees who have given their comments today or do not agree with the Board's decisions. David Alvarez, stated that he looked at the breakdown of his property taxes and the County's portion was $415. He encouraged the Board to raise property taxes next year by the 1% allowed in I-695 so that the employees don't have to take the 4% cut in pay. Katherine Baril, WSU/Cooperative Extension, stated that over the last year there have been Federal and State cutbacks, including decreases in Law and Justice funding. There is low employee morale right now. The real challenge over the next 3 years is to utilize the assets of employees and the people in the community to rethink the role of government and what services need to be provided. Everyone needs to work together. Dan Treosti, Teamsters Local #589 Representative, explained that they are currently in negotiations and he doesn't know how they will make a 4% cut up over the next 3 or 4 years. Good jobs are necessary to attract people to the County. The Board needs to reconsider the 4% reduction. Donna Eldridge, stated that as the Auditor, she has gone through 7 budget processes with the County Commissioners and at most of the public hearings on the Budget, no one shows up to give their input. For the last 3 years, the Board has struggled with FTEs and staffing issues. The Elected Officials and Department Heads know how valuable County employees are and they appreciate the work they do. The County needs to look at programs and set priorities. Page 6 Commissioners Meeting Minutes: Week of May 28, 2002 � Jean Baldwin, stated that the Board needs to talk about this for the long term and not have a crisis or a panic. Jefferson County is economically vulnerable as a community. There is a tremendous in -migration but not very many of these people are middle class. People who work for the County are middle class and this is a fragile position. It is important to keep morale high to get the daily work done. Commissioner Titterness agreed that the people who work for the County are very talented. What the County needs right now is their input on ways to increase economic development that will improve the economy and increase the tax base. Hearing no further comments, Chairman Wojt closed the public testimony portion of the hearing. Commissioner Huntingford explained that this has been a problem for the County for the past 4 or 5 years because the largest increase in the budget each year is salaries and benefits. The Board has tried in the past to use reserves and one time revenues to sustain the current level of employment which also equates to the level of services provided. The County wants to provide good service to the public. Taxpayers have made it clear that they want to vote on all proposed tax increases. The level of service and the types of programs that citizens receive from the County will have to change. The County has done everything that it can for the short term to get through 2002, but it is probably going to be worse in 2003 and for the next 3 or 4 years. The Board wants employee input. Gary Rowe explained that the process used to make the budget changes has 3 components: 1) Belt -tightening or correcting spending by departments cutting their expenditures. 2) Some program analysis has been done, but there hasn't been time to go into a lot of detail for 2002. The analysis will be completed for the 2003 budget process. 3) Looking at funding sources — most departments don't have any control over this and it is up to the Board to make these decisions. He noted that the process is not complete and this is only an interim step. The budget for 2003 will be submitted by August 12. Chairman Wojt stated his concerns about County departments not using the WSU facilities for meetings because there has been a rental charge imposed. One of the Strategic Plan goals is a strong education component and WSU provides many educational programs. He feels they need the County's support. Commissioner Titterness agreed that cuts in one department effect revenues in another department and this is a problem. There are also concerns about cuts to the DCD budget and this years priority to do the infrastructure analysis for the Tri Area UGA. Page 7 Commissioners Meeting Minutes: Week of May 28, 2002 0-cr There was a discussion about the total amount of the budget cuts. Gary Rowe added that this hearing is to reduce the budget in the departments and not to increase the budgets. The discussion turned to the need to use reserves to make up the shortfall. The Board agreed that approximately $32,000 in reserves would have to be used. David Goldsmith stated that this budget cut proposal has been brought forward to address the Board's goals for 2002. It is the best that can be done with the information available right now. They will know more in a few months. It was agreed that the resolution for the final budget cuts will be on the Board's agenda within the next few weeks. MEETING ADJOURNED SEAL: *� r ATTEST: �et lz�V� Lorna Delaney, CMC Clerk of the Board Page 8 SON COUNTY OF SSIONERS Wojt, Chair Dan Tittemess, Member I am an employee of Jefferson County Health & Human Services and I am currently a UFCW Union Shop Steward. I am here on behalf of many employees who could not be here due tQfslkpubllc hearing being scheduled during the middle of a workday. I do not deny that there are financial difficulties within the operations of Jefferson County, v , I think it is extremely important for the employees of the County and community members to be told how the ounty's financial position came to be. The valued employees and community deserve to know that the most recently passed initiatives and decreased State and Federal funding aren't the only contributing factors to the financial troubles the County is facing. The untimely manner of passing the new fees for 2002, the handling of the contract with our former County Administrator, and the unused property tax increases that the voters approved definitely contributed to our current situation. I have had personal experience in Jefferson County's budget process and because of my experience I have difficulty believing that these current conditions were not and could not have been foreseen or contemplated at the time of preparing the General Fund budget for 2002 as stated in resolution 31-02. The computerized survey that was created allowed employees to contribute suggestions on ways to cut and how the cuts should be implemented. Within the survey there were suggestions such as: First asking for volunteers who wish to reduce their hours, or take time off without pay; and to perform extreme belt -tightening. Shortly after the computerized survey was underway, David Goldsmith sent another survey dated May 6th, doing as the majority of employees suggested ... he requested for volunteers and the deadline to return this second survey was May I0'h. However, on May 7th, one day after his initial request for volunteers, we received the dreaded e-mail stating how the personnel and other cuts were to occur. You have tried to show your willingness to listen and receive suggestions from the employees, but the way you handled each and every step in this frustrating problem -solving task has taken a toll on us. Our morale has been drastically impacted. According to the County's goals and strategies, the BOCC's objectives include considering all that comes before them in relationship to their "core values," and to dedicate the resources necessary to achieve success. The core values include integrity; professionalism; accountability; resourcefulness; innovation; responsiveness; empowerment; service; citizen involvement; and to value people, heritage & natural resources. Let's think about one of those. Citizen involvement... the County employees are citizens of this community. We are taxpayers and yet we are assets to this organization. I ask each Commissioner to review their objectives because it will take each and every one of us to work as a team in order to provide what our community needs. To work as a team will be a benefit to all. The cuts to personnel, no matter how implemented, will have an effect on the services we provide our community. When it comes to discussing services, I can only speak to the impact on Health & Human Services, which includes the Animal Shelter. Programs that have been affected, or will be affected include our Immunization, Communicable Disease, and Family Planning programs. Animal Services is facing future cuts that will affect their public safety and outreach programs. Public Health is an investment. Public safety and education is vital to our community. I wish to encourage the community members here to contact the Health & Human Services Department and speak to one of our managers if they wish to have more detail regarding the impacts on these services, but I also ask the Commissioners to inform the community themselves. Disregard reporting the various dollar amounts and talk about services. Veronica Morris -Nakano Financial Operations Coordinator, Health &Human Services Union Shop Steward, UFCW Local 1001 385-9409 Work 385-9488 Home OPY, Dear Members of the Board of County Commissioners: As a taxpayer and county employee I was concerned to read in Resolution 31-02 that this is being adopted because an emergency exists that "could not have been foreseen or contemplated". Surely with the initiatives passed in the last 2 years, the decision not to increase property taxes and the delay in adoption of fees to cover licenses and services it could come as no surprise that the County would need to reduce expenditures and evaluate programs to be funded. It is the responsibility of the County Commissioners and their advisory boards to evaluate available data and serve and protect the safety and health of the most vulnerable in our population. This in turn protects and enhances the safety, health and quality of life for all residents in Jefferson County. Departments are under increased pressure to assure rapid processing of cases and applications for all types of activities from the courts to licensing to development. This results in decreased time available for education and proactive investigation of violations. Only the most severe cases can be addressed and not always in a timely manner. This leaves members of the community frustrated with County employees lack of action and information. While it is true that difficult choices will have to be made and some services may need to be reduced it is very disconcerting that our leaders claim that the "conditions constitute an emergency that could not have been foreseen or contemplated". In addition, the amount of the deficit has been changing weekly. What does this represent? How could it have gone from $300,000 + to $930,0007 I look to the Commissioners to be accountable for actions that they have taken and provide support to employees who are working hard to implement rules and policies passed by the Board within the limitations imposed. The message of faster and more with less funding available has had a severe impact on the morale of employees. We are asked to explain and make decisions daily and take responsibility for those decisions. I expect you to do the same and acknowledge that this resolution will result in decreased services, longer review and response times and will impact citizens who rely on County services. I hope that you will support employees when citizens express frustration or anger at decreased services and be willing to explain the whole picture of how we got here including the decisions that you made. Res ctfully, X,&, (Ddoa. FILE COPY May 29, 2002 I have been an employee of Jefferson County for nearly 16 years and I am also a shop steward for my department and have been so since the county changed from a Guild to a union many years ago. The one comment I have heard over and over throughout this whole budget process is that we have been misled not only about the budget deficit but how we got there; specifically, the timing and purchase of the Castle Hill building and adjacent lot, timing and adoption of the fee increases, lack of increased property taxes, and payment of severance package to the county administrator upon departure. The budget has been a moving target: one day it's balanced and the next day we are asked do "belt tightening", and then to reduce by 4%. So far this year, DCD has cut a total 12% out of its budget. We have maintained the current staffing level for several years. My concern is with regard to the Department of Community Development and that the employees have been asked to continually do more with less (more permit and project review with less staff). Over time, doing more with less begins to wear a toll on one's morale. We currently have a hiring freeze in place and "open" positions are left unfilled for others to pick up the slack. Who will hear the voice from the public when their permit is not processed in a timely manner; or a complaint submitted from a citizen about an unsafe structure that children are playing in; or of a neighbor's failing septic system: or stormwater flow onto a neighbors property that is undermining the foundation... the county employee. The county has a responsibility to its citizens regarding life safety. The fact that we no longer have a building official, fire marshal, or have never had an enforcement officer degrades this responsibility and obligation to the welfare of the general public and our service to the public. If employees are asked to reduce their working hours or the department is required to RIF an employee, the impact and demand on an individual or division within this department could be detrimental. Respectfully, Michelle Farfan, Associate a ner DCD Union Shop Steward, UFCW 1001 FIL E Cop 1�,, 5/28/2002 I have not referred to the Union for guidance with this statement due to time constraints. I am a shop steward and will do my best to represent my co-workers in a way that accurately reflects their feelings and concerns, but I am solely responsible for the content of this document. I believe the Union WANTS to support the County's efforts in balancing the budget.._ I. am sure that everyone realizes that being a practical, reliable and efficient facility for the public is of the utmost importance. . There is no denying that public services will be lost with cut hours, and it is to this end that many offices have put together creative and self sacrificing adjustments in order to meet the public's needs. These efforts have included in many cases Upper Level Management decisions to absorb personal losses not required by any law, ordinance, or policy. And I am sure I speak correctly when I say that we, of local 1001, are extraordinarily grateful for these unselfish acts. 4- 0r -S J u aY , hgWh J- 4 ne r, /—J% In Resolution #31-02 of May 13, 2002, the sixth "WHEREAS" states that "WHEREAS the Board of Commissioners finds that the aforesaid condition constitutes an(d) emergency that could not have been foreseen or contemplated at the time of preparing the general fund budget for 2002....." I do not know to what date this statement refers. The Jefferson County 2002 Budget Goals and Objectives document was signed August 5, 2001, and the final budget meeting in year 2001 was Christmas Eve. At that time a decision to delay fee increases was made and the final draft of the 2002 budget was adopted after the first of the year. If I interpret Gary Rowe's revenue -vs. -expenses graph correctly, it shows a drop in income as early as mid 2000, and this drop had become a dramatic rift between income and expenses by mid 2001. (Show Graph) i A M dot- sura. ulr` Nt r4,rs GPaPrt-, tFUT I have two newspaper articles and they may provide some helpful insight. One was written by the Leader and the other by the Daily News. Both articles appeared in October, 1992, but the apparent parallels between then and now startled me. I have highlighted some of these similarities and I would be more than willing to provide the Board With copies if you think that might be helpful. I will read directly from them. (Article Highlights) Gentlemen, is there a possibility that something correctable went unforeseen both in 1992 and 20027 Is there an identifiable budgeting or spending error and is there any possibility of knowing what steps can be taken to be reasonably assured that this problem does not recur? The old saying, "Hind sight is 20-20." shows the Board's decision to not take the one percent property tax approved by the voters. While one percent does not equate to a large sum of money, approximately $50,000, it is significant and its loss aggravates the present deficit. Especially noticeable now since offices are to account for every penny. And then in March of this year, the BOCC made the decision to purchase the DCD and Health Dept. buildings for 3.1 million dollars, including $150,000 down payment. This may be a good long term investment, only time will tell, but right now the lost money hurts workers and Programs - Like most workers, I would like to feel secure, respected, and adequately compensated in my place of employment. While there presently exists amongst union workers some animosity, insecurity, and fear of reprisal if they speak oat, most realize that this is a time to pull together and trust that the Board will do everything possible to salvage the most from this mess. C iy . .. Thank You- > f send unty I eafler. Wednesday, October 7, 1992 80 Pages—Price 500 If )St srson- their he 19 s and who ;cord- obert avy's g sta- s and Navy enter 77 vill be anity to rawl 4iddle i will e year it the ;eles. the sidents •eek Af n need reavy said sh ex - and to :he ;ted by dline. •estore ►dering sirable County cuts begin By Mark Talkington Leader Staff Writer County employees were spared pink slips Monday, but fewer working hours and possible lay- offs could be coming next month as the first round of budget cuts were put into motion by the Jefferson County Board of Com- missioners. Facing an anticipated $250,000 deficit by the end of the year, county leaders gave Gary Rowe, who doubles as the county's budget manager and Public Works Department director, per- mission to request that depart- ment heads implement immedi- ate non -personnel cuts along with imposing a hiring freeze. With a $400,000 deficit predicted for next year, Rowe was also directed to have department heads identify deeper cuts for the future. Although an immediate reduc- tion in the county work force wasn't among the actions taken Monday, employees in some de- partments can expect fewerhours or possible layoffs beginning Nov. 1, according to Rowe. Seventy percent of the county's budget is in salaries paid to employees, he said, adding that any employee laid off will be considered first for positions that open elsewhere in county government. Rowe, who asked department heads for suggestions on 5 per- cent cuts, heard back from only half the administrators. Those who responded identified $54,000 in cuts, but Rowe said he needs a $126,600 reduction. Still to come are recommendations from the Sheriffs Department, Planning and Building Department and several others. While most ofthe departments that responded offered cuts at or above the 5 percent requested, others such as .the Assessor's Of- fice, WSU Cooperative Extension and Treasurer's Office, fell short. Assessor Jack Westerman III, who was asked to make a $7,100 cut, could only come up with $1,000 in delayed purchases. The rest ofhis budget was already too strained, he said. "I cannot afford any more See COUNTY, Back Page Jeffico tightens budget belt By Kirby Neumann -Rea Peninsula Daily News PORT TOWNSEND — Jefferson County budget cuts will mean eliminating some Health Department programs, closing the -Recreation Departmentgon weekends and reducing employee hours. - i A flat economy and a need to pare down in 1993 have brought about 5 percent budget cuts, by order of the Board of Commissioners. On Monday, the board approved a five-part plan for cut- ting $126,679 from the budget for the rest of 1992. No jobs will be immediately eliminated, although layoffs could come after Nov. 1, depending on reports from department heads. The plan starts with making non -personnel cuts im- mediately, and requiring departments to identify additional cuts to reach monthly spending levels. Third, the county will freeze all hiring and attempt to place qualified workers in unfilled positions to reduce the number of layoffs. Fourth, the board will review cuts and decide which would be permanent, and set program priorities. Some programs would be cut in order to restore funding to man- dated services. Finally, the county will establish a committee of depart- ment heads, staff and elected officials to study ways to in- crease service efficiency. The board decided to make no personnel cutbacks until Nov. 1, other than reducing some workers' hours. "We need a little more time before looking at personnel," board chairman Larry Dennison said, adding the county would "make every effort" to transfer employees to others departments -- - . The board ordered the austerity measure three weeks ago, instructing budget director Gary Rowe to ask depart- ment heads for proposed ways to cut 5 percent from their budgets. Rowe said the county is in deficit spending and needs to cut back to reduce the impact on cash reserves and to prepare for "a sustainable level of spending" in 1993. Sales and excise tax revenue and county interest earnings are down, along with forest income and state and federal funds. Between now and Nov. 1, the county board will review further departmental reports. Most department heads have not yet responded to Rowe's request. Many of those who responded have identified cuts that are lower than Rowe's proposal. Hardest hit is the Health Department, which will see a $12,600 cut through the rest of the year. Director David Spector said a $4,200 monthly cut in operating costs "would virtually shut down our programs." Recreation Department director Warren Steurer listed four cuts he could make, including closure of the recrea- tion center on weekends, eliminating a fall men's basket- ball league and November swimming lessons. riccoraing to stay Trzynka, Puget Power's northern division corporate relations coordinator, the Sept. 25 ruling from the WUTC means customers here will pay an average of 4 percent more, a $2.40 increase on the average bill at a rate of 5.25¢ per kilowatt hour. In comparison, the 3,000 cus- tomers ofthe Mason County Pub- lic Utility District. which begins just south of Brinnon, pay an av- erage of 4.5a per kilowatt The WUTC rejected Power's original request lest $97 million, which wouldhave conditions which lowered the sup• ply of water to the state's dams, a mAjor source of power, according to Elizabeth Reed, the WUTC's public information officer. The filing represents the company's second periodic rate adjustment mechanism (PRAM) request since the innovative regu- latory procedure went in place. The procedure separates the company's profits from the sales e hour. of energy in order to provide th Puget company incentives to invest in to col- the least expensive sources o energy. f County: Slicing -Continued from Front Page personnel cuts," Westerman wrote in a memo to Rowe. "Now facing the revaluation of the City ofPortTown send without enough appraisers and behind in segre- gation processing, I am unwilling to support an added reduction to my remaining 1992 budget." Most cuts that went into effect Monday come in the form o£fewer supplies and less travel time for county employees. "We're in deficit spendingnow," Rowe said after a meeting with commissioners. "If they didn't take this action we would be spending further into a hole." Unanticipated shortfalls in retail sales tax, timber harvest money and declining profits on county investments as well as risinghealth care costs for county workers, falling state and federal contributions and a recent union settlement that gave sheriff's deputies a raise all contributed to knock a hole in county coffers. In fact, according to Rowe's calculations, the county came up short ofprojections six of the first eight months of this year, falling more than $193,000 behind to date. Port: Choice -Continued from Front Page E�III I Point Hudson Co. "I'm amazed he would even 9AVt11At "Q1.m-no,..�_.1,.i'/5�..�.�;-. TAT! 0- *11_ ... The Indian Island pier was busy last week v cruiser U.S.S. Truxtun. A surface-to-air missi as Detachment Port Hadlock, Seal Beach Na serviced at the pier each year. Navy: Taa -Continued from Front Page vital mi The detachment won't get lost "Port in the shuffle, Hampe promised, ern lync especially with Tanner's move tical ph to Seal Beach. Hampe. Detachment Port person. The det Hadlock its pert( The detachment's name nance r change fits flip frPnll ;. - n., Comments to Board of County Commissioners of Jefferson County regarding Proposed Budget Cuts for May 2Wh Public Hearing. My name is Diane Zahn. I am the Secretary Treasurer of United Food and Commercial Workers Local 1001. We represent 115 professional, technical and clerical workers in various county departments including the assessors office, the treasurers office, the health department, animal services, planning department, cooperative extension, juvenile services, facilities maintenance, district court, the auditor's office. State wide our local union represents 14,000 workers. We understand the Board here has tough choices and that the economic pressure to make reductions is real. We ask that in the process of making these choices that you consider carefully the impact on the employees who provide direct services to the citizens of this community. These employees are also members of this community and are concerned not only for their own welfare but also for the community they serve. First of all budget problems are not helped by demoralizing the work force that has to carry out the day to day work of providing services to the community. It would be more helpful if the message to employees is one that recognizes how valuable they are in providing services rather than the view that employees are just another line on the budget that is equivalent to any other cost of doing business. The County needs to really listen to its work force through the unions representing its workers instead of paying lip service to employee involvement. While employees were surveyed without our agreement about suggestions for budget reductions it appears to our members that the decision to reduce labor costs by 4% was already decided at the very same time that employees were being asked for cost-cutting suggestions. While we may disagree about the way employees were surveyed a number of ideas were put forward that merit further consideration. In general we would argue for an approach that encourages voluntary vs mandatory reductions in hours of work or reductions in force. In surveys the Union conducted separately it is clear that while our members do not advocate for any reductions in hours there are employees who have the ability financially to take time off without pay if asked, while a number of our members are single heads of household and any reduction in income would be extremely difficult. But before we even consider reductions in hours which translates to reductions in services to the community our members want the Commissioners to take a much more critical eye to reducing costs of supplies, travel, training, professional consultants and overtime before cutting hours or laying off employees. As one member said in his survey: If I have less money I write fewer checks. While there are proposed reductions in non -labor line items we think the County could be more aggressive about holding off on capital purchases and cutting back on the tine items previously mentioned. If the County was truly committed to listening to its workforce or the community it would not be holding a public hearing in the middle of the workday. Working people who support the county with their tax dollars should have the opportunity to be here. This seems to be an example of following the letter of the law instead of the spirit of the law. County employees who are here today took paid time off to do so. If this meeting was held after 5:00 pm this room would be full of our members who want to participate fully but are obliged to do their work for this community while these decisions are made and public testimony is requested. We are part of the public as well as part of the workforce. Cutting employees really will impact the community. We think the Commissioners need to make sure the community is crystal clear on how services will be impacted due to the budget reductions you are considering. Again, this means communicating with the public when the public can participate and being specific about the effects of the decisions you make. It appears that the 4% reduction in labor costs is being done in the name of fairness instead of in the interest of economics. We don't think it makes sense for 115 employees to take a 4% reduction which equals $81,000 annually when there are other cost cutting or revenue enhancing measures still to be pursued. Most of our members think the County has not been sufficiently proactive in generating revenue through user fee increases. These budget issues have not come overnight and in our opinion could have been lessened by adjusting fees earlier. Employees and the departments they represent need to be assured they are free from retaliation if they publicly speak out against the decisions of elected officials or the County will not get the best ideas from its employees. Many employees expressed this concern to me personally at our Union meeting last week and I have to say the fear of retribution for speaking out was wide spread. You have the opportunity to prove these concerns are unfounded and I can assure you our Union will pay close attention to how members who speak up are treated. Our union is and has been ready and willing to work with the County to work on solutions that address our mutual interests. We know the 2003 budget will provide continued challenges for all of us. While we are willing to work with you to focus on solutions that provide quality service for the community we will also ensure our labor agreement is honored. This means our members are not expected to provide the same level of service in a shorter week, that seniority is recognized and that temporary workers are not hired while our members are laid off or have their hours reduced. We expect to be informed in a timely manner about decisions that affect our members and we expect the Commissioners to be proactive and seek solutions that try not demoralize the entire work force, place high value on the County's human resources and inform the public about the impact of your decisions. 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Z m z r X C m T z T E z n z O O s1.. n Z rn D* m D r D cDn cn O m D O'- cn -0Z0>z7�c0��z0pp03-0Co ��;o cn CMU) O M n;o � ;aagoQz00, o <mcnOpvn -n z --n -Di0 A� c9 0 c z z 0 zz z cmn > O� o z D 5 z Z � Z y Z - 0 D M _ g m r r�r Z 0 0 T X N �0 z� mz z coFm � n N -+ O m cm A N _w W CD O -I Po N 0 O 0 O N O A CA W O O W 0 cn 0 C 0 0 O V Cr O cn (A to C" O Co w cc N w CJS O i 0 0 0 0 O N O co w 60 EA H► 64 69 169 69 b9 f,9 49 Poo rn w 0 0 L" G CD O -4 A 00 0 0 000 cc O 0 cn CT O A U7 ss 0 0 0 O O O E9 b9 69 Q% *9 b9 Efl U% 6W <fl as o0 00o coil in o a ocn o0 00o O o 0 N O O N 3 v m D X ca C v m I X c n 4 O Z N GENERAL FUND BUDGET REDUCTIONS BTEVC 10 BTMFD 1000000 Data BTFND 2002 Sum of ADJ2 Rev. Adj. % Assessor 555,706 (12,563) -2.3% Auditor 359,341 (2,993) -0.8% Elections 163,941 (12,275) -7.5% Clerk 329,828 (16,166) -4.9% County Administrator 280,282 (23,918) -8.5% County Commissioners 352,185 (10,028) -2.8% Board of Equalization 7,152 (1,380) -19.3% Civil Service Commission 4,208 (405) -9.6% Planning Commission 10,123 (1,866) -18.4% Weed Board - Marine Resources Committee - ---- Public Safety 143,987 (21,246) -14.8% Cooperative Extension 188,270 (9,517) -5.1% District Court 635,585 (19,143) -3.0% Animal Services 223,390 (10,887) -4.9% Juvenile Services 768,395 (52,660) -6.9% Parks & Recreation 390,534 (20,245) -5.2% Community Development 996,155 (119,596) -12.0% Prosecuting Attorney 622,878 (18,907) -3.0% Coroner 23,450 (1,100) -4.7% Sheriff 2,537,767 (63,071) -2.5% Superior Court 410,552 (57,754) -14.1% Treasurer 256,332 (6,208) -2.4% Operating Transfers 1,608,221 (295,267) -18.4% n-Departmental 1,310,079 (101,745) -7.8%and 9GrTotal 12,178,360 (878,940) -7.2% G) D D o0 co wz Q y 0 N C y 0 -:CD o D z D o o D 0 oQ CD C 0 0 v D cn m r m co O W W -n C: z W v m cn v W N 1 W Ut N W 0 O 0 Cil O Cn O W w m O W W CU CO -1 W s W W W 4 V 0) N Cfl o M -� N A U1 O V N 69 69 69 69 69 CD !� N N N O N N CO CT D W o --1 Cfl CA M Co 100 U7 W W v o co wz m m 0 N 0 0 0 D D D o o D 0 0 0 N (4 CD N N O C CL O CD A) N C In CD C CL CQ �D X m G n O� M Ndrnl� ON MEMO TO: Board of Commissioners Gary Rowe FROM: David Goldsmith, County Administrator DATE: May 29, 2002 RE: Budget Reduction Strategy David Goldsmith 1820 Jefferson Street PO Box 1220 Port Townsend, WA 98368 Below is the strategy for the requested reduction in the salary lines of the County Administrator and Board of Commissioners 2002 budget. This memo is an update of the one provided earlier addressing the same issue: Budget Line Total Salaries & Wages 4% Reduction for 6 months 4% Met by: County Administrator 513.10.10 220,542.96 4,410.83 County Administrator - 0005 -20,600.00 Dep. County Administrator - 0010 - 1,509.19* Dep. County Administrator - 0011 - 385.48* Clerk of the Board - 0040 - 374.54* County Commissioners 262,412.75 5,248.26 Commissioner Dist. #1 - 0010 -1,094.02 Commissioner Dist. 42 - 0020 -1,160.65 Commissioner Dist. 43 - 0030 -1,160.65 Clerk of the Board - 0040 - 561.82 Total $6,246.35 * These amounts are over and above the amount left in the 2002 budget from the lost position. Phone (360)385-9100 / 1-800-831-2678 Fax (360)385-9382d90idsmith(di�co.jefferson.wa.us Ndrn • I� MEMO) TO: Gary Rowe, Director of Central Services FROM: David Goldsmith, County Administrator DATE: May 21, 2002 David Goldsmith 1820 Jefferson Street PO Box 1220 Port "Townsend, WA 98365 Subject: 4% Reductions in Salaries & Wages for Public Safety After reviewing the budget for salaries and wages in the Public Safety 2002 budget the cuts are: Public Safety Total 4% or From Amount Reduced Amt. 514.71.10 34,812.58 696.25 0010 -Safety Projects Coordinator 696.25 Phone (360)385-9100 / 1-800-831-267$ Fax !,3601385-9382cigoldsmith(d�,co.,iefferson.wa.us co co V (D V M N r ,It C+7 LOc0 N i _O Q N t o O O L6 C M .0 'O ca O L U O w - N i O N C N L O C O , O CO 'iz: N Za T O O O N 0 d' E O w o O S C O D T O CU T CD CO W (D to to Lo 0 0 0 0 0 0 0 0 y - `" D7 d' N O (D Lo CO N N m Ln O O O LO O O O O Lo (D Lo m O O N 0 O N M N r N to 'O LO CO 000 7 N r m a d W d r� co (o Ln n o co co o o co co r c' Ln M O rn V V d ^ rn LO o LO LO LO 0 0 O N 0 0 0 0 'LL W (C O CD co tp Lo (D f, N f- O N O O O O O LO 00 M O O LO (D Lo Lo O (D ;D n n O r O) co M N ,- N Lb ' LO Cl) M 00 N O 7 m N O O N co W W LL _LL S Cn S W W U z m w Z W 0 N z mcr) m a Z m W OQ U— w zCC — Z m <Q W CL Z S W LL m S Z W J Z S W OC CL <W j W Z Q a 0 0 z U m Cn °� Z U) Z w <>-( OO Z a� U) w O p w a m w v-' Q a W O S a - W W ( h x a 0 H 0 0 2 U5 S U? W F- m V YJ Q I- Cl)J J> UJ O a J J U m ¢ U a a 0¢ i z LL Z Q W S S aWc Z a 0 m cin a U H 0 cVn 1W- U> 0 0 0 0 0 0 0 0 0 LO o 0 o 0 0 0 0 0 0 0 0 N N CO d' M to r O N tY r N tT T Z U- U- m m Q N M m y v V* m 0 m N N W J W F m V LO co Q m N m � w Z N H � m Q co co V (D V M N r ,It C+7 LOc0 N i _O Q N t o O O L6 C M .0 'O ca O L U O w - N i O N C N L O C O , O CO 'iz: N Za T O O O N 0 d' E O w o O S C O D T O CU T E017� Donna M. Eldridge JEFFERSON COUNTY AUDITOR - 1820 JEFFERSON ST. P.O. BOX 563, PORT TOWNSEND, WA 98368 (360) 385-9118 1-800-83 E-MAIL: deldridge@co.jefferson.wa.us MEMO DATE: 5/17/2002 TO: BOARD OF COUNTY COMMISSIONERS CC: DAVID GOLDSMITH, COUNTY ADMINISTRATOR; GARY ROWE, DEPUTY COUNTY ADMINISTRATOR; JACK WESTERMAN III, JEFFERSON COUNTY ASSESSOR; AND JUDI MORRIS, JEFFERSON COUNTY TREASUR FROM: DONNA M. ELDRIDGE, JEFFERSON COUNTY AUDITOR RE: AUDITOR/ELECTIONS 4% STAFFING REDUCTION JULY 1- �31,002 Gentlemen, I am providing a detailed budget response to the e-mail sent on May 13, 2002. Accounting Elections Licensing Recording FAX 385-9121 385-9117 385-911.5 385-9116 385-9228 REDUCTION HOURS DAYS GRAND TOTAL $6,691.77 396.74 52.20 EXCEPTION (Cheri**) (697.55) (36.54) (5.22) REVISED TOTAL $5,994.21 360.20 46.98 001-020-000 514.23.10.10 (Donna) (1,152.98) BALANCE $4,841.23 001-010-000 514.24.10.120 (3,341.23) 001-250-000 514.22.10.50 (1,500.00) BALANCE $ 0.00 Accounting Elections Licensing Recording FAX 385-9121 385-9117 385-911.5 385-9116 385-9228 S/17/2002 MEMO: AUDITOR/ ELECTIONS 4`,lo STAFFING REDUCTION JULY 1 - DEC 31, 2002 2 Please note the exception above. Cheri Farara has given formal notification of her intention to retire on December 31, 2002, after 30 years of service. It is my understanding that the BOC has waived this reduction. My staff and I want to sincerely thank the Jefferson County's Assessors Office and the Jefferson County Treasurer's Office. Because of extenuating circumstances those two offices are able to absorb most of our reductions. Without the collaboration of these two offices, my department would have been severely impacted. We all take very seriously our responsibility of serving the public. A critical part of that responsibility is working as a partnership. I am thankful for the partnership between the Assessor, Treasurer, and Auditor. JEFFERSON COUNTY TREASURER P.O. Box 571 Port Townsend, Washington 98368 Judith E..gforri.s- Treasurer (360) 385-9154 Janet,4. XoC6rook- Chief Deputy May 17, 2002 TO: Jefferson County Board of Commissioners FROM: Judi Morris, Treasurer �t .i. I ilk JEFFERSON COUNTY COURTHOUSE NATIONAL HISTORIC SITE PORT TOWNSEND, WASHINGTON CC: David G,AknpR, Donna Eldridge, Jack Westerman, Treasurers staff RE: Budget cuts As a result of the most recent clarification on "allowable" budget cuts and the collaboration with Jack and Donna I am revising my budget reduction agreement. I will limit my use of clerk hire. Jack has graciously agreed to assist with Jodi's help if necessary. One of my employees will take a week without pay — at her request. I have received a scholarship from WSACT for the June conference thereby limiting my costs to attend. I will pay my own mileage to conference. The revised salary cuts are: o Treasurers salary cut 4% - $1152.96 o Clerk Hire wages to be cut an additional $1000.00 (total $3612.04) o One week without pay approximately $500.00 Revised "other lines" cuts are: o Travel reduce $250.00 o Schools & Seminars $750.00 Of the total reduction - $6265.00, $3765.00 is my line 10. The balance $2500.00 may be used to offset the deficit in the Auditors budget. General Tax Accounting Information Foreclosure Toll Free Fax (360) 385-9152 (360) 385-9150 (360) 385-9352 1-800-831-2678 (360) 385-9149 JEFFERSON COUNTY TREASURER P.O. Box 571 Port Townsend, Washington 98368 Judith E. 514orris - Treasurer (360) 385-9154 Janet.A. Xo(brook- Chief Deputy (360) 385-9151 May 13, 2002 JEFFERSON COUNTY COURTHOUSE NATIONAL HISTORIC SITE PORT TOWNSEND, WASHINGTON TO: Jefferson County Commissioners FROM: Judi Morris, Treasure " CC: ,,,,,David oldsmith, Treasurers staff RE: Budget reduction To accomplish budget reductions in the amount of $3,765.00 the following steps will be taken in the Treasurers office. • Treasurers salary to be cut 4% - $1152.96 • Clerk Hire wages to be cut approximately 50% - $2612.04 This has the least impact on my staff and allows vital workflow processes to be completed in an accurate and timely fashion. General Tax Accounting Information Foreclosure Toll Free Fax (360) 385-9152 (360) 385-9150 (360) 385-9352 1-800-831-2678 (360) 385-9149 Community Health, Environmental Health, Natural Resources & Human Services Public health structure is a compilation of National and State systems that rely on local jurisdictions to provide services to each community. Funding for those services is a shared responsibility of Federal, State and local agencies. Health & Human Services provide essential core public health services to Jefferson County through the competent management of local public health funds. For over a decade we have been able to provide professional services to Jefferson County that have ensured a decrease in communicable disease and family violence while implementing services that allow development while preserving water quality. In this, the third year of declining public health funding, we are no longer able to reduce programs and services while maintaining outside revenues that are leveraged by local dollars. Those programs have enabled Health & Human Services to generate $5 in public health funds through fees, grants and partnerships for every one -dollar received through County General Funds. These funding practices and management systems allow us to provide essential core public health services to our community such as flu clinics, assessment, and prevention services. Prior to this budget revision Community Health had already cut $90,000 from program budgets and reduced staff by 1.5 FTE. Additionally these July budget revisions cut a further $147,267 from the HHS budget. These further cuts mean that the general fund support to HHS are at about the same level as 1996. Funding priorities are set by local needs and decisions are directed at core services and measured by performance standards. This reduction in General fund support rolls back the public health support to the lowest level since pre 1997 with the expectation that services will meet the community health needs of 2002 and beyond. While we are able to tighten our belt for the next 6 months, we must sustain key and essential public health service to our community. We implore the board of commissioners on behalf of the citizens of Jefferson County to maintain funding to public health services at a level that assures a safe and healthy community for our children and seniors today and in the future. HHS Spread sheet of budget line items attached. Health & Human Services Rev/Exp Basub I Element jObject I Line I Description Total Rev 3461 221 301 10 CLINIC FEES - ENVIRONMENTAL HEAL 18,529 3971 01 01 160 OPERATING FROM G/F 147,267 Rev Total (128,738) Exp 531 11 10 300 NATURAL RESOURCE MANAGER (5,000) 31 10 OFFICE SUPPLIES (200) 20 OPERATING COSTS - 41 115 MRC ACTIVITIES (3,000) 431 0 TRAVEL (500) 92 10 TELEPHONE SYSTEM (79) 95 10 BUILDING RENT (87) 15 BUILDING WING RENT (201) 20 INFO SVS -COPIERS (8) 30 VEHICLES -DEPARTMENT (195) 50 INFO.SVS.-COMPUTERS (159) 60 INFOR SVS -RECORDS MANAGEMENT (15) 562 0 10 40 DIRECTOR (56,611) 607 ADMINISTRATIVE SUPPORT (5,843) 20 0 PERSONNEL BENEFITS (12,473) 31 10 OFFICE SUPPLIES (380) 20 OPERATING SUPP(_II=S - 41 100 CC -HEALTH OFFICER SERVICES (1,984) 43 0 TRAVEL (5,000) 44 0 ADVERTISING (3,000) 49 15 SUBSCRIPTIONS AND MEMBERSHIPS (1,000) 20 TRAINING COSTS (2,000) 92 10 TELEPHONE (208) 95 10 RENTAUBUILDING (1,293) 11 BUILDING WING RENT (402) 20 INFO. SERVICES -COPIERS (21) 30 LEASE CAR (100) 50 INFORMATION SERVICES - COMPUTE (422) 60 INFORMATION SERVICES -RECORDS NI (40) 10 10 10 EH DIRECTOR 31 10 OFFICE SUPPLIES (330) 35 0 SMALL TOOLS AND MINOR EQUIPMEN (1,000) 43 0 TRAVEL (500) 49 10 PRINTING (500) 20 TRAINING/REGISTRATION (500) 92 10 TELEPHONE SYSTEM (235) 95 10 BUILDING RENT (1,127) 11 BUILDING WING RENT (201) 20 INFO SERVICES -COPIERS (24) 30 VEHICLES -DEPARTMENT (113) 35 VEHICLES -EH TRUCK (390) 50 INFO SERVICES -COMPUTER (477) 601 INFO SERVICES -RECORDS MANAGEM (45) 20 311 10 OFFICE SUPPLIES 1 (720) 42 10 POSTAGE (500) 43 0 TRAVEL (4,640) 44 0 ADVERTISING (500) 49 10 PRINTING (2,000) 20 TRAINING/REGISTRATION (2,610) 92 10 TELEPHONE SYSTEM (686) 95 10 BUILDING RENT (4,568) 20 INFO SRVS-COPIERS (69) 30 VEHICLES -DEPARTMENT (331) 50 INFO SRVS-COMPUTERS (1,394) 601 INFO SRVS-RECORDS MANAGENMEN (133) 566 0 31 10 OFFICE SUPPLIES (63) 43 0 TRAVEL (3,000) 92 10 INFORMATION SERVICES- PHONES (54) 95 10 BUILDING RENT (50) 11 BUILDING WING RENT (201) 15 BUILDING WING RENT 20 INFORMATION SERVICES -COPIERS (6) 30 LEASED CARS (26) 40 INFORMATION SERVICES -COPIERS - 50 INFORMATION SERVICES -COMPUTER (110) 60 INFORMATION SERVICES -RECORDS M (10) 566 0 31 10 OFFICE SUPPLIES (60) 92 10 TELEPHONE SYSTEM (32) 95 10 BUILDING RENT (22) 11 BUILDING WING RENT (201) 15 BUILDING WING RENT 20 INFORMATION SERVICES -COPIERS (3) 30 VEHICLE (15) 40 INFORMATION SERVICES -COPIER 50 INFORMATION SERVICES -COMPUTER (65) 60 INFORMATION SERVICES -RECORDS M (6) Exp Total (128,738) Animal Services Animal services will reduce operating expense by $8,087 through reduced expense in the previously published line items. There are expenses that have already occurred in small equipment, and quarterly newsletters expense for postage and printing that will need to be managed through cost reductions in other line items. The 4% reduction in staff salaries will be managed by the elimination of the clerk hire position and reduction of approximately 94 staff hours from July through December. Reduction in clerk hire however will increase costs of shelter operations for holidays (care, feeding and shelter maintenance {cleaning} for all animals) by $800 (July to December) and will necessitate reduced week -day coverage in order to accommodate care, feeding and shelter maintenance (cleaning) on Sundays. A different option which would require the BOCC to direct a policy change that would reduce our after hours level of service. By authorizing animal services to respond after hours only to situations where animals are directly threatening people or an actual bite has occurred would reduce overtime by about 75% or result in a net personnel savings of about $2,400. This savings coupled with the elimination of clerk hire would accomplish the 4% savings as directed if implemented by 7/1/02. Animal Services Spread sheet attached Animal Services Animal Services 539 30 10 94,274 (2,800) 91,474 20 0 PERSONNEL BENEFITS 31,941 31,941 10 OASI - - 20 RETIREMENT - 30 MEDICAL INSURANCE - 40 INDUSTRIAL INSURANCE - 50UNEMPLOYMENTINSURANCE - 55 1 POST RETIREMENT 31 10 OFFICE SUPPLIES 1,365 (637) 729 20 OPERATING SUPPLIES 6,000 6,000 32 30 PROPANE 6,500 6,500 35 0 SMALL TOOLS AND EQUIPMENT 1,500 - 1,500 41 10 VETERINARIAN 7,500 (1,500) 6,000 30 RENDERING SERVICE - 42 10 TELEPHONE 1,800 (500) 1,300 20 POSTAGE 1,500 - 1,500 43 0 TRAVEL 650 (400) 250 44 0 ADVERTISING 4,098 (1,750) 2,348 48 0 REPAIR AND MAINTENANCE 219 (100) 119 49 10 SUBSCRIPTIONS & MEMBERSHIPS 495 495 30 TRAINING 100 (100) 40 PRINTING 500 - 500 90 OTHER MISCELLANEOUS 600 (300) 300 52 50 CITY LICENSE FEES 8,910 8,910 91 10 FISCAL ADM FEE H&HS 20,646 20,646 95 10 TRUCK 7,800 (800) 7,000 30 FACILITY RENT 26,992 (2,000) 24,992 Animal Services Total total 223,390 (10,887) 212.504 Rowe From: Sent: Pamela Rondeau [rondeau@ coopext.cahe.wsu.edu] Gary Friday, May 24, 2002 1:13 PM Cc: Rowe Subject: Katherine Baril 2002 Budget Info Hi Gary, I understand from Katherine that you would like to know how we plan to balance the 2002 budget because of the deficit we're expecting in three of our line items. 1] 571.21.45.0010 BUILDING RENT - $505.52; d Due to 2002 building rent increase based on property tax. This is an annual one-time expense based on increases of real estate taxes each year. This has averaged approximately $550 over the added this amount to our base budget because we have alwaysast beenhree ableytorcoverethevexpnever ense with our bottom line budgeting option. This year we will be able to balance this line item due to switching from accrual to cash basis reporting. In order to abide by our building lease that requires rent to be paid by the first of each month, and thinking we could not pay our January and February 2002 rent until the first billing cycle in February of 2002, we paid our 2002 January and February building rent from our 2001 budget balance, thus leaving enough funds in our 2002 line item to pay January's and February's rent for 2003. However, now that the billing cycle is 12 months, we will only need to pay January's rent from our 2002 budget. So, this will leave us with enough funds to cover the property tax increase. However, we will need to request an "Add' for our 2003 budget. 2) 571.21.49.0010 JANITORIAL SERVICES - $2300.✓ We anticipated this deficit at the time of the 2002 budget requests. However, we did not request an add thinking we could cover this from revenues collected in the Learning Center Program Account. However, you have indicated that doing so would not accurately reflect our true janitorial costs. Next year we will request an add for this line item. However, this year, we will be able to cover the $2300 deficit as follows: Transfer $1737.55 from POSTAGE, 571.21.42.0010 to 49.0010 JANITORIAL Transfer $562.45 from BUILDING RENT, 571.21.45.0010 to 49.0010 JANITORIAL 3) 571.21.41.0010 Extension Agent/Chair, $4,366.72 571.21.41.0040 4-H Agent, $7,124.52 571.21.41.0070 Technical Support, $3,333.36 TOTAL: $14,824.60 We will need an appropriation or whatever other adjustment that can be made to cover the above deficits. This deficit occurred because the invoice from WSU for the above professional services for the period of September 1 - December 31, 2001 did not arrive in time to be paid before the new billing cycle ending date of December 31, 2001. We do not have funds in this year's budget to cover this. Gary, please let me know if you need further information. Thank you. Pam Pamela Rondeau DISTRICT COURT/ADULT PROBATION PROPOSED 2002 BUDGET CORRECTIONS The Law & Justice Council is making an effort to share resources and work together to achieve the best level of service to the public with regards to health and safety issues while meeting the target for reductions. In accord with the decisions reached at the emergency Law & Justice Council budget workshop held on May 14, District Court/Adult Probation offers the following reductions. Salary Reduction In the May 13, 2002 memo from Gary Rowe, the 4% salary cut designated for District Court was $6057.00. The Adult Probation 4% salary cut figure was $1,499.00. The total proposed salary reduction is $7,556.00 District Court/Adult Probation will reduce salaries in excess of the 4% figure as set forth below. It is understood that the reduction in District Court salaries will also cover the Adult Probation. Judge Huth $ 500.00 Refund to County of Association Dues for 2002 $2000.00 Donated back after taxes Sue Carlson, Administrator $3439.32 Voluntary Lay -Off Clerk Re -positioning $3716.71 Total salary reductions $9656.03 See the attached documentation provided by the Auditor's Office. Judge Huth is unable to take a salary cut per se as the Salary Commission at the State level sets his salary. However, he has elected to donate a portion of his salary back to the County. Because the donation occurs after he has been taxed on the salary, it appears $2,000.00 will be proportionate to the one-time salary cut taken by other elected officials and department heads. Sue Carlson will be laid off and her position will be filled from within the department by the Lead Position Clerk at entry level Court Administrator salary instead of the current step 6 salary. Filling the Court Administrator position from within, as anticipated, will require filling the vacated Lead Position clerk in the office under the "mission critical" requirement. However, in order to effect further savings, the Lead Position will not be filled, but the vacancy will be filled with a level 19 clerk instead of the current level 23 salary of the Lead Position. Belt Tightening Measures The May 13, 2002 memo from Gary Rowe targeted $9,375.00 in Belt Tightening Measures for District Court/Adult Probation. We offer the following reductions: DISTRICT COURT Court Appointed Attorney $3500.00 Telephone $ 200.00 Jury Fees $3000.00 Witness Fees $1600.00 Proposed 2002 Budget Corrections for District Court/Adult Probation Schools & Seminars $ 150.00 Interpreter Fees $ 700.00 Evaluation Services $ 500.00 Travel $ 300.00 Printing $ 275.00 ADULT PROBATION Printing $ 400.00 Travel 250.00 Total $10875.00 Reduction in Salaries $ 9656.03 Belt Tightening Measures $10875.00 Total reductions $20531.03 This represents reductions of $3,600.03 above the total District Court target of $16,931.00 requested in the May 13, 2002 memo by Gary Rowe. As will be stated in a memo from the Law & Justice Council, the additional amount offered from the District Court is to offset Law and Justice Department(s) who are unable to make the entire cuts requested. The proposal is to meet the total target reduction amount for all Law & Justice departments by equalizing reductions made by the constituent members. Proposed 2002 Budget Corrections for District Court/Adult Probation 2 JEFFERSON COUNTY SUPERIOR COURT — JUVENILE DIVISION Juvenile and Family Court Services Barbara C. Johnson, Director Community Supervision Guardian ad Litem Diversion Youth at Risk 7 i uancv Proctor Home MEMO TO: Gary Rowe, Deity County Adm' David Goldsmith, County Adm' 1sl FROM: Barbara Johnson, o ! beh of the Law and Justice Cov� DATE: May 22, 2002 % I�ff RE: Budget Modifications – 2002 The Jefferson County Law and Justice Council met on Tuesday, May 14, 2002, to discuss the budget adjustment recommendations for 2002. Our goal for this meeting was to meet county administration's request for 2002 budget reductions in such a way as to minimize the overall effect on our ability to provide safety and administer justice to the Jefferson County community. As we move through times of scarcity, collaboration and cooperation amongst departments is crucial. It is in this spirit that the county departments commonly referred to as the Law and Justice block, along with the consensus of the entire Law and Justice Council, came to resolution around budget reductions in both the belt -tightening and salary categories. As requested, each specific department is forwarding to you their detailed plan for reaching the targeted reductions. What follows is a general review of each department's ability to make these cutbacks, and any additional modifications to their budget's they wish the Board to consider. Sheriff's Department: Belt -tightening: Targeted reductions met. Salaries/Benefits: The Sheriff's Department responded to the reduction in the salary/benefit portion of the Board's request in a creative way. They have reduced staff (one road deputy), and have shifted responsibilities and duties of current staff to reduce not only dollars, but the overall impact to the department. Budget Reduction Achieved: $76,357.00 (see comments below) P0. I3ox 1220 (360) 385-9190 1820 Jefferson Street Fax: (360) 385-9191 Port7ownscnd,V//198368 1-800-831-2678 ext. 190 Comments: At the time this memo is being drafted, the Sheriff's Department indicates that they may have actually exceeded the targeted reduction amount. They are still somewhat unclear with regard to one position that was at some point removed from their 2002 budget. Nevertheless, they are requesting that the Board NOT expend any funds they may have saved over and beyond the targeted reductions, but rather wait to see what occurs throughout the remainder of 2002 and into budget 2003. Public Safety: Belt -tightening: Assuming targeted reductions met. Salaries/Benefits: Assuming targeted reductions met. Budget Reduction Achieved: Assuming $20,550.00 Comments: It was to the surprise of the Law and Justice Council that the Public Safety "department (?)" was included in the regular Law and Justice funding block. While there is no dispute that they should probably be considered as having a direct effect on law and justice efforts, they have not historically been included in the overall financial picture of Law and Justice, have not been represented at Law and Justice Council meetings, nor were they represented at the law and justice budget retreat on May 14. When this budget reduction was mentioned at the recent meeting, Gary indicated that those departments NOT considered in the law and justice block would not care or be impacted by the reduction identified above. With this representation, and for the purposes of this memo, I am assuming the reductions were made. Additionally, I am assuming that the remaining uniformed deputies in the courthouse following these reductions will be serving the law and justice departments (2nd and 3rd floor) exclusively. Prosecuting Attorney: Belt -tightening: Targeted reductions not met. The targeted reductions in belt -tightening for the Prosecutor's Office included one full time deputy prosecutor position. Although the Prosecutor was able to meet all other belt -tightening suggestions, she indicates this additional reduction in staff would significantly impact her department and its ability to function responsibly. The total met in belt -tightening is $9,450.00. Salaries/Benefits: The Prosecutor's Office has met the targeted 4% reduction in salaries. To do so, a 4% decrease was implemented across the board, with the elected official taking a larger percentage to maintain the support staff job -share arrangement without reduction in benefits (pending union approval). Budget Reduction Achieved: $18,677.28 Comments: The Prosecutor's Office is short $17,695.72 from making the overall budget reduction target. They are requesting the Board recognize that while they are under target, other law and justice departments have exceeded their targeted reductions that should offset their reduction shortfall. Coroner: Budget Reduction Achieved. $1,100.00 District Court/Adult Probation: Belt -tightening: Targeted reductions exceeded. While the items and amounts may differ from the original proposal by Gary, the overall reduction in belt -tightening exceeded administration requests by $1,500.00. Salaries/Benefits: Targeted reductions exceeded. With voluntary reductions on the part of the District Court Judge, voluntary lay-off of the District Court Administrator, and additional shifting of responsibilities and position replacements, the overall reduction in salaries exceeded requests by $2,100.03. Budget Reduction Achieved: $20,531.03 Comments: The District Court indicates that in the spirit of overall law and justice collaboration, their additional reductions of $3,600.03 should be considered an offset towards shortages in other law and justice departments' ability to reach target reductions. County Clerk: Belt -Tightening: Targeted reductions met. Salaries/Benefits: Targeted reductions _met. Budget Reduction Achieved: $16,166.00 Suaerior Court: Belt -Tightening: Targeted reductions met. The Superior Court made additional reductions in the belt -tightening area. The amount exceeding targeted requests is $10,000.00. Additional areas tapped for reductions include defense attorney (other than public defender), jury fees and guardian ad litem. Salaries/Benefits: The Superior Court has no ability to adjust the salary and/or benefits of the Superior Court Judge. Additional requests were made with regard to reduction in the bailiff. Because of the reductions in Public Safety, the total reductions in bailiff are no longer possible, thus $2,000.00 of that line should be considered "back in" the budget for Superior Court. Budget Reduction Achieved: $57,995.00 Comments: The Superior Court has exceeded the targeted budget reductions by $8,000.00. Judge Majhan indicates that any additional reductions achieved in his budget should be considered an offset towards shortages in other law and justice departments' ability to reach target reductions. Juvenile and Familv Court Services: Belt -Tightening: Targeted reductions exceeded. The Juvenile Court has reduced their professional services — detention budget by an additional $10,000.00. Overall reductions in this area are $44,982.00 Salaries/Benefits: Targeted reductions exceeded. Total reduction in salaries/benefits totals $7,678.00, a $993.00 difference from the requested amount. Budget Reduction Achieved: $52,660.00. Comments: The Juvenile Court also wishes the Board to consider their excess reductions in the amount of $10,993.00 to be considered an offset toward shortages in other law and justice departments' ability to reach target reductions. Also, the Board is well aware of the ongoing tentativeness of the juvenile detention population. At the end of the budget year, there could be more to spare, or a request for a budget extension to cover any outstanding costs. SUMMARY As a block, the law and justice departments have reduced general fund expenditures by $264,036.31. The original amount requested in expenditure reductions was $259,099.00. The Law and Justice Council appreciates the Board's willingness to adopt our perspective of cooperation in making these budget adjustments. It is the plan of the Council to proceed with a similar planning strategy as we move towards budget 2003. Thank you. JEFFERSON COUNTY SUPERIOR COURT —JUVENILE DIVISION Juvenile and Family Court Services Barbara C. Johnson, Director Community Supervision Guardian ad Litem Diversion Truancy BUDGET RESPONSE JUVENILE AND FAMILY COURT SERVICES TO: Gary Rowe, Dep David Goldsmith( FROM: Barbara Johnson, DATE: May 22, 2002'. t RE: Response to E -Mail unty Administrator tv Administrator rt Administrator May 13, 2002 Youth at Risk Proctor Home 0 MAY 2 � 20-02 The e-mail memo of May 13, 2002 outlined budget reductions for all departments, including Juvenile and Family Court Services. Based on this memo, and several discussions and meetings following its dissemination, the following sets forth my plans for meeting the targeted reductions. Belt -Tightening The total requested reductions in the form of belt -tightening came to $34,982.00. This includes those items from various categories, including $30,000.00 from professional services – detention, outlined in the memo. I have no modifications to make to these suggested reductions. Salaries/Benefits: The total requested reductions in the form of salaries/benefits totaled $6,685.00. This figure represents the 4% of staff and exempt positions (Department Head). The target figure will be met by the voluntary reduction in hours by Shannon Burns from a 40 hour week to a 32 hour week (527.10.10.60). This reduction took place April 1, 2002, and will remain in place through the remainder of this year. The total reduced through this adjustment will be $7,678.00, actually exceeding the requested reduction by $993.00. If there is a need for any modifications in Shannon's schedule, the targeted reduction figure will be met through alternative staff time -reductions, including the department head. P( ". 3o.,.:_,O 1360) 85-9190 i,+4crS011 ,;rrccr Fax: (_;60) J85-`.)191 :,ort'l6W11scnd. VA 118=;08 1-300-531-2678 cxt. 190 Additional Reductions: Pursuant to discussions of the Law and Justice Council, additional reductions may be taken from my budget in the form of belt -tightening, to -wit: $10,000.00 from Professional Services — Contract with Clallam County (527.60.41.20). This, in addition to the $30,000.00 originally included in the belt -tightening plan, reduces the budgeted amount in this category from $160,600.00 to $120,600.00. Pursuant to the discussions and agreements made within the Law and Justice Council around sharing resources to assist programs within the Law and Justice block, this additional reduction in professional services — detention, should be shifted to support revenue shortages in the Office of the Prosecuting Attorney. TOTAL BUDGET REDUCTIONS: The reductions suggested plus additional reductions made, bring the total budget reductions for Juvenile Services to $52,660.00. This represents an overall departmental reduction of 7%. Comments/Concerns: In 1999, when we first increased the contract amount with Clallam County for detention services, I did so because I was specifically instructed not to underestimate expenditures in detention and to, at all costs, avoid coming in at the end of the year requesting budget extensions. Now, as is the case with the county budget picture, the approach for detention expenditures has changed, with a much more open focus on hoping we will get by with the additional $10,000 reduction, and if not, we will deal with it at the end of the year. If we keep fairly close to the three guaranteed beds in Kitsap, we should be fine. This weekend we went up to five, so we'll see how it goes. As has been the case in the past, if we end up needing an extension, you'll hear from me. • Another comment I feel compelled to make speaks directly to the interpretation of budget history when we make mid -year changes. While I recognize this is necessary, my concern comes from having been placed in a position where I had to `justify my departmental budget history since 1994 during the budget process for 2002. When I looked back over time, it was hard to understand the "history" of numbers only without having been present for the circumstance. Now, although I understand clearly what we are doing and why, I am wondering if several years down the road someone will misunderstand the numbers represented in 2002. 1 just think this gives us a good example of why it is dangerous to look at numbers only without a good narrative history of why those numbers exist. May 22, 2002 TO: David Goldsmith, County Administrator ✓Gary Rowe, Deputv County Administrator FROM: Marianne Walters, Superior Court Administrator/ Clerk (R",/ RE: 2002 Budget -Reductions for Superior Court and Clerk's Office In response to Gary's May 13th memo, we are providing the following budget reductions for Superior Court and the County Clerk's Office: SUPERIOR COURT Salary Reductions. The only two salaries contained in the Superior Court budget are the "civilian" bailiff position, and the Superior Court Judge. The judge's salary is set by the Washington State Salary Commission, which is statutorily authorized to set salaries of various elected officials. There is no room for decreasing his salary. In Garv's memo it was anticipated that we decrease the civilian bailiff's salary by $3,000.00, with the understanding that the bailiffing duties would be absorbed by the security officers in the courthouse. With the "belt tightening" measure aimed at eliminating one security officer, we can no longer offer up the entire civilian baliff's salary, but instead, suggest a $2,000.00 reduction therein. While that does not meet the 45o requested reduction, the Superior Court has more than compensated for that within it's own voluntary "belt tightening" measures. Belt Tightening Proposals. All of the measures outlined in Gary's memo are acceptable to the Court and should be adopted by the Board (with the exception of the $2,000.00 for the bailiff). That amount is $47,995.00. TOTAL REDUCTIONS...... $ 47,995.00 In an effort to assist other Law and Justice Departments who face termination of employees, the Superior Court would offer up $10,000.00 additional monies to be achieved as follows: $ 6,000.00 "DEFENSE ATTORNEY" - Achieve reduction by re- negotiating John Raymond subcontract AND reducing court appointed attorneys. **County to re -open negotiations. $ 3,000.00 "JURY FEES" - Reduction in line item. $ 1,000.00 "GUARDIAN AD LITEM" - Reduction in line item GRAND TOTAL OF REDUCTIONS ..... $57,995.00 The BOCC should also take this opportunity to review the budget of the Clallam- Jefferson Public Defender. If all county entities are being forced to consider reductions, in fairness to all, their office should also be required to participate. **County to re -open negotiations. SUPERIOR COURT ADMINISTRATOR/COUNTY CLERK Salary Reductions. Attached hereto please find the County Auditor's calculations as to how we will achieve the 4% reduction in salaries for the balance of 2002. As you can see, we have one employee who has voluntarily offered to have her hours reduced from 40 to 32 per week, which equates to 209.80 hours' reduction through the end of the year. The Administrator/ Clerk's salary will also be reduced by 4% , and the remaining five positions will be reduced by approximately 15 hours each. With the $8,400 from Clerk Hire, and the $4,749 from other salaries, we achieve the targeted amount of $13,151.00 It is anticipated that the reduction in benefits will correlate to the reduction in salaries to reach the total of $14,016.00. Belt Tightening Proposals. All of the measures outlined in Gary's memo are acceptable to the Administrator/ Clerk and should be adopted by the Board. That amount is $2,150.00. TOTAL REDUCTIONS....... $16,166.00 §ea+Ese2} K I y� ( S ) § \ 2 � 6 � � � - \ §ea+Ese2} K S ) § \ 2 � � \ a \ . ( u \z / - . z22§R\e Zr §ea+Ese2} ) § \ MEMORANDUM TO: Gary Rowe FROM: Juelanne Dalze y Prosecuting Atto ey DATE: May 24, 2002 Re: Budget Modifications 2002 Because of the collaborated efforts of the Law and Justice Council, this department is able to achieve its budget reductions and still maintain the level of service the public demands and expects regarding its health, safety and welfare as follows: Belt Tightening Measures The May 13, 2002, memo from Gary Rowe targeted $36,373.00 in Belt Tightening Measures for the Prosecutor's Office. We offer the following reductions: General Office Furniture $ 250.00 Postage 100.00 US West Media Line/Pager 150.00 Travel 2,000.00 Repairs & Maintenance 250.00 Dues, Subs & Memberships 1,000.00 Schools and Seminars 1,000.00 Telephone 1,000.00 Library Books and Materials 3,700.00 Total $9,450.00 It was suggested that there be a reduction of a full time Deputy Prosecuting Attorney ($26,923.00). This figure represents one half the salary of a Deputy Prosecuting Attorney II. It was the consensus of the Law and Justice Council that the elimination of this position would create a trickle down effect that would create a void or "hole" in many law and justice departments; hence, the donation of funds. Salary Reduction: On May 13, 2002, via memorandum from Gary Rowe, the Prosecutor's Office was requested to reduce salaries by 4%. The total proposed salary reduction is $9,227.28. Prosecuting Attorney Proposed Budget Modifications Page Two As a side note this office has a job share position in which each employee must work a total of 80 hours per month. In order for these employees to retain their 80 hour requirement for benefit qualification, Prosecuting Attorney, Juelie Dalzell, has volunteered to have their portion of the 4% reduction taken out of her salary. Reduction in Salaries: $ 9,227.28 (all staff) Belt Tightening: 9,450.00 Total $18,677.28 With the difference of $17,695.72 (contributions from other L& J Depts which far exceed this amount) Please note that nothing in the budget reductions represents the loss of a Deputy Prosecuting Attorney. This department, along with the help of others, has met its reductions.