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CSrik WSJ IRaS 0. i1-1 I W`�' , , �{} STATEJefferson OF WASCountyHINGTON ' 1 ORDER: BUDGET APPROPRIATIONS/ } EXTENSIONS FOR VARIOUS } RESOLUTION NO. 7 7-1 g COUNTY DEPARTMENTS } WHEREAS,the Jefferson County Board of Commissioners did on the 3rd day of December,2018 declare that a need existed for the listed expenses which are funded by additional sources which were not anticipated at the time of preparing said budgets;and such sources include unanticipated received from fees,or grants from the State and Federal government,or proceeds from the sale of bonds,or budgeted but unexpended monies from the prior budget year;and WHEREAS, the Jefferson County Board of Commissioners did on the 3rd day of December,2018,set a hearing on said need for the 17th day of December,2018,at the hour of 10:00 a.m.in the County Commissioners' Chamber, Courthouse,Port Townsend,Washington;and WHEREAS, Jefferson County has published notice of this hearing as provided in RCW 36.40.100 on December 5 and 12,2018 in the official newspaper of Jefferson County;and, WHEREAS,this being the time and place set forth for said hearing and no objection or objection interposed. NOW,THEREFORE,IT IS HEREBY ORDERED,by the Board of County Commissioners,that due to there being sufficient monies available in the other listed funds,that the County Auditor is hereby directed to extend the budget of the following funds by the amounts listed and per the attached requests: AMOUNT FROM UNENCUMBERED FUND# FUND NAME FUND BALANCE REVENUE EXPENSE GENERAL FUND 001-XXX- XXX GENERAL FUND $ (31,852.00) $ (31,852.00) 001-068-000 COMMUNITY SERVICES $ 5,000.00 $ 5,000.00 001-151-000 CORONER $ 22,700.00 $ 22,700.00 001-180-000 SHERIFF $ 23,784.00 $ 22,568.00 $ 46,352.00 001-261-000 OPERATING TRANSFER OUT $ 35,000.00 $ 35,000.00 001-270-000 NON-DEPARTMENTAL $ 231,678.00 $ 231,678.00 TOTAL GENERAL FUND $ 286,310.00 $ 22,568.00 $ 308,878.00 SPECIAL REVENUE/CAPITAL/ENTERPRISE/INTERNAL SERVICE FUNDS 105-000-010 AUDITOR'S O&M $ (83.00) $ (83.00) 106-000-010 COURTHOUSE FACILITATOR $ (145.00) $ (145.00) 108-000-010 COOPERATIVE EXTENSION $ 5,328.00 $ 4,634.00 $ (694.00) 120-000-010 CRIME VICTIMS SERVICES $ (31.00) $ (31.00) 127-000-010 PUBLIC HEALTH $ 43,057.00 $ 43,057.00 143-000-010 COMMUNITY DEVELOPMENT $ (9,760.00) $ 10,106.00 $ 346.00 150-000-010 TREASURERS O&M $ (81.00) $ (81.00) 155-000-010 VETERANS RELIEF $ - $ 35,000.00 $ 15,000.00 174-000-010 PARKS&RECREATION $ 8,672.00 $ 8,672.00 301-000-010" CAPITAL IMPROVEMENT $ 88,049.00 $ 88,049.00 506-000-010 ' 1NFQRMATION SERVICES $ 77,943.00 v;44. °s - TOTAL OTHER FUNDS $ 655,897.00 $ 224,548.00 $ 771,846.00 I A rO 'E }17th day of December,2018. SEAL i',*-1n, ;,; , ` ,./, JEFFERSO��TO Y IBOA' OF CO I �,. IY I / #2,-1-1Iu i a�r r ATET Kath een Kler,Member CarolCMC Carol; way, KateD an,Member Deputy Clerk of the Board Regular Agenda 10:00 a.m. JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Leslie Locke, Executive Assistant DATE: December 17, 2018 SUBJECT: HEARING re: Proposed 2018 Fourth Quarter Budget Appropriations/Extensions for Various County Departments STATEMENT OF ISSUE: Various County Departments have requested increases to their 2018 budget. Per RCW 36.40.140 the Board of County Commissioners must hold a public hearing regarding the proposed budget changes. ANALYSIS: These budget changes are intended to address unanticipated revenues and expenditures of the requesting departments. The Hearing Notice was published in the Leader on December 5 and 12, 2018. The noticed budget appropriations/extensions are enclosed as Attachment 1. The published Hearing included an expenditure appropriation request for the Veterans Relief Fund which inadvertently departed from past county practice. The Veterans Relief fund request was for an additional $15,000 in expenditure authority to help meet increased demand this year for services. This is in addition to a $20,000 appropriation approved in the 3rd Quarter for the same reason. Both of these requests were funded using fund balance. Past county practice has been to cover emergent needs in the Veterans Relief fund with transfers from the general fund. During the hearing, staff will ask the Board of Commissioners to withdraw the original Veterans Relief Fund request and replace it with two new requests: one being a transfer from the general fund to the Veterans Relief Fund and the other for the Veterans Relief Fund recognizing the transfer revenue and the 4th quarter increase in expenditure authority, and to reflect these changes in an amended Resolution for the 4th Quarter Appropriations/Extensions. The two revised requests and amended Resolution are attached as Attachment 2. FISCAL IMPACT: See attached department fund requests. RECOMMENDATION: Hear public testimony and consider approval of a resolution to adopt the 4th quarter supplemental budget appropriations. REVIEWED BY: Philip M le County Administrator Date ATTACHMENT 1 STATE OF WASHINGTON Jefferson County ORDER: BUDGET APPROPRIATIONS/ } EXTENSIONS FOR VARIOUS } RESOLUTION NO. COUNTY DEPARTMENTS } WHEREAS,the Jefferson County Board of Commissioners did on the 3rd day of December,2018 declare that a need existed for the listed expenses which are funded by additional sources which were not anticipated at the time of preparing said budgets;and such sources include unanticipated received from fees,or grants from the State and Federal government,or proceeds from the sale of bonds,or budgeted but unexpended monies from the prior budget year;and WHEREAS, the Jefferson County Board of Commissioners did on the 3rd day of December,2018,set a hearing on said need for the 17th day of December,2018,at the hour of 10:00 a.m.in the County Commissioners' Chamber, Courthouse,Port Townsend,Washington;and WHEREAS, Jefferson County has published notice of this hearing as provided in RCW 36.40.100 on December 5 and 12,2018 in the official newspaper of Jefferson County;and, WHEREAS,this being the time and place set forth for said hearing and no objection or objection interposed. NOW,THEREFORE,IT IS HEREBY ORDERED,by the Board of County Commissioners,that due to there being sufficient monies available in the other listed funds,that the County Auditor is hereby directed to extend the budget of the following funds by the amounts listed and per the attached requests: AMOUNT FROM UNENCUMBERED FUND# FUND NAME FUND BALANCE REVENUE EXPENSE GENERAL FUND 001-XXX-XXX GENERAL FUND $ (31,852.00) $ (31,852.00) 001-068-000 COMMUNITY SERVICES $ 5,000.00 $ 5,000.00 001-151-000 CORONER $ 22,700.00 $ 22,700.00 001-180-000 SHERIFF $ 23,784.00 $ 22,568.00 $ 46,352.00 001-270-000 NON-DEPARTMENTAL $ 231,678.00 $ 231,678.00 TOTAL GENERAL FUND $ 251,310.00 $ 22,568.00 $ 273,878.00 SPECIAL REVENUE/CAPITAL/ENTERPRISE/INTERNAL SERVICE FUNDS 105-000-010 AUDITOR'S O&M $ (83.00) $ (83.00) 106-000-010 COURTHOUSE FACILITATOR $ (145.00) $ (145.00) 108-000-010 COOPERATIVE EXTENSION $ 5,328.00 $ 4,634.00 $ (694.00) 120-000-010 CRIME VICTIMS SERVICES $ (31.00) $ (31.00) 127-000-010 PUBLIC HEALTH $ 43,057.00 $ 43,057.00 143-000-010 COMMUNITY DEVELOPMENT $ (9,760.00) $ 10,106.00 $ 346.00 150-000-010 TREASURERS O&M $ (81.00) $ (81.00) 155-000-010 VETERAN'S RELIEF $ 15,000.00 $ 15,000.00 174-000-010 PARKS&RECREATION $ 8,672.00 $ 8,672.00 301-000-010 CAPITAL IMPROVEMENT $ 88,049.00 $ 88,049.00 506-000-010 INFORMATION SERVICES $ 77,943.00 TOTAL OTHER FUNDS $ 600,897.00 $ 189,548.00 $ 701,846.00 APPROVED this 17th day of December,2018. SEAL: JEFFERSON COUNTY BOARD OF COMMISSIONERS David Sullivan,Chair ATTEST: Kathleen Kler,Member Carolyn Gallaway,CMC Kate Dean,Member Deputy Clerk of the Board C' L S flvLd 1067113 Phwi . 5, 11/15/2018TO: BOA OF COUNTY COMMISSIONERS Date: RE: Request For Budget Appropriation/Extension and Amendment CORONER 0011510000 NOV 1 9 2018 Department/Fund Name Fund Number Commissioners: (check all that apply) O Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,I request an appropriation and budget extension in the amount $22,700.00 for this current year for the reason(s)outlined below. U For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of _ to include this new revenue in the budget this year as outlined below. BARS#Revenue Description Current Revision New Budget Budget $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS#Expenditure Description Current Revision New Budget Budget $0.00 56320.41.0030 KOSEC'S 3RD AND 4TH QTR BILLS $18,000.00 $6,000.00 $24,000.00 56320.41.0010 AUTOPSY FEES $43,200.00 $16,700.00 $59,900.00 $0.00 $0.00 $61,200.00 $22,700.00 $83,900.00 Reason for Appropriation/Extension OUR ORIGINAL REVISED BUDGET WAS FOR$43,200.00.EVEN WITH THAT BUDGET WE ARE STILL GOING TO BE EXTREMELY SHORT.AS OF TODAY WE STILL OWE KOSEC'S$6000.00 FOR THE 3RD AND 4TH QUARTER FUNERAL HOME COSTS,AND$3900.00 IN AUTOPSY BILLS THAT STILL NEED TO BE PAID,AND THERE COULD POSSIBLY BE BILLS WE HAVE YET TO RECEIVE.AS OF OCTOBER 31ST,WE HAVE DONE 31 AUTOPSIES WHICH AVERAGES OUR MONTHLY AUTOPSIES OUT TO 3 PER MONTH.WE HAVE HAD 89 DEATHS SO FAR IN THE COUNTY,SO WE ARE AVERAGING ABOUT 8 DEATHS PER MONTH. SO WITH 16 MORE ESTIMATED DEATHS FOR THE REMAINDER OF THE YEAR,WE COULD ASSUME THAT WE WOULD POSSIBLY BE DOING 6-8 MORE AUTOPSIES IN 2018 WITH AN ESTIMATED TOTAL OF $12,800.00. SO WITH THE ABOVE MENTIONED CALCULATIONS AND ESTIMATING,WE WILL ROUGHLY NEED$22,700.00 TO FINISH OUT 2018. Respectfully su itted, ec• CS ' Aid II IaLo 113 TO: BOARD COUNTY COMMISSIONERS Date: November 8, 2018 RE: Request for Budget Appropriation/Extension and Amendment General Fund 001 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") NOV 1 9 2018 x Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: -$31,852 For funds other than Current Expense(General Fund)--Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 5xxxx.10 Salaries and Wages $3,131,416 (26,310) $3,105,106 5xxxx.20 Personnel Benefits $1,960,510 (5,542) $1,954,968 $0 $0 $0 TOTAL EXPENDITURE $5,091,926 (31,852) $5,060,074 Reason for Appropriation/Extension This a correction to the 2018 2nd Quarter Budget Appropriation for UCFW salary changes. This is primarly due to an incorrect calculation for Longevity within the Salary Schedules used to determine the 2nd Qtr Appropriation. Respectfully mitte w Elected Official/De rtment Head Signatur C(1CS kyve. 5, TO: BOARD OF CO NTY COMMISSIONERS Date: November 19,2018 RE: Request for Budget Appropriation/Extension and Amendment General Fund-Community Svcs 001-068-000 Department/Fund Name Fund Number Commissioners: (mark all that apply with an"X") ° f) 2018 X Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $5,000 n For funds other than Current Expense(General Fund)-- Is there enough Fund Balance (unencumbered cash)to cover this additional expenditure? X Yes No Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 51990.49.0021 Economic Development Council $27,500 $5,000 $32,500 TOTAL EXPENDITURE $27,500 $5,000 $32,500 Reason for Appropriation/Extension Per agreement, this request provides for an additional $5,000 allocation from Jefferson County to match the additional Port of Port Townsend's$5,000 contribution to the Economic Development Council. Respectf I Submitter 1 '-' Elected Official/9 -partment Head Cc CS �, <Ao11$ ntilvveS TO: BOARD OF COUNTY COMMISSIONERS Date: November 19,2018 RE: Request for Budget Appropriation/Extension and Amendment NOV Jefferson County Sheriffs Office 1 2018 001180000 Department/Fund Name Fund Number Commissioners: (mark all that apply with an"X") Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $22,568 For funds other than Current Expense(General Fund)--Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? Yes No n Please be advised that a revenue source(i.e.grant, new fee)has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $22,568 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED 333.97.06.0000 Stonegarden Grant $20,176 $16,199, $36,375 342.10.00.0000 Law Enforcement Services $21,727 $4,744 $26,471 333.20.60.0000 WTSC Grant $0 $1,625 $1,625 $0 TOTAL REVENUE $41,903 $22,568 $64,471 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 52122.10.0500 Overtime $82,414 $20,943 $103,357, 52170.31.0015 Traffic Safety Grant Expenditures $0 $1,625 $1,625 $0 $0 $0 TOTAL EXPENDITURE $82,414 $22,568 $104,982 Reason for Appropriation/Extension Law Enforcement Services performed and reimbursement grant money received that were not in the 2018 budget. Respect,);G� b , Elected Official/Dep rtment ead Signature cc 14th I (0-41 ` TO: OARIOF OUNTY COMMISSIONERS Date: November 8, 2018 RE: Request for Budget Appropriation/Extension and Amendment Sheriff 001-180 Department/Fund Name Fund Nu Commissioners: (mark all that apply with an "X") . x Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $23,784 For funds other than Current Expense(General Fund)-- Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 TOTAL REVENUE`" $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 52360.10.xxxx Corrections-Salaries and Wages $905,388 21,098 $926,486 52360.20.xxxx Personnel Benefits $484,492 2,686 $487,178 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 TOTALEXPENDITURE' $1,389,880 23,784 $1,413,664 Reason for Appropriation/Extension FOP Union Ratification effective Sept. 2018 for Corrections personnel. Respectfu ubmitted/ i i Elected Official/►dartment Head Signature ad )iiitzlig not, 5 TO: BOARD OF COUNTY COMMISSIONERS Date: November 19,2018 RE: Request for Budget Appropriation/Extension and Amendment General Fund-Non-Departmental 001-270-000 Department/Fund Name Fund Number NOV 1 9 2018 Commissioners: (mark all that apply with an"X") n Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $231,678 n For funds other than Current Expense(General Fund)-- Is there enough Fund Balance (unencumbered cash)to cover this additional expenditure? X Yes No Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 51479.46.0005 Risk Pool-Liability Insurance $185,709 $43,652 $229,361 51479.46.0010 Risk Pool-Property Insurance $79,568 $13,060 $92,628 51620.41.0000 Professional Services $25,750 $40,000 $65,750 51861.49.0000 Judgment&Settlement Payments $0 $127,293 $127,293 51990.49.0010 WA Association of Counties-Dues $6,000 $7,673 $13,673 TOTAL EXPENDITURE $297,027 $231,678 $528,705 Reason for Appropriation/Extension 1. Risk Pool liability insurance premiums increased. 2. Risk Pool property insurance premiums increased. 3. Shooting facility consultant . 4. Unbudgeted lawsuit settlements. 5. WSAC dues increased. Respectf 1ySubmitted, t Elected Offici0Department Head cc CS [7/6118 TO: BOARD OF COUNTY COMMISSIONERS Date: November 8,2018 RE: Request for Budget Appropriation/Extension and Amendment Auditor's O&M NOV 2010 105 Department/Fund Name Fund Number Commissioners: (mark all that apply with an"X") El Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: -$83 For funds other than Current Expense(General Fund)-- Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE so so so BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 5xxxx.10 Salaries and Wages $17,657 (68) $17,589 5xxxx.20 Personnel Benefits $7,836 (15) $7,821 $0 $0 $0 TOTAL.EXPEND(' URE', $25,493 (83) $25,410 Reason for Appropriation/Extension This a correction to the 2018 2nd Quarter Budget Appropriation for UCFW salary changes. This is primarly due to an incorrect calculation for Longevity within the Salary Schedules used to determine the 2nd Qtr Appropriation. Respectfully S bmitted, Elected Official/Department Head Signature cc ! C3 illLjtr ) v\V\ S . TO: BOARD OF COUNTY COMMISSIONERS Date: November 8, 2018 RE: Request for Budget Appropriation/Extension and Amendment Courthouse Facilitator 106 Department/Fund Name Fund Number AQV Commissioners: (mark all that apply with an "X") 2018 x Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: -$145 For funds other than Current Expense(General Fund)--Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 5xxxx.10 Salaries and Wages $3,561 (14) $3,547 5xxxx.20 Personnel Benefits $1,602 (131) $1,471 $0 $0 $0 TOTALEXPENDITURE $5,163 (145) $5,018 Reason for Appropriation/Extension This a correction to the 2018 2nd Quarter Budget Appropriation for UCFW salary changes. This is primarly due to an incorrect calculation for Longevity within the Salary Schedules used to determine the 2nd Qtr Appropriation. Respectfu y Submittec ei Elected Official/ partment Head Signat CC: Com _ • AuLa 100Ig AhntS . TO: BOARD OF COUNTY COMMISSIONERS Date: November 5,2018 RE: Request for Budget Appropriation/Extension and Amendment WSU Jefferson County C000perative Extension NOV 07 2018 108 Department/Fund Name Fund Number Commissioners: (mark all that apply with an"X") Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $0 For funds other than Current Expense(General Fund)-- Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? Yes No x Please be advised that a revenue source(i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $4,634 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED 34710.00.0200 Master Gardener Foundation $4,000 $4,634 $8,634 $0 $0 $0 TOTAL REVENUE $4,000 $4,634 $8,634 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED $0 $0 $0 $0 $0 $0 $0 TOTAL EXPENDITURE $0 $0 $0 Reason for Appropriation/Extension Master Gardener Foundation donation exceeds the total$4,000. donation commitment for 2018. (Master Gardener Foundation specifies that the excess will be used for 2019 Budget.) Respectfully Submitted, Elected Official/Department Head Signature CC'. C5 l -�-c� /I) L f/1 On n S, TO: BOARD OF C NTY COMMISSIONERS Date: November 8, 2018 RE: Request for Budget Appropriation/Extension and Amendment WSU Cooperative Extension 108 NOV .1 9 2018 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") x Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: -$694 For funds other than Current Expense(General Fund)--Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $o 1 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTALREVENUE $0 $0 $0 BUDGET _ BARS Expenditure# Description CURRENT REVISION AMENDED 5xxxx.10 Salaries and Wages $147,822 (566) $147,256 5xxxx.20 Personnel Benefits $76,100 (128) $75,972 $0 $0 $0 TOTAL EXPENDITURE $223,922 (694) $223,228 Reason for Appropriation/Extension This a correction to the 2018 2nd Quarter Budget Appropriation for UCFW salary changes. This is primarly due to an incorrect calculation for Longevity within the Salary Schedules used to determine the 2nd Qtr Appropriation. Respec y Submitted, d- / Elected Official#epartment Head Sign. cc. ES 11-6.d � '.26 113` A hvye S, TO: BOARD COUNTY COMMISSIONERS Date: November 8, 2018 RE: Request for Budget Appropriation/Extension and Amendment Crime Victims Services 120 NOV 1 9 2016 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") x Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: -$31 For funds other than Current Expense(General Fund)--Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL,,REVENUE ' $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 5xxxx.10 Salaries and Wages $67,384 (25) $67,359 5xxxx.20 Personnel Benefits $27,734 (6) $27,728 $0 $0 $0 TOTAL;EXPENDITURE, $95,118 (31) $95,087 Reason for Appropriation/Extension This a correction to the 2018 2nd Quarter Budget Appropriation for UCFW salary changes. This is primarly due to an incorrect calculation for Longevity within the Salary Schedules used to determine the 2nd Qtr Appropriation. Respectful ubmittee / Elected Official/ artment Head Sign.®- cc ► oL . i i /at,:bE TO: BOAOdNTY COMMISSIONERS Date: November 16,2018 RE: Request for Budget Appropriation/Extension and Amendment Public Health 1Noy 19 2018 127 Department/Fund Name Fund um er Commissioners: (mark all that apply with an"X") n Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $43,057 n For funds other than Current Expense(General Fund)--Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? Yes No X Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $43,057 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED 334.04.91.2600 FP-Clinical/Health Promo $64,026 $21,336 $85,362 334.04.70.9330 ACAC $27,464 $14,221 $41,685 334.10.00.1260 Group Health Foundation $0 $7,500 $7,500 $0 TOTAL REVENUE $91,490 $43,057 $134,547 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 56220.31.0020 Operating Costs-CH $9,787 $12,147 $21,934 56220.41.0240 CH Misc-Professional Services $0 $5,000 $5,000 56220.41.0440 Advertising-CH $850 $4,189 $5,039 56800.41.0460 ACAC Activities $14,871 $14,221 $29,092 56200.31.0020 Operating Costs-Admin $3,478 $5,510 $8,988 56200.41.0440 Advertising-Admin $650 $1,750 $2,400 56200.49.0015 Subscriptions&Memberships-Admin $2,729 $240 $2,969 $0 TOTAL EXPENDITURE $32,3651 $43,057 $75,422 Reason for Appropriation/Extension Amounts above reflect unanticipated, project-specific revenue and their related expenses. These were not reflected in the 2018 budget. Rep ctfully S fitted, /44, �/ Elected Offic'al/Depa ment Head Signature co ' C�� i ) 4 [lny 5, TO:BOARD OF COUNTY COMMISSIONERS Date: 11/14/2018 RE: Request For Budget Appropriation/Extension and Amendment Community Development No a i 20043000010 Department/Fund Name rund Number Commissioners: (check all that apply) ❑ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,I request an appropriation and budget extension in the amount for this current year for the reason(s)outlined below. ❑ For funds other than Current Expense-- Is there enough Fund Balance (unencumbered cash)to cover this additional expenditure? Yes No 51 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore,I request an appropriation and budget extension in the amount of $10,106.00 to include this new revenue in the budget this year as outlined below. BARS#Revenue Description Current Revision New Budget Budget 143.39700.00.00xx Capital-EnerGov Implementation $0.00 $10,106.00 $10,106.00 $0.00 $0.00 $0.00 ,it� 4 n ' $0.00 $10,106.00 $10,106.00 BARS#Expenditure Description Current Revision New Budget Budget $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Ti , Ix , rtri i ) f....7...a $0.00 $0.00 $0.00 Reason for Appropriation/Extension This Transfer In revenue from the Capital Improvement Fund using General Fund dollars invested in that fund a number of years ago.The revenue covers the cost of implementing the EnerGov permitting software suite which was also funded using General Fund dollars in the Capital Improvement Fund.Reimburses Community Development for the following employee hours: 166.5 hrs Emma Bolin,72.5 hrs Jodi Adams. 1 Respectt lly submitted, ri cc. . y Jh2i� fl$ nyn . 5 � 1TO: BOARD OFNTY COMMISSIONERS Date: November 8, 2018 RE: Request for Budget Appropriation/Extension and Amendment Community Development 143 Department/Fund Name Fund NumV _I q 2018 Commissioners: (mark all that apply with an"X") x Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $346 For funds other than Current Expense(General Fund)-- Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source(i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 5xxxx.10 Salaries and Wages $868,164 (240) $867,924 5xxxx.20 Personnel Benefits $268,636 586 $269,222 $0 $0 $0 TOTAL EXPENDITURE $1,136,800 346 $1,137,146 Reason for Appropriation/Extension This a correction to the 2018 2nd Quarter Budget Appropriation for UCFW salary changes. This is primarly due to an incorrect calculation for Longevity within the Salary Schedules used to determine the 2nd Qtr Appropriation. Respectfu , :ub ite;, / Elected Official/r,-.artment Head Signat 1 CC iliac, /3 S ' TO: BO OF OUNTY COMMISSIONERS Date: November 8,2018 RE: Request for Budget Appropriation/Extension and Amendment Treasurer's O&M 150 NfV 1 9 2018 Department/Fund Name Fund Number Commissioners: (mark all that apply with an"X") x Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: -$81 For funds other than Current Expense(General Fund)--Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE. $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 5xxxx.10 Salaries and Wages $17,124 (66) $17,058 5xxxx.20 Personnel Benefits $6,785 (15) $6,770 $0 $0 $0 TOTAL_EXPENDITURE $23,909 (81) $23,828 Reason for Appropriation/Extension This a correction to the 2018 2nd Quarter Budget Appropriation for UCFW salary changes. This is primarly due to an incorrect calculation for Longevity within the Salary Schedules used to determine the 2nd Qtr Appropriation. Respectful bmitted / z i Elected Official/D rtment Head Signatur CC' 5 TO: BOARD OF UNTY COMMISSIONERS Date: November 19,2018 RE: Request for Budget Appropriation/Extension and Amendment Veterans Relief 155-000-000 Department/Fund Name Fund Number Commissioners: (mark all that apply with an"X") NOV 1. 9 2018 x Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $15,000 x For funds other than Current Expense(General Fund)--Is there enough Fund Balance(unencumbered cash)to cover this additional expenditure? x Yes No Please be advised that a revenue source(i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 55360.40.0000 Other Services/Charges $79,950 $15,000 $94,950 TOTAL EXPENDITURE $79,950 $15,000 $94,950 Reason for Appropriation/Extension More qualified veterans have petitioned the county for relief. This request ensures the county will be able to meet its obligations. Respectful ubmitte`%� Elected Official/D artment Head Sign 41 CC : C3 1-1(.1-di Ptg113 TO: BO• AR OF CO UNTY COMMISSIONERS Date: November 9, 2018 RE: Request for Budget Appropriation/Extension and Amendment Public Works, Parks and Recreation 174-000-010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") X Please be advised that after a thorough examination of my current budget it appears tiatht iint1#allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $8,672 For funds other than Current Expense(General Fund)-- Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? X Yes No X Please be advised that a revenue source(i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $8,672 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED 39700.00.0125 Transfers from Hotel Motel Lodging Tax $41,625 $8,672 $50,297 $0 $0 $0 TOTAL REVENUE $41,625 $8,672 $50,297 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 57680.35.0000 Small Tools and Equipment $3,500 $5,802 $9,302 57680.48.0000 Repair and Maintenance $13,915 $2,870 $16,785 $0 $0 $0 TOTAL EXPENDITURE $17,415 $8,672 $26,087 Reason for Appropriation/Extension In March of 2018 the Hotel Motel Lodging Tax fund issued a call for supplemental grant proposals. Parks and Recreation applied and received a$8,672 grant to improve campground facilities in 2018. A budget supplement for this expenditure is needed at this time. Res.- ully Submitted, 41.V Elected O'ficial/Depart..- _ •-.nature Cc: C3 • NA. TO: B ARD OF UNTY COMMISSIONERS Date: November 19, 2018 RE: Request for Budget Appropriation/Extension and Amendment Capital Improvement 301-000-010 NOV 1 9 2016 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") X Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $10,106 X For funds other than Current Expense(General Fund)-- Is there enough Fund Balance (unencumbered cash)to cover this additional expenditure? X Yes No n Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 59700.00.0143 Transfer to Commuity Development $0 $10,106 $10,106 TOTAL EXPENDITURE $0 $10,106 $10,106 Reason for Appropriation/Extension This request serves to reimburse Community Development using General Fund dollars in the Capital Improvement Fund for staff work associated with implementing the EnerGov permitting system. Respe tf ly Submitted,tt ,.//vte( ddt,„e6 Elected Offici: Department Head cC: latch?' r1vw s, TO: BOARD O COUNTY COMMISSIONERS Date: November 19,2018 RE: Request for Budget Appropriation/Extension and Amendment Capital Improvement 301-000-010 Department/Fund Name Fund Number NOV 1 9 2018 Commissioners: (mark all that apply with an"X") X Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $77,943 X For funds other than Current Expense(General Fund)-- Is there enough Fund Balance (unencumbered cash)to cover this additional expenditure? X Yes No Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 59700.00.0506 Transfer to Information Services $0 $77,943 $77,943 TOTAL EXPENDITURE $0 $77,943 $77,943 Reason for Appropriation/Extension This request serves to reimburse the Information Services Fund using general fund dollars in the Capital Improvement Fund for capital projects funded by Information Services in 2017 and 2018. These projects were: 1. Civic Plus website 2. Page Freezer archiving software 3. Dark fiber 4. Laserfiche Workflow. Respectfu Iy ubmitte , / Elected Official/ artment Head cc-'. (5 . • i) t4/ Prime 5 TO: BOARD OF C UNTY COMMISSIONERS Date: November 19,2018 RE: Request for Budget Appropriation/Extension and Amendment Information Services 506-000-010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an"X") NOV 19 2018 Ti Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: n For funds other than Current Expense(General Fund)--Is there enough Fund Balance (unencumbered cash)to cover this additional expenditure? Yes No X Please be advised that a revenue source(i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: BUDGET BARS Revenue# Description CURRENT REVISION AMENDED 39700.00.0302 Transfer in from Capital Imp. $0 $77,943 $77,943 $0 $0 $0 TOTAL REVENUE $0 $0 $77,943 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED TOTAL EXPENDITURE $0 $0 $0 Reason for Appropriation/Extension This request reflects revenue to reimburse the Information Services Fund using general fund dollars in the Capital Improvement Fund for capital projects funded by Information Services in 2017 and 2018. These projects were: 1. Civic Plus website 2. Page Freezer archiving software 3. Dark fiber 4. Laserfiche Workflow. Resp - Submitte , ALL/fig.• Elected Offici!Department Head 10 ATTACHMENT 2 TO: BOARD OF COUNTY COMMISSIONERS Date: 12-17-18 RE: Request For Budget Appropriation/Extension and Amendment General Fund-Operating Transfers 001-261-000 Department/Fund Name Fund Number Commissioners: (check all that apply) O Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s)outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS#Revenue Description Current Revision New Budget Budget $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 I BARS#Expenditure Description Current Revision New Budget Budget 59700.00.0155 Transfer to Veterans Relief $16,820.00 $35,000.00 $51,820.00 $0.00 $0.00 $0.00 $0.00 f �� y � rff f $16,820.00 $35,000.00 $51,820.00 Reason for A..ro.riation/Extension More qualified veterans have petitioned the county for relief.This request ensures the county will be able to meet its obligations.This request increase the transfer to Veterans Relief by$35,000 to cover the 3rd($20,000)and 4th Quarter ;($15,000)supplemental requests for additional expenditure authority in the Veterans Relief Fund,per past practice. Respectfully submitted, TO: BOARD OF COUNTY COMMISSIONERS Date: 12-17-18 RE: Request For Budget Appropriation/Extension and Amendment Veterans Relief 155-000-000 Department/Fund Name Fund Number Commissioners: (check all that apply) 0 Please be advised that after a thorough examination of mycurrent budget it appears that the amount allocated is g g pP insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s)outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No 0 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS#Revenue Description Current Revision New Budget Budget 39700.00.0010 Transfer in from General Fund $16,820.00 $35,000.00 $51,820.00 $0.00 $0.00 $0.00 O �, '� rrr /y" ✓z ?? $16,820.00 $35,000.00 $51,820.00 BARS#Expenditure Description Current Revision New Budget Budget 55360.40.0000 Other Services/Charges $79,950.00 $15,000.00 $94,950.00 $0.00 $0.00 $0.00 $0.00 $79,950.00 $15,000.00 $94,950.00 Reason for Appropriation/Extension More qualified veterans have petitioned the county for relief.This request ensures the county will be able to meet its obligations.This request adds transfer-in revenue($35,000)from the general fund to cover the 3rd($20,000)and 4th Quarter ($15,000)supplemental requests for additional expenditure authority,per past practice. .1,4/ Respectfully s itted,