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Home My WebLink AboutJefferson County Library - 010719 (tf,5:1)ki ( -1, 1 6 = t59D/ INTERLOCAL AGREEMENT BETWEEN JEFFERSON COUNTY AND JEFFERSON COUNTY LIBRARY This Interlocal Agreement is made and entered into pursuant to the provisions of Chapter 39.34 RCW by and between the County of Jefferson and the Jefferson County Library. Either party to the agreement, the requesting party(hereinafter Requester) and the providing party(hereinafter Provider) may request work, equipment rental or materials from the other party as they find mutually beneficial. I. RECITALS WHEREAS,Both parties employ persons who specialize in certain types of projects, and also owns certain types of equipment and materials; WHEREAS, each party may from time to time, find it advantageous or desirable to have certain work performed by the other party or its contractor and/or to obtain the use of equipment or materials from the other party for specific projects. WHEREAS,both parties, will benefit from cooperation on projects in this manner; WHEREAS, Chapter 39.34 RCW provides that local jurisdictions may enter into cooperative agreements for their mutual benefit; Now, therefore, the County of Jefferson and the Jefferson County Library, through their respective legislative bodies, do hereby agree as follows: PURPOSE OF AGREEMENT: The purpose of this agreement is to provide for cooperation between parties in projects by allowing either party to request that certain work be performed by the other or its contractors, or that either party be allowed to rent certain pieces of equipment owned by the other party, or purchase materials owned by the other party. ADMINISTRATION OF AGREEMENT: Both parties will administer this agreement. DURATION OF AGREEMENT: This agreement shall take effect upon execution of the agreement by both parties and shall remain in effect until terminated. TERMINATION OF AGREEMENT: Either party may terminate this agreement by giving thirty(30) days written notice to the other party. Page 1 of 3 ACQUISTION OF PROPERTY: Unless otherwise agreed to in writing, any property acquired by either party pursuant to this agreement shall remain property of that party. REQUESTS: Whenever either party desires to obtain work by or to rent equipment or purchase materials from the other party pursuant to this agreement, the Requester shall make a request for said work or equipment in a form required by the Provider. REVIEW & APPROVAL OF REQUEST: The request will be reviewed by the Provider and the Provider's work crews to perform the work requested and/or the requested equipment/materials. The Provider's Director, or his designee, shall have final decisions as to approval of either the work crew, equipment or materials. FULFILLMENT OF REQUESTS: If the request is approved by the Provider, as set forth in this agreement, the Provider will perform the work requested or provide the equipment or materials requested. EMPLOYEES: All employees assigned to projects pursuant to this agreement, remain employees of their respective agency at all times and shall perform the work requested under sole supervision of their agency. Labor,procedures, equipment and materials in performance of projects pursuant to this agreement shall be mutually agreed to in writing. EQUIPMENT: Equipment to be provided pursuant to this agreement shall be inspected by both parties prior to use. The Requester using the equipment shall bear responsibility for insuring that operators of said equipment are properly trained in the use of said equipment. Requester shall compensate the Provider for any and all losses and/or damages occurring while equipment is in possession of the Requester. FIANANCIAL RESPONSIBILITY: The Requester shall be solely responsible for all costs of Requester's project, and administration of all grant funds, if any, related to the Requester's project. REIMBURSEMENT: Requester shall reimburse Provider for all costs of direct and indirect labor(including fringe benefits), administration, equipment rental, engineering, materials and supplies for the project, performed pursuant to this agreement. In addition, indirect costs ("overhead") shall be included at the rate calculated and approved by the Provider. Requester shall reimburse Provider for use of equipment at the rate determined by Provider's Director or his designee. Provider shall submit a statement to Requester after performance or delivery and with thirty(30) days Requester shall remit thereon. HOLD HARMLESS: Each party shall defend, indemnify and hold harmless the other party from and against all claims, suits and/or other actions arising from any negligent or intentional act or omission of that party's employees, agents, and/or authorized subcontractors arising from the performance of this agreement. INSURANCE: Provider may require, as its condition of performance of the project and/or provision of equipment that Requester Contractor obtain appropriate insurance, Page 2 of 3 which may include naming Provider as an additional insured. If Provider so requires, it shall notify Requester and give Requester the option to withdraw its request. A DATED this" day ofu,vytA,q , 20 1 q. JEFFERSON COUNTY LIBRARY BOARD OF COMMISSIONERS JEFFERSON COUNTY, WASHINGTON 1 r/ A ,...,A_______ Kat- Dean, D. rict 1 r r ' / A . David 111111011 Nigh Greg Brotherton, District 3 T Date: V �\4 1 Approved as to form: C'i /Zi/21 Philip C. Hunsucker Date Chief Civil Deputy Prosecutor Jefferson County Prosecutor's Office Page 3 of 3 REQUEST FOR WORK Party Requesting Service: Party Providing Service: Description of Requested Service: Location of Requested Service: Dates of Requested Service: Estimate and Terms: (include here or attached) Requesting Agency Official Date ❑ Approved ❑ Denied Providing Agency Official Date Department of Public Works O Consent Agenda Page 1 of 1 Jefferson County Board of Commissioners Agenda Request To: Board of Commissioners Philip Morley, County Administrator From: Monte Reinders, P.E., Public Works Director/County Engineer Mark McCauley, Central Services Director Agenda Date: January 7, 2019 Subject: Interlocal agreement with Jefferson County Library Statement of Issue: The proposed interlocal agreement for the mutual use of Jefferson County and Jefferson County Library as needed from time to time is desirable to establish a structure within which each entity may perform reimbursable work for the other. Analysis/Strategic Goals/Pro's & Con's: The agreement simply provides a general framework for specific, later cooperation as mutually agreed by County and Jefferson County Library representatives. One ongoing project is the maintenance of Library vehicles by Fleet Services Division staff. Fiscal Impact/Cost Benefit Analysis: There is no intrinsic impact of the broad agreement. The impact of any specific project undertaken under the terms of the agreement will be considered separately based on the needs of each entity. The benefit for each agency is the ability to make use of skilled personnel and equipment appropriate for a given task without having to develop that capability in-house. Recommendation: The Departments of Public Works and Central Services recommend the Board execute the attached interlocal agreement and return to the Department of Public Works for processing. Department Contacts: Matt Stewart, Road Maintenance Superintendent, and Lou Johnson, Fleet Services Manager, 360-385-0890 Reviewed By: c K7 Philip Morli�, C9 xntrAd�nmistrator Date CONTRACT REVIEW FORM NOV 2018 CONTRACT WITH: d Jefferson County Library � (Contractor/Consultant) CONTRACT FOR: Interlocal reimbursable services ,, Imo: .. ' U'ntilterminated COUNTY DEPARTMENT: Public Works For More Information Contact: Matt Stewart Contact Phone #: (360)385-0890 RETURN TO: Chris Spall RETURN BY: 11/12/18 (Person in Department) (Date) AMOUNT: Dependent Upon Requirements PROCESS: _ Exempt from Bid Process _ Consultant Selection Process Revenue: DUR _ Cooperative Purchase Expenditure: DURCompetitive Sealed Bid _ Matching Funds Required: None _ Small Works Roster Sources(s) of Matching Funds N/A _ Vendor List Bid _ RFP or RFQ X Other Step 1: REVIEW BY • p+ / .. I N/,, Review by: \'r Z�� Phili s Morle Date Reviewed: AIF7 ►` APPROVED FORM E Returned for revision(See Comments) Comments . Q,rr.e T `t 7 , P,g,_•. ,j2_,S i to r O "E ti_CetTet'r' te- 4,- ..,‘=7--41),(/ &,--6",,n i/se/f ? ..2,4 Step : REVIEW BY PR ECU,R ATTORNEY Review by: V '- Philip C.Hunsucker Date Reviewed: / , 7. f e Chief Civil Deputy Prosecuting Attorney APPROVED AS TO FORM ru-j4Returned for revision(See Comments) Comments Step 3: (If required)DEPARTMENT MAKES REVISIONS AND RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY Step 4: CONTRACTOR/CONSULTANT SIGNS APPROPRIATE NUMBER OF ORIGINALS Step 5: SUBMIT TO BOCC FOR APPROVAL Admin will submit originals and 2 copies of Contract and Review Form with Agenda Bill to BOCC Office. Place"Sign Here"markers on all places the BOCC needs to sign. MUST be in BOCC Office by 4:30 p.m.TUESDAY for the following Monday's agenda. (This form is to stay with the contract throughout the contract review process and accompany the Agenda Bill.) H:\Interlocal agreements\Library\Contract Review Form for ILA-JCPL.docx rev. 4/26/2017