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HomeMy WebLinkAboutSalish Behavioral Health Organization (BHO)/Kitsap, Jefferson and Clallam Counties with Jamestown S'Klallam Tribe, Amendment No. B - 100118Revision 2000-09-02 !1i G1 . Si* 10 • ` (� KC -359-15-B J J CFDA#: NIA CONTRACT AMENDMENT B This CONTRACT AMENDMENT is made and entered into between SALISH BEHAVIORAL HEALTH ORGANIZATION, through Kitsap County, as its administrative entity, a political subdivision of the State of Washington, with -its principal offices at 614 Division Street, Port Orchard, Washington 98366, hereinafter "SBHO", and Kitsap County, Clallam County, Jefferson County and Jamestown S'Klallam Tribe, hereinafter "CONTRACTOR." In consideration of the mutual benefits and covenants contained herein, the parties agree that their Contract, numbered as Kitsap County Contract No. KC -359-15, and executed on December 14, 2015, shall be amended as follows: 1. Article X. Effective Date and Duration, Amendment and Superseding Nature, Item A. This Amendment will extend the end date from December 31, 2018 to June 30, 2020 and shall be amended to read as follows: A. Effective Date and Duration: This Agreement shall take effect upon the date of its full execution and shall expire June 30, 2020, unless extended in writing by the parties hereto. 2. If this Contract Amendment extends the expiration date of the Contract, then the Contractor shall provide an updated certificate of insurance evidencing that any required insurance coverages are in effect through the new contract expiration date. The Contractor shall submit the certificate of insurance to: Program Lead, Salish Behavioral Health Organization Kitsap County Department of Human Services 614 Division Street, MS -23 Port Orchard, WA 98366. Upon receipt, the Human Services Department will ensure submission of all insurance documentation to the Risk Management Division, Kitsap County Department of Administrative Services. 3. Except as expressly provided in this Contract Amendment, all other terms and conditions of the original Contract, and any subsequent amendments, addenda or modifications thereto, remain in full force and effect. This amendment shall be effective upon execution by the parties. KC -359-15-B Salish Behavioral Health Organization final PASSED AND APPROVED on this 2 day of GKA -&j , 2018 BOARD OF COUNTY COMMISSIONER CLALLAM COUNTY, WASHINGTON Commissioner MARK OZIAS, Qodimissioner M,!�L U seal " -ZCn -C BILL PEACH, Commissioner ATTEST: on' Gores, Clerk of the Board Approved a= to form only by: David Alvarez Chief Civil Deputy ProSwdng Attorney Clallam County KC -359-15-B Salish Behavioral Health Organization final PASSED AND APPROVED on this t 15yday of C b*60-- 2018 BOARD OF COUNTY COMMISSIONERS JEFFERSON COUNTY, WASHINGTON KATE DEAN, Commissioner VE � -�N , a N KATHLEEN ER, Commissioner r f DAVID ULLIVAN, Commissioner ATTEST: ci�&6c Caroly, Gallaway, Clerk.#f the Board KC -359-15-B Salish Behavioral Health Organization final 3 A ved a4!11�� (.Dater Philip C. Hunsucker, Chief Civil Deputy Prosecuting Attorney Jefferson County Prosecuting Attorney's office _ PASSED AND APPROVED on this 10 day of UeGLy-4ZM , 2018 BOARD OF COUNTY COMMISSIONERS KITSAP COUNTY, WASHINGTON e ROB RT LDER, Chair EDWARD E. W05LFE,. Commissioner > Q�vtti✓er----1 CHARLOTTE GARRIDO, Commissioner ATTEST: 6 dr T Da ffi i 5 s, Clerk of the Board KC -359-15-B Salish Behavioral Health Organization final 4 PASSED AND APPROVED on this November day of 16 , 2018 JAMESTOWN S'KLALLAM TRIBE W. Ron Allen, Tribal Chair/CEO KC -359-15-B Salish Behavioral Health Organization final Consent Agenda Commissioners Office JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Leslie Locke, Executive Assistant DATE: October 1, 2018 SUBJECT: AGREEMENT, Amendment No. B re: SALISH Behavioral Health Organization; Extension of Time Through June 30, 2020; Jefferson County Administrator; Kitsap and Clallam Counties and Jamestown S'Klallam Tribe STATEMENT OF ISSUE: The SALISH Behavioral Health Organization is requesting to extend the current agreement until June 30, 2020. ANALYSIS: On November 23, 2015, the County Commissioners approved an agreement to establish the Salish Behavioral Health Organization as requested by 2SSB 6312. The original agreement was amended on August 15, 2016 that included a change in the membership to include one non-voting representative from the Olympic Community of Health. FISCAL IMPACT: Time extension only. RECOMMENDATION: The Commissioners are being asked to approve the amendment with Kitsap and Clallam Counties and Jamestown S'Klallam Tribe extending the agreement through June 30, 2020. D B V. f� //'9/ !/2,7 TpMorle C ty A or Date CONTRACT WITH: CONTRACT FOR: CONTRACT REVIEW FORM (3- 11)b SALISH Behavioral Health Organization (Kitsap, Clallam, Jefferson Co. & Jamestown S'Klallam Tribe Amendment B: Extension of Deadline to June 30, 2020 TERM: .6/30/2020 AMOUNT: No Change in $ Amount PROCESS: Revenue: Expenditure: Matching Funds Required: Source(s) of Matching Funds: Exempt from Bid Process Consultant Selection Process Cooperative Purchase Competitive Sealed Bid Small Works Roster Vendor List Bid RFP or RFQ Step 1 REVIEW BY RISK Review by; Date Revie sf— APPROVED FORM Comments: Step 2: REVIEW BY Review by: Date Reviewc APPROVED AS TO FORM Comments: MReturned for revision (See comments) MReturned for revision (See comments) Step 3: DEPARTMENT MAKES REVISIONS Have contractor sign appropriate number of originals. Step 4: SUBMIT TO PROSECUTING ATTORNEY FOR FINAL SIGN OFF Step 5: SUBMIT TO BOCC FOR APPROVAL Submit originals and 6 copies of Contract, Review Form, and Agenda Bill to BOCC Office. Place "Sign Here" markers on all places the BOCC needs to sign. MUST be in BOCC Office by 4:30 p.m. TUESDAY for the following Monday's agenda. (This form to stay with contract throughout the contract review process.) Julie Shannon From: Alexandra Hardy <ahardy@co.kitsap.wa.us> Sent: Thursday, September 06, 2018 2:59 PM To: 'Liz Mueller'; 'Mark Ozias'; Kathleen Kler Cc: 'Loni Gores'; Shimmin, Paula; Julie Shannon Subject: SBHO Interlocal Agreement - Amendment B Attachments: KC -359-15-B SBHO Interlocal Agreement - final.pdf Good afternoon, Please see the attached contract amendment. Please print out three (7) originals, obtain the necessary signatures on all seven originals, and return to the address below by November 16th to ensure the document will be fully executed by all parties in 2018. Alex Hardy Kitsap County Department of Human Services 614 Division Street, MS -23 Port Orchard, WA 98366-4676 Please let me know if you have any questions. Alexandra M Hardy Office Support, Salish Behavioral Health Organization Kitsap County 614 Division Street, MS -23 Port Orchard, WA. 98366-4676 (360) 337-4604 ahardy@co.kitsap.wa.us CONFIDENTIALITY NOTICE: This message and accompanying documents are covered by the Electronic Communications Privacy Act, 18 U.S.C. §§ 2510-2521, and contain information intended for the specified individual(s) only.This e-mail, including attachments, may include confidential and/or proprietary information, and may be used only by the person or entity to which it is addressed. If you have received this e-mail in error, please notify the sender by replying to this message and delete this e-mail immediately. Department of Human Services Doug Washburn WASHINGTON Director KITSAP COUNTY DEPARTMENT OF HUMAN January 9, 2019 SERVICES Hannah Shockley, Office Supervisor 507 Austin Drive 614 Division Street, MS -23 Port Orchard, WA 98366 Jefferson County Commissioners Office Phone: 360.337.7185 PO Box 1220 Fax 360.337.5721 Developmental Disabilities Port Townsend, WA 98368 Kelly Oneal, Coordinator Phone: 360.337.4624 RE: KC -359-15-B Salish Behavioral Health Organization Interlocal Behavioral Health Anders Edgerton, Administrator Agreement FINAL Phone: 360.337.4886 Mental Healthenvy/ hemp ut To Whom It May Concern: Dependency/Therapeutic Court Y Gay Neal, Coordinator Phone: 360.337.4827 Substance Abuse Prevention/ The Kitsap County Board of Commissioners signed the enclosed Treatment and Youth Services agreement on December 10, 2018. The agreement has now been Laura Hyde, Coordinator Phone: 360.337.4879 signed by all parties and the enclosed document is your hardcopy Substance Abuse Prevention Deanne Montgomery, Prevention original of the agreement. Coalition Coordinator Phone: 360.337.4878 Aging & Long Term Please call Stephanie Lewis, SBHO Administrator, at 360.337.4422 if Care/Senior Information & Assistance you have any questions. Assistance Givens Community Center 1026 Sidney Avenue, Suite 105 614 Division Street, MS -5 Sincerely, Port Orchard, WA 98366 Phone: 360.337.7068 (LTC) Phone: 360.337.5700 (Sr. I&A) 1.800.562.6418 (Sr. I&A) Fax: 360.337.5746 Stacey Smith, Administrator Phone: 360.337.5624 Community Development Alexandra Hardy Block Grant Norm Dicks Government Center Administrative Specialist 345 6" Street, Suite 400 Bremerton, WA 98337 Fax: 360.337.4609 Bonnie Tufts, Coordinator Phone: 360.337.4606 Enclosure Housing and Homelessness Kirsten Jewell, Coordinator Phone:360.337.7286 Kitsap Recovery Center 1975 NE Fuson Road Bremerton, WA 98311 Fax: 360.377.7027 Bergen Starke, Clinical Manager Phone: 360.337.4625 Workforce Development 1300 Sylvan Way Bremerton, WA 98310 Elizabeth Court, Director, OWDA Phone: 360.337.4767 Veterans Assistance Stacey James, Coordinator Phone: 360.337.4811 507 Austin Street • 614 Division Street, MS -23 • Port Orchard, Washington 98366-4676 Main Line 360.337.7185 • FAX 360.337.5721 From: Olalla 253.851.4147 • Bainbridge Island 206.842.2061 [FKS 4 : aloof 1 INTERLOCAL AGREEMENT for the SALISH BEHAVIORAL HEALTH ORGANIZATION ARTICLE I. PURPOSE OF AGREEMENT The undersigned parties hereby establish a Behavioral Health Organization ("BHO") for the purpose of planning, establishing and operating a comprehensive Behavioral Health system pursuant to chapters 70.96A, 71.24, 71.34, 71.05 RCW, and 2SSB 6312 of the 2014 Legislative Session and related regulations. ARTICLE II. MEMBERSHIP This organization shall be named the Salish Behavioral Health Organization and shall consist of the following parties: KITSAP COUNTY Kitsap County Courthouse 614 Division Street Port Orchard, Washington 98366 CLALLAM COUNTY Clallam County Courthouse 223 East Fourth Street Port Angeles, Washington 98362 JEFFERSON COUNTY Jefferson County Courthouse Jefferson and Cass Streets Port Townsend, Washington 98368 JAMESTOWN S'KLALLAM TRIBE 1033 Old Blyn Hwy. Sequim, WA 98382 ARTICLE III. AREA TO BE SERVED The geographical area shall consist of: A. Kitsap County 392.70 square miles B. Clallam County— 1,752.50 square miles C. Jefferson County — 1,805.20 square miles KC -359-15 Salish Behavioral Health Organization ARTICLE IV. CERTIFICATION OF AUTHORITY Parties, by signatures, certify that they possess full legal authority, as provided by federal, state, tribal and local statutes, charters, codes or ordinances, to enter into this agreement and to provide services pursuant to RCW 71.24, 71.34, 70.96A, and 71.05. ARTICLE V. POWERS, FUNCTIONS AND RESPONSIBILITIES OF BEHAVIORAL HEALTH ORGANIZATION The BHO shall exercise such powers, functions, and responsibilities as necessary for the planning, establishing and operating of a comprehensive behavioral health system in accordance with chapters 71.24, 71.34, 70.96A, and 71.05 RCW, and related regulations. ARTICLE VI. BEHAVIORAL HEALTH ORGANIZATION BOARD There shall be a BHO Board ("Board"), which shall constitute the executive body of the Salish BHO. The Board shall exercise all executive powers, functions, and responsibilities necessary for conducting the BHO, except those expressly delegated by the Board to their contractors, subcontractors, grantees, subgrantees, agencies, organizations, or individuals, for all activities established pursuant to chapter 71.24 RCW and regulations promulgated thereto. The Board may establish bylaws as necessary for conducting its meetings. A. Membership: The Board shall be composed of one elected commissioner from each of the three aforementioned counties (with a specific commissioner as alternate member for each county), one elected tribal official representing the various tribes in the three counties and one non- voting representative from the Salish Behavioral Health Organization Advisory Board. There shall be a total of four voting members. B. Voting: Each voting member of the Board shall have one vote. All decisions of the Board shall be made by no less than a majority vote at a meeting where a quorum is present. C. Quorum: A quorum shall consist of a total of not less than three members representing three of the four voting parties to this Agreement. D. Chair, Vice -Chair, Second Vice -Chair and Third Vice -Chair: Annually, the Board shall elect a Chair, a Vice -Chair, a Second Vice -Chair and a Third Vice -Chair by majority vote. Officers of the Board shall be composed of one elected member from each county and from the tribe serving as the Tribal Liaison, and officers shall rotate annually through ascension unless otherwise agreed. E. Quality Assurance: Members of the Board may attend the Quality Improvement Committee of the Salish BHO Advisory Board. A member of the Quality Improvement Committee shall report to the Board at each of the KC -359-15 Salish Behavioral Health Organization Board's regular meetings and Quality Improvement Committee agenda notices shall be forwarded to the Board. F. Meetings: The Board shall meet at such times and places as determined by the Board. In the absence of the Chair, the Vice -Chair shall preside over meetings. In the absence of the Chair and Vice -Chair, the Second Vice - Chair shall preside over meetings. In the absence of the Chair, Vice -Chair, and Second Vice -Chair, the Third Vice -Chair shall preside over meetings. In the absence of the Chairman, Vice -Chair, Second Vice -Chair and Third Vice - Chair, a Chair pro tem shall be elected by a majority of the members present to preside for that meeting only. G. Powers, Functions, and Responsibilities: The Board's powers, functions, and responsibilities (either jointly with the counties and participating tribes or independently) include, but are not limited to: (1) Establishing, policies, priorities, goals, and objectives of the BHO and the programs and services to be operated by the BHO in cooperation with the agencies, entities or individuals providing or implementing the programs and services. (2) Establishing and implementing policies and procedures for planning, administering, monitoring, and evaluating programs and services. (3) Overseeing the implementation and enforcement of quality assurance policies. (4) Establishing and overseeing financial management policies and procedures in order to prevent financial harm to the BHO and its constituent entities — for example, insolvent contractors and cost - overruns. (5) Reviewing and approving comprehensive plans and modifications thereto. (6) Approving applications for funds to be submitted and all contracts and agreements related thereto with the Washington State Department of Social and Health Services and other departments and agencies of state, local or participating tribal governments, as may be required. (7) Undertaking such other functions as may be deemed appropriate for the discharge of the BHO's duties and responsibilities under law and regulations. (8) Delegating such functions and responsibilities, along with adequate funding, to agencies, individuals or committees, as deemed appropriate for effective administration. (9) Approving all BHO-wide grants, subgrants, contracts and agreements .relating to the expenditure of behavioral health services funding received from the state. KC -359-15 Salish Behavioral Health Organization (10) Appointing all advisory board members pursuant to a nomination and appointment process established by the BHO. The advisory board shall be composed of equal numbers of individuals from each of the three counties, and two additional at -large tribal representatives, and at least 51 % of its membership shall be made up of consumers or parents or legal guardians of individuals with lived experience with a behavioral health disorder. (11) Taking no action that would in any way limit service agencies from applying for and receiving grants from outside sources which are designed to enhance their ability to provide local services, except to the extent required or authorized by law or contract. H. Conflicts of Interest: (1) Each member of the Board must be free from conflicts of interest and from any appearance of conflicts of interest between personal, professional and fiduciary interests. Members of the Board must act within the best interests of the BHO and the consumers served. (2) If a conflict of interest, or the appearance of a conflict of interest, becomes evident, the Board member shall announce the conflict and refrain from discussion and voting on that issue. (3) If a conflict of interest, or the appearance of a conflict of interest, becomes evident, the Board may assign the matter to others, such as an alternate commissioner from his or her jurisdiction who does not have a conflict of interest. ARTICLE VII. GRANT RECIPIENT AND ADMINISTRATIVE ENTITY The Kitsap County Board of Commissioners is designated as the grant recipient and administrative entity of the BHO, and shall exercise such duties and responsibilities as set forth in this Agreement, chapter 71.24 RCW, and other applicable law and rules. This= includes authority to: A. Receive and disburse funds in accordance with grant agreements and contracts with the State of Washington, to include the execution of all contracts. Funds shall be administered in adherence with applicable law and any policies or regulations established by the financial administrator (Kitsap County) for the BHO. B. Carry out all necessary functions for operation of the program including, but not limited to: (1) Executing grants, subgrants, contracts, and other necessary agreements as authorized by the Board, as necessary to carry out BHO functions. KC -359-15 Salish Behavioral Health Organization (2) Employing administrative staff to assist in administering the programs authorized by the Board. (3) Organizing staffing and hiring qualified persons for that staffing, as authorized by the Board. (4) Developing procedures for program planning, operating, assessment and fiscal management, evaluating program performance, initiating any necessary corrective action for subgrantees and subcontractors, determining whether there is a need to reallocate resources, as directed by the Board, and modifying grants, consistent with goals and policies developed by the Board. C. Subcontract to the signatory parties such functions as may be deemed appropriate by the Board. This may include planning and providing services directly or subcontracting for local services within the parties' funding allocations. ARTICLE VIII. ALLOCATION OF FUNDS All funds granted to the BHO pursuant to chapter 71.24 RCW or other provision of law shall be allocated and expended among participating counties and tribes for programs and services for which they are intended, according to federal, state, and tribal formulas, approved plans, grants, and all pertinent laws and rules. Funds currently received by each county, or providers located in each county, shall be allocated by the BHO for services within that county. Millage, mental health sales tax, current expense contributions to mental health programs by county government, and the Involuntary Treatment Act ("ITA") maintenance of effort funds shall be retained by each county and dispensed by the Board of Commissioners thereof; provided, however, that current ITA maintenance of effort funds must continue to be appropriated for ITA services. New funds which become available as a result of attaining BHO status shall, after review of state guidelines, be allocated by the Board to fund programs in each of the three counties, including those of participating tribes. However, by majority vote, the Board may redirect funds for region -wide services, to fund particular programs in individual counties, or to prioritize access to behavioral health services for citizens residing within the Salish BHO. ARTICLE IX. LIABILITY, INDEMNIFICATION AND INSURANCE A. Sovereign Immunity: Each party to this Agreement consents to a limited waiver of sovereign immunity for enforcement of the provisions of this Agreement, and this Agreement only, against it by any other party or parties to this Agreement. For this purpose only, each party consents to. the personal jurisdiction of the Tribal Courts and the courts of competent subject matter jurisdiction of the State of Washington. KC -359-15 Salish Behavioral Health Organization B. Joint and Several Liability for Contract Oversight: Each party to this Agreement is responsible for overseeing the operations of the BHO to provide services under chapter 71.24 RCW and other applicable law and rules. The parties shall be jointly and severally liable for debts, liabilities and obligations incurred by the BHO which arise under chapter 71.24 RCW and other applicable law and rules,., and with respect to the grants, contracts, or agreements administered pursuant hereto. C. Indemnification: Each party to this Agreement agrees to defend and indemnify the other parties and their elected and appointed officials, officers and employees against all claims, losses, damages, suits, and expenses, including reasonable attorneys' fees and costs, to the extent they arise out of, or result from, the negligent performance of this Agreement by the indemnitor or its elected or appointed officials, officers and employees. The indemnitor waives its immunity under Title 51 (Industrial Insurance) of the Revised Code of Washington solely for the purposes of this provision and acknowledges that this waiver was mutually negotiated. This provision shall survive the expiration or termination of this Agreement. D. Purchase of Independent Insurance: Kitsap County, as the administrative entity, shall obtain and maintain throughout the term of this Agreement, general liability and professional liability or malpractice (errors and omissions) insurance coverage in the total amount of not less than $20,000,000 per occurrence for any acts or omissions occurring in behalf of, or related to, the member or BHO's actions or responsibilities relating to the provision of services under this Agreement. Each party to this Agreement shall be a named insured under the policy. This coverage shall be the primary coverage in order to shield the individual interests of each party to this Agreement related to the provision of services, whether administrative or contractual, covered by this Agreement. E. Extended Coverage: If the professional liability insurance policy to be purchased and maintained by Kitsap County and described above is issued on a "Claims -Made" basis, then each policy must have a Retroactive Date of, or prior to, the effective date of this Agreement. Furthermore, for each such "Claims -Made" policy purchased and maintained by Kitsap County, a Supplemental Extended Reporting Period ("SERP") shall be purchased, with an Extended Reporting Period of not less than three years. In the event the Claims -Made policy is cancelled, non -renewed, switched to an Occurrence form, retroactive date advanced or there is any other event triggering the right to purchase a SERP policy during the term of this Agreement, then Kitsap County agrees its insurance obligation shall survive the completion or termination of the term of this Agreement for a minimum of three years. KC -359-15 Salish Behavioral Health Organization F. Miscellaneous: The BHO shall assure the coverage applies to claims after termination or expiration of the Agreement that relate to services pursuant to this Agreement and any other agreements of the BHO. The BHO shall be solely responsible for any premiums or deductible amounts required under such policies; such costs or normal business expenses are to be paid out of BHO funds. Evidence of such insurance shall be promptly provided to any member upon its written request. BHO shall not permit any such policy to lapse without first providing each member at least thirty calendar days' written notice of its intention to allow the policy to lapse. Each Board member shall be a covered insured for any and all official acts performed by such individual under this Agreement. G. Other Insurance Non -Contributory: Any coverage for third party liability provided by any Memorandum of Coverage or program of joint self- insurance provided to Jefferson and/or Clallam counties by a chapter 48.62 RCW Risk Pool shall be non-contributory to the insurance otherwise mandated by this section and the insurance otherwise mandated by this section shall be deemed primary for all claims, demands, actions, or lawsuits generated against the BHO or the parties to this Agreement. ARTICLE X. EFFECTIVE DATE AND DURATION, AMENDMENT AND SUPERSEDING NATURE A. Effective Date and Duration: This Agreement shall take effect upon the date of its full execution and shall expire December 31, 2018, unless extended in writing by the parties hereto. B. Amendment: This Agreement may be amended from time to time in accordance with the written agreement of all of the parties hereto. C. Superseding Nature: As of its effective date, this Agreement supersedes the Restated Interlocal Agreement for the Peninsula Regional Support Network, which took effect February 28, 2011. ARTICLE XI. PARTY'S RIGHT TO WITHDRAW FROM BHO A. Right to Withdraw; Prior Notice Required: Any party to this Agreement may withdraw from the BHO and terminate its participation under this Agreement at any time, subject to the survival of any duty, obligation or liability it incurred prior to the effective date of termination; and provided that (a) the terminating party provides written notification to each of the other parties of the terminating party's intention to withdraw at least 120 days prior to the proposed effective date of such termination and (b) such notification is received at least 120 days prior to the expiration of the current fiscal grant year period. KC -359-15 Salish Behavioral Health Organization B. Return of Funds: In the event that a party withdraws from the BHO, such funds which are budgeted for services in that party's jurisdiction shall be deleted from the BHO budget through contract amendment. These funds shall be returned to the Washington State Department of Social and Health Services, which shall then become responsible for service delivery in that jurisdiction. C. Access to Services: If a party withdraws from the BHO after a BHO-wide service is established within that party's jurisdiction, such service shall be made available to the remaining parties on a contractual basis. If such service is located within the jurisdiction of remaining parties, it shall be made available to the withdrawn party on a contractual basis. D. Disposal of Fixed Assets: If a party withdraws from the BHO, such fixed assets of the BHO as may be located within that jurisdiction shall be returned to the BHO for use, while fixed assets not purchased with BHO funds shall vest with the withdrawing party. ARTICLE XII. DISPOSITION OF ASSETS UPON DISSOLUTION OF BHO In the event of dissolution of the entire BHO, ownership of such fixed assets as may have been purchased with State funds shall revert to the State. We, the undersigned, do hereby approve this Agreement and the terms and conditions contained herein, represent that we have the authority to enter into this Agreement and to perform all activities and functions contemplated herein, and do hereby undertake to conduct this BHO for providing community behavioral health services in Kitsap, Clallam, and Jefferson counties and in tribal jurisdictions within those counties, all in accordance with applicable law and rules. KC -359-15 Salish Behavioral Health Organization KC -359-15 Salish Behavioral Health Organization KITSAP COUNTY ,1 BOARD OF COMMISSIONERS Approved this I`Y day of � - , 2015 a Robert Gelder, � chair Edward E. Wolfe, Commissioner Charlotte Garrido, Commissioner ATTEST: Dana Daniels, Clerk of the Board CLALLAM COUNTY BOARD OF COMMISSIONERS Approved this day of AdYIM bW , 2015 Jim McEntire, Chair Mike Chapman, Commissioner Bill Fyefh, Commissioner ATTEST: - —1t, -.5b 4 l�&Z Trish Holden, CMC, Clerk of the Board 7�F farm by. endt Deputy Prosecuting Attorney Clallam County KC -359-15 Satish Behavioral Health Organization 10 JEFFERSON COUNTY BOARD OF COMMISSIONERS Approved this /V35 day of Y Mfi" , 2015 David Sufliv Ch it Phil Johnson, C mmissioner Kathleen Kier, Commissioner ATTEST: '1 Carolyn Adery, Deputy rk of the Board A�P�ve� �l� Ta FOK� biIEP C1vkz Z PA KC -359-15 Salish Behavioral Health Organization 1 JAMESTOWN S'KLALLAM TRIBE Approved this ,, day of V, , 2015 Ron AAD, Trioal Chair/CEO KC -359-15 Salish Behavioral Health Organization 12 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS REGULAR AGENDA REQUEST TO: Board of County Commissioners FROM: Philip Morley, County Administrator, { DATE: November 23, 2015 RE: Interlocal Agreement for the Salish Behavioral Health Organization STATEMENT OF ISSUE: County Commissioners are asked to approve and execute an Interlocal Agreement for the Salish Behavioral Health Organization with Kitsap County, ,Clallam County, and the Jamestown S'Klallam Tribe. ANALYSIS: In 2014, the Washington State Legislature passed 2SSB 6312, which mandated the creation of Behavioral Health Organizations to oversee the delivery of Mental Health and Substance Use Disorder services in Washington State. The Commissioners of Kitsap, Jefferson, and Clallam counties have voted to become the Salish Behavioral Health Organization (SBHO), which will be administered by Kitsap County. Creation of the SBHO will change funding for Substance Use Disorder Services for the Medicaid population, from a Fee for Service system, in which providers are paid a fixed amount for a given delivered service, to a Managed Care system, in which the SBHO will receive a capitated payment for each Medicaid recipient within our boundaries. The SBHO will be responsible for providing all Medically Necessary behavioral health (mental health and substance use disorder) to those individuals. The proposed Interlocal Agreement would establish the Salish Behavioral Health Organization (Salish BHO) covering all of Kitsap, Clallam and Jefferson Counties. The Salish BHO will plan, establish and operate a comprehensive behavioral health system pursuant to chapters 70.96A, 7a.24, 71.34, 71.05 RCW, and 2SSB 6312 of the 2014 Legislative Session, and related regulations. The Interlocal Agreement would: • establish a Salish BHO Board comprised of four voting members (one elected County Commissioner from each of the three counties, plus one elected tribal official representing the various tribes within the Salish BHO territory), plus one non-voting member from the Salish BHO Advisory Board; • designate the Kitsap County Board of Commissioners as the State grant recipient and administrative entity for the Salish BHO; • describing the process for allocating State grant funds among the programs and services within the participating counties and tribes; • describing liability, indemnification and insurance provisions; • take effect upon full execution, and expire on December 31, 2018, unless extended by the parties; provide conditions under which parties may withdraw from the Salish BHO; and provide for the disposition of assets in the event the Salish BHO ever dissolves. The Interlocal Agreement was developed and recommended for adoption by the Peninsula Regional Service Network Executive Board to comply with a state mandate to replace regional service networks with new Behavioral Health Organizations throughout Washington State. If the three counties fail to adopt a BHO by year's end, Washington State may step in and dictate a different structure and solution for allocating behavioral health funding to the three counties. FISCAL IMPACT: No direct fiscal impact from adopting the Interlocal Agreement itself. However, it is unclear how future state grants for the Salish BHO will compare to prior state funding for mental health and substance abuse services. Grant fund allocation shares between the three counties have yet to be determined. In addition, it is likely that the administrative overhead charged by Kitsap County will be higher than previously charged under the PRSN, which could impact funding available for direct services. RECOMMENDATION: Pass a motion to approve and execute the proposed Interlocal Agreement for the Salish Behavioral Health Organization. REWEWED B Philip Mor Count Administr or ////9//5 1, - Date CONTRACT REVIEW FORM CONTRACT WITH: Kitsap and Clallam Counties and Jamestown S'Kallam Tribe (Contractor) CONTRACT FOR: Salish Behavioral Health Organization TERM: Ends 12/31/18 AMOUNT: Revenue: Expenditure: Matching Funds Required: Source(s) of Matching Funds: Step 1: REV PROCESS: Exempt from Bid Process Consultant Selection Process Cooperative Purchase Competitive Sealed Bid Small Works Roster Vendor List Bid RFP or RFQ nate Keviewed: Co 1APPROVED FORM Returned for revision (See comments)mments: Step 2: REVIEW BY PROSECUTING ATTO EY Review by: I)L— Date Reviewed: I ^ 2— 0 l APPROVED AS TO FORM Returned for revision (See comments) o nts: Step 3: DEPARTMENT MAKES REVISIONS Have contractor sign appropriate number of originals. Step 4: SUBMIT TO PROSECUTING ATTORNEY FOR FINAL SIGN OFF Step 5: SUBMIT TO BOCC FOR APPROVAL Submit originals and 6 copies of Contract, Review Form, and Agenda Bill to BOCC Office. Place "Sign Here" markers on all places the BOCC needs to sign. MUST be in BOCC Office by 4:30 p.m. TUESDAY for the following Monday's agenda. (This form to stay with contract throughout the contract review process.) Leslie Locke From: Linda Ward <lward@co.kitsap.wa.us> Sent: Wednesday, November 18, 2015 2:49 PM To: Trish Holden; Leslie Locke Cc: Anders Edgerton Subject: SBHO Interlocal Agreement Hi, I'm just checking to see where we are in the process of getting the captioned Interlocal Agreement approved and signed through your county. We have a short window of opportunity to get the agreement completed before the end of the year, which is the timeframe the state has provided us. We need five original signature pages, not the entire contract returned. Once, all four parties to the Interlocal have signed and returned their signed pages, we will complete the process and return one completed signed original for your records. The pages can be sent to: Anders Edgerton, PRSN Regional Administrator Kitsap County Department of Human Services 614 Division Street, MS -23 Port Orchard, WA 98366-4676 Linda Ward, PRSN Administrative Assistant Kitsap County Dept of Human Services Phone: 360-337-4604 lward@co.kitsap.wa.us r 1 n er 1c) ca -A 6��,oAc� cj\,- KITSAP COUNTY DEPARTMENT OF HUMAN SERVICES Nicki Kremer, Office Supervisor 507 Austin Drive 614 Division Street, MS -23 Port Orchard, WA 98366 Phone: 360.337.7185 Fax: 360.337.5721 Developmental Disabilities Kelly Oneal, Coordinator Phone: 360.337.4624 Mental Health Anders Edgerton, Administrator Phone: 360.337.4886 Mental Health/Chemical Dependency/Therapeutic Court Gay Neal, Coordinator Phone: 360.337.4827 Substance Abuse Prevention/ Treatment and Youth Services Laura Hyde, Coordinator Phone: 360.337.4879 Substance Abuse Prevention Deanne Montgomery, Prevention Coalition Coordinator Phone: 360.337.4878 Aging & Long Term Care/Senior Information & Assistance Givens Community Center 1026 Sidney Avenue, Suite 105 614 Division Street, MS -5 Port Orchard, WA 98366 1.800.562.6418 (Sr. I&A) Fax: 360.337.4609 Stacey Smith, Administrator Phone: 360.337.5624 Community Development Block Grant Norm Dicks Government Center 345 Vh Street, Suite 400 Bremerton, WA 98337 Fax: 360.337.4609 Bonnie Tufts, Coordinator Phone: 360.337.4606 Housing and Homelessness Kirsten Jewell, Coordinator Phone: 360.337.7286 Kltsap Recovery Center 1975 NE Fuson Road Bremerton, WA 98311 Fax: 360.377.7027 Bergen Starke, Clinical Manager Phone: 360.337.4625 Workforce Development 1300 Sylvan Way Bremerton, WA 98310 Bob Potter, Director, OWDA Phone: 360.337.4873 Veterans Assistance Stacey James, Coordinator Phone: 360.337.4811 Department of Human Services Doug Washburn Director December 16, 2015 Jefferson County Board of Commissioners P.O. Box 1220 Port Townsend, WA 98368 RE: Interlocal Agreement for the Salish Behavioral Health Organization Dear Clerk of the Board: Enclosed for your records is a signed original, of the Interlocal Agreement for the Salish Behavioral Health Organization. The Kitsap County Board of Commissioners signed the Agreement on, December 14, 2015. If you have any questions please me at 360.337.4886. Sincerely, Anders Edgerton, Regional Administrator Peninsula Regional Support Network AE:dm Enclosure 507 Austin Street • 614 Division Street, MS -23 • Port Orchard, Washington 98366-4676 Main Line 360.337.7185 • FAX 360.337.5721 From: Olalla 253.851.4147 • Bainbridge Island 206.842.2061 • (_ C, { 1 t A9 - ` KC -35 CFDA#: NIA CONTRACT AMENDMENT A This CONTRACT AMENDMENT is made and entered into between SALISH BEHAVIORAL HEALTH ORGANIZATION, through Kitsap County, as its administrative entity, a political subdivision of the State of Washington, with its principal offices at 614 Division Street, Port Orchard, Washington 98366, hereinafter "SBHO", and Kitsap County, Clallam County, Jefferson County and Jamestown S'Klallam Tribe, hereinafter "CONTRACTOR." In consideration of the mutual benefits and covenants contained herein, the parties agree that their Contract, numbered as Kitsap County Contract No.KC-359-15-, and executed on December 14, 2015, shall be amended as follows: 1. Section VI. Behavioral Health Organization Board, Item A. Membership shall be amended to read as follows: A. Membership: The Board shall be composed of one elected commissioner from each of the three aforementioned counties (with a specific commissioner as alternate member for each county), one elected tribal official representing the various tribes in the three counties, one non-voting from the Olympic Community of Health (Executive Director) and one non-voting representative from the Salish Behavioral Health Organization Advisory Board (Chair). There shall be a total of four voting members. 2. If this Contract Amendment extends the expiration date of the Contract, then the Contractor shall provide an updated certificate of insurance evidencing that any required insurance coverages are in effect through the new contract expiration date. The Contractor shall submit the certificate of insurance to: Program Lead, Salish Behavioral Health Organization Kitsap County Department of Human Services 614 Division Street, MS -23 Port Orchard, WA 98366. Upon receipt, the Human Services Department will ensure submission of all insurance documentation to the Risk Management Division, Kitsap County Department of Administrative Services. 3. Except as expressly provided in this Contract Amendment, all other terms and conditions of the original Contract, and any subsequent amendments, addenda or modifications thereto, remain in full force and effect. This amendment shall be effective upon execution by the parties. KC -359-15A Salish Behavioral Health Organization KITSAP COUNTY, `BOARD OF COMMISSIONERS Approved this 14 day of QCAJ , 2016 Edward E. Wolfe, C it Charlotte Qa0do, Commissioner Robert Gelder, Commissioner CC7M4jf `,ATTEST: CD ana Daniels, Clerk of the Board KC -359-15A Salish Behavioral Health Organization CLALLAM COUNTY BOARD OF COMMISSIONERS Approved this tOday of t- '>', 2016 Mike Chapman, Chair Mark Ozias, Co missioner f,. Bill Pe , Commissioner ATTEST: Trish Holden, CMC, Clerk of the Board Approved as to form by: Brian Wendt Deputy Prosecuting Attorney Clallam County Approved sa to of by: Dara Akwa Chief Civil Deputy Pmnc* g Afl f" Clallam County KC -359-15A Salish Behavioral Health Organization JEFFERSON COUNTY BOARD OF COMMISSIONERS ( (kk'--V Approved this day of 2016 Kathleen Kier, Chair Phil Johnson, Commissioner_ DavidSullivan, Commissioner ATTEST: Jerk of Board Approved as to form by: Prosecuting Attorney Jefferson County KC -359-15A Salish Behavioral Health Organization JAMESTOWN S'KLALLAM TRIBE Approved this day of , 2016 W. Ron Allen, nal Chair/CEO KC -359-15A Salish Behavioral Health Organization Serving Gallant, Jefferson and Kitsap Counties it E. uj '.F Ya I'9 v Anders Edgerton Administrator XECUTIVE BOARD November 16, 2016 lallam County like Chapman lark Ozias Jefferson County Board of Commissioners ill Peach PO Box 1220 311erson County Port Townsend, WA 98368 hill Johnson athleen Kler Re: Interlocal Agreement Amendment for the Salish Behavioral Health avid Sullivan Organization, KC -359-15A itsao County harlotte Garrido Dear Clerk of the Board: obert Gelder dward E. Wolfe Enclosed for your records is a signed original of the Interlocal Agreement Amendment for the Salish Behavioral Health Organization. The Kitsap County wn S'Klallam Tribe Board of Commissioners signed the Agreement on November 14, 2016. z Mueller z Mueller DVISORY BOARD If you have any questions please call me at 360-337-4886. lallam County Sincerely, arbara Maxwell inet Nickolaus harles Pridgen Anders Edgerton, Regional Administrator Leve Schermerhom, ScD Salish Behavioral Health Organization Werson County ine Dean AE:Iw elen Morrison, RN, MSN atharine Robinson Enclosure ike Stringer tsao County rhn Freeburg assell Hartman )is Hoell. RN. MS conifer Kreidler-Moss m Stroup art Gamble S'Klallam Tribe Bene George )wer Elwha Klallam Tribe 3berta Charles, MED, CAS, LMHC 614 Division Street, MS -23 Port Orchard, WA 98366-4676 (36o) 337-7U5o FAX (360) 337-5721 Regular Agenda Commissioners Office JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Julie Shannon DATE: August 15, 2016 SUBJECT: DISCUSSION AND POSSIBLE ACTION re: AGREEMENT, Amendment No. 1 re: Salish Behavioral Health Organization; Kitsap, Jefferson and Clallam Counties with Jamestown S'Klallam Tribe STATEMENT OF ISSUE: DISCUSSION AND POSSIBLE ACTION re: AGREEMENT, Amendment No. 1 re: Salish Behavioral Health Organization; Kitsap, Jefferson and Clallam Counties with Jamestown S'Klallam Tribe; Vicki Kirkpatrick, Public Health Director and Philip Morley, County Administrator ANALYSIS: This Amendment No. Ito this Interlocal to allow one non-voting representative from the Olympic Community of Health (Executive Director) on the Salish Behavioral Health Organization Advisory Board; No Dollar Amount; Jefferson County Administrator; Salish Behavioral Health Organization (Kitsap and Clallam Counties with Jamestown S'Klallam Tribe) RECOMMENDATION: Review and sign AGREEMENT, Amendment No. 1 re: Salish Behavioral Health Organization; Kitsap, Jefferson and Clallam Counties with Jamestown S'Klallam Tribe REVIEWED BY: Morlfy,. o my mini rator Date CONTRACT REVIEW FORM CONTRACT WITH: Kitsap� Jefferson and Clallam Counties with Jamestown S Klaltam Tribe (Contractor/Consultant) CONTRACT FOR: Amendment No. 1 - Salish Behavioral Health TERM: 12/31/18 Organization COUNTY DEPARTMENT: For More Information Contact: Contact Phone #: RETURN TO: BOCC Staff in AMOUNT: No dollar Amount Revenue: Expenditure: Matching Funds Required: Sources(s) of Matching Funds N/A N/A N/A N/A Step 1: REVIEW BY Review by: Date Reviewed: (� APPROVED FORM /Comments Step 2: Review by: Date Reviewed: R1 APPROVED AS TO FORM Comments County Administrator Philip Morley x-383 RETURN BY: ASAP, must be on8/ 5/16 PROCESS: Exempt from Bid Process Consultant Selection Process Cooperative Purchase Competitive Sealed Bid Small Works Roster Vendor List Bid RFP or RFQ Other Returned for revision (See Comments) BY PROSEC NG ATTORNEY ;2 - Returned for revision (See Comments) Step 3: (If required) DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY Step 4: CONTRACTOR/CONSULTANT SIGNS APPROPRIATE NUMBER OF ORIGINALS Step 5: SUBMIT TO BOCC FOR APPROVAL Submit originals and 9 copies of Contract, Review Form, and Agenda Bill to BOCC Office. Place "Sign Here" markers on all places the BOCC needs to sign. MUST be in BOCC Office by 4:30 p.m. TUESDAY for the following Monday's agenda. (This form to stay with contract throughout the contract review process.)