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Home My WebLink AboutBERK Consulting, Inc. Supplement No. 3 - 102918� �icl. 'r The Local Agency of Jefferson County desires to supplement the agreement entered into with BERK Consultants, Inc. and executed on February 5, 2018 and identified as Agreement No. Professional Services Contract, or Comprehensive Plan Periodic Review All provisions in the basic Professional Services Contract, dated 2/5/2018, remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Section 2. Scope of Services, is hereby changed to read as follows: Consultant agrees to perform the services, identified on Exhibit "A", "Exhibit G", and "Exhibit J — Supplement 3 to the Scope of Services" attached hereto, including the provision of all labor. II Section 3. Time for Performance, is hereby changed to read as follows: Work under this contract shall commence upon the giving_ of written notice by the County to the Consultant to proceed. Consultant receipt of a Purchase Order shall constitute said notice. "Consultant shall perform all services and provide all work product required pursuant to this agreement on the dates listed on "Exhibit K — Supplement 3 to the Schedule" attached hereto." V "Exhibit I", "Exhibit J", and "Exhibit K" are added to the Contract. Page I of 2 Organization and Addres Supplemental Agreement Number 3 BERK Consultants, Inc. 2200 Sixth Avenue, Suite #1000 Seattle, WA 98121 Agreement Number Project Number Phone (206) 324-8760 Project Title Contract Current Contract Estimated Contract Professional Services Agreement for Not to Exceed: Balance: Supplement: Comprehensive Plan Periodic Review $68,670.00 $2,164.28 $3,000 Description Supplement No. 3 to Professional Services Agreement for the Comprehensive Plan Periodic Review is appended with: (1) "Exhibit J — Supplement 3 to the Scope of Services" extending work time periods in Tasks 1 & 2, providing additional labor support for edits resulting from deliberations, and extending the overall contract completion to December 31, 2018; (2) "Exhibit K -- Supplement 3 to the Schedule" describing an extension to the Time for Performance from October 31, 2018 to December 31, 2018, adding 61 days; and (3) "Exhibit I — Budget Supplement #3" adding an additional $3,000 to overall contract cost in support of the Supplement. The Local Agency of Jefferson County desires to supplement the agreement entered into with BERK Consultants, Inc. and executed on February 5, 2018 and identified as Agreement No. Professional Services Contract, or Comprehensive Plan Periodic Review All provisions in the basic Professional Services Contract, dated 2/5/2018, remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Section 2. Scope of Services, is hereby changed to read as follows: Consultant agrees to perform the services, identified on Exhibit "A", "Exhibit G", and "Exhibit J — Supplement 3 to the Scope of Services" attached hereto, including the provision of all labor. II Section 3. Time for Performance, is hereby changed to read as follows: Work under this contract shall commence upon the giving_ of written notice by the County to the Consultant to proceed. Consultant receipt of a Purchase Order shall constitute said notice. "Consultant shall perform all services and provide all work product required pursuant to this agreement on the dates listed on "Exhibit K — Supplement 3 to the Schedule" attached hereto." V "Exhibit I", "Exhibit J", and "Exhibit K" are added to the Contract. Page I of 2 Signatures indicate agreement to the changes as stated in this Supplement #3 to the Professional Services Contract for Comprehensive Plan Periodic Review DATED this r.2- ? t� day of 0o)b4e,*- 20-Zd-. _"A' r", 7 COUNTY OF JEFFERSON BOARD OF COMMMSIO? Kith Meunben j� Kate ber Approved as to form only this day of , 201 0. r. f", /O j 14 %e Philip C. Hunsucker, Chief Civil Deputy Prosecuting Attorney At* CtAnA Director Department of Community Development Page 2 of 2 "Exhibit 1– Supplement 3 to the Scope of Services" Professional Services Agreement for Comprehensive Plan Periodic Review BERK Consultants, Inc. and Jefferson County, Washington Dated: October 31, 2018 The Professional Services Agreement with BERK Consultants, Inc. for Comprehensive Plan Periodic Review Professional Services is supplemented providing more time and level of effort than originally scoped for and supplemented for in Task 1: Project Administration and Task 2: Comprehensive Plan Update—Plan Formatting and Presentation. Due to the number of suggested edits during Board of County Commissioners' (BoCC) deliberation meetings, the following Scope of Work is added in Supplement 3: Supplement to Task 1: Project Administration In coordination with County staff, the Consultant will provide professional services and be available for project communications and scheduling discussions. Supplement to Task 2: Amendments and/or Additions to Plan Template and Document Elements a. In coordination with County staff, the Consultant will make minor changes, as necessary, to the Plan Template and document structure to facilitate wayfinding between data and issues shared between Plan Elements. These changes may include providing cross-referencing statements or other page, section, or exhibit references in the narrative; additional legend information, if needed, for existing charts; additional wayfinding elements, such as graphics and/or additional sidebar information to link document areas. b. Consultant will provide technical support and assistance, as needed, regarding additional text and policy edits in response to BoCC suggested edits following the legislative process. c. Consultant will provide technical support, as needed, to make necessary edits to maps and charts such as additional legend information or data interpretation. Supplement #3 "Exhibit J" Deliverables: Edited document template, sidebars, charts and maps with modifications and additions, as necessary. Final editorial review of Comprehensive Plan and Technical Appendices for consistency in style, heading levels, and wayfinding elements, as necessary. 0 Monthly Project Reports and Project Invoices, as necessary. Exhibit K — Supplement # 3 to Schedule Professional Services Agreement for Comprehensive Plan Periodic Review BERK Consultants, Inc. and Jefferson County, Washington Summary of Schedule for Final Legislative Process Jefferson County Comprehensive Plan (Subject to Change) Comprehensive Plan Periodic Review 2018-2038 ver. 10/26/2018 Regular Agenda JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Philip Morley, County Administrator FROM: Austin Watkins, Planning Managerky Patty Charnas, Community Development Directo��_ DATE: 10/29/2018 Agenda RE: Supplement # 3 to the Professional Services Contract for BERK Consulting. Additional Scope and Time Extension. STATEMENT OF ISSUE: The Department of Community Development ("DCD") leads the County's efforts in the Periodic Review and update of the Jefferson County Comprehensive Plan and Implementing Regulations, pursuant to the requirements of the Growth Management Act. Contracted professional services added needed capacity to DCD staff for analysis, writing, and design of the products necessary for GMA compliance. The term of the current Professional Services Agreement for Comprehensive Plan Periodic Review expires on October 31, 2018. In July 2018, the existing contract was supplemented extending the period of performance from July 31, 2018 to September 30, 2018, while adding additional services to meet the Jefferson County Board of Commissioners' requested changes to the Periodic Review and update of the Jefferson County Comprehensive Plan. In September, 2018 the Contract was extended until October 31, 2018 as a no -cost time extension, as edits took longer than expected. In October 2018, the Board of County Commissioner (`BOCC) began deliberating on staff's revisions to the draft Comprehensive Plan. Deliberations are expected to continue until final adoption of the Comprehensive Plan in late 2018. During this period, the BoCC directed DCD staff to make additional edits to the draft Comprehensive Plan. This supplement provides additional consultant contract time and labor (17 hours) to execute the requested edits. This supplement extends the Professional Services Contract for BERK Consulting by 61 days until December 31, 2018 and provides 17 additional consulting labor hours at an additional cost of $3,000 to Jefferson County. Regular Agenda ANALYSIS: This supplement provides additional consultant contract time and labor (17 hours) to execute the requested edits to the Periodic Review and update of the Jefferson County Comprehensive Plan. This supplement assists staff with final edits to draft Comprehensive Plan. FISCAL IMPACT• An additional $3,000 is required for this Supplement. The funds are sufficiently covered per the Department's third quarter supplemental budget request. RECOMMENDATION: Sign the three (3) contracts where indicated and return two (2) originals to Community Development for further processing. DEPARTMENT CONTACT: Austin Watkins, Planning Manager REVIEWED BY: Date CONTRACT REVIEW FORINT CONTRACT WITH: BERK Consultants, Inc. CONTRACT FOR: Jefferson County Comprehensive Plan TERM: December 31, 2018 Professional Services AMOUNT: Not to Exceed $68,670.00 PROCESS: Revenue: Expenditure: Matching Funds Required: Sources(s) of Matching Funds 143.39700.00.0010 143.55860.41.0025 -0- Step 1: REVIEW BY Review by: Date Reviewed: APPROVED FORM Comments ❑ Exempt from Bid Process x Consultant Selection Process Cooperative Purchase Competitive Sealed Bid Small Works Roster Vendor List Bid RFP or RFQ Other F1Returned for revision (See Comments) Step 2: REVIEW BY PRQ$ECUT ATTORNEY Review by: Date Reviewed:r:�J/0 APPROVED AS TO FORM Returned for revision (See Comments) Comments Step 3: (If required) DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY Step 4: CONTRACTOR/CONSULTANT SIGNS APPROPRIATE NUMBER OF ORIGINALS Step 5: SUBMIT TO BOCC FOR APPROVAL Submit originals and 6 copies of Contract, Review Form, and Agenda Bill to BOCC Office. Place "Sign Here" markers on all places the BOCC needs to sign. MUST be in BOCC Office by 4:40 p.m. TUESDAY for the following Monday's agenda. (This form to stay with contract throughout the contract review process.)