HomeMy WebLinkAboutBERK Consulting, Inc. Supplement No. 4 - 121718' 11
Organization and Address
Supplemenal Agreement
Number 4
BERK Consultants, Inc.
2200 Sixth Avenue, Suite #1000
Seattle, WA 98121
Agreement Number
Project Number
Phone
(206)324-8760
Project Title
Contract Current Contract Estimated Contract
Professional Services Agreement for
Not to Exceed: Balance: Supplement:
Comprehensive Plan Periodic Review
$68,670.00 $2,164.28 $2,000
Description
Supplement No. 4 to Professional Services Agreement for the Comprehensive Plan Periodic Review is appended
with: (1) "Exhibit L Supplement to the Scope of Services" adding new subtask under Task 4; (2) "Exhibit M
Supplement to the Budget" adding an additional $2,000 to overall contract cost in support of the Supplement;
and (3) "Exhibit N Supplement to the Schedule" describing an extension to the Time for Performance from
December 31, 2018 to March 31, 2019, adding 90 days.
The Local Agency of Jefferson Counter desires to supplement the agreement entered into
with BERK Consultants, Inc. and executed on February 5, 2018 and
identified as Agreement No. Professional Services Contract for Comprehensive Plan Periodic Review
All provisions in the basic Professional Services Contract, dated 2/5/2018, remain in effect except as
expressly modified by this supplement.
The changes to the agreement are described as follows:
Section 2. Scope of Services, is hereby changed to read as follows:
Consultant agrees to perform the necessary services and produce draft and final products on a high-level
scoping document on what, from a management and policy perspective are the regulatory reform and
policy resolution opportunities in the substance and administration of the draft Jefferson County Critical
Areas Ordinance (CAO) update and what additional policy solutions may be available for the agricultural
provisions of the CAO.
II
Section 3. Time for Performance, is hereby changed to read as follows:
Work under this contract shall commence upon thei� ving of written notice by the County to the
Consultant to proceed. Consultant receipt of a Purchase Order shall constitute said notice. "Consultant
shall perform all services and provide all work product required pursuant to this agreement to a date not to
exceed March 31, 2019."
Page 1 of 2
V
Signatures indicate agreement to the changes as stated in this Supplement #4 to the Professional Services
Contract for Comprehensive Plan Periodic Review
DATED this I � day of ��5.{ /y� r , 20 100
BERK Consultants, Inc. COUNTY OF JEFFERSON
Consultant BOARD OF COISSIONES
,7
Consultant's Sign re David Sullivan, Chair
Date >` Kathleen Kler, Member
KaPeDean, Member
Approved s to form only this 4'e
day of yv_ , 201 6.
0 C., ZL4j
Philip C. Hunsucker, Chief /CiA Deputy Prosecuting
Attorney
atty NaKas, Director
Department of Community Development
Page 2 of 2
"Exhibit L — Supplement 4 to the Scope of Services"
Professional Services Agreement for Comprehensive Plan Periodic Review
BERK Consultants, Inc. and Jefferson County, Washington
Dated: March 31, 2019
The Professional Services Agreement with BERK Consultants, Inc. for Comprehensive Plan Periodic
Review Professional Services is supplemented providing additional time and additional level of effort to
scope out what, from a management and policy perspective are the regulatory reform and policy
resolution opportunities in the substance and administration of the draft Jefferson County Critical Areas
Ordinance (CAO) update and what additional policy solutions may be available for the agricultural
provisions of the CAO.
BERK has successfully accomplished to the satisfaction of the County all of tasks and deliverables
associated with Tasks 1 through 5 of the existing agreement except for the Task 3 SEPA documentation
relating to critical areas ordinance update and adoption. This was deferred after Board of County
Commissioner direction to postpone critical areas adoption while the updates to the Comprehensive
Plan and nominal, other code updates proceeded.
Supplement to Task 1: Project Administration
In coordination with County staff, the Consultant will provide professional services and be available for
project communications and scheduling discussions.
Supplement to Task 4: Integrated Staff Report
In coordination with County staff, the Consultant will prepare a high-level scoping document in the form
of a memorandum that scopes out what, from a management and policy perspective, are the regulatory
reform and policy resolution opportunities in the substance and administration of the draft Jefferson
County Critical Areas Ordinance (CAO) update and what additional policy solutions may be available for
the agricultural provisions of the CAO.
Supplement #4 "Exhibit L" Deliverables:
■ Draft and Final high-level scoping document in the form of a memorandum.
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Exhibit N — Supplement # 4 to Schedule
Professional Services Agreement for Comprehensive Plan Periodic Review
BERK Consultants, Inc. and Jefferson County, Washington
Summary of Schedule for Task 4 new subtask Integrated
Staff Report
Comprehensive Plan Periodic Review 2018-2038
Dates
ver. 12/17/2018
Consuttarrt prepares Lina#product..
Final scoping memo ;provided. Contract cation date,
March 31, 2019
Consent Agenda
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Philip Morley, County Administrator
FROM: Patty Charnas, Director, Dept. Community Development
DATE: 12/17/2018
RE: Supplement # 4 to the Professional Services Contract for BERK
Consulting, Additional Scope and Time Extension.
STATEMENT OF ISSUE:
The purpose of this amendment is to allow BERK to continue their work assisting DCD
managers to scope out what, from a management and policy perspective are the regulatory
reform and policy resolution opportunities in the substance and administration of the draft
Jefferson County Critical Areas Ordinance (CAO) update and what additional policy solutions
may be available for the agricultural provisions of the CAO.
This supplement provides additional consultant contract time and labor (10 hours) to provide a
high level scoping document on the CAO.
ANALYSIS:
The Department of Community Development ("DCD") leads the County's efforts in the
Periodic Review and update of the Jefferson County Comprehensive Plan and Implementing
Regulations, pursuant to the requirements of the Growth Management Act.
Contracted professional services added needed capacity to DCD staff for analysis, writing, and
design of the products necessary for GMA compliance. The term of the current Professional
Services Agreement for Comprehensive Plan Periodic Review expires on December 31, 2018.
The services provided by BERK have been highly satisfactory and this work has assisted the
County in accomplishing a valid, solid and updated Comprehensive Plan and implementing
regulations that accommodates substantial Board feedback and policy direction received
during Board deliberations.
BERK has successfully accomplished to the satisfaction of the County all of tasks and
deliverables associated with Tasks 1 through 5 of the existing professional services agreement
except for the Task 3 SEPA documentation relating to critical areas ordinance update and
adoption. This was deferred after Board of County Commissioner direction to postpone critical
Consent Agenda
areas adoption while the updates to the Comprehensive Plan and nominal, other code updates
proceeded.
The purpose of this amendment is to allow BERK to continue their work assisting DCD
management to scope out what, from a management and policy perspective, are the policy
resolution opportunities and regulatory streamlining opportunities with respect to finalizing
updates to the Jefferson County Critical Areas Ordinance (CAO). The CAO update is in draft
form currently and has largely accomplished its technical work with respect to the
consideration and inclusion of best available science. Work is also in draft form regarding
proposed rules on agricultural activities and critical areas protection. The Board has requested,
and this amendment is responsive to, the stated need on opportunities to reform regulations,
including the CAO, so that greater predictability and ease of understanding results for county
planners and for the general public and permitting customers. This supplement provides
additional consultant contract time and labor (10 hours) to provide a scoping document on the
CAO, including opportunities to address methods to protect critical areas and support local
agriculture.
This supplement extends the Professional Services Contract for BERK Consulting by 90 days
until March 31, 2019 and provides 10 additional consulting labor hours at an additional cost of
$2,000 to Jefferson County.
FISCAL IMPACT:
Appropriations approved by the BOCC through Supplement #3 total $75,000. Actual
expenditures to complete work authorized through Supplement #3 are expected to be
approximately $70,000. The additional $2,000 for Supplement #4 can be covered with the
$5,000 of unexpended 2018 budget, which we will ask to be re -appropriated in the 1St Quarter
2019 supplemental budget submission.
RECOMMENDATION:
Execute the contract amendment.
DEPARTMENT CONTACT:
Patty Charnas, Director, Department of Community Development
REVIEWED BY:
hilip Mor*yCi,,4ntvAdministrato
Date
CONTRACT WITH:
CONTRACT FOR:
CONTRACT REVIEW FORM
BERK Consultants, Inc.
Jefferson County Comprehensive Plan TERM: March 31, 2019
Professional Services
AMOUNT: Not to Exceed $70,670.00 PROCESS:
Revenue: 143.39700.00.0010
Expenditure: 143.55860.41.0025
Matching Funds Required: -0-
Sources(s) of Matching Funds
Step l: REVIEW
Review by:
Date Reviewed(
APPROVED FORM
Comments
Step 2: REVIEW BY
Review by:
Date Reviewed:
APPROVED AS TO FORM
Comments
❑ Exempt from Bid Process
0 Consultant Selection Process
Cooperative Purchase
Competitive Sealed Bid
Small Works Roster
Vendor List Bid
RFP or RFQ
Other
for revision (See Comments)
TTORNEY
❑ 'Returned for revision (See Comments)
Step 3: (If required) DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK
MANAGEMENT AND PROSECUTING ATTORNEY
Step 4: CONTRACTOR/CONSULTANT SIGNS APPROPRIATE NUMBER OF
ORIGINALS
Step 5: SUBMIT TO BOCC FOR APPROVAL
Submit originals and 6 copies of Contract, Review Form, and Agenda Bill to BOCC Office.
Place "Sign Here" markers on all places the BOCC needs to sign.
MUST be in BOCC Office by 4:40 p.m. TUESDAY for the following Monday's agenda.
(This form to stay with contract throughout the contract review process.)
PROFESSIONAL SERVICES AGREEMENT FOR
Comprehensive Plan Periodic Review
THIS AGREEMENT is entered into between the County of Jefferson, a municipal corporation,
hereinafter referred to as "the County", and BERK Consulting, Inc., hereinafter referred to as
"the Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter
specified.
1. Project Designation. The Consultant is retained by the County to assist with completion
of the Jefferson County Comprehensive Plan Periodic Review.
2. Scope of Services. Consultant agrees to perform the services, identified on Exhibit "A"
attached hereto, including the provision of all labor.
3. Time for Performance. Work under this contract shall commence upon the giving of
written notice by the County to the Consultant to proceed. Consultant receipt of a
Purchase Order shall constitute said notice. Consultant shall perform all services and
provide all work product required pursuant to this agreement on the dates listed on
Exhibit "C"
4. Payment. The Consultant shall be paid by the County for completed work and for
services rendered under this agreement as follows:
a. Payment for the work provided by Consultant shall be made as provided on
Exhibit "B" attached hereto, provided that the total amount of payment to
Consultant shall not exceed $57,670 without express written modification of the
agreement signed by the County.
b. The consultant may submit invoices to the County once per month during the
progress of the work for partial payment for project completed to date, up to 80%
of total project costs. Such vouchers will be checked by the County, and upon
approval thereof, payment will be made to the Consultant in the amount approved.
C. Final payment of any balance due the Consultant of the total contract price earned
will be made promptly upon its ascertainment and verification by the County after
the completion of the work under this agreement and its acceptance by the
County.
d. Payment as provided in this section shall be full compensation for work
performed, services rendered and for all materials, supplies, equipment and
incidentals necessary to complete the work.
e. The Consultant's records and accounts pertaining to this agreement are to be kept
available for inspection by representatives of the County and state for a period of
CONSULTANT AGREEMENT
Rev. ino1e
Page l of
three (3) years after final payments. Copies shall be made available upon request.
5. Ownership and Use of Documents. All documents, drawings, specifications and other
materials produced by the Consultant in connection with the services rendered under this
agreement shall be the property of the County whether the project for which they are
made is executed or not. The Consultant shall be permitted to retain copies, including
reproducible copies, of drawings and specifications for information, reference and use in
connection with Consultant's endeavors.
6. Compliance with laws. Consultant shall, in performing the services contemplated by this
agreement, faithfully observe and comply with all federal, state, and local laws,
ordinances and regulations, applicable to the services to be rendered under this
agreement.
7. Indemnification. Consultant shall indemnify, defend and hold harmless the County, its
officers, agents and employees, from and against any and all claims, losses or liability, or
any portion thereof, including attorney's fees and costs, arising from injury or death to
persons, including injuries, sickness, disease or death to Consultant's own employees, or
damage to property occasioned by a negligent act, omission or failure of the Consultant.
8. Insurance.
The Consultant shall obtain and keep in force during the terms of the Agreement, policies
of insurance as follows:
If and only if the Consultant employs any person(s) in the status of employee or
employees separate from or in addition to any equity owners, sole proprietor, partners,
owners or shareholders of the Consultant, Worker's Compensation Insurance in an
amount or amounts that are not less than the required statutory minimum(s) as established
by the State of Washington or the state or province where the Consultant is located.
Commercial Automobile Liability Insurance providing bodily injury and property
damage liability coverage for all owned and non -owned vehicles assigned to or used in
the performance of the work for a combined single limit of not less than $500,000 each
occurrence with the COUNTY named as an additional insured in connection with the
CONSULTANT'S performance of the contract.
General Commercial Liability Insurance in an amount not less than a single limit of one
million dollars ($1,000,000) per occurrence and a aggregate of not less than two (2) times
the occurrence amount ($2,000,000.00 minimum) for bodily injury, including death and
property damage, unless a greater amount is specified in the contract specifications. The
insurance coverage shall contain no limitations on the scope of the protection provided
and include the following minimum coverage:
a. Broad Form Property Damage, with no employee exclusion;
b. Personal Injury Liability, including extended bodily injury;
C. Broad Form Contractual/Commercial Liability — including completed operations;
CONSULTANT AGREEMENT
Rev. 1/2019 Page 2 of
d. Premises — Operations Liability (M&C);
e. Independent Contractors and subcontractors;
f. Blanket Contractual Liability.
The County shall be named as an additional insured party under this policy.
Such insurance coverage shall be evidenced by one of the following methods:
* Certificate of Insurance;
* Self-insurance through an irrevocable Letter of Credit from a qualified financial
institution.
Certificates of coverage as required by this section shall be delivered to the County
within fifteen (15) days of execution of this agreement.
Any deductibles or self-insured retention shall be declared to and approved by the County
prior to the approval of the contract by the County. At the option of the County, the
insurer shall reduce or eliminate deductibles or self-insured retention or the Consultant
shall procure a bond guaranteeing payment of losses and related investigations, claim
administration and defense expenses.
The Consultant shall include all subcontractors as insured under its insurance policies or
shall furnish separate certificates and endorsements for each subcontractor. All insurance
provisions for subcontractors shall be subject to all of the requirements stated herein.
Failure of the Consultant to take out and/or maintain any required insurance shall not
relieve The Consultant from any liability under the Agreement, nor shall the insurance
requirements be construed to conflict with or otherwise limit the obligations concerning
indemnification.
It is agreed by the parties that insurers shall have no right of recovery or subrogation
against the County (including its employees and other agents and agencies), it being the
intention of the parties that the insurance policies so affected shall protect both parties
and be primary coverage for any and all losses covered by the above described insurance.
It is fiather agreed by the parties that insurance companies issuing the policy or policies
shall have no recourse against the County (including its employees and other agents and
agencies) for payment of any premiums or for assessments under any form of policy. It
is further agreed by the parties that any and all deductibles in the above described
insurance policies shall be assumed by and be at the sole risk of the Consultant.
It is agreed by the parties that judgments for which the County may be liable, in excess of
insured amounts provided herein, or any portion thereof, may be withheld from payment
due, or to become due, to the Consultant until such time as the Consultant shall furnish
additional security covering such judgment as may be determined by the County.
The County reserves the right to request additional insurance on an individual basis for
extra hazardous contracts and specific service agreements.
CONSULTANT AGREEMENT
Rcv. Vnms Page 3 of
Any coverage for third party liability claims provided to the County by a "Risk Pool"
created pursuant to Ch. 48.62 RCW shall be non-contributory with respect to any policy
of insurance the Consultant must provide in order to comply with this Agreement.
If the proof of insurance or certificate indicating the County is an "additional insured" to
a policy obtained by the Consultant refers to an endorsement (by number or name) but
does not provide the full text of that endorsement, then it shall be the obligation of the
Consultant to obtain the full text of that endorsement and forward that full text to the
County.
The County may, upon the Consultant's failure to comply with all provisions of this
contract relating to insurance, withhold payment or compensation that would otherwise
be due to the Consultant.
9. Independent Contractor. The Consultant and the County agree that the Consultant is an
independent contractor with respect to the services provided pursuant to this agreement.
Nothing in this agreement shall be considered to create the relationship of employer and
employee between the parties hereto. Neither Consultant nor any employee of
Consultant shall be entitled to any benefits accorded County employees by virtue of the
services provided under this agreement. The County shall not be responsible for
withholding or otherwise deducting federal income tax or social security or for
contributing to the state industrial insurance program, otherwise assuming the duties of
an employer with respect to Consultant, or any employee of Consultant.
10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or
retained any company or person, other than a bonafide employee working solely for the
Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bonafide employee working solely for the Consultant,
any fee, commission, percentage, brokerage fee, gifts, or any other consideration
contingent upon or resulting from the award or making of this contract. For breach or
violation of this warranty, the County shall have the right to annul this contract without
liability or, in its discretion to deduct from the contract price or consideration, or
otherwise recover, the full amount of such fee, commission, percentage, brokerage fee,
gift, or contingent fee.
11. Discrimination Prohibited. The Consultant, with regard to the work performed by it
under this agreement, will not discriminate on the grounds of race, color, national origin,
religion, creed, age, sex or the presence of any physical or sensory handicap in the
selection and retention of employees or procurement of materials or supplies.
12. Assignment. The Consultant shall not sublet or assign any of the services covered by this
agreement without the express written consent of the County.
13. Non -Waiver. Waiver by the County of any provision of this agreement or any time
limitation provided for in this agreement shall not constitute a waiver of any other
CONSULTANT AGREEMENT
Rev, 1/2019 Page 4 of 6
provision.
14. Termination.
a. The County reserves the right to terminate this agreement at any time by giving
ten (10) days written notice to the Consultant.
b. In the event of the death of a member, partner or officer of the Consultant, or any
of its supervisory personnel assigned to the project, the surviving members of the
Consultant hereby agree to complete the work under the terms of this agreement,
if requested to do so by the County. This section shall not be a bar to
renegotiations of this agreement between surviving members of the Consultant
and the County, if the County so chooses.
15. Notices. Notices to the County of Jefferson shall be sent to the following address:
Jefferson County Department of Community Development
621 Sheridan Street
Port Townsend, WA 98368
C2o6�
Notices to Consultant shall be sent to the following address: 3zN - !R760
%EOX- C.o-.3t.0 '1 xr— 2200
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se 1' t , WQ 9bIz1
16. Irate ag�ted Agreement. This Agreement together with attachments or addenda, represents
the entire and integrated agreement between the County and the Consultant and
supersedes all prior negotiations, representations, or agreements written or oral. This
agreement may be amended only by written instrument signed by both County and
Consultant.
CONSULTANT AGREEMENT
Rev. 1/2018
Page 5 of 6
DATED this
SIGNATURE PAGE
Name of Consultant
SIGNATURE PAGE
day of _�� , 20 le
Consultant's Representative P! se pri t)
_.
(Signature)
1'X,;NC.etxL�
Title
VZtOL/ tb
Date
JEFFERSON COUNTY
Kate Dean, Member
Kathleen Kler, Member
Approved as to orm only:
P. CP. C, ` !9
Philip C. Hunsucker D to
Chief ivil Deputy Prosecuting Attorney
Patty Charnas, Director ate
Department of Community Development
CONSULTANT AGREEMENT
aev. 1/2018 Page 6 of 6
Jefferson County Comprehensive
Plan Update
Scope of Services I January 26, 2018
Project Understanding
Jefferson County is in the process of preparing its periodic Comprehensive Plan update under the Growth
Management Act (GMA), due June 2018. The County has developed several draft plan elements and an
overall Vision statement. Consulting services are desired to complete the plan update work and support
County staff with related tasks necessary to deliver a streamlined, readable, and legally defensible plan
and associated SEPA documentation by the June deadline.
Scope of Services
TASK 1: PROJECT LAUNCH AND ADMINISTRATION
The Consultant will conduct a project kick-off meeting with County staff and officials to confirm project
objectives, review the rapid plan audit (Task 2), refine project roles and schedule, review remaining data
needs as needed, and review initial plan template concepts. This meeting will also be used to review
County's remaining public participation and outreach needs and initial plans for how consultant services
may assist (Task 5). The meeting will also establish protocols for ongoing communication and coordination
with between the Consultant and County staff, including check-in tails and meetings, as appropriate.
Given the speed of the projected effort it may be appropriate to hold this launch meeting at the day of
a County Board of Commissioners meeting or Planning Commission meeting to meet officials and share
the plan completion stages. Alternatively, the Consultant team tan hold meetings with other staff, such as
GIS analysts, or with other departments that will be reviewing work products, such as Finance and Public
Works for the Utilities / Capital Facilities Element
Regular team conference calls will be held during plan preparation and legislative review stages;
weekly or bi-weekly calls are anticipated.
Task 1 Deliverables
Project roles and Communication protocols
Data review
:111 Januar 26 2018 Jefferson County I Comp
rehensve Plan Update 1
EXHIBIT A
Detailed project schedule and adaptation as project proceeds
Kick off meeting
TASK 2: COMPREHENSIVE PLAN UPDATE
Plan Audit
The Consultant will review the County's existing comprehensive plan and updated plan elements
completed by County staff or currently in progress. Given the extensive staff work, this audit will be
designed to be rapid and focused, and set the stage for the forms submitted for the 60 -day Commerce
review. The audit will specifically evaluate the following:
Plan Inventories:
Identify inventory information that is out of date or incorrect, and information readily available
or needed to address it.
Identify opportunities and needs for text revisions to clarify meaning or use of maps and
graphics to more efficiently convey information.
Goals and Policies:
Review the County's Total Fitness Review process goals and policies of each element designed to
achieve compliance with GMA and consistency with the Planning Commission's proposed
adopted refreshed Vision. Identify questions or gaps if needed.
Identify any remaining edits to integrate other County initiatives, address local needs, or
improve readability and create action -oriented policies to aid implementation.
Data Collection and Review
The Consultant will collect and review data necessary for the plan update process, including County
plans, studies, and tabular and spatial data. The Consultant will also collect data from outside sources
where necessary to include the most up-to-date information in the Comprehensive Plan. The Consultant
will provide an initial data request, listing required documents and datasets, to the County at the project
kick-off meeting.
Element Updates
Based on the findings of the plan audit, the Consultant will update and complete the draft plan elements,
including development of updated inventories and graphics, and selected plan policies given the prior
policy fitness reviews. For each element, the Consultant will also propose implementation strategies,
including actions and timelines, if time and resources are available. The following elements are
anticipated to be developed or integrated into the Draft Plan for public review and finalized for
adoption:
Introduction: The Consultant will update the Introduction, such as the status of the planning process
and planning objectives, to match the intent of the Planning Commission's Vision refreshment, GMA
changes, and Element changes. Identifying key actions for the next eight years or measurable
objectives could also make this chapter serve as an executive summary.
:111 January 26, 2018 Jefferson County I Comprehensive Plan Update 2
Land Use and Rural Element: This element incorporates the Land Use and Rural Element and Urban
Growth Area Element. Staff have completed growth allocations and land capacity analyses, which
will be reviewed and common assumptions applied to other elements, such as Capital Facilities.
Consultants will prepare snapshots of each Limited Area of More Intensive Rural Development
(LAMIRD) with background information, a map of the logical outer boundary, and relevant goals and
policies.
Natural Resource Conservation Element: Review Minimum Guidelines to Classify Resource Lands
(updated in 2010) and more recent State mapping (e.g. mineral lands) and determine if updates
are needed. Integrate Watershed Plan and rural water availability efforts from other plans and
initiatives and consider recent legislation. Depending on the level of update this element revision may
be staged to address data and policies, and set up an implementation strategy if more process is
needed.
■ Housing Element: Staff have prepared a complete draft of this element. The Consultant will peer
review and adapt the element into the updated format.
• Open Space, Parks and Recreation, and Historic Preservation Element: Staff have prepared a
complete draft of this element. The Consultant will peer review and adapt the element into the
updated format.
■ Economic Development Element. Staff have prepared a complete draft of this element. The
Consultant will peer review and adapt the element into the updated format.
• Environment Element: The County has reviewed policies, but an updated element has not yet been
developed. The Consultant will prepare an updated Environment Element.
■ Transportation Element: This element is being prepared under a separate contract. The Consultant
will coordinate with the other consultant team preparing Transportation to ensure it is integrated with
the proposed template and share common information or element update approaches.
• Utilities Element, Essential Public Facilities Element, and Capital Facilities Element: These three
elements are being combined into one. The Consultant will review, augment the analysis with
available information from Community Development, Public Works, and Finance Departments as well
as the Transportation consultant, and peer review policy changes. Consultant will adapt the element
Into the updated format.
Plan Formatting and Presentation
In coordination with County staff, the Consultant will develop the following products to provide the
Comprehensive Plan with a unified style and to improve document usability:
■ Plan Template — The template will be developed using Microsoft Word, Adobe InDesign, or a
combination of the two. Based on County resources and ease of update, it is anticipated that Word
will be the primary program, with InDesign used to create covers, dividers, or other graphics that can
be inserted into the document. The template will be applied to all plan elements to establish a
unified visual style and improve readability for users. The Consultant will provide example templates
at the kick-off meeting.
:111 January 26, 2018 Jefferson County I Comprehensive Plan Update
EXHIBIT A
Map Template — The Consultant will work with County staff and create a GIS map template for
countywide and folio products.
Style Guide - The Consultant will also develop a style guide to ensure a consistent writing style and
voice across all elements of the plan. The style guide will be applied during the plan audit and
element update phases of the project.
Supporting Documents
As necessary and within the scope of available resources and time, the Consultant will prepare additional
supporting documents, such as case studies or white papers, to inform policy decisions and evaluate
options for amendments to goals and policies in the Comprehensive Plan or set the stage for future
development regulation implementation. Potential topics include but are not limited to, approaches to
alternative sewer technologies in the context of GMA, additional affordable housing strategies, testing of
example developments with the streamlined policies, focused GIS analysis (e.g. mineral lands), or other.
This task also includes preparing technical appendices, and collecting and documenting plan references.
Task 2 Deliverables
■ Template: Plan Chapters, GIS Maps, and Graphics — preliminary and revised templates
Plan Elements: Preliminary, Public Draft, Revisions following Legislative Process
Supporting Documents: Up to two case studies or white papers, Plan references, compilation of
available data for appendices — preliminary and public draft
TASK 3: SEPA
Comprehensive Plan
The Consultant will prepare necessary programmatic SEPA analysis and documentation for adoption of
the updated Comprehensive Plan. Given the nature of proposed plan amendments, this scope anticipates
preparation of an expanded SEPA Checklist or SEPA EIS Addendum. The Consultant will review the EIS
and addenda or checklists prepared for the previous Comprehensive Plan Update and related SEPA
documentation and recommend an appropriate SEPA process for the project at the project kick-off
meeting, including scoping needs and potential environmental topics to be addressed in the analysis.
Unified Development Code Revisions Docket
The Consultant will prepare necessary SEPA documentation for the docket of amendments to the County's
Unified Development Code (UDC), both the housekeeping measures and the critical areas ordinance
update relying on the gap analysis. The UDC analysis will be folded into a unified SEPA analysis along
with the Comprehensive Plan Update addendum or SEPA Cheddist.
Task 3 Deliverables
SEPA Checklist or Addendum: Preliminary and Public Draft
Threshold Determination: Draft - County to finalize and distribute
:111 January 26, 2018 Jefferson County I Comprehensive Plan Update 1 4
EXHIBIT A
TASK 4: INTEGRATED STAFF REPORT
In coordination with County staff, the Consultant will prepare a staff report for the Comprehensive Plan
Update and UDC revisions and associated SEPA review. The staff report will document the proposed
plan amendments, summarize the SEPA process and compliance, evaluate the plan and code amendments
for consistency with the County code approval criteria and would include developing draft findings and
provide recommendations to County officials regarding the updated plan.
Task 4 Deliverables
■ Staff Report: Preliminary, Public Draft, Final
TASK 5: PUBLIC INVOLVEMENT AND LEGISLATIVE MEETINGS
Community Engagement
In coordination with County staff, the Consultant will update the final stage of the County's public
participation plan outlining activities to inform the public about the Comprehensive Plan Update and
invite their input on the proposed amendments. Activities are anticipated to include both an in-person
event and online engagement. Targeted online engagement tools will be developed to promote
participation of citizens in the western county who may not be able to travel long distances to attend
events in the east county.
This scope assumes preparation and attendance at one public open house or other community
engagement events with stakeholder groups and the design and deployment of an online survey, as well
as preparation of supporting documents (fact sheets, website material, etc.).
Public Hearings and Deliberation
The Consultant will support County staff during the legislative process, including study sessions and public
hearings before the County Planning Commission and Board of County Commissioners. The Consultant will
prepare briefing materials for County staff and officials ahead of each Planning Commission or Board
meeting and will provide staff to attend up to four legislative review meetings depending on need and
number of Consultant staff. The County will direct the meetings desired for Consultant attendance.
Potential meetings are identified below; the topics and nature of the meetings may be altered by County
direction. Those with an asterisk may be advantageous for Consultant attendance in person; for other
meetings to stretch budget resources, the County could have consultant attendance by teleconference or
video conference.
• Planning Commission: Issues Review — Review white papers or case studies on selected topics.
• Planning Commission: Preliminary Draft Plan Walk Through* — At this study session meeting ahead of
the joint hearing, conduct a walkthrough of the draft plan for initial questions and clarifications.
• Joint Planning Commission/Board of County Commissioners Hearing *
■ Planning Commission Deliberation
■ Board of County Commissioners Study Session to review Planning Commission recommendations*
:i') January 26, 2018 Jefferson County I Comprehensive plan update 1 5
EXHIBIT A
Board of County Commissioners Hearing*
Board of County Commissioners Deliberation
:111 January 26, 2018 Jefferson County I Comprehensive Plan Update
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The Local Agency of Jefferson County desires to supplement the agreement entered into
with BERK Consultants. Inc. and executed on February 5. 2018 and
identified as Agreement No. Professional Services Contract for Comprehensive Plan Periodic Review
All provisions in the basic Professional Services Contract, dated 2/5/2018, remain in effect except as
expressly modified by this supplement.
The changes to the agreement are described as follows:
Section 2. Scope of Services, is hereby changed to read as follows:
Consultant agrees to perform the services, identified on Exhibit "A" and "Exhibit D — Additional Level
of Effort in Scope of Services" attached hereto including the provision of all labor.
II
Section 3. Time for Performance, is hereby changed to read as follows:
shall perform all services and provide all work product required pursuant to this agreement on the dates
listed on Exhibit "E" attached hereto."
III
Section 4. Pa en is hereby changed to read at Section 4.a. as follows:
Page I of 3
Organization and Address
Supplemental Agreement
Number 1
BERK Consultants, Inc.
2200 Sixth Avenue, Suite #1000
Seattle, WA 98121
Agreement Number
Project Number
Phone
(206) 3248760
Project Title
Mginal Contract Current Contract Estimated Contract
Professional Services Agreement for
got to Exceed: Balance: Supplement:
Comprehensive Plan Periodic Review
$57,670.00 $4,728.15 88,000.00
Description
Supplement No. l to Professional Services Agreement for Comprehensive Plan Periodic Review is appended
with "Exhibit D — Additional Level of Effort in Scope of Services" extending work in Tasks 1 &2; "Exhibit E
-- Supplement to Schedule" describing an extension to the contract term from July 31, 2018, to add 60 days,
updating the Time for Performance to September 30, 2018; "Exhibit F — Budget Supplement" to add $8,000.00
o the original contract amount for a Not To Exceed amount of $65,670.00, to provide a greater level of effort for
professional services over a longer review and editing schedule.
The Local Agency of Jefferson County desires to supplement the agreement entered into
with BERK Consultants. Inc. and executed on February 5. 2018 and
identified as Agreement No. Professional Services Contract for Comprehensive Plan Periodic Review
All provisions in the basic Professional Services Contract, dated 2/5/2018, remain in effect except as
expressly modified by this supplement.
The changes to the agreement are described as follows:
Section 2. Scope of Services, is hereby changed to read as follows:
Consultant agrees to perform the services, identified on Exhibit "A" and "Exhibit D — Additional Level
of Effort in Scope of Services" attached hereto including the provision of all labor.
II
Section 3. Time for Performance, is hereby changed to read as follows:
shall perform all services and provide all work product required pursuant to this agreement on the dates
listed on Exhibit "E" attached hereto."
III
Section 4. Pa en is hereby changed to read at Section 4.a. as follows:
Page I of 3
"Payment for the work provided by Consultant shall be made as provided on Exhibit "F" attached heretm
provided that the total amount of pgyment to Consultant shall not exceed $65,670 without the express
written modification of the agreement signed by the County."
IVA
Section 15. Noticesis hereby updated to read at "Notices to Consultant shall be sent to the following
address:"
"BERK Consulting. Inc.. 2200 Sixth Avenue. Suite # 1000 Seattle, WA 98121"
V
"Exhibit D". "Exhibit E", and "Exhibit F" are added to the Contract.
Page 2 of 3
Signatures indicate agreement to the changes as stated in this Supplement #1 to the Professional Services
Contract for Comprehensive Plan Periodic Review
DATED this �7-3 tT
BERK Consultants, Inc.
Consultant
day of 20_LL.
COUNTY OF JEFFERSON
Approved as to form only this
day of 9201
('2• c. //9
Philip 11unsucker, Deputy ,Pro uting Attorney
YYZL�C � �.-7- ,s,
Patty Charms, Director Date
Department of Community Development
Page 3 of 3
"Exhibit D — Additional Level of Effort in Scope of Work"
Professional Services Agreement for Comprehensive Plan Periodic Review
BERK Consultants, Inc. and Jefferson County, Washington
The Professional Services Agreement with BERK Consultants, Inc. for Comprehensive Plan Periodic
Review Professional Services is to be supplemented to provide additional time and level of effort than
originally scoped for Task 1: Project Administration, and Task 2: Comprehensive Plan Update—Plan
Formatting and Presentation. Due to the large number of suggested edits during Board of County
Commissioners' (BoCC) deliberation meetings, the following Scope of Work is added in Supplement 1:
Supplement to Task 1: Project Administration
In coordination with County staff, the Consultant will provide professional services and be available for
project communications and scheduling discussions.
Supplement to Task 2: Amendments and/or Additions to Plan Template and Document Elements
a. In coordination with County staff, the Consultant will make minor changes, as necessary, to the
Plan Template and document structure to facilitate wayfinding between data and issues shared
between Plan Elements. These changes may include providing cross-referencing statements or
other page, section, or exhibit references in the narrative; additional legend information, if
needed, for existing charts; additional wayfinding elements, such as graphics and/or additional
sidebar information to link document areas.
b. Consultant will provide technical support and assistance, as needed, regarding additional text
and policy edits in response to BoCC suggested edits following the legislative process.
c. Consultant will provide technical support, as needed, to make necessary edits to maps and
charts such as additional legend information or data interpretation.
Supplement 1. "Exhibit D■ Deliverables:
Edited document template, sidebars, charts and maps with modifications and
additions, as necessary.
■ Final editorial review of Comprehensive Plan and Technical Appendices for
consistency in style, heading levels, and wayfinding elements.
■ Monthly Project Reports and Project Invoices.
Exhibit E — Supplement to Schedule
Professional Services Agreement for Comprehensive Plan Periodic Review
BERK Consultants, Inc. and Jefferson County, Washington
Summary Schedule for Final Legislative Process
Jefferson County Comprehensive Pian
Comprehensive Plan Periodic Review 2018-2038
ver. 7/03/18
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The Local Agency of Jefferson Countv desires to supplement the agreement entered into
with _BERK Consultants, Inc. and executed on February 5, 2018 and
identified as Agreement No. Professional Services Contract for Comprehensive Plan Periodic Review
All provisions in the basic Professional Services Contract, dated 2/5/2018, remain in effect except as
expressly modified by this supplement.
The changes to the agreement are described as follows:
Section 2. Scone of Services, is hereby changed to read as follows:
Consultant agrees to perform the services. identified on Exhibit "A" and "Exhibit G — Supplement 2 to
the Scope of Services" attached hereto, including the provision of all labor.
Section 3. Time for Performance, is hereby changed to read as follows:
Work under this contract shall commence upon the giving of written notice by the County to the
Consultant to proceed Consultant receipt of a Purchase Order shall constitute said notice "Consultant
shall perform all services and provide all work product required pursuant to this agreement on the dates
listed on "Exhibit H — Su lement 2 to the Schedule" attached hereto."
V
"Exhibit G" and "Exhibit H" are added to the Contract.
Page 1 of 2
Organization and Address
Supplemental Agreement
Number 2
BERK Consultants, Inc.
2200 Sixth Avenue, Suite #1000
Seattle, WA 98121
Agreement Number
Project Number
Phone
(206)324-8760
Project Title
ontract Current Contract Estimated Contract
Professional Services Agreement for
liot to Exceed: Balance: Supplement:
Comprehensive Plan Periodic Review 1
$65,670.00 $8,766.78 N/A
Description
Supplement No. 2 to Professional Services Agreement for the Comprehensive Plan Periodic Review is appended
with: (1) "Exhibit G — Supplement 2 to the Scope of Services" extending work time periods in Tasks 1&2 and
overall contract completion to October 31, 2018 and (2) "Exhibit H — Supplement 2 to the Schedule"
describing an extension to the contract completion date from September 30, 2018, adding 31 days, and updating
the Time for Performance to October 31, 2018 .
The Local Agency of Jefferson Countv desires to supplement the agreement entered into
with _BERK Consultants, Inc. and executed on February 5, 2018 and
identified as Agreement No. Professional Services Contract for Comprehensive Plan Periodic Review
All provisions in the basic Professional Services Contract, dated 2/5/2018, remain in effect except as
expressly modified by this supplement.
The changes to the agreement are described as follows:
Section 2. Scone of Services, is hereby changed to read as follows:
Consultant agrees to perform the services. identified on Exhibit "A" and "Exhibit G — Supplement 2 to
the Scope of Services" attached hereto, including the provision of all labor.
Section 3. Time for Performance, is hereby changed to read as follows:
Work under this contract shall commence upon the giving of written notice by the County to the
Consultant to proceed Consultant receipt of a Purchase Order shall constitute said notice "Consultant
shall perform all services and provide all work product required pursuant to this agreement on the dates
listed on "Exhibit H — Su lement 2 to the Schedule" attached hereto."
V
"Exhibit G" and "Exhibit H" are added to the Contract.
Page 1 of 2
Signatures indicate agreement to the changes as stated in this Supplement #2 to the Professional Services
Contract for Comprehensive Plan Periodic Review
DATED this / day ofr , 20 7
BERK Consultants. Inc.
Consultant
on tent's Signature
/v
Date
COUNTY OF JEFFERSON
BOARD OF CO ISSI E S
David Sullivan, Chair
Kathleen Kier, Member
Kate Dean, Member
Appro s to f rm my thi
day ofM
c,
Philip C. Hunsucker, Chief Civil Deputy Prosecuting
Attorney
Patty Chamas, uector
Department of Community Development
Page 2 of 2
"Exhibit G – Supplement 2 to the Scope of Services"
Professional Services Agreement for Comprehensive Plan Periodic Review
BERK Consultants, Inc. and Jefferson County, Washington
The Professional Services Agreement with BERK Consultants, Inc. for the Comprehensive Plan Periodic
Review is supplemented providing additional time for Task 1: Project Administration and Task 2:
Comprehensive Plan Update—Plan Formatting and Presentation. The contract completion date is
October 31, 2018. This no -cost time extension provides Jefferson County with flexibility in responding to
the Jefferson County Board of Commissioners' requested Comprehensive Plan edits.
Exhibit H — Supplement 2 to the Schedule
Professional Services Agreement for Comprehensive Plan Periodic Review
BERK Consultants, Inc. and Jefferson County, Washington
Summary Schedule for Final Legislative Process
Jefferson County Comprehensive Plan
Comprehensive Plan Periodic Review 2018-2038 ver. 09/18/2018
Dates
October 31, 2018 I Contract Completion Date for BERK of October 31, 2018.
r�r 1C� (`n
Organization and Address
Supplemental Agreement
Number 3 BERK Consultants, Inc.
2200 Sixth Avenue, Suite #1000
Agreement Number Seattle, WA 98121
Project Number Phone
(206)3244760
Project Title ontract Current Contract Estimated Contract
Professional Services Agreement for 4ot to Exceed: Balance: Supplement:
Comprehensive Plan Periodic Review $68,670.00 $2,164.28 $3,000
Descriplion
Supplement No. 3 to Professional Services Agreement for the Comprehensive Pian Periodic Review is appended
with: (1) "Exhibit J — Supplement 3 to the Scope of Services" extending work time periods in Tasks 1 & 2,
providing additional labor support for edits resulting from deliberations, and extending the overall contract
completion to December 31, 2018; (2) "Exhibit K -- Supplement 3 to the Schedule" describing an extension to
e Time for Performance from October 31, 2018 to December 31, 2018, adding 61 days; and (3) "Exhibit i —
Budget Supplement #3" adding an additional $3,000 to overall contract cost in support of the Supplement.
The Local Agency of Jefferson County desires to supplement the agreement entered into
with BERK Consultants. Inc and executed on Fgbrun 5.2018 and
identified as Agreement No. Prr{JessioRal services Contract for Conyrrelensive Plan !'eriadic Review
All provisions in the basic Professional Services Contract, dated 2/5/2018, remain in effect except as
expressly modified by this supplement.
The changes to the agreement are described as follows:
Section 2. Scone of Seryices. is hereby changed to read as follows:
Consultant agrees to turform the services identified on Exhibit "A" "Exhibit G" and "Exhibit J
Sugploment 3 to the Scope of Services" attached hereto including the provision of all labor.
II
Section 3. Time for Performanm is hereby changed to read as follows:
Work under this contract shall commence uQgn the giving of written notice by the County to the
Consultant to proceed Consultant receipt of a Purchase Order shall constitute said notice "Consultant
shall perform all services and provide all work product reeuired pursuant to this "moment on the dates
listed on "Exhibit K — Supolement 3 to the Schedule" attached hereto '
C`I
"Exhibit i". "Exhibit J". and "Exhibit K" are gdded to the Contract
Page l of 2
Signatures indicate agreement to the changes as stated in this Supplement #3 to the Professional Services
Contract for Comprehensive Plan Periodic Review
DATED this .2 9?5 day of OaD�ej . 20-Zd—,
BERK Consultants. Inc.
Consultant
COUNTY OF JEFFERSON
BOARD OF COMM SSIM
Kathl I Member
Kate Elean, Member
Approved as to form only this
day of , 201
0. r. 1 '�4_ io jzz J1,6
Philip C. Hunsucker, Chie Civil Deputy Prosecuting
Attorney
IILIAft4C71--cr VIM�Oviw
t
C Director J
Department of Community Development
Page 2 of 2
"Exhibit J – Supplement 3 to the Scope of Services"
Professional Services Agreement for Comprehensive Plan Periodic Review
BERK Consultants, Inc. and Jefferson County, Washington
Dated: October 31, 2018
The Professional Services Agreement with BERK Consultants, Inc. for Comprehensive Pian Periodic
Review Professional Services is supplemented providing more time and level of effort than originally
scoped for and supplemented for In Task 1: Project Administration and Task 2: Comprehensive Plan
Update—Plan Formatting and Presentation. Due to the number of suggested edits during Board of
County Commissioners' (BoCC) deliberation meetings, the following Scope of Work is added in
Supplement 3:
Supplement to Task 1: Project Administration
In coordination with County staff, the Consultant will provide professional services and be available for
project communications and scheduling discussions.
Supplement to Task 2: Amendments and/or Additions to Plan Template and Document Elements
a. In coordination with County staff, the Consultant will make minor changes, as necessary, to the
Plan Template and document structure to facilitate wayfinding between data and issues shared
between Pian Elements. These changes may include providing cross-referencing statements or
other page, section, or exhibit references in the narrative; additional legend information, if
needed, for existing charts; additional wayfinding elements, such as graphics and/or additional
sidebar information to link document areas.
b. Consultant will provide technical support and assistance, as needed, regarding additional text
and policy edits in response to BoCC suggested edits following the legislative process.
c. Consultant will provide technical support, as needed, to make necessary edits to maps and
charts such as additional legend information or data interpretation.
Supplement #3 "Exhibit J" Deliverables:
Edited document template, sidebars, charts and maps with modifications and
additions, as necessary.
• Final editorial review of Comprehensive Plan and Technical Appendices for
consistency in style, heading levels, and wayfinding elements, as necessary.
• Monthly Project Reports and Project Invoices, as necessary.
r
Exhibit K — Supplement # 3 to Schedule
Professional Services Agreement for Comprehensive Plan Periodic Review
BERK Consultants, Inc. and Jefferson County, Washington
Summary of Schedule for Final Legislative Process
Jefferson County Comprehensive Plan (Subject to Change)
Comprehensive Plan Periodic Review 2018-2038
Dates
ver. 10/26/2018
October 29 —November Board Deliberations and Staff Edits to Compr4headve Plan.
21, 2018
November 21, 2018 — Edits to Comprehensive Pian, work on document wayflnding and
November 28, 2018 Integrating Fnfohnstion, documentformatbng and Weber wormstbn
updates, new sidebar development.
Editorial review and final document preparation.
December 3, 2018 Review final document with Board.
Prepare all materials for legislative action.
December 31, 2018 Contract completion date.
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Regular Agenda
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Philip Morley, County Administrator
FROM: Austin Watkins, Planning Manager _
Patty Charnas, Community Development Directo--
DATE: 10/29/2018 Agenda
RE: Supplement # 3 to the Professional Services Contract for BERK
Consulting. Additional Scope and Time Extension.
STATEMENT OF ISSUE:
The Department of Community Development ("DCD") leads the County's efforts in the
Periodic Review and update of the Jefferson County Comprehensiye Plan and Implementing
Regulations, pursuant to the requirements of the Growth Managesiient Act.
Contracted professional services added needed capacity to DCD staff for analysis, writing, and
design of the products necessary for GMA compliance. The term of the current Professional
Services Agreement for Comprehensive Plan Periodic Review expires on October 31, 2018. In
July 2018, the existing contract was supplemented extending the period of performance from
July 31, 2018 to September 30, 2018, while adding additional services to meet the Jefferson
County Board of Commissioners' requested changes to the Periodic Review and update of the
Jefferson County Comprehensive Plan. In September, 2018 the Contract was extended until
October 31, 2018 as a no -cost time extension, as edits took longer than expected.
In October 2018, the Board of County Commissioner ("BoCC) began deliberating on staffs
revisions to the draft Comprehensive Plan. Deliberations are expected to continue until final
adoption of the Comprehensive Plan in late 2018. During this period, the BoCC directed DCD
staff to make additional edits to the draft Comprehensive Plan. This supplement provides
additional consultant contract time and labor (17 hours) to execute the requested edits.
This supplement extends the Professional Services Contract for BERK Consulting by 61 days
until December 31, 2018 and provides 17 additional consulting labor hours at an additional
cost of $3,000 to Jefferson County.
CONTRACT RE V IEIN FORM
CONTRACT WITH: BERK Consultants, Inc.
CONTRACT FOR: Jefferson County Comprehensive Plan TERM: December 31, 2018
Professional Services
COUNTY DEPARTMENT: Department of Community Development
For More Information Coated: Austin Watkins Planning, Manager
Contact lie #: 379-4488
RETURN TO: Austin Watkins RETURN BY: IMPORTANT: October 26 2018
Person in Department) to
AMOUNT: Not to Exceed $68,670.00 PROCESS:
Revenue:
Expenditure:
Matching Funds Required:
Sources(s) of Matching Funds
143.39700.00.0010
143.55860.41.0025
-0-
Step 1: REVIEWDY
Review by.-
Date
y:Date Reviewed:
APPROVED FORM
Comments
Exempt from Bid Process
x Consultant Selection Process
Cooperative Purchase
Competitive Sealed Bid
Small Works Roster
Vendor List Bid
RFP or RFQ
Other
Returned for revision (See Comments)
Step 2: REVIEW BY PRWECU � ATTORNEY
Review by: •
Dale Reviewed: A
APPROVED AS TO FORM ❑ Returned for revision (See Comm
Comments
Step 3: (If required) DEPARTMENT MAKES REVISIONS & RESUBMITS TO
RISK MANAGEMENT AND PROSECUTING ATTORNEY
Step 4: CONTRACTOR/CONSULTANT SIGNS APPROPRIATE NUMBER OF
ORIGINALS
Step 5: SUBMIT TO BOCC FOR APPROVAL
Submit originals and 6 copies of Contract, Review Form, and Agenda Bill to BOCC Office.
Place "Sign Here" markers on all places the BOCC needs to sign.
MUST be in BOCC Office by 4:40 p.m. TUESDAY for the following Monday's agenda.
(This form to stay with contract throughout the contract review process.)
45ON �• JEFFERSON COUNTY
DEPARTMENT OF COMMUNITY DEVELOPMENT
621 Sheridan Street I Port Townsend, WA 98368
360-379-4450 1 email: dcd@co.jefferson.wa.us
11ING' http://www.co.jefferson.wa.us/260/Community-Development
To: Contract Reviewers
From: Austin Watkins, Planning Manager
Date: October 26, 2018
Subject: Contract Documents and Review Notes for Supplement #3, Professional
Services Contract, BERK Consultants, Inc.
Contract Sunalement #3 amends the Agreement to:
• Extend the contract term until December 31, 2018
• Provide 17 additional labor hours for editorial and wayfinding changes in support of a
final document.
Please return to DCD as soon as possible. The contract expires on October 31, 2018. If possible,
this Supplement should be on the October 29, 2018 BoCC agenda.
Independent Cost Estimate for Contract Supplement 3 - October 31st through December 31st
Consulti
Consultant labor Resources xpenses
S 200.001S 130.001S 150.001S 90.00
Top Tasks
Description
Total Labor
Hours
Principle
Technical Lead
Document
Editing, Format
& Graphics
GIS Data &
Mapping
Capital Facilities
Task 1
Project Administration
2
2
0 0
0
Task 2
Comprehensive Plan Update
i5
5
5 5
0
Task 3
SEPA
0
0
0 0
0
Task 4
Integrated Staff Report
0
0
0 0
0
Task 5
Public Involvement & Legislative Meetings
0
0
0 0
0
Task 99
lExpenses Misc. Exp. (document drafts)
$ 20
Subtotal
171
7
5 5
0
Total$
1,400.001$
650.00
$ 750.00
$ - $ 20