HomeMy WebLinkAbout012219_ca07 Consent Agenda
Commissioners Office
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Leslie Locke, Executive Assistant
DATE: January 14,2019
SUBJECT: AGREEMENT,Amendment No. 4 re: Jefferson County Tourism
Coordinating Council Digital Media Management; In An Amount Not to
Exceed $54,000; Steve Shively (dba S3 Solutions)
STATEMENT OF ISSUE:
Amendment No. 4 for TCC Digital Media Management services is to extend the digital media
management agreement through December 31, 2019 and will not exceed $54,000.
FISCAL IMPACT:
Contractor will receive an amount not to exceed $54,000 in 2019.
RECOMMENDATION:
Approve and sign the agreement.
REVIEWED BY:
1//7((
Philip Mor e'y, Pounty Administrator Date:
AMENDMENT NO.4
JEFFERSON COUNTY TOURISM COORDINATING COUNCIL
DIGITAL MEDIA MANAGEMENT MEMORANDUM OF UNDERSTANDING
This Amendment No. 4 to the Jefferson County Tourism Coordinating Council Digital
Media Management Memorandum of Understanding is by and between JEFFERSON COUNTY,
hereinafter known as "COUNTY,"the JEFFERSON COUNTY TOURISM COORDINATING
COUNCIL,hereinafter known as "TCC," and STEVE SHIVELY dba S3 Solutions,hereinafter
known as"S3 SOLUTIONS,"all three of which are collectively known as"the PARTIES."
WHEREAS,the PARTIES fully executed a Jefferson County Tourism Coordinating
Council Digital Media Management Memorandum of Understanding(MOU)on February 17, 2015;
and
WHEREAS,the MOU incorporated and supplemented an April 26,2014 Letter of
Understanding; and
WHEREAS,the PARTIES executed Amendment No. 1 to the MOU on February 1,2016;
and
WHEREAS,the MOU term as established by Amendment No. 1 expires on December 31,
2016,unless a mutually agreed extension is executed by all parties; and
WHEREAS,the PARTIES executed Amendment No. 2 to the MOU on March 6,2017; and
WHEREAS,the MOU term as established by Amendment No. 2 expired on December 31,
2017, unless a mutually agreed extension is executed by all parties; and
WHEREAS,the PARTIES executed Amendment No. 3 to the MOU on February 20,2018;
and
WHEREAS,the MOU term as established by Amendment No. 3 expires on December 31,
2018,unless a mutually agreed extension is executed by all parties; and
WHEREAS,the PARTIES desire to extend the Agreement;
IN CONSIDERATION of the mutual covenants and agreements herein,the Agreement is
hereby amended as follows:
1. Section 2. Compensation is hereby amended to read as follows:
2. Compensation:
Page 1 of 3 AMENDMENT NO.4—TCC Digital Media Management MOU
All compensation received by S3 Solutions shall be deemed to be for services as an
independent contractor,and not as an employee of Jefferson County and/or the TCC.
A. Compensation for performing the specified digital media management of TCC's digital
media assets shall be $400/month,payable upon monthly invoice, for a subtotal in 2019
not to exceed Four Thousand Eight Hundred Dollars($4,800).
B. For 2019, S3 Solutions may be reimbursed for reasonable tourism advertising(digital
and non-digital advertising)and promotion pass through third party expenses which
implement and are consistent with the scope and budget of the"Agreement for 2019
Hotel-Motel Funding For Tourism Services: Tourism Coordinating Council,"approved
December 17,2018,which expenses are authorized by the TCC and approved by the
TCC Chair, up to a subtotal in 2019 not to exceed Forty-Five Thousand Two Hundred
Dollars ($45,200).
C. For 2019,payment for other costs authorized by the TCC and approved by the TCC
Chair, shall be as follows:
Service Rate
Creative work to $65/hour
design promotional
material:
Administrative work $40/hour
(invoicing,budgeting,
etc.)
Copying: black&white: $ 0.10/page
Color: $ 0.50/page
Travel&meeting Mileage, and actual meal and lodging rates up to
expenses for authorized maximums per Washington Office of Financial
media management& Management's latest adopted per diem map:
www.ofm.wa.gov/accounting/administrative-accounting-resources/travel
marketing
coordination:
The subtotal of other costs as listed above in 2019 shall not exceed Four Thousand
Dollars($4,000).
D. Total compensation in 2019 for all work performed under this MOU pursuant to
paragraphs A., B. and C. above, shall not exceed Fifty Four Thousand Dollars
($54,000).
2. Section 3. Term of Agreement is hereby amended to read as follows:
3. Term of Agreement:
Page 2 of 3 AMENDMENT NO.4—TCC Digital Media Management MOU
This renewable digital media management MOU and Letter of Understanding shall expire
on December 31,2019, except as provided below:
• Any party to this Agreement may terminate the MOU and Letter of Understanding
before December 31, 2019, for any reason,upon 30 days' written notice to the other
parties; or
• A mutually agreed written extension is executed by all parties.
The County shall not be liable for any services or expenditures after the date of termination.
All work performed in 2019 consistent with the MOU prior to the adoption of Amendment
No. 4 is hereby ratified.
3. Section 5. Amendments is hereby amended to read as follows:
5. Amendments:
This MOU, as modified by Amendment No. 1,Amendment No. 2, Amendment No. 3,
Amendment No. 4 supplements and modifies the Letter of Understanding dated April 26,
2014,and together, constitute the entire agreement between the Parties and may be further
amended only in writing and executed by authorized representatives of all Parties.
4. All other provisions of the MOU executed on February 17, 2015, as modified by Amendment
No. 1 executed on February 1,2016,and by Amendment No. 2 executed on March 6, 2017, and
Amendment No. 3 executed on February 20, 2018 remain in effect.
APPROVED and signed this day of ,2019.
JEFFERSON COUNTY
Attest: BOARD OF COMMISSIONERS
Carolyn Gallaway, Kate Dean, Chair
Deputy Clerk of the Board
Approved as to Form: JEFFERSON COUNTY TOURISM
^ • / �� ,/9/ COORDINATING COUNCIL
`
Philip Hunsucker, Bi Roney, Ch
Deputy Prosecuting Attorney
STEVE HIVELY ba S3 SOLUTIONS
o prowl
Ste•Shively
Page 3 of 3 AMENDMENT NO.4—TCC Digital Media Management MOU