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HomeMy WebLinkAbout012819_ra02 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Patty Charnas, Director, Community Development Austin Watkins, Planning Manage -'" Jodi Adams, Permit and Administration Managers DATE: January 28,2019 SUBJECT: Community Development Fee Policy, Refund Policy, and Proposed Modifications to Community Development's Fee Schedule STATEMENT OF ISSUE: Jefferson County's Department of Community Development(Community Development), an enterprise fund, proposes modifications to its fee schedule adding new services and reviews, modifying existing services and reviews, deleting repealed services and reviews, and increasing its hourly review fee. Community Development proposes fee and refund policies establishing policies related to the collection, use, and refund of fees. ANALYSIS: A February 11,2019 public hearing is proposed on Community Development's fee schedule including a proposed Hearing Examiner fee; however, Community Development's proposed Fee and Refund policies are not part of the February 11,2019 public hearing. The Fee and Refund policies included with this memorandum are for Board of County Commissioners feedback only. Proposed Modifications to the Fee Schedule In 2018,the Jefferson County Board of Commissioners (BoCC)made substantial legislative changes to its Code, including changes to Title 8 and Title 18, warranting modifications to the Community Development fee schedule, which expressly lists the various types of applications and reviews performed by the Department. Community Development is an enterprise fund requiring that the Department capture its permit and application costs through fees, such as application and review fees for land use and building permits. The proposed modifications to the fee schedule include updates to match recent legislative changes, modifications based upon applications and services rendered by the Department, and an increase in the overall hourly fee from $92 to $94 based on the 2018 Consumer Price Index (CPI) (rounded to the nearest dollar). Below is an overview of the proposed modifications. • Increase in hourly fee from $92 to $94 (based on CPI and rounded to the nearest dollar) Page 1 of 3 • Addition of the following services and reviews o Boundary Line Agreement(4 hour base fee); o Lot Certification(4 hour base fee); o Hearing Examiner Fee ($1,250 per Type III application or appeal requiring adjudication by the Hearing Examiner); o Miscellaneous Hourly Fee ($94 per hour charged for services and reviews not expressly listed within the fee schedule); o Commercial Shooting Facility Ordinance—Operating Permit(23 hours base fee. Chapter 8.50 of the Jefferson County Code); and o Built without permits (BWOP)penalty fee (50%penalty based on total permit fee) • Modification of the following services and reviews o Waiver of Special Reports (increased to 3 hour base fee from 2 hours) • Deletion of the following services and reviews o Site Plan Approval Advanced Determination Hearing Examiner Fee Community Development seeks direction on the payment of the Hearing Examiner fee. Currently, the Hearing Examiner, which adjudicates Type III applications and land use decision appeals as quasi-judicial is paid for by the County General Fund as a non-departmental line item. Washington counties are split on applicant payment of Hearing Examiner fees with a majority passing the cost of the permit or appeal decision along to the applicant and the minority paying for the cost out of their general fund or another appropriate revenue source. For example, Clallam and Kitsap counties charge $800 for applications and appeals requiring the Hearing Examiner in addition to their base application fee and other fees. Mason County charges $2,330 for applications and appeals requiring the Hearing Examiner in addition to their base application fee and other fees. As Community Development is an enterprise fund, it is recommend that applicants bear the cost of their permit, application, or appeal adjudication for Type III permits and appeal decisions made by the Hearing Examiner. In 2018, our average cost per Type III decisions was $1,258. Community Development proposes a$1,250 Hearing Examiner fee for all Type III applications and appeals, in addition to Community Development fees, such as our base hourly fee, public hearing notice fee, and notice board fee. This solution provides a system in which the applicant pays their fair share of permit or application adjudication and is consistent with the majority of Washington counties. Built Without Permit(BWOP) Penalty Fee Community Development seeks direction on the implementation of a Built Without Permit(BWOP) penalty fee. Currently,there is no penalty fee assessed for structures built without permits. As proposed, a 50%penalty fee will be assessed in addition to the base building permit fee. The BWOP penalty fee serves as a financial disincentive to building without permits. Community Development receives several hundred code enforcement complaints annually, many of which allege unpermitted structures. In addition to serving as a financial disincentive, the BWOP penalty fee will be used as a tool in Community Development's upcoming code compliance program. Community Development has completed a comparative analysis of surrounding jurisdictions and the proposed fee and program is consistent with surrounding jurisdictions. Page 2 of 3 The attached Fee Policy provides the Community Development Director with the discretion to waive the BWOP penalty fee, including in circumstances when the BWOP was not the applicant's or their agent's fault or the applicant purchased the property within the past 6 months. DCD Fee and Refund Policy Community Development seeks direction on its proposed Fee and Refund Policies. These policies formalize longstanding DCD fee and refund policies into concise documents providing customers advance notice of fee and refund handling procedures. The proposed policies are generally consistent with surrounding jurisdictions. A February 11,2019 public hearing is proposed on Community Development's fee schedule including a proposed Hearing Examiner fee; however, Community Development's proposed Fee and Refund policies are not part of the February 11,2019 public hearing. The Fee and Refund policies included with this memorandum are for Board of County Commissioners feedback only. Attachments: • Draft Modifications to Community Development's Fee Schedule, Appendix A • Draft Adopting Ordinance • Draft Hearing Notice • Draft Community Development Fee Policy • Draft Community Development Refund Policy FISCAL IMPACT: The proposed modifications to Community Development's fee schedule have a positive impact on the County's General Fund, as the Department will better capture its permit and application fee revenue based on recent legislative changes, modifications based upon applications and services rendered by the Department, and an increase in the hourly rate charged by the Department from $92 to $94 per hour. The proposed fee modification for the Hearing Examiner is expected to save the County's General Fund non-departmental line item account approximately $15,000 per year or$1,250 per Type III decision or appeal rendered by the Hearing Examiner. RECOMMENDATION: Community Development recommends holding a public hearing on the proposed modifications to the Department's fee schedule on Monday, February 11, 2019 at 10:00am. The Department recommends approving the attached Hearing Notice. REVIEWED BY: 11 dip Morley, C o u y Administra r Date Page 3 of 3 Appendix A STATE of WASHINGTON COUNTY of JEFFERSON DEPARTMENT OF COMMUNITY DEVELOPMENT BUILDING AND PLANNING DIVISION a) Applies to new construction only, otherwise, number 7 applies b) The fee is determined by a schedule established in the International Residential Code, and is based on the value of the structure. c) Auditor's Office fee. d) The fee for residential square footage valuation is based on Building Valuation Data established by International Code Council, Building Safety Journal. Building Valuation Data is published in February and August of each year. e) Building Official will verify valuation per IBC Section 109.3 Building Permit Valuations. f) Base fee is the minimum amount charged per application. Additional time may be charged on an hourly basis. g) Hourly rate is increased by CPI each year. Idtno . Hours Additional Fee Vol'Other Information Fee Main Floor bb Base Fee 65% 65% Plan Check Fee a,d,e a,d,e Valuation e e Additional Floors, Finished Basement b b Base Fee 65% 65% Plan Check Fee a,d,e a,d,e Valuation Unfinished basement b b Base Fee 65% 65% Plan Check Fee a,d,e a,d,e Valuation Carports,Garages,Pole Buildings, Decks b b Base Fee 65% 65% Plan Check Fee a,d,e a,d,e Valuation Semi-Heated Space b b Base Fee 65% 65% Plan Check Fee a,d,e a,d,e Valuation Modular Home foundations&foundations for relocated structures b b Base Fee 65% 65% Plan Check Fee $34.87/sq.ft. $34.13/sq.ft. Valuation d,a d,e COMMERCIAL structures,construction or improvements b b Cost or Fair Market Value, IRC Fee table 65% 65% Plan Check Fee e e Manufactured Homes/mobile homes(one or two sections) 644.00 658.00 7 Additional sections for manufactured home/mobile home 46.00 47.00 0.5 Increase by CPI New-propane tanks, lines, and associated appliances (In 276.00 282.00 3 existing structures) New or existing wood stove,inserts, pellet stoves, hot water 184.00 188.00 2 heater, heat pump, propane tank swap out (In existing structures) Inspection; re-inspection 92.00 94.00 1 Change of Use or Occupancy 552.00 564.00 6 Title Elimination 92.00 94.00 1 Base Renewal 276.00 282.00 3 6 mo renewal only by request Demo Permit 92.00 94.00 1 Base Fire Code Official Services 92.00 94.00 *Per hour or based on contract provider fee Water System Review 276.00 282.00 3 3 hour minimum charge R OF WAY UTILITY APPRESS APPPTIO*, '` A r al hourly, �r nilameim'bit,Se Application for 911 Number/Address 276.00 282.00 3 911/Address Replacement Plate 20.00 20.00 based on cost of plate&numbers Road Vacation Request 276.00 282.00 3 Road Naming 368.00 376.00 4 Additional new address requests during road naming process 115.00 1 Road Name Change 644.00 658.00 7 � ►► �� LIDevelopment All fees are based cut i u rly minimum(Base) A� A n hurl hourly s:may 4e charged,. if the ;Oft exceeds the after trru Pre-application Conference 460.00 470.00 5 Not applied to permit Pre-application site visit. 184.00 188.00 2 DCD Staff Consult Meetings. 100.00 100.00 1 *Base,applied to permit if submitted w/in one year.$100 p/h inclusive of 5%tech fee,and prorated scanning fee. Base of $94 per hour. Administrative Appeal of Land Use Decisions 1,012.00 1,034.00 11 Base Hearing Examiner plus actual costs as incurred 149.00 149.00 Public Hearing Notice for expenses,facilities,etc. 10.00 10.00 Notice Board 1,250.00 Hearing Examiner Fee Revisions to Land Use Applications Requiring a second Public 276.00 282.00 3 Base Hearing Notice 149.00 149.00 Public Hearing Notice Site Visit 184.00 188.00 2 Base Code Interpretation 644.00 658.00 7 Base Notice Board 10.00 12.00 Each Hourly Rate 92.00 94.00 1 Per hour EIS Preparation or Review, Including Third Party Review. 276.00 282.00 3 Base&Actual Costs Incurred(Inc. Consultant Work) 3rd Party Review of Special Reports 276.00 282.00 3 Base&Actual Costs Incurred(Inc. Consultant Work) Waiver from Special Report 188.00 2 Base Resubmittal of Consistency Review 184.00 282.00 3 Base Miscellaneous Hourly Fee. 94.00 1 Base hourly fee for miscellaneous customer requests, research,permits or other customer work not expressly listed, and similar customer functions. Commercial Shooting Facility Ordinance Application-Operating 2,162.00 23 Base Permit Hearing Examiner fee 1,250.00 BaseTYPE, �j / J Pre-application for more than 10,000 sq/ft of impervious surface or 460.00 470.00 5 more than 5,000 sq/ft of non-single family development or for a CASP Allowed"Yes"Use Consistency 276.00 282.00 3 Base Road/Lot Segregation, Lot Certification 368.00 376.00 4 Base Road Setback Administrative Variance 368.00 376.00 4 Base Tree/Vegetation Removal 276.00 282.00 3 Base Stormwater Management Permit Stand Alone Only or in 460.00 470.00 5 Base conjunction with Class IV General Forest Practices Boundary Line Adjustment 828.00 846.00 9 Base Boundary Line Agreement 368.00 376.00 4 Base Shoreline Master Program Permit Exemption (Stand 644.00 658.00 7 Base alone or with Single Family Residence) Shoreline Master Program Permit Revision 184.00 188.00 2 Base Last Will&Testamentary Division 644.00 658.00 7 Base Home Business 276.00 282.00 3 Base Transient Rental,Vacation Rental,and Bed and Breakfast 276.00 282.00 3 Base Temporary Use 276.00 282.00 3 Base Sign Permit 276.00 282.00 3 Base Minor PRRD Amendment 276.00 282.00 3 Base (Planned Rural Residential Development) CASP(Critical Areas Stewardship Plan) 644.00 658.00 7 Base 460.00 470.00 5 Pre-app Additional fee for State Environmental Policy Act(SEPA)Review 920.00 940.00 10 Base (including SEPA base fee, Notice of Application,and Notice Board) 149.00 149.00 Notice of App 10.00 12.00 Notice Board U P S 0401,:k14;:0441) Require Not ce of pt✓ t1or+ Notice A t1O hotrrfj+ oarge� ,,&Pre pF erttr "., Discretionary"D"or Unnamed Use Classification 460.00 470.00 5 Base 149.00 149.00 Notice of App 10.00 12.00 Notice Board 390.00 425.00 5 Pre-app Short Plat 2,484.00 2,538.00 27 Base 149.00 149.00 Notice of App 10.00 12.00 Notice Board 390.00 425.00 5 Pre-app 828.00 846.00 9 Base Plat Alteration(unless hearing is required,then Type III permit along with Hearing Examiner fee, plus hourly). 149.00 149.00 Notice of App 10.00 12.00 Notice Board 390.00 425.00 5 Pre-app Conditional(Administrative)"C(a)"Use 1,472.00 1,504.00 16 Base 149.00 149.00 Notice of App 10.00 12.00 Notice Board 390.00 425.00 5 Pre-app Conditional(Discretionary)"C(d)"Use 1,472.00 1,504.00 16 Base *if goes to Hearing Examiner,then Hearing Examiner 149.00 149.00 Notice of App base fee applies,plus hourly. 10.00 12.00 Notice Board 390.00 425.00 5 Pre-app Cottage Industry 1,012.00 1,034.00 11 Base 149.00 149.00 Notice of App 10.00 12.00 Notice Board 390.00 425.00 5 Pre-app Temporary Use 276.00 282.00 3 Base 149.00 149.00 Notice of App 10.00 12.00 Notice Board 390.00 425.00 5 Pre-app Variance,Minor 1,012.00 1,034.00 11 Base 149.00 149.00 Notice of App 10.00 12.00 Notice Board 390.00 425.00 5 Pre-app Shoreline Substantial Development 1,472.00 1,504.00 16 Base (Primary Use) 149.00 149.00 Notice of App 10.00 12.00 Notice Board 390.00 425.00 5 Pre-app Release of Six Year Moratorium under 644.00 658.00 7 Base Forest Practices Act(Partial) 149.00 149.00 Notice of App 10.00 12.00 Notice Board 390.00 425.00 5 Pre-app Conversion Option Harvest Plans 644.00 658.00 7 Base 149.00 149.00 Notice of App 10.00 12.00 Notice Board 390.00 425.00 5 Pre-app Additional fee for State Environmental Policy Act(SEPA)Review 920.00 940.00 10 Base Ty . chaste atter ,r un'e t►8se Binding Site Plans 7,912.00 8,084.00 86 Base 149.00 149.00 Notice of App 149.00 149.00 Notice of Public Hrg 10.00 12.00 Notice Board 460.00 470.00 5 Pre-app 1,250.00 Hearing Examiner Fee Conditional"C"Use 2,116.00 2,162.00 23 Base 149.00 149.00 Notice of App 149.00 149.00 Notice of Public Hrg 10.00 12.00 Notice Board 460.00 470.00 5 Pre-app 1,250.00 Hearing Examiner Fee Long Plat, Preliminary(including Planned Rural Residential 7,912.00 8,084.00 86 Base Development) 149.00 149.00 Notice of App 149.00 149.00 Notice of Public Hrg 10.00 12.00 Notice Board 460.00 470.00 5 Pre-app 1,250.00 Hearing Examiner Fee Plat Alteration(if hearing is required) 1,932.00 1,974.00 21 Base 149.00 149.00 Notice of App 149.00 149.00 Notice of Public Hrg 10.00 12.00 Notice Board 460.00 470.00 5 Pre-app 1,250.00 Hearing Examiner Fee Variance,Major 1,932.00 1,974.00 21 Base 149.00 149.00 Notice of App 149.00 149.00 Notice of Public Hrg 10.00 12.00 Notice Board 460.00 470.00 5 Pre-app 1,250.00 Hearing Examiner Fee Reasonable Economic Use Variance 1,932.00 1,974.00 21 Base 149.00 149.00 Notice of App 149.00 149.00 Notice of Public Hrg 10.00 12.00 Notice Board 460.00 470.00 5 Pre-app 1,250.00 Hearing Examiner Fee Shoreline Substantial Development(Secondary Use) 2,300.00 2,350.00 25 Base 149.00 149.00 Notice of App 149.00 149.00 Notice of Public Hrg 10.00 12.00 Notice Board 460.00 470.00 5 Pre-app 1,250.00 Hearing Examiner Fee Shoreline Conditional Use 2,300.00 2,350.00 25 Base 149.00 149.00 Notice of App 149.00 149.00 Notice of Public Hrg 10.00 12.00 Notice Board 460.00 470.00 5 Pre-app 1,250.00 Hearing Examiner Fee Shoreline Variance 1,932.00 1,974.00 21 Base 149.00 149.00 Notice of App 149.00 149.00 Notice of Public Hrg 10.00 12.00 Notice Board 460.00 470.00 5 Pre-app 1,250.00 Hearing Examiner Fee Release of Six Year Moratorium under 1,932.00 1,974.00 21 Base Forest Practices Act(Full) 149.00 149.00 Notice of App 149.00 149.00 Notice of Public Hrg 10.00 12.00 Notice Board 460.00 470.00 5 Pre-app 1,250.00 Hearing Examiner Fee Additional Fee for State Environmental Policy Act(SEPA)Review 920.00 940.00 10 Base Hearing Examiner fee 0.00 1,250.00 Base fee for Hearing Examiner sf FINAL PLAT APPROVAL Short Plat, Long Plat, Binding Site 276.00 282.00 3 Base Plans, Plat Alterations; Final(including Planned Rural Residential Development application) 460.00 470.00 5 Pre-app Special Use(Essential Public Facilities) 2,024.00 2,068.00 22 Base 149.00 149.00 Notice of App 149.00 149.00 Notice of Public Hrg 10.00 12.00 Notice Board 460.00 470.00 5 Pre-app Request for Jefferson County Comprehensive Plan/UDC 644.00 658.00 7 Base(If docketed,then hourly charge) Text Amendment(Suggested) 149.00 Notice of App 149.00 Notice of Public Hrg 12.00 Notice Board 390.00 425.00 5 Pre-app J.C.Comprehensive Plan/UDC Amendment(Site Specific) 4,416.00 4,512.00 48 Base -Includes Noticing&SEPA 149.00 Notice of App 149.00 Notice of Public Hrg 12.00 Notice Board 460.00 470.00 5 Pre-app CURRENT TAXI MMENT APPu A'10FN At Ronal hourly c '. Open Space/Open Space Current Tax Assessment 2,116.00 2,162.00 23 Base 149.00 149.00 Notice of App&Public Hrg Notice Transfer Forest Land(RCW 84.33)to Timber Land(RCW 84.34) Assessor Fee Processed by Assessor's Office Application � r � Copy of Duplicating Fee-8 1/2"x 11"or 8 1/2"x 14" 0.15 0.15 Per page 11"x17" 0.30 0.30 Per Page Land Use Maps 20.00 20.00 Each Publications At Cost At Cost Scanning 19.00 24.00 Base,or actual at hourly rate if over Y. hour. Increase by CPI. Refunds See Refund Policy Technology Fee 5% "On total permit costs Built Without Permits Penalty Fee 50% On total permit costs JEFFERSON COUNTY STATE OF WASHINGTON IN THE MATTER OF FEE SCHEDULE } MODIFICATIONS FOR THE JEFFERSON COUNTY } ORDINANCE NO. DEPARTMENT OF COMMUNITY DEVELOPMENT } WHEREAS, this Ordinance sets a new fee schedule for the Jefferson County Department of Community Development("Community Development"); and WHEREAS, Community Development is primarily an enterprise fund providing services to the public for a fee, such as land use and building permits; and WHEREAS, Community Development annually reviews its hourly rate for staff review activities by analyzing its costs, including administration and overhead for fee related activities, and the billable hours of staff assigned to fee work; and WHEREAS, Community Development annually reviews its base hours for staff review activities by analyzing level of effort for reviews and services;and WHEREAS, Community Development updates their fee schedule providing for an increase to their hourly review rate,establishes base hours and fees for newly enacted reviews, deleting repealed reviews, and providing for flexibility in miscellaneous reviews or services; and WHEREAS, on February 11, 2019,the Jefferson County Board of Commissioners("BoCC")held a public hearing soliciting input and feedback on the proposed fee schedule. NOW THEREFORE,BE IT HEREBY ORDAINED, by the Jefferson County Board of Commissioners as follows: Section 1.Findings. The BoCC hereby adopts the recitals(the WHEREAS statements)as its findings of fact in support of this Ordinance. Section 2. Appendix A. The BoCC adopts Appendix A establishing an updated fee schedule as Jefferson County Code Appendix, Fee Schedule, II. Department of Community Development—Building Division, Development Review and Long-Range Planning. Section 3. Repeal. This Ordinance repeals and replaces all Ordinances relating to Community Development's Fee Schedule, including Ordinance No. 08 1123 15. Section 4. Severability. If any section, subsection, sentence,clause,phrase or section of this Ordinance or its application to any person or circumstance is held invalid,the remainder of this Ordinance or its application to other persons or circumstances shall be fully valid and shall not be affected. Section 5. Effective Date. The Ordinance becomes effective upon adoption by the BoCC. Page 1 of 2 Approved and adopted this day of 2019 at SEAL: JEFFERSON COUNTY BOARD OF COMMISSIONERS Kate Dean, Chair David Sullivan,Member ATTEST Greg Brotherton,Member APPROVED AS TO FORM: Carolyn Gallaway Philip C. Hunsucker Deputy Clerk of the Board Chief-Civil Deputy Prosecuting Attorney Page 2 of 2 To: Port Townsend&Jefferson County Leader LEGAL NOTICE Publish one (1)time: Wednesday,January 30,2019 Please use 7-point font. Bill: Jefferson County Department of Community Development 621 Sheridan St., Port Townsend, WA 98368 Customer#: 17385 Staff Contact: Patty Charnas, Director(360) 379-4493 Date: January 25, 2019 NOTICE OF PUBLIC HEARING JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS NOTICE IS HEREBY GIVEN that the Jefferson County Board of County Commissioners will hold a public hearing on Monday, February 11, 2019 at 10:00 AM in the Board Chambers at the Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, WA 98368, to consider proposed amendments to the Fee Appendix of the Jefferson County Code, to revise the hourly rate for the Department of Community Development, add additional services and reviews, and delete repealed services and reviews. Following the public hearing, the Board may take formal action on the proposed amendments. The proposed ordinance and revised fee schedule can be viewed online at www.co.jefferson.wa.us or http://test.co.iefferson.wa.us/WebLinkExternal/0/fol/1942090/Rowl.aspx. A copy may be obtained by calling (360) 385-4450. The public may provide verbal and/or written testimony on the ordinance and revised fee schedule at the Public Hearing and may also submit written testimony to the Jefferson County Commissioners, P.O. Box 1220, Port Townsend, WA 98368 or email to jeffbocc(a�co.jefferson.wa.us, at any time up through the close of the Public Hearing. Approved this 28t''day of January, 2019. JEFFERSON COUNTY BOARD OF COMMISSIONERS Kate Dean, Chair ON �o DEPARTMENT OF COMMUNITY DEVELOPMENT k.<, G� 621 Sheridan Street, Port Townsend, WA 98368 ti Tel:360.379.4450 Fax:360.379.4451 Web:www.co.jefferson.wa.us/communitydevelopment E-mail:dcd@co.jefferson.wa.us '16W1 NO'S FEE POLICY Background The Department of Community Development (DCD) is primarily an enterprise fund. Generally, DCD provides services to the public for a fee, such as land use and building permits. DCD's limited general fund supports non-proprietary fund activities, such as non-permit administrative time and certain long-range planning tasks. Fees assessed and collected beginning March 1, 2019 shall adhere to the guiding principles and fee policies as established by the DCD and approved by the Jefferson County Board of Commissioners. Guiding Principles ➢ Fees should be regionally competitive while allowing for timely, high-quality service delivery by staff. ➢ Fees should be predictable and understandable to the customer. ➢ Fee based services are defined as operations related to permit/application processing, inspections, plan reviews, State Environmental Policy Act documents, land use appeals, and code enforcement. ➢ Applicants pay for the services received. ➢ Fees shall include direct and indirect costs associated with service delivery. ➢ The funding structure should support the Department's operations through economic cycles and fluctuations in workload. ➢ The fee system should be efficient and cost-effective to manage. Fee Policies Policy 1: DCD establishes a cost recovery objective model for service delivery to the applicant. The cost recovery objectives of the model are approved by the Board of Commissioners. Policy 2: Fees are be based on an hourly rate to review and process applications, such as pre-applications, environmental reviews, and land use applications. Inspections associated with these application types are charged at an hourly rate. The hourly rate includes applicable travel time. No applicant will be charged additional hours or credited with hours without a review by the appropriate manager to ensure the increase/reduction is valid. Page 1 of 3 Policy 3: Permits, plans reviews, and inspections subject to the international building code will be assessed a fee based on valuation tables and methodologies established by the International Building Code Committee. Increases in building permit fees will occur bi-annually based on the February and August publication of valuation fees by the International Building Code Committee. The determination of Jefferson County's valuation factor will be consistent with the methodology established by the International Building Code Committee. Policy 4: Permit fees associated with major component systems (e.g. heat pump) of a structure will be charged as follows: Commercial structures will be based on the valuation of the system being installed. For example, a plumbing system would be assessed at the value of the total system versus charging by individual components. Residential structures will be assessed on a per unit basis. Policy 5: Applicants or individuals shall pay for the hearing examiner's services. Applicants or individuals making appeals to the hearing examiner shall pay the fee as established in the current fee schedule. Policy 6: Fees will recover indirect costs associated with the permit process. Indirect costs are defined as the following: administrative costs; personnel support costs; training and public education costs; technology costs; and, facilities costs. Other indirect costs may be identified in the future and may be charged in the fee structure provided they are associated with the permit process and linkage can be clearly identified. Policy 7: Indirect costs will be calculated on a ratio of personnel supported. For example, if 80 percent of the Department's line staff is involved with the permitting, review, and inspection processes, then 80 percent of the Department's indirect costs will be charged to fees. Policy 8: The Department of Community Development (DCD) Fund 143000010 establishes criteria for financial liabilities and reserves financed by permit and application fees. The Department has an obligation to report the status of the DCD Fund Balance to the Board of County Commissioners. Policy 9: Each fee covers the cost of intake, plans review, and inspections. Fees are based on two iterations of plans review (first submittal comments and review of second submittal comments) and two iterations of inspections (initial inspection and follow up inspection). When a plan review or inspection is required a third or more times, the applicant will be required to pay the hourly rate for review and subsequent inspections. Page 2 of 3 Policy 10: Other county departments who utilize the Department of Community Development will pay the appropriate fees per the fee schedule with the exception of Public Works Road Fund projects. Policy 11: Contingent on availability of staff, applicants may seek an expedited review or inspection provided they are willing to pay for the additional costs, either with an outside agency review or overtime. Policy 12: Fee refunds, exemptions, and credits shall comply with DCD's Fee Refund Policy, as approved by the Jefferson County Board of Commissioners. Policy 13: Fees are due and payable at the time services are requested unless otherwise specified in the established fee schedule and policies. Failure to pay established fees may result in one or more of the following: • No additional inspections, including final inspections, will be scheduled or performed until all outstanding fees are paid. • No Temporary or Final Certificate of Occupancy will be approved or issued for a project with any outstanding fees on any permit associated with the project. Exceptions may be authorized by the Building Official or Director only. • An approved or issued permit may be revoked for non-payment of fees. • Any outstanding fees will be collected by Community Development using available collection methods, consistent with all local, state, and applicable federal laws or regulations. Policy 14: The Community Development Director may waive Community Development fees at their sole discretion. Policy 15: The Board of County Commissioners may waive Community Development application, review, or miscellaneous fees at their sole discretion. Policy 16: If a Built Without Permits (BWOP) penalty fee is assessed, the Community Development Director may waive the penalty fee at their discretion, including circumstances where the BWOP was not the applicant's or their agent's fault or the applicant purchased the property within the past six (6) months. Page 3 of 3 ����gON ��64, DEPARTMENT OF COMMUNITY DEVELOPMENT 621 Sheridan Street,Port Townsend,WA 98368 ti Tel:360.379.4450 Fax:360.379.4451 Web:www.co.jefferson.wa.us/communitydevelopment tG9S�I 0 E-mail:dcd@co.jefferson.wa.us N C.0 REFUND POLICY The Department of Community Development Director is responsible for establishing fee and refund policies, consistent with applicable local and state laws, regulations, and policies. Authority: 18.05.040 Jefferson County Code. Department of Community Development— Duties and responsibilities. Duties and responsibilities of the director. Policy: A. All fee refunds shall be authorized by the Jefferson County Department of Community Development Director (DCD Director) or their designee. B. Refund amounts will be determined by the amount of work completed by the Department of Community Development, not to exceed 80% of the initial fee. C. Refund requests must be received within one year of the original payment date. D. Refund requests can only be processed on applications or active permits. Refunds will not be granted for expired, cancelled, or abandoned permits. E. Refunds shall be issued within 60 calendar days of the refund request date, once authorized. F. Refunds shall only be issued to the original 'payee'. If property is sold or transferred the fees are forfeited. G. The following items shall not be eligible for refund: • Fees previously collected for expired permits or applications; • Fees expended to satisfy public notification requirements; • Fees associated with expended staff hours for application review notification, processing or inspection; • Hearing examiner fees once the hearing has been conducted; • State Building Code Council surcharges; • Fees or actions expressly prohibiting refunds under local or state laws, regulations, or policies; and • Fees on approved or issued land use permits. Credits for canceled building permits when a new building permit is received. 1. All policies above will be applicable to cancelled permits. Page 1 of 2 2. If the application for a new building permit does not exceed the approved building footprint then no new land use or septic environmental health review are typically required or charged; however in all cases: a. A new water review and plan check review fee will be charged on the new application. b. The building base fee from the canceled permit will be credited at 90% and transferred to the new permit if: i. If the applicant is the original applicant. ii. No inspections or building review have been performed. c. Fees for the new permit will be charged at current rates. d. The permit that is being cancelled is not more than two years old. Page 2 of 2